Secretary specialist vs office specialist

Differences between secretary specialist and office specialist duties and responsibilities

Secretary specialist example responsibilities.

• Manage financial bookkeeping efficiently for the company using QuickBooks.
• Prepare PowerPoint manuals and make presentations as needed.
• Prepare legal papers and correspondence of a legal nature, such as wills, complaints, motions and subpoenas.
• Coordinate travel arrangements in DTS; schedule mode of transportation, prepare trip folders, arrange lodging reservations and develop itineraries.
• Initiate and monitor requisitions through PeopleSoft for office supplies, laboratory supplies including purchasing lab animals for research and travel reimbursement.

Office specialist example responsibilities.

• Provide support for enrolling patients into health coverage programs and manage sensitive patient information to ensure accuracy and confidentiality.
• Manage and maintain patients' medical records by utilizing computer applications management database processing system to ensure county compliance.
• Manage operational FedEx relationship through order fulfillment, shipment tracking, and communication with parties involve in shipment transaction.
• Provide assistance to office staff including preparing and proofreading memos and grants, transcribing meeting minutes for staff and answering phones.
• Perform multiple bookkeeping duties including departmental payroll, print financial reports and other financial material as needed.
• Communicate HIPAA compliance to staff, field and outside agencies.
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