Accounts payable clerk jobs in Mobile, AL - 35 jobs

About the Role Thompson Holdings is seeking an experienced Payroll Clerk to join our team. The ideal candidate will bring 2-3 years of payroll experience, demonstrate proficiency in Microsoft Excel, and have a strong background working both independently and collaboratively in a professional office environment. This role requires exceptional attention to detail, strong analytical and organizational skills, and the ability to maintain confidentiality at all times. Key Responsibilities * Prepare and process biweekly or monthly payroll for all employees * Maintain accurate payroll and employee records * Verify timekeeping records and resolve discrepancies * Prepare and submit payroll reports as needed * Ensure compliance with federal, state, and local payroll regulations * Assist with benefits administration and related payroll deductions * Support the accounting department with payroll-related inquiries and audits Qualifications * 2-3 years of payroll experience in a professional setting * Proficiency in Microsoft Excel, including formulas, data entry, and reporting * Strong understanding of payroll processes and regulations * Excellent attention to detail and accuracy * Strong communication and organizational skills * Experience with payroll software (e.g., ADP, Paychex, Paylocity, QuickBooks) preferred

We are seeking a detail\-oriented and dependable Payroll Clerk. This role is responsible for ensuring accurate and timely processing of employee payroll, maintaining payroll records, and supporting HR and accounting with administrative tasks. The ideal candidate is organized, analytical, and committed to confidentiality and accuracy. Process weekly\/biweekly payroll for all employees Review timecards, attendance records, and payroll changes for accuracy Maintain and update employee payroll files and tax information Verify hours worked, overtime, deductions, and bonuses Prepare payroll reports for management and accounting Respond to employee inquiries regarding pay, deductions, and benefits Assist with payroll tax filings and year\-end processes (W\-2s, 1099s, etc.) Ensure compliance with federal, state, and local labor and payroll laws Support HR and finance teams with related administrative tasks Requirements High school diploma or equivalent (Associate degree in Accounting or Business preferred) 1-2 years of payroll or accounting experience Strong understanding of payroll best practices Proficiency in payroll systems (ADP, Paychex, QuickBooks, etc.) Strong proficiency in Microsoft Excel and data entry High attention to detail and accuracy Excellent communication and organizational skills Ability to handle sensitive information with confidentiality "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"653176156","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Accounting"},{"field Label":"Work Experience","uitype":2,"value":"1\-3 years"},{"field Label":"City","uitype":1,"value":"Mobile"},{"field Label":"State\/Province","uitype":1,"value":"Alabama"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"36609"}],"header Name":"Payroll Clerk","widget Id":"417767000000072311","is JobBoard":"false","user Id":"417767000000181003","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":true,"job Id":"417767000013738298","FontSize":"12","google IndexUrl":"https:\/\/krshrc.zohorecruit.com\/recruit\/ViewJob.na?digest=mTYiJKZ4mm9DMG9J5k1AgcPbigLCsHWWdVEfu5SG84Q\-&embedsource=Google","location":"Mobile","embedsource":"CareerSite","logo Id":"b4dx1fa6679ef38494e05a88f4245264c1d30"}

Full time position at local Chemical facility. Tasks: Setting-up new hires Employee Numbers, IT equipment, uniforms, etc. Local Fleet Management for TS Departments ~60 h per year total Time Administration Helper: Enter time for maintenance & reliability employees Enter time for equipment such as manlifts, trailer washes, and cranes. Enter time for equipment such as boroscope, LIBS Analyzer, drones. Manage the manlift reservation app and delete or edit reservations as needed. Process reports Create MOC's and M2 notifications as needed. Order U1 forms from the National Board as needed Plantdoc: Upload reports into Plantdoc and update tracking chart of what reports have been uploaded Request access for new employees to Plantdoc to view and approve inspection reports Change set approvers for plants as new engineers are hired on Train new employees how to search for previous inspection reports in Plantdoc Do file research as needed for past reports in Plantdoc Assists testing for new Millwright and I&E hires Assist with Contractor Safety Orientation Must be able to pass background check Must have valid Driver's License

Purpose: To provide accounting and clerical support to the accounting department in the Corporate Office. This position is based in Mobile, AL and will be 100% in office with a Monday-Friday schedule. Responsibilities: • Cash receipts application • Enter accounts payable • Process accounts payable checks - select, print, mail • Make deposits to the bank via remote deposit system • Post deposits to the accounting system. • Reconcile accounts as required • Overseeing collections for national service invoices and responding to questions from local offices • Additional duties related to all aspects of accounting as directed by manager Skills/Qualifications: • 5 years experience in an accounting position • Must have exceptional computer skills including Microsoft Excel, Word, Outlook • Knowledge of Viewpoint Construction or other construction software a plus • Knowledge of construction accounting is a plus The preceding job description has been designed to indicate the general nature and level of work to be performed. It is not meant to be interpreted as a comprehensive inventory of all duties and responsibilities required of employees assigned to this job. Benefits Include: • $35-$40K/year (based upon training/experience) • Medical, Dental and Vision Benefits • Accident and Disability Insurance • Life Insurance • Holiday and Vacation • 401(K) with employer match APPLY

Who We Are Hargrove supplies unparalleled services in engineering, procurement, construction management, and technical services in the industrial, commercial, and government sectors. With over 2,700 Teammates in 19 offices domestically and internationally, we build long-term support relationships in the energy generation, manufacturing, research and development, and process-heavy industry in on-site support arrangements, in plant-level small projects and consulting roles, and in larger capital projects. Hargrove's key operating principle is to provide the Right People, in the Right Place, at the Right Time. We believe that relationships and partnering together provide the best results and long-term benefits for our clients. Work-life balance and flexibility are important areas of focus for Hargrove. We're happy to discuss flexible working hours, patterns, and locations to suit you and the business. What You'll Be Doing Job Scope: Generally responsible for maintaining the general ledger and reconciling accounts. Helps with various projects as needed in the accounting department. Work will be performed under general supervision. Primary responsibilities will include but not be limited to: Reconciling bank accounts for multiple companies Maintaining the company's fixed asset records Month-end closing journal entries and balance sheet account reconciliations Scanning and filing paper and electronic documents Review and approval of expense reports This position offers a highly competitive compensation package, including paid time off, health insurance benefits, and matching retirement contributions. Ideal BackgroundCertification: No certification is required for this position. Experience: This position requires up to 10-5 years of bookkeeping experience.Job Summary:Generally responsible for maintaining organized and accurate financial ledgers and accounts for various companies. Responsibilities include preparation of month end journal entries, general ledger account reconciliations, and expense report reviews. Work at this level requires experience in accrual accounting and will be performed under minimal supervision. Key Responsibilities and Duties:Primary responsibilities will include but are not limited to: Recording month end journal entries for multiple companies Reconciling various balance sheet accounts including, but not limited to prepaids and accruals Assist with compiling year-end audit workpapers Reviewing expense reports for correct coding Assist with expense report oversight Knowledge, Skills and Abilities Required: Knowledge and application of company business standards and good practices Knowledge and application of office administration procedures Thorough knowledge of all accounting principles and standards Possesses the innovative drive to ensure the continued strong growth of the companies Extreme attention to detail Proven ability to manage diverse, simultaneous projects of varying complexities in multiple offices and companies Sound, ethical business judgment · Ability to set priorities· Demonstrated leadership ability with team orientation· Proficient in the use of Microsoft Office, Adobe Acrobat and other technology tools· Ability to work in a fast-paced environment with extreme multi-tasking · Ability to analyze data, make judgments and develop reports· Ability to maintain effective working relationships with teammates, community/business organizations, clients, and vendors· Ability to be discreet in dealing with sensitive situations and maintain confidentiality in all areas · Ability to listen and ascertain the needs of management · Excellent communication skills, both verbal and written· Excellent presentation and organizational skills· Excellent leadership skills Physical Requirements: Ability to sit, stand, or walk for long periods of time #LI-BH1 Hargrove Culture We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work. As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates. Equal Opportunity Employment Statement Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law. Hargrove is a drug-free workplace. The selected candidate must be authorized to work in the United States.

Job DescriptionPosition Description: Bookkeepers are responsible for several duties related to managing financial records these responsibilities may include: Processing payments, invoices, income and receipts and entering data into accounting software or databases then filing hard copies Preparing financial statements showing business income and expenditure Paying vendor invoices and tracking bank account balances Completing VAT returns Verifying the accuracy of business accounts and alerting the Accountant of errors Recording any inconsistencies to help the Accountants reconcile inaccuracies Developing monthly financial statements including cash flow, profit and loss and balance sheets Preparing employee wages Managing employee expense claims Helping the Accountant with administrative duties and preparing yearly accounts $16.00 - $18.00 Hourly

Are you outgoing and customer-focused? Do you enjoy working with the public? If you answered yes to these questions, working for a State Farm independent contractor agent may be the career for you! State Farm agents market only State Farm insurance and financial service products. Responsibilities Establish customer relationships and follow up with customers, as needed. Use a customer-focused, needs-based review process to educate customers about insurance options. Develop leads, schedule appointments, identify customer needs, and market appropriate products and services. As an Agent Team Member, you will receive... 401K Salary plus commission/bonus Health benefits Paid time off (vacation and personal/sick days) Flexible hours Growth potential/Opportunity for advancement within my agency Requirements Interest in marketing products and services based on customer needs Excellent communication skills - written, verbal and listening People-oriented Detail oriented Proactive in problem solving Able to learn computer functions Ability to work in a team environment If you are motivated to succeed and can see yourself in this role, please complete our application. We will follow up with you on the next steps in the interview process. This position is with a State Farm independent contractor agent, not with State Farm Insurance Companies. Employees of State Farm agents must be able to successfully complete any applicable licensing requirements and training programs. State Farm agents are independent contractors who hire their own employees. State Farm agents employees are not employees of State Farm.

Job DescriptionAbout the Agent As a second-generation agent, I grew up in the State Farm family. I understand the difference that insurance can make in people's lives. All of my professional career has been dedicated to helping people make decisions, work with their budgets, and plan for the future. Since opening in 2007, the team at our agency has embodied the spirit of helping our friends and neighbors make sound decisions for themselves and their families through education and understanding. Position Overview Are you outgoing and customer-focused? Do you enjoy working with the public? If you answered yes to these questions, working for a State Farm independent contractor agent may be the career for you! State Farm agents market only State Farm insurance and financial service products. Responsibilities Establish customer relationships and follow up with customers, as needed. Use a customer-focused, needs-based review process to educate customers about insurance options. Develop leads, schedule appointments, identify customer needs, and market appropriate products and services. As an Agent Team Member, you will receive... 401K Salary plus commission/bonus Health benefits Paid time off (vacation and personal/sick days) Flexible hours Growth potential/Opportunity for advancement within my agency Hiring Bonus Requirements Interest in marketing products and services based on customer needs Excellent communication skills - written, verbal and listening People-oriented Detail oriented Proactive in problem solving Able to learn computer functions Ability to work in a team environment Property and Casualty license (must be able to obtain) If you are motivated to succeed and can see yourself in this role, please complete our application. We will follow up with you on the next steps in the interview process. This position is with a State Farm independent contractor agent, not with State Farm Insurance Companies. Employees of State Farm agents must be able to successfully complete any applicable licensing requirements and training programs. State Farm agents are independent contractors who hire their own employees. State Farm agents employees are not employees of State Farm.

The Accounting Specialist will perform complex clerical, bookkeeping, and accounting assignments and prepare accounting statements and financial reports. Duties/Responsibilities: · Prepare financial reports and various accounting statements. · Post journal entries to general ledger. · Thorough understanding of bookkeeping practices and procedures, with ability to train others in related practices and procedures. · Proof accounting reports for clerical accuracy. · Allocate expenditures to correct accounts according to departmental procedures. · Prepare, post, verify, and record customer payments and transactions related to accounts receivable. · Draft correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment. · Research customer discrepancies and past-due amounts with the assistance of the Collections Manager and other staff. · Collaborate with the Collections Manager to reconcile accounts receivable on a monthly basis. · Reconcile revenue accounts each month. · Copy, file, and retrieve materials for accounts receivable as needed. · Relay changes of information to appropriate employees. · Receive and verify expense reports; reconcile expense and other financial reports with account balances and other office records. · Facilitate payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies. · Ensure outstanding obligations are credited upon payment, identifies discount opportunities, and issues stop-payment orders as needed. · Assist with accounting records and ledgers by reconciling monthly statements and transactions. · Calculate and prepare sales and use tax returns based on paid invoices. Requirements Required Skills/Abilities: · Excellent verbal and written communication skills. · Excellent interpersonal and customer service skills. · Excellent sales and customer service skills. · Ability to anticipate work needs and interact professionally with customers. · Ability to work independently and in a fast-paced environment. · Reliable and trustworthy · Ability to maintain confidential and meticulous records. · Excellent organizational skills and attention to detail. · Excellent time management skills with a proven ability to meet deadlines. · Strong analytical and problem-solving skills. · Ability to prioritize tasks and to delegate them when appropriate. · Ability to function well in a high-paced and at times stressful environment. · Proficient with Microsoft Office Suite or related software. · Experience with MS Dynamics Education and Experience: High school diploma or equivalent. Business or Accounting Degree preferred. At least two years related experience required. Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 10-15 pounds at times.

The Reconciliation Clerk must reconcile the drivers' invoices at the end of the day to ensure that the customers are getting the products that have been ordered and the money received matches the invoices. Responsibilities: Verifying all drivers paperwork is what is in our system and make any adjustments Ensuring all drivers are following company policy and procedures for recon Verifying the load sheets are being checked in by the warehouse and making any adjustments Ensuring all checks that have been received are deposited and match with cashier sheet Verify certain accounts' DSDs quantity matches the invoices List and submit price discrepancies for Wal-Mart and Winn Dixie or any other price discrepancies that may arise. Reconcile House route daily. Scan accounts receivables checks daily to be submitted to the bank for deposit and verify the balance sent to the bank balances with the tape total submitted by accounts receivables. Assist with other accounts receivables requests as needed. Close out End of Day Report by doing Register (directly reporting to managers vital information) (Recon sheet with figures that have been deposited, price discrepancies, voids, driver check in times and the drivers error sheets) Assist with compiling military invoices weekly to be submitted to the Controller on a monthly basis. Follow Recon Clerk policies and procedures daily by verifying and balancing the check, charge and POA totals from the drivers' paperwork at the end of their work day. Performs all other duties assigned and as deemed appropriate. Equal Employment Opportunity Policy: Gulf Distributing Holdings, LLC is committed to offering equal employment opportunity without regard to age, color, disability, gender, gender identity, genetic information, marital status, military status, national origin, race, religion, sexual orientation, veteran status, or any other legally protected characteristic.

Invoice Reconciler 1 Contract- 1 Year Client-Mississippi Power We are seeking a detail-oriented Invoice Reconciler to join our Finance and Operations team. This role is critical to ensuring accurate and efficient financial operations by reconciling invoices, purchase orders, and receipts in compliance with company policies and procedures. The ideal candidate is highly organized, proactive, and able to collaborate across teams in a fast-paced warehouse office environment. Key Responsibilities Review and reconcile incoming invoices against purchase orders and receipts, ensuring accuracy and completeness. Verify pricing, quantities, and terms; research and resolve discrepancies promptly. Collaborate with vendors and internal teams to resolve billing issues. Process approved invoices for payment in compliance with company procedures and timelines. Maintain accurate and organized records of invoices, purchase orders, and related documentation. Prepare regular reports on reconciliation activities and provide insights to management. Monitor and track outstanding invoices, following up with vendors to ensure timely payments. Support process improvement initiatives to increase efficiency and accuracy of invoice reconciliation. Qualifications High school diploma or equivalent (required); additional education in Accounting or related field (preferred). 0-5 years of experience in invoice reconciliation, accounts payable, or a related finance role. Basic understanding of accounting principles and invoice processing procedures. Strong attention to detail and accuracy in data entry. Effective communication and interpersonal skills; ability to collaborate with both internal teams and external vendors. Proficiency in invoice processing software and Microsoft Office Suite (Excel, Word, Outlook). Work Environment Primary work is desk-based in a warehouse office environment. Regular interaction with warehouse and office personnel. Exposure to typical warehouse conditions, including ambient noise and fluctuating temperatures.

A client of Insight Global is seeking a detail-oriented and experienced Bookkeeper to manage financial records and support inventory analysis. Key Responsibilities: - Maintain accurate financial records and reconcile accounts using QuickBooks. - Process accounts payable and receivable, ensuring timely and accurate transactions. - Prepare and review monthly financial statements. - Perform end-of-month inventory analysis and assist with reporting. - Support compliance with company policies and accounting standards. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: **************************************************** Skills and Requirements - Proven experience as a Bookkeeper or in a similar role. - Proficiency in QuickBooks and Microsoft Excel. - Strong analytical skills for inventory and financial data. - Attention to detail and ability to meet deadlines.

The Payroll Clerk (part-time) will assist the Payroll Specialist in completing the payroll function in a timely manner and ensure that time is taken for it to be accurate. It will be a fun work environment right here on the beach! What you will be responsible for: Assist in preparing all the required documentation necessary to process payroll in a timely and accurate manner. Audit labor reports for corrections needed and communicate to management. Reconcile payroll prior to transmission and validate preprocess reports. Assist to ensure proper taxes, deductions, direct deposits are made for each paycheck. You may need to help process wage garnishments and withholding orders accurately and in accordance with applicable State and Federal laws and regulations. You may also assist with the Human Resources function at certain times. Perform other related duties and responsibilities as required. What we would like for you to have: Attention to detail is paramount May require a flexible schedule ADP payroll system preferred Using Microsoft Excel is a requirement Communication and training for all employees Problem solving in a multi-task environment Maintain the highest confidentiality HANHHG

Job DescriptionBenefits: License reimbursement Bonus based on performance Competitive salary Flexible schedule Health insurance Opportunity for advancement Paid time off Training & development ABOUT OUR AGENCY: Our agency first opened in 2011 and is supported by a small but strong team of three. Before launching my career with State Farm, I worked as a baseball sports agent a role that gave me incredible experience in building relationships, negotiating deals, and supporting clients. I also spent time working with the Chicago Cubs and had the privilege of representing 26 first-round draft picks. As a former athlete myself, sports remain a big part of my life, and Im proud that my son now plays basketball at UAB after I played at South Alabama. Community involvement is important to me, and I stay active by serving as chair of our local Chamber of Commerce and supporting various local initiatives. Our office culture is very laid back, welcoming, and walk-in friendly: a place where both clients and team members feel comfortable and valued. If youre looking for a role where you can join a relaxed, relationship-focused environment while helping people protect what matters most, this could be the right fit for you. ROLE DESCRIPTION: As Account Associate - State Farm Agent Team Member for Jeff Kahn - State Farm Agent, you are vital to our daily business operations and customers success. You grow our agency through meaningful customer relations and acting as a liaison between customer needs and agency departments. You improve the lives of our customers by proactively marketing relevant products and services. Grow your career as you better your community. As an attentive, sociable, and sales-minded professional, we are eager to have you on our team. RESPONSIBILITIES: Manage customer accounts and update information in the database. Assist customers with policy changes and inquiries. Process insurance claims and follow up with customers on claim status. Coordinate with underwriters to ensure timely policy issuance. QUALIFICATIONS: Strong organizational skills and attention to detail. Excellent customer service and communication skills. Previous experience in insurance or a related field preferred.

TA Travel Centers/Las Vegas Petroleum is a rapidly growing operator of travel centers, consisting of gas stations, truck stops. truck care services. convenience stores and full service dining and quick serve restaurants. As we expand across the country, we are building out our corporate team to support this growth, ensuring low prices and high service at all of our locations. We are seeking an experienced and detail-oriented Bookkeeper to manage day-to-day financial transactions for our busy Truck Care Service shop in Robertsdale, AL. The ideal candidate will have a solid background in bookkeeping and preferably experience in the automotive or truck service industry. Key Responsibilities: Maintain accurate financial records, including accounts payable/receivable, general ledger entries, and bank reconciliations Process invoices, payments, and payroll in a timely and accurate manner Prepare monthly, quarterly, and annual financial reports Monitor cash flow and assist with budgeting Work closely with the shop manager and leadership team to ensure financial health and compliance Handle tax reporting and coordination with external CPA as needed Requirements Requirements: Proven bookkeeping experience (3+ years preferred) Strong knowledge of accounting principles and QuickBooks (or similar software) High attention to detail and strong organizational skills Experience in the truck care, automotive, or similar service industry is a plus Excellent communication and problem-solving skills

Job DescriptionBenefits: License reimbursement Bonus based on performance Competitive salary Flexible schedule Opportunity for advancement Paid time off Training & development ABOUT OUR AGENCY: Ive been a State Farm agent for 32 years and currently have a small, close-knit team of two. Before opening my agency, I worked as a sales manager for a beverage company where I started in a sales role before deciding to build something of my own. I attended University of Alabama and University of South Alabama. Outside of work, I love spending time with my grandchildren, enjoying the outdoors, hunting, watching college football, and doing just about anything on the water. Our office culture is straightforward and focused. We value good communication, strong personalities, and team members who understand the sales process and have a proven history of production. If youre looking for a steady, experienced team with a clear focus on growth and great service, this could be a great fit for you. ROLE DESCRIPTION: As Account Associate - State Farm Agent Team Member for John Chason - State Farm Agent, you are vital to our daily business operations and customers success. You grow our agency through meaningful customer relations and acting as a liaison between customer needs and agency departments. You improve the lives of our customers by proactively marketing relevant products and services. Grow your career as you better your community. As an attentive, sociable, and sales-minded professional, we are eager to have you on our team. RESPONSIBILITIES: Manage customer accounts and update information in the database. Assist customers with policy changes and inquiries. Process insurance claims and follow up with customers on claim status. Coordinate with underwriters to ensure timely policy issuance. QUALIFICATIONS: Strong organizational skills and attention to detail. Excellent customer service and communication skills. Previous experience in insurance or a related field preferred.

Job DescriptionAbout the Role Thompson Holdings is seeking an experienced Payroll Clerk to join our team. The ideal candidate will bring 2-3 years of payroll experience, demonstrate proficiency in Microsoft Excel, and have a strong background working both independently and collaboratively in a professional office environment. This role requires exceptional attention to detail, strong analytical and organizational skills, and the ability to maintain confidentiality at all times. Key Responsibilities Prepare and process biweekly or monthly payroll for all employees Maintain accurate payroll and employee records Verify timekeeping records and resolve discrepancies Prepare and submit payroll reports as needed Ensure compliance with federal, state, and local payroll regulations Assist with benefits administration and related payroll deductions Support the accounting department with payroll-related inquiries and audits Qualifications 2-3 years of payroll experience in a professional setting Proficiency in Microsoft Excel, including formulas, data entry, and reporting Strong understanding of payroll processes and regulations Excellent attention to detail and accuracy Strong communication and organizational skills Experience with payroll software (e.g., ADP, Paychex, Paylocity, QuickBooks) preferred

The Reconciliation Clerk must reconcile the drivers' invoices at the end of the day to ensure that the customers are getting the products that have been ordered and the money received matches the invoices. Responsibilities: * Verifying all drivers paperwork is what is in our system and make any adjustments * Ensuring all drivers are following company policy and procedures for recon * Verifying the load sheets are being checked in by the warehouse and making any adjustments * Ensuring all checks that have been received are deposited and match with cashier sheet * Verify certain accounts DSDs quantity matches the invoices * List and submit price discrepancies for Wal-Mart and Winn Dixie or any other price discrepancies that may arise. * Reconcile House route daily. * Scan accounts receivables checks daily to be submitted to the bank for deposit and verify the balance sent to the bank balances with the tape total submitted by accounts receivables. * Assist with other accounts receivables requests as needed. * Close out End of Day Report by doing Register (directly reporting to managers vital information) (Recon sheet with figures that have been deposited, price discrepancies, voids, driver check in times and the drivers error sheets) * Assist with compiling military invoices weekly to be submitted to the Controller on a monthly basis. * Follow Recon Clerk policies and procedures daily by verifying and balancing the check, charge and POA totals from the drivers paperwork at the end of their work day. * Performs all other duties assigned and as deemed appropriate. Equal Employment Opportunity Policy: Gulf Distributing Holdings, LLC is committed to offering equal employment opportunity without regard to age, color, disability, gender, gender identity, genetic information, marital status, military status, national origin, race, religion, sexual orientation, veteran status, or any other legally protected characteristic.

HI, Hope you're doing well This is Pankaj from 4P Consulting please see below job description Job Title: INVR1 - Invoice Reconciler 1 Contract: 12 Months Skills and Responsibilities · Attention to Detail: Ability to meticulously review invoices, purchase orders, and receipts to ensure accuracy. · Numeracy Skills: Strong ability in handling numbers and calculations. · Organizational Skills: Efficient in managing multiple invoices and documents, keeping accurate records. · Computer Literacy: Proficiency in accounting software (e.g. Maximo, Oracle), MS Office (especially Excel), and the ability to adapt to new software. · Communication Skills: Effective verbal and written communication skills for coordinating with vendors and internal departments. · Problem-Solving Skills: Ability to identify discrepancies and resolve issues related to invoice processing. · Time Management: Capacity to meet tight deadlines and manage workload effectively Responsibilities: · Invoice Verification: Ensuring invoices match purchase orders and service receipts. · Reconciliation: Identifying discrepancies between invoices and records and resolving them. Data Entry: Accurately entering invoice data into the company's accounting system. · Payment Processing: Preparing and processing payments in a timely manner, adhering to company policies. · Record Keeping: Maintaining accurate and organized records of all invoices, payments, and reconciliations. · Compliance: Ensuring all invoicing activities comply with financial policies and statutory regulations. Personal Attributes: · Integrity: Handling confidential financial information responsibly. · Adaptability: Being flexible to changes in workload or company systems. · Teamwork: Collaborating effectively with the materials team, finance team and other departments. · Initiative: Proactively identifying and addressing issues related to invoice processing and reconciliation. Special Notes · Special Notes (mulitple leased workers needed, required PPE, etc.) : · Plant Daniel required PPE: Hard and Safety Glasses. · Please note, PPE will be used upon entering and transitioning through or working in designated areas of the facility. Thanks and Regards Sr. Talent Acquisition Specialist Pankaj Mishra ********************************* ***************