Administrative analyst vs administrative staff

The differences between administrative analysts and administrative staff can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 2-4 years to become an administrative analyst, becoming an administrative staff takes usually requires 1-2 years. Additionally, an administrative staff has an average salary of $77,101, which is higher than the $55,444 average annual salary of an administrative analyst.

The top three skills for an administrative analyst include customer service, patients and powerpoint. The most important skills for an administrative staff are telephone calls, word processing, and travel arrangements.

Administrative analyst vs administrative staff overview

	Administrative Analyst	Administrative Staff
Yearly salary	$55,444	$77,101
Hourly rate	$26.66	$37.07
Growth rate	11%	-8%
Number of jobs	91,598	119,030
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 66%	Bachelor's Degree, 63%
Average age	44	50
Years of experience	4	2

What does an administrative analyst do?

An administrative analyst specializes in analyzing the company's processes and operations to come up with the best practices for the business. Their responsibilities revolve around conducting research and analysis through site inspections, surveys, interviews, and assessments. They must also coordinate with different department personnel to gather and examine data, ensuring that all processes are profitable and efficient. Furthermore, as an administrative analyst, it is essential to present findings and progress reports in adherence to the company's policies and regulations.

What does an administrative staff do?

As the administrative staff, they primarily provide administrative and secretarial support for the department. Typically, they do report-writing, filing and scheduling, and payroll. They plan department weekly meetings, schedule conference calls, and work on solving administrative related concerns and issues. They do a complex task that involves multi-tasking from the preparation of department reports, analyzing data, and finding solutions. It is a requirement to be an experienced, collaborator, and trained cross-functional communicator. Moreover, other duties will include scheduling company-initiated activities, meetings, and events.

Administrative analyst vs administrative staff salary

Administrative analysts and administrative staff have different pay scales, as shown below.

	Administrative Analyst	Administrative Staff
Average salary	$55,444	$77,101
Salary range	Between $37,000 And $81,000	Between $58,000 And $101,000
Highest paying City	Washington, DC	San Francisco, CA
Highest paying state	Connecticut	California
Best paying company	ConocoPhillips	NVIDIA
Best paying industry	Technology	Professional

Differences between administrative analyst and administrative staff education

There are a few differences between an administrative analyst and an administrative staff in terms of educational background:

	Administrative Analyst	Administrative Staff
Most common degree	Bachelor's Degree, 66%	Bachelor's Degree, 63%
Most common major	Business	Business
Most common college	Northwestern University	University of Pennsylvania

Administrative analyst vs administrative staff demographics

Here are the differences between administrative analysts' and administrative staff' demographics:

	Administrative Analyst	Administrative Staff
Average age	44	50
Gender ratio	Male, 33.5% Female, 66.5%	Male, 31.9% Female, 68.1%
Race ratio	Black or African American, 8.5% Unknown, 4.5% Hispanic or Latino, 9.2% Asian, 11.4% White, 66.1% American Indian and Alaska Native, 0.2%	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.2% Asian, 3.8% White, 66.2% American Indian and Alaska Native, 0.7%
LGBT Percentage	12%	6%

Differences between administrative analyst and administrative staff duties and responsibilities

Administrative analyst example responsibilities.

Develop infrastructure to enable clients to better understand and manage risks associate with their decision environment to capture opportunities.
Perform annual operating expense reconciliations, monitor audit windows and audit requirements contain in the lease documents.
Complete knowledge of computer applications including word processing, spreadsheet, database and presentations using PowerPoint and SharePoint.
Increase efficiency of the monthly reporting processes though SAS and SQL implementation.
Provide application and database support and troubleshooting for install base that include JDE, SQL.
Resolve notification calls for benefit interruptions for patients.

Administrative staff example responsibilities.

Support medical doctors, manage sensitive and confidential records pertaining to high risk patients with emphasis on accuracy.
Prepare PowerPoint presentations for management distribution.
Maintain payroll information by collect, calculate and enter data.
Prepare briefing slides and presentation material using PowerPoint and Visio.
Maintain accounting statements, databases, and other financial information such as payroll coding and budget preparation
Provide cloud base customer relationship management with Salesforce for optimization in coordination of the workforce development program and other community orient events

Administrative analyst vs administrative staff skills

Common administrative analyst skills

Customer Service, 8%
Patients, 8%
PowerPoint, 6%
Windows, 4%
Lease Management, 4%
Financial Analysis, 4%

Common administrative staff skills

Telephone Calls, 19%
Word Processing, 16%
Travel Arrangements, 7%
Payroll, 6%
Personnel Actions, 6%
Financial Reports, 5%

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Administrative Analyst
Administrative Analyst vs Administrative Staff

Updated January 8, 2025

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