Administrative office assistant vs assistant office manager

The differences between administrative office assistants and assistant office managers can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 1-2 years to become an administrative office assistant, becoming an assistant office manager takes usually requires 4-6 years. Additionally, an assistant office manager has an average salary of $43,074, which is higher than the $33,318 average annual salary of an administrative office assistant.

The top three skills for an administrative office assistant include customer service, data entry and phone calls. The most important skills for an assistant office manager are customer service, patients, and financial statements.

Administrative office assistant vs assistant office manager overview

	Administrative Office Assistant	Assistant Office Manager
Yearly salary	$33,318	$43,074
Hourly rate	$16.02	$20.71
Growth rate	-8%	-8%
Number of jobs	81,528	56,866
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 46%	Bachelor's Degree, 45%
Average age	50	47
Years of experience	2	6

What does an administrative office assistant do?

An administrative office assistant is responsible for performing administrative duties to assist in daily management operations. These duties include taking calls and responding to client and customers' inquiries and concerns, scheduling meetings and conferences, organizing files and submitting required documents, sorting invoices for release, processing travel arrangements, receiving emails, forwarding reports to the appropriate department, and coordinating with company's events. An administrative assistant must be detail-oriented, as well as having excellent time-management and multi-tasking skills to perform duties even under minimal supervision.

What does an assistant office manager do?

An assistant office manager's role is to perform administrative and management support-related tasks. Most of the responsibilities revolve around gathering information and maintaining a database, preparing presentations and processing necessary documents, arranging schedules and appointments, and taking charge of the procurement of office supplies. Furthermore, an assistant office manager may take part in maintenance activities and decisions, devise plans to maximize space, improve the office environment, and even attend meetings on behalf of the manager.

Administrative office assistant vs assistant office manager salary

Administrative office assistants and assistant office managers have different pay scales, as shown below.

	Administrative Office Assistant	Assistant Office Manager
Average salary	$33,318	$43,074
Salary range	Between $25,000 And $43,000	Between $31,000 And $59,000
Highest paying City	Sacramento, CA	Campbell, CA
Highest paying state	Hawaii	Alaska
Best paying company	Buckley King	Cambridge Associates
Best paying industry	Government	Finance

Differences between administrative office assistant and assistant office manager education

There are a few differences between an administrative office assistant and an assistant office manager in terms of educational background:

	Administrative Office Assistant	Assistant Office Manager
Most common degree	Bachelor's Degree, 46%	Bachelor's Degree, 45%
Most common major	Business	Business
Most common college	Western Carolina University	California State University - Bakersfield

Administrative office assistant vs assistant office manager demographics

Here are the differences between administrative office assistants' and assistant office managers' demographics:

	Administrative Office Assistant	Assistant Office Manager
Average age	50	47
Gender ratio	Male, 14.7% Female, 85.3%	Male, 17.8% Female, 82.2%
Race ratio	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.1% Asian, 3.8% White, 66.4% American Indian and Alaska Native, 0.7%	Black or African American, 10.6% Unknown, 4.7% Hispanic or Latino, 18.3% Asian, 5.2% White, 60.5% American Indian and Alaska Native, 0.6%
LGBT Percentage	6%	8%

Differences between administrative office assistant and assistant office manager duties and responsibilities

Administrative office assistant example responsibilities.

Develop and manage external financial relationships between clients and the IRS.
Manage the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
Establish and maintain effective communications and cohesive working relationships with company associates, telephone and walk-in customers, and site visitors.
Dust offices and clean windows and doors.
Update information in CATT database, as well as make appointments for therapists and psychiatrists in Sharepoint.
Create electronic filing system to alleviate paper copies and recruit fellow co-workers to get on board with SharePoint.

Assistant office manager example responsibilities.

Communicate Medicare and Medicaid benefits and regulations with patients.
Provide customer service to residents and family members in Medicaid process.
Maintain current patient demographic and insurance information, and ensure strict confidentiality of patients' records in accordance with HIPAA regulations.
Reduce overhead by thousands of dollars for waste management and EHR yearly cost with Aprima.
Review all diagnosis on the encounter forms to make sure that ICD-10 codes are used properly.
Organize patient information, insurance paperwork, and patient file management; closely follow and monitor HIPAA regulations.

Administrative office assistant vs assistant office manager skills

Common administrative office assistant skills

Customer Service, 14%
Data Entry, 13%
Phone Calls, 7%
Payroll, 5%
PowerPoint, 4%
Database Management, 4%

Common assistant office manager skills

Customer Service, 24%
Patients, 16%
Financial Statements, 5%
Front Desk, 4%
Appointment Scheduling, 3%
Office Equipment, 3%

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Administrative Office Assistant
Administrative Office Assistant vs Assistant Office Manager

Updated January 8, 2025

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