Administrative services assistant vs administrative specialist

The differences between administrative services assistants and administrative specialists can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an administrative services assistant and an administrative specialist. Additionally, an administrative specialist has an average salary of $38,758, which is higher than the $35,490 average annual salary of an administrative services assistant.

The top three skills for an administrative services assistant include customer service, data entry and home health. The most important skills for an administrative specialist are customer service, data entry, and powerpoint.

Administrative services assistant vs administrative specialist overview

	Administrative Services Assistant	Administrative Specialist
Yearly salary	$35,490	$38,758
Hourly rate	$17.06	$18.63
Growth rate	-8%	-8%
Number of jobs	115,856	71,227
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 48%	Bachelor's Degree, 48%
Average age	50	50
Years of experience	2	2

What does an administrative services assistant do?

An administrative services assistant is responsible for performing administrative support to an organization, ensuring smooth operations, and providing the best services for the customers. Administrative services assistants are usually the first point of contact of visitors, responding to their inquiries and concerns, verifying appointments, and leading them to the appropriate personnel or department. They are also present in meetings and conferences, creating minutes reports, presenting documents, and suggesting opportunities to improve operational functions and increase profitability. An administrative services assistant does data processing, sort files, monitor office inventories, and other related tasks as required.

What does an administrative specialist do?

An administrative specialist is in charge of various clerical tasks to support supervisors and management staff. Their responsibility is to act as the main point of contact among clients through answering calls and responding to inquiries, managing schedules, arranging appointments and travel, addressing complaints and resolving internal issues, managing payroll, and keeping an organized database. Furthermore, an administrative specialist can also conduct research and analysis, prepare reports and other forms of documentation, and coordinate workflow in a particular area.

Administrative services assistant vs administrative specialist salary

Administrative services assistants and administrative specialists have different pay scales, as shown below.

	Administrative Services Assistant	Administrative Specialist
Average salary	$35,490	$38,758
Salary range	Between $28,000 And $44,000	Between $25,000 And $58,000
Highest paying City	San Jose, CA	Washington, DC
Highest paying state	Washington	California
Best paying company	University of California, Berkeley	Meta
Best paying industry	Finance	Technology

Differences between administrative services assistant and administrative specialist education

There are a few differences between an administrative services assistant and an administrative specialist in terms of educational background:

	Administrative Services Assistant	Administrative Specialist
Most common degree	Bachelor's Degree, 48%	Bachelor's Degree, 48%
Most common major	Business	Business
Most common college	Western Carolina University	Western Carolina University

Administrative services assistant vs administrative specialist demographics

Here are the differences between administrative services assistants' and administrative specialists' demographics:

	Administrative Services Assistant	Administrative Specialist
Average age	50	50
Gender ratio	Male, 11.6% Female, 88.4%	Male, 24.4% Female, 75.6%
Race ratio	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.1% Asian, 3.8% White, 66.2% American Indian and Alaska Native, 0.7%	Black or African American, 9.3% Unknown, 3.9% Hispanic or Latino, 16.3% Asian, 3.8% White, 65.9% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between administrative services assistant and administrative specialist duties and responsibilities

Administrative services assistant example responsibilities.

Manage local SharePoint and calendar with real estate and construction files, and event information, corporate attorney updates.
Manage and develop the daily clinical schedule for the in-patient rehabilitation staff taking into consideration Medicare guidelines and staffing ratios.
Prepare transfer packets and coordinate transfers for patients being send to extend rehabilitation skil facility.
Assist in maintaining accountability of all badges issue, and in documenting all badge transactions within a SharePoint database.
Create PowerPoint presentations for departmental meetings and external marketing tools.
Calculate and submit technicians payroll information and track productivity efficiency of technicians.

Administrative specialist example responsibilities.

Participate in committee meetings by preparing minutes and presentation summaries, planning meeting agendas, and organizing and managing meeting logistics.
Process incoming and outgoing medical records with newly implement HIPAA requirements.
Maintain personnel records, electronic databases, oversee and administer department SharePoint website.
Redesign and reformat PowerPoint presentations, customize individual client presentations for specific look & feel.
Create and successfully implement a new faculty form to collect necessary information for payroll forms.
Conduct training of new personnel using spreadsheets & PowerPoint presentations to ensure compliance of organizational policies & procedures.

Administrative services assistant vs administrative specialist skills

Common administrative services assistant skills

Customer Service, 14%
Data Entry, 7%
Home Health, 5%
Provides Administrative Support, 5%
Patients, 5%
PowerPoint, 5%

Common administrative specialist skills

Customer Service, 14%
Data Entry, 6%
PowerPoint, 6%
Office Procedures, 5%
Patients, 5%
Payroll, 4%

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Administrative Services Assistant
Administrative Services Assistant vs Administrative Specialist

Updated January 8, 2025

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