Administrative specialist vs administrative analyst

The differences between administrative specialists and administrative analysts can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 1-2 years to become an administrative specialist, becoming an administrative analyst takes usually requires 2-4 years. Additionally, an administrative analyst has an average salary of $55,444, which is higher than the $38,758 average annual salary of an administrative specialist.

The top three skills for an administrative specialist include customer service, data entry and powerpoint. The most important skills for an administrative analyst are customer service, patients, and powerpoint.

Administrative specialist vs administrative analyst overview

	Administrative Specialist	Administrative Analyst
Yearly salary	$38,758	$55,444
Hourly rate	$18.63	$26.66
Growth rate	-8%	11%
Number of jobs	71,227	91,598
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 48%	Bachelor's Degree, 66%
Average age	50	44
Years of experience	2	4

What does an administrative specialist do?

An administrative specialist is in charge of various clerical tasks to support supervisors and management staff. Their responsibility is to act as the main point of contact among clients through answering calls and responding to inquiries, managing schedules, arranging appointments and travel, addressing complaints and resolving internal issues, managing payroll, and keeping an organized database. Furthermore, an administrative specialist can also conduct research and analysis, prepare reports and other forms of documentation, and coordinate workflow in a particular area.

What does an administrative analyst do?

An administrative analyst specializes in analyzing the company's processes and operations to come up with the best practices for the business. Their responsibilities revolve around conducting research and analysis through site inspections, surveys, interviews, and assessments. They must also coordinate with different department personnel to gather and examine data, ensuring that all processes are profitable and efficient. Furthermore, as an administrative analyst, it is essential to present findings and progress reports in adherence to the company's policies and regulations.

Administrative specialist vs administrative analyst salary

Administrative specialists and administrative analysts have different pay scales, as shown below.

	Administrative Specialist	Administrative Analyst
Average salary	$38,758	$55,444
Salary range	Between $25,000 And $58,000	Between $37,000 And $81,000
Highest paying City	Washington, DC	Washington, DC
Highest paying state	California	Connecticut
Best paying company	Meta	ConocoPhillips
Best paying industry	Technology	Technology

Differences between administrative specialist and administrative analyst education

There are a few differences between an administrative specialist and an administrative analyst in terms of educational background:

	Administrative Specialist	Administrative Analyst
Most common degree	Bachelor's Degree, 48%	Bachelor's Degree, 66%
Most common major	Business	Business
Most common college	Western Carolina University	Northwestern University

Administrative specialist vs administrative analyst demographics

Here are the differences between administrative specialists' and administrative analysts' demographics:

	Administrative Specialist	Administrative Analyst
Average age	50	44
Gender ratio	Male, 24.4% Female, 75.6%	Male, 33.5% Female, 66.5%
Race ratio	Black or African American, 9.3% Unknown, 3.9% Hispanic or Latino, 16.3% Asian, 3.8% White, 65.9% American Indian and Alaska Native, 0.7%	Black or African American, 8.5% Unknown, 4.5% Hispanic or Latino, 9.2% Asian, 11.4% White, 66.1% American Indian and Alaska Native, 0.2%
LGBT Percentage	6%	12%

Differences between administrative specialist and administrative analyst duties and responsibilities

Administrative specialist example responsibilities.

Participate in committee meetings by preparing minutes and presentation summaries, planning meeting agendas, and organizing and managing meeting logistics.
Process incoming and outgoing medical records with newly implement HIPAA requirements.
Maintain personnel records, electronic databases, oversee and administer department SharePoint website.
Redesign and reformat PowerPoint presentations, customize individual client presentations for specific look & feel.
Create and successfully implement a new faculty form to collect necessary information for payroll forms.
Conduct training of new personnel using spreadsheets & PowerPoint presentations to ensure compliance of organizational policies & procedures.

Administrative analyst example responsibilities.

Develop infrastructure to enable clients to better understand and manage risks associate with their decision environment to capture opportunities.
Perform annual operating expense reconciliations, monitor audit windows and audit requirements contain in the lease documents.
Complete knowledge of computer applications including word processing, spreadsheet, database and presentations using PowerPoint and SharePoint.
Increase efficiency of the monthly reporting processes though SAS and SQL implementation.
Provide application and database support and troubleshooting for install base that include JDE, SQL.
Resolve notification calls for benefit interruptions for patients.

Administrative specialist vs administrative analyst skills

Common administrative specialist skills

Customer Service, 14%
Data Entry, 6%
PowerPoint, 6%
Office Procedures, 5%
Patients, 5%
Payroll, 4%

Common administrative analyst skills

Customer Service, 8%
Patients, 8%
PowerPoint, 6%
Windows, 4%
Lease Management, 4%
Financial Analysis, 4%

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Administrative Specialist
Administrative Specialist vs Administrative Analyst

Updated January 8, 2025

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