Data assistant vs office specialist

The differences between data assistants and office specialists can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a data assistant and an office specialist. Additionally, a data assistant has an average salary of $34,431, which is higher than the $33,477 average annual salary of an office specialist.

The top three skills for a data assistant include data entry, data collection and patients. The most important skills for an office specialist are customer service, data entry, and patients.

Data assistant vs office specialist overview

	Data Assistant	Office Specialist
Yearly salary	$34,431	$33,477
Hourly rate	$16.55	$16.09
Growth rate	-5%	-5%
Number of jobs	78,545	98,760
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 63%	Bachelor's Degree, 44%
Average age	44	47
Years of experience	2	2

What does a data assistant do?

A data assistant's role is to perform support tasks in data management procedures. Their responsibilities often revolve around coordinating with different departments to gather data, maintaining and updating databases, processing and organizing documentation, preparing progress reports, and analyzing data as needed. They may also participate in devising strategies to optimize data management operations. Furthermore, a data assistant must also monitor the operations of databases, performing regular maintenance checks, and reporting to the information technology department should there be any issues and concerns.

What does an office specialist do?

An office specialist is responsible for performing administrative and clerical duties to support the organization's daily operations. Office specialists must be highly organizational, as well as having excellent time-management skills to handle work units. They have duties including data entry procedures, greeting visitors, responding to customers' inquiries through phone calls and e-mails, and filing and sorting documents. Office specialists are responsible for creating meeting reports, scheduling appointments, evaluating financial statements, coordinating with other staff for event planning, and assisting the senior management with complex functions.

Data assistant vs office specialist salary

Data assistants and office specialists have different pay scales, as shown below.

	Data Assistant	Office Specialist
Average salary	$34,431	$33,477
Salary range	Between $20,000 And $57,000	Between $25,000 And $43,000
Highest paying City	San Francisco, CA	Washington, DC
Highest paying state	California	Massachusetts
Best paying company	DLA Piper	Brookhaven National Laboratory
Best paying industry	Manufacturing	Finance

Differences between data assistant and office specialist education

There are a few differences between a data assistant and an office specialist in terms of educational background:

	Data Assistant	Office Specialist
Most common degree	Bachelor's Degree, 63%	Bachelor's Degree, 44%
Most common major	Business	Business
Most common college	-	Western Carolina University

Data assistant vs office specialist demographics

Here are the differences between data assistants' and office specialists' demographics:

	Data Assistant	Office Specialist
Average age	44	47
Gender ratio	Male, 36.6% Female, 63.4%	Male, 18.3% Female, 81.7%
Race ratio	Black or African American, 9.4% Unknown, 4.3% Hispanic or Latino, 20.1% Asian, 11.1% White, 54.5% American Indian and Alaska Native, 0.6%	Black or African American, 8.1% Unknown, 4.9% Hispanic or Latino, 19.8% Asian, 8.4% White, 57.7% American Indian and Alaska Native, 1.2%
LGBT Percentage	5%	6%

Differences between data assistant and office specialist duties and responsibilities

Data assistant example responsibilities.

Create UNIX and LINUX shell scripts to automate data migration process.
Implement web crawlers in python with scrapy framework.
Serve as ETL lead to help the development stage take shape as quick as possible.
Work in collaboration with the systems administrators to troubleshoot and resolve RDBMS issues cause by common business network issues.
Utilize MATLAB to conduct calculations which have to take various factors into account that affect the way a pulsejet runs.
Research request and troubleshoot customer problems via multiple computer software.

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Office specialist example responsibilities.

Provide support for enrolling patients into health coverage programs and manage sensitive patient information to ensure accuracy and confidentiality.
Manage and maintain patients' medical records by utilizing computer applications management database processing system to ensure county compliance.
Manage operational FedEx relationship through order fulfillment, shipment tracking, and communication with parties involve in shipment transaction.
Provide assistance to office staff including preparing and proofreading memos and grants, transcribing meeting minutes for staff and answering phones.
Perform multiple bookkeeping duties including departmental payroll, print financial reports and other financial material as needed.
Communicate HIPAA compliance to staff, field and outside agencies.

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Data assistant vs office specialist skills

Common data assistant skills

Data Entry, 14%
Data Collection, 10%
Patients, 9%
Data Management, 8%
Research Data, 6%
Access Database, 6%

Common office specialist skills

Customer Service, 18%
Data Entry, 10%
Patients, 9%
Office Equipment, 6%
Phone Calls, 6%
Word Processing, 4%

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Updated January 8, 2025

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