Division secretary vs administrative specialist

Differences between division secretary and administrative specialist duties and responsibilities

Division secretary example responsibilities.

• Maintain sales department's calendar of clients, showroom visits and appointments and manage all logistics for events.
• Manage financial bookkeeping efficiently for the company using QuickBooks.
• Type all subpoenas for the agents.
• Plan travel, create DTS orders and vouchers.
• Type motions, letters, mail-outs, and subpoenas.
• Provide administrative role in DTS updating employee accounting data.
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Administrative specialist example responsibilities.

• Participate in committee meetings by preparing minutes and presentation summaries, planning meeting agendas, and organizing and managing meeting logistics.
• Process incoming and outgoing medical records with newly implement HIPAA requirements.
• Maintain personnel records, electronic databases, oversee and administer department SharePoint website.
• Redesign and reformat PowerPoint presentations, customize individual client presentations for specific look & feel.
• Create and successfully implement a new faculty form to collect necessary information for payroll forms.
• Conduct training of new personnel using spreadsheets & PowerPoint presentations to ensure compliance of organizational policies & procedures.
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