Executive administrative assistant jobs in Amarillo, TX

Provides comprehensive administrative support involving budgeting, Boys Ranch procedures, scheduling and time management, staff coordination, and special projects in direct support of the Executive Director. Requirements A high school diploma or GED equivalency is required. An Associate degree in a business-related field or completion of college courses in a business-related field is preferred. A minimum of 3 years of administrative assistant experience is required. Proficiency in Microsoft Office for Windows applications (word processing, database, spreadsheet, e-mail, presentation graphics, etc.) is required. Proficiency in general office equipment operation is required. Must possess exceptional time management and detail-orientation skills. Must be able to work independently. Must be at least 21 years of age. Bending, lifting, grasping, fine hand/eye coordination, pushing/pulling, prolonged sitting/standing. Must possess a valid Texas driver's license. Must be available for travel as needed. Benefits 401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Referral program Tuition reimbursement Vision insurance

This position provides administrative and secretarial support to the Vice President, Commercial Operations and Transmission, Managers and other staff member to ensure that administrative needs are met in a timely, efficient and accurate manner. Provide organized and efficient administrative support to the Vice President, Commercial Operations and Transmission and other members of the Department, maintaining professional results, Coordinate travel arrangements, as needed by the Vice President Commercial Operations and Transmission and other employees, Type correspondence, memorandums, and other documents in draft and final form from written and/or dictated materials, to include composition of materials, Assist with scheduling of meetings/coordinate arrangements for meetings and assemble appropriate information; arrangements may include lodging and travel, Assist with purchases of office supplies and equipment, Establish and maintain appropriate files, logs and records including confidential information, Coordinates reservations and oversees all necessary maintenance for the Commercial Operations & Transmission Vehicle. Responsible for coordination of guests, vendors and maintenance personnel to ensure each person signs in and receives a visitor badge. Provide back-up assistance to the Executive Assistant and other Administrative Assistants as needed to include coordinating time off and telephone coverage, Work with the Executive Administrative Assistant to facilitate adherence to administrative support guidelines, to communicate changes in office administration practices, and to share knowledge of administrative duties, particularly technology, Continually work with the Legal Department in developing and maintaining an effective and appropriate filing system for the Commercial Operations & Transmission Department, e.g. ensure appropriate legal/regulatory and administrative documents are filed and appropriately retained, Ability to efficiently manage multiple tasks, Perform duties as a receptionist, Special projects as required, Perform related work as assigned. Qualifications: High School Diploma, Associate Degree in secretarial science oir equivalent (minimum of 2-3 years prior administrative experience) High School level competency in English and Math; extensive knowledge of spelling, punctuation and grammar within the organizations. Above average typing and transcribing skills to include statistical typing and competence with word processing. This position requires a thorough knowledge of: Standard office practices and procedures, Office administration,basic accounting skills, and time management skills to allow for efficient and effective support of the Vice President of Commercial Operations & Transmission and Department staff, Ability to work independently with a minimal amount of guidance to complete assignments in a timely and efficient manner Electronic communications and application software, e.g.Internet Explorer, Microsoft Office, Excel, Power Point and other computer software, This position requires the following abilities and skills: Ability to coordinate projects, Excellent organizational and planning skills Excellent interpersonal relationship skills, Excellent verbal and written communication skills, Work efficiently and effectively in high pressure situations Makes effective use of supervisors time and resources Experienced with developing and aiding in the development of power point presentations for Golden Spread Board of Directors meetings and other staff meetings.

TEAM UP WITH US! The Service Administrative Assistant I schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties. DO YOU HAVE WHAT IT TAKES? WHAT YOU'LL DO * Open Work Orders for Customers * Updating the aged WIP (Work in Progress) * Uploading Technician Notes * Preparing work orders for Invoicing * Collecting pre-payments, final payments, and sending for credit approval * Issuing PO's to our vendors * Communicating with customers and providing excellent customer service for internal and external customers * Reconcile P-card's for business needs * Coordinate and arrange meetings/travel; prepare agendas; record and transcribe minutes of meetings; conduct research and compile reports as needed * Order and maintain supplies; arrange for equipment maintenance. * Additional duties as assigned by supervisor WHAT YOU'LL NEED * High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. * Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. * Ability to write routine reports and correspondence. * Ability to speak effectively before groups of customers or employees of organization. * Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. * Ability to deal with problems involving several concrete variables in standardized situations. * Knowledge of MS Office Suite software. WHY WORK WITH US? * We like to take care of business and have fun doing it! * We offer health, dental, vision, life, and more as a comprehensive benefits package. * Don't you want to work with awesome people? IMPORTANT INFORMATION While performing the duties of this job, the employee is regularly required to sit, talk or hear. The employee is occasionally required to stand and walk. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Required travel up to 10%. This position is not considered a safety sensitive position. The Job description is subject to change by the employer as the needs of the employer and requirements of the job change. EEO/AA

The Administrative Assistant handles receptionist duties and provides a variety of administrative support functions to departments including Operations, HR, Accounting, Call Center, Sales and Collections. This position also offers administrative support as needed to management and organizes and coordinates various company functions. Job Description Responsible for answering phones during business hours and transferring calls to the appropriate party. Assist walk-in customers. Take payments from customers and process daily payments. Handle lost payment research, daily balance of drawer and prepare deposit. Print and send invoices when needed. Prepare new hire binders, fax/email/file new hire information, insurance forms, write-ups, and all other personnel file information. Schedule interviews and all other HR duties as assigned. Prepares all necessary paperwork prior to interviews. Create all new hire and termination tickets in Rev.io for various departments. Enter sales orders as needed and track upsells, leads and DV sales. Keep appropriate sales boards/walls updated. Scan customer requests and attach them to the account. Receive and process returned equipment from customers. Send recovery boxes to customers as needed. Follow-up with dispatch to ensure outdoor equipment has been recovered. Notifies the warehouse when equipment is returned for storage. Sends email or submits billing research ticket to billing as necessary. Process returned mail, incoming and outgoing mail, deliver mail and accept package deliveries. Check drop box daily for returns. Mail expired and decline credit card postcards and make calls as needed. Run collection process and reports, assign collection calls, and send out collection letters. Organize special events such as Christmas Party, company luncheons, make travel arrangements and coordinate lunch for guests/managers as needed. Book and prepare conference rooms for meetings and training. Ensure cleanliness of conference room and break room. Work all assigned system tasks. Send customer correspondence for various information. Contact maintenance and vendors as needed. Order supplies as needed. Participates in morale boosting committee and events. Ensures the office maintains a festive atmosphere by decorating key areas assigned by management. Execute company projects and all other duties as assigned by management team. Requirements Must possess excellent communication and problem-solving skills Ability to work with minimal supervision, be self-directed and be a fast learner Excellent customer service skills and possess a professional appearance Working knowledge of Excel and Word At least three years of office/administrative experience Must possess excellent typing skills HS diploma

**TEAM UP WITH US!** The Service Administrative Assistant I schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties. **DO YOU HAVE WHAT IT TAKES?** **WHAT YOU'LL DO** · Open Work Orders for Customers · Updating the aged WIP (Work in Progress) · Uploading Technician Notes · Preparing work orders for Invoicing · Collecting pre-payments, final payments, and sending for credit approval · Issuing PO's to our vendors · Communicating with customers and providing excellent customer service for internal and external customers · Reconcile P-card's for business needs · Coordinate and arrange meetings/travel; prepare agendas; record and transcribe minutes of meetings; conduct research and compile reports as needed · Order and maintain supplies; arrange for equipment maintenance. · Additional duties as assigned by supervisor **WHAT YOU'LL NEED** · High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. · Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. · Ability to write routine reports and correspondence. · Ability to speak effectively before groups of customers or employees of organization. · Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. · Ability to deal with problems involving several concrete variables in standardized situations. · Knowledge of MS Office Suite software. **WHY WORK WITH US?** · We like to take care of business and have fun doing it! · We offer health, dental, vision, life, and more as a comprehensive benefits package. · Don't you want to work with awesome people? **IMPORTANT INFORMATION** While performing the duties of this job, the employee is regularly required to sit, talk or hear. The employee is occasionally required to stand and walk. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Required travel up to 10%. This position is not considered a safety sensitive position. The Job description is subject to change by the employer as the needs of the employer and requirements of the job change. EEO/AA Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (**************************** notice from the Department of Labor.

Performs routine administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS A. Prepares, edits, and distributes correspondence, reports, forms, and other documents; and coordinates work with other departments, units, and staff. B. Reviews inmate correspondence and processes denials content received in violation of the correspondence rules; and responds to inmate inquiries regarding rules, regulations, policies, and procedures. C. Performs data entry, retrieval, and data searches; assists in preparing reports; and maintains files and records for the unit mail room operations. D. Maintains log of inmate special, legal, and media mail; and processes electronic communications, certified mail, and packages received. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Customer service, clerical, administrative support, technical program support, mail room, or correctional unit operations experience preferred. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of mail room operations and agency rules, regulations, policies, and procedures regarding inmate mail preferred. 3. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 4. Skill to communicate ideas and instructions clearly and concisely. 5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 6. Skill to interpret and apply rules, regulations, policies, and procedures. 7. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 8. Skill to prepare and maintain accurate records, files, and reports. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, cart, dolly, and automobile.

This position provides basic clerical and administrative support for the assigned department. Duties include but are not limited to answering phones, directing callers to the appropriate staff or taking detailed phone messages, greeting the public, answering basic questions about the operation of the assigned department, accepting and documenting incoming payments, distributing mail, performing data entry and word processing, filing, creating and maintaining basic spreadsheets, assisting with the creation of basic reports, performing basic scheduling activities and participating in special projects as assigned. ESSENTIAL RESPONSIBILITIES * Answers phone and personally greets and assists individuals at the front desk of the assigned department, answering questions in a courteous and concise manner, directing the person to the appropriate staff member for assistance, and/or taking and delivering detailed messages for the appropriate staff member. * Registers, creates work orders, records transactions, or performs intake for individuals who visit the department; manages the front desk workflows; and communicates scheduling changes and emergency issues with field staff as appropriate. * Accesses and performs data entry in department specific systems, maintains spreadsheets and performs word processing activities in an accurate and timely manner. * Trains and oversees the work of part-time staff or volunteers, as assigned. * Maintains electronic and paper files in an orderly and organized manner, assists in records management activities and in responding to Open Records requests. * Maintains office supplies in a neat and orderly manner and initiates purchases to replenish supplies as needed. * Creates basic reports and presentations, by gathering, compiling and organizing data in a clear and understandable manner. * Verifies, researches and attempts to resolve questions and concerns for City employees, the general public and/or vendors or other external entities by phone, or written communication. * Opens, sorts and distributes interoffice and postal mail as directed, and may assist in the gathering and sending of mail for the department. * Schedules meetings, interviews and or events and other activities of the department or for the assigned supervisor. * Prepares, edits, collates and distributes outgoing letters, invoices and other types of mailings for the department. * Reports departmental maintenance and repair needs and schedules service as needed. * Participates in special events and projects as assigned. * Acts as backup or relief for other clerical staff. * Performs other job-related duties as assigned. MINIMUM REQUIREMENTS Requires a High School Diplomas or its equivalent and one year of clerical experience. Valid Texas Driver's License may be required as well as other certifications, depending on the work requirements of the assigned department. Bilingual in Spanish preferred. KNOWLEDGE, SKILLS, AND ABILITIES * Knowledge of the general operations and functions of the assigned department. * Ability to operate standard office equipment including a calculator, copier, and multi-line telephone system. * Ability to use a computer for data entry, word processing and accounting purposes. * Ability to organize and prioritize responsibilities. * Ability to establish and maintain an effective working relationship with co-workers and the general public. * Skill in effectively communicating verbally and in writing with the general public, vendors/suppliers and City employees. ADA PROFILE Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of this position. While performing the duties of this Job, the employee is required to exert up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The employee is also required to finger, grasp, handle, life walk, stand, hear, crouch, reach, speak, see, and talk. Also requires the ability to make rational decisions and preform repetitive motions. WORK ENVIRONMENT The employee works in a safe and secure indoor work environment that may periodically have unpredicted requirements or demands. This position is subject to call back and overtime hours. The City of Amarillo is an Equal Opportunity employer and encourages applications from eligible and qualified persons regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, genetic information or protected veteran status, in compliance with applicable federal, state and local law. The City of Amarillo provides reasonable accommodations to applicants with disabilities on a case by case basis. If you need a reasonable accommodation for any part of the application or hiring process, please contact the Human Resources Office at ************.

Join Our Team as a Service Administrative Assistant at Willborn Fueling Systems! Are you organized, detail-oriented, and ready to make a difference? At Willborn Fueling Systems, we don't just fuel tanks-we fuel success. Our mission is to provide Crazy Good service, and we're looking for a rockstar Service Administrative Assistant to join our team in keeping our operations running smoothly. What's in It for You? * Incredible Benefits: Group medical, dental, vision, wellness perks, 401K with matching, and even a pet benefit plan! We can't wait to show you the full list! * Time Off That Grows With You: PTO increases the longer you're with us, plus paid holidays, inclement weather pay, and more. * Career Growth: We're all about learning and evolving, and we'll help you become a subject matter expert in service software systems. * Supportive Team: Join a culture that values effective communication, teamwork, and selfless service. What You'll Do As our Service Administrative Assistant, you'll be at the heart of our operations. Your mission: create an efficient and well-run office environment while delivering exceptional customer experiences. Drive Business Growth: * Be the friendly voice answering calls and emails promptly and professionally. * Assist with up-selling and help our customers through every step-from inquiry to invoice. * Manage customer & contractor relationships to extend our reach and revenue. Coordinate & Support: * Oversee work orders, ensuring timely flow and accurate invoicing. * Handle warranty registrations and ensure vendor payments are on track. * Keep payroll accurate and help resolve late receivables. Learn & Evolve: * Help maintain dashboards and KPIs to drive improvements. * Find ways to make processes more efficient. * Tackle special projects and prepare detailed reports for leadership. Who You Are You're a driven problem-solver with a sharp eye for details. You thrive in a fast-paced environment and enjoy managing multiple priorities. You're: * Precise and organized, with a knack for rules and accuracy. * Proactive, competitive, and cool under pressure. * Friendly, with a focus on teamwork and excellent customer care. What You Need * High school diploma (or GED). * >3 Years of Experience as an Administrative Assistant, Executive Assistant, or Office Manager * Proficiency in Microsoft Office and Windows PC systems. * Strong written and verbal communication skills. * Experience in a commercial setting. * Ability to pass drug and background checks. Physical Requirements This is a desk-based role that occasionally involves lifting up to 20 pounds and working with computers for extended periods. Why Willborn? At Willborn Fueling Systems, our vision is to be the most successful and respected partner in the markets we serve. We live by our Principles of Progress, focusing on growth, integrity, teamwork, and fun. If you're ready to be part of a winning team that puts people first, we'd love to meet you! Apply Today! If you're ready to make an impact and grow with us, apply now to become our next Service Administrative Assistant. Your career is waiting-let's build peace of mind together! We look forward to welcoming a dedicated and organized individual to our DavidsonTeal family. Apply now to be part of a thriving and supportive work environment! Copy the link below into your browser and apply today. **************************************** Keywords: Administrative Assistant, Executive Assistant, Office Coordinator, Office Assistant, Administrative Specialist Willborn is an equal opportunity employer.

Job Title Administrative Associate IV Agency West Texas A&M University Department Agricultural Sciences Proposed Minimum Salary $15.68 hourly Job Type Staff Job Description The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits NOTICE - All posted positions are subject to budget approval. General Summary: The Administrative Associate IV will oversee all departmental vehicles, process travel, track and report inventory, manage intern applications as well as help with procurement. Responsibilities: Schedule departmental fleet with faculty and coaches, report vehicle mileage and schedule repairs on Agricultural vehicles. Work with faculty to allocate travel. Manage student workers travel. Answer phone inquiries from prospective students and guests Maintain Agricultural Sciences web site and social media. Work with Student Success Coordinator to award scholarships Maintains 100% compliance with timely completion of required System, University and job-specific online training courses. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties as assigned. Necessary Qualifications: High school diploma or equivalent combination of education and experience. Four (4) years of related experience. Knowledge of word processing, spreadsheet, and database applications. Strong interpersonal, organizational and communication skills. Proficiency in Excel, multi-line phone systems, and Microsoft Office Suite. Preferred Qualifications: Bachelor's degree Experience in travel coordinating, vehicle reservations and familiarity with scholarship awarding. Experience working with the Agricultural industry. Experience with web site maintenance. Knowledge of Datatel, Workday, Excel, Informer, and Cisco. Applicant Instructions: Please include the following with your application: Cover letter Resume Three references Please attach all documents in the attachment box at the bottom of the “My Experience” page before continuing through the application. Please use the “Upload” button to add each document individually. All revisions must be made prior to application submission. If you need assistance with uploading documents, please contact WTAMU Human Resources at ************. Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System. Equal Opportunity /Veterans/Disability Employer. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title Administrative Associate V Agency West Texas A&M University Department Scholarship Services Proposed Minimum Salary $16.02 hourly Job Type Staff Job Description The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits NOTICE - All posted positions are subject to budget approval. General Summary: This position is responsible for management of all functions concerned with customer service within the Office of Student Financial Services with Scholarship and Financial Aid. Responsibilities: * Coordinates daily office support activities and administrative interactions. Assists in the coordination of daily workflow and the resolution of complex, highly sensitive and confidential matters. Provides organizational planning and problem-solving skills. * Visit (in-person, email, or phone) with prospective students and their families to discuss scholarship opportunities, awards, and provide information on the application process. * Maintains a variety of fiscal, administrative, and academic records. Verifies, processes, and reviews forms, reports, tables, and other documents. Performs special analyses and project summaries. * Coordinates the maintenance of files, records, office supplies, or equipment. Makes recommendations for process improvements, administrative changes, or new initiatives. * Assist with the preparation of federal, state, and operational reports. * Assist Vice President of Enrollment Management with calendar, reconciling accounts, travel, procard, and other misc. tasks. * Oversee student assistants and staff in office. * Maintains 100% compliance with timely completion of required System, University and job-specific online training courses. * This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties as assigned. Necessary Qualifications: * High school diploma or equivalent combination of education and experience. * Five (5) years of related experience. * Knowledge of word processing, spreadsheet, and database applications. * Ability to multi-task and work cooperatively with others. * Oral and written communication skills. Organizational skills. * Demonstrated leadership ability. * Ability to solve complex problems. Preferred Qualifications: * Bachelor's degree. * Eight (8) years of related experience. * Working knowledge of Ellucian/Colleague, Informer Reporting, Salesforce, and Scholarship Manager. Applicant Instructions: Please include the following with your application: * Cover letter * Resume * Three references Please attach all documents in the attachment box at the bottom of the "My Experience" page before continuing through the application. Please use the "Upload" button to add each document individually. All revisions must be made prior to application submission. If you need assistance with uploading documents, please contact WTAMU Human Resources at ************. Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System. Equal Opportunity /Veterans/Disability Employer. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

About Us We are a nationally recognized fire protection company that engineers, fabricates, and installs fire sprinkler systems and alarms for structures including commercial buildings, government buildings, healthcare facilities, high-rise condominiums, and mixed-use projects. Job Summary Northstar is looking for an Administrative Assistant. In this position you will be responsible for a wide range of customer service and administrative duties. #shambaugh #Northstar #LI-DF #LI-Onsite Essential Duties & Responsibilities Responsible for the scheduling, billing, and dispatch of Sprinkler Fitters and Inspectors Receive customer requests for service in a professional manner, obtaining needed information to dispatch the calls efficiently. Utilize the automated schedule functionality and assign the service call to the optimal technician based on skills, territories, customer preferred technician (if applicable), availability of the technician, service contract response time criticality of the call and proximity to the customer. Reassign work as needed to manage customer's expectations, making judgements based on current workloads and priorities. Validate completion of work a follow up. Follow the company endorsed business process and best practices for dispatch and make recommendations on dispatch system/process improvements. Maintain document retention strategy for retaining hard and electronic copies of service acknowledgements, work orders, and inspection reports. Always maintain confidentiality of customer and employer information Other duties assigned. Qualifications Proficiency in computer usage and above basic Microsoft Office & Windows skills Dispatching or scheduling experience with Technicians, Project Managers, etc. preferred Proven experience in multi-tasking and doing several tasks at once - incoming calls, scheduling, internal personnel, emails, tracking down information, etc. Must be organized, self-motivated and a strong work ethic Professional verbal and written communication Experience with AS400 a plus Regular and reliable attendance, including the ability to work extended hours and weekends as required Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

About Us We are a nationally recognized fire protection company that engineers, fabricates, and installs fire sprinkler systems and alarms for structures including commercial buildings, government buildings, healthcare facilities, high-rise condominiums, and mixed-use projects. Job Summary Northstar is looking for an Administrative Assistant. In this position you will be responsible for a wide range of customer service and administrative duties. #shambaugh #Northstar #LI-DF #LI-Onsite Essential Duties & Responsibilities * Responsible for the scheduling, billing, and dispatch of Sprinkler Fitters and Inspectors * Receive customer requests for service in a professional manner, obtaining needed information to dispatch the calls efficiently. * Utilize the automated schedule functionality and assign the service call to the optimal technician based on skills, territories, customer preferred technician (if applicable), availability of the technician, service contract response time criticality of the call and proximity to the customer. * Reassign work as needed to manage customer's expectations, making judgements based on current workloads and priorities. * Validate completion of work a follow up. * Follow the company endorsed business process and best practices for dispatch and make recommendations on dispatch system/process improvements. * Maintain document retention strategy for retaining hard and electronic copies of service acknowledgements, work orders, and inspection reports. * Always maintain confidentiality of customer and employer information * Other duties assigned. Qualifications * Proficiency in computer usage and above basic Microsoft Office & Windows skills * Dispatching or scheduling experience with Technicians, Project Managers, etc. preferred * Proven experience in multi-tasking and doing several tasks at once - incoming calls, scheduling, internal personnel, emails, tracking down information, etc. * Must be organized, self-motivated and a strong work ethic * Professional verbal and written communication * Experience with AS400 a plus * Regular and reliable attendance, including the ability to work extended hours and weekends as required Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

About Us We are a nationally recognized fire protection company that engineers, fabricates, and installs fire sprinkler systems and alarms for structures including commercial buildings, government buildings, healthcare facilities, high-rise condominiums, and mixed-use projects. Job Summary Northstar is looking for an Administrative Assistant. In this position you will be responsible for a wide range of customer service and administrative duties. #shambaugh #Northstar #LI-DF #LI-Onsite Essential Duties & Responsibilities Responsible for the scheduling, billing, and dispatch of Sprinkler Fitters and Inspectors Receive customer requests for service in a professional manner, obtaining needed information to dispatch the calls efficiently. Utilize the automated schedule functionality and assign the service call to the optimal technician based on skills, territories, customer preferred technician (if applicable), availability of the technician, service contract response time criticality of the call and proximity to the customer. Reassign work as needed to manage customer's expectations, making judgements based on current workloads and priorities. Validate completion of work a follow up. Follow the company endorsed business process and best practices for dispatch and make recommendations on dispatch system/process improvements. Maintain document retention strategy for retaining hard and electronic copies of service acknowledgements, work orders, and inspection reports. Always maintain confidentiality of customer and employer information Other duties assigned. Qualifications Proficiency in computer usage and above basic Microsoft Office & Windows skills Dispatching or scheduling experience with Technicians, Project Managers, etc. preferred Proven experience in multi-tasking and doing several tasks at once - incoming calls, scheduling, internal personnel, emails, tracking down information, etc. Must be organized, self-motivated and a strong work ethic Professional verbal and written communication Experience with AS400 a plus Regular and reliable attendance, including the ability to work extended hours and weekends as required Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

Job Description Provides comprehensive administrative support involving budgeting, Boys Ranch procedures, scheduling and time management, staff coordination, and special projects in direct support of the Executive Director. Requirements A high school diploma or GED equivalency is required. An Associate degree in a business-related field or completion of college courses in a business-related field is preferred. A minimum of 3 years of administrative assistant experience is required. Proficiency in Microsoft Office for Windows applications (word processing, database, spreadsheet, e-mail, presentation graphics, etc.) is required. Proficiency in general office equipment operation is required. Must possess exceptional time management and detail-orientation skills. Must be able to work independently. Must be at least 21 years of age. Bending, lifting, grasping, fine hand/eye coordination, pushing/pulling, prolonged sitting/standing. Must possess a valid Texas driver's license. Must be available for travel as needed. Benefits 401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Life insurance Paid time off Referral program Tuition reimbursement Vision insurance

The Administrative Assistant handles receptionist duties and provides a variety of administrative support functions to departments including Operations, HR, Accounting, Call Center, Sales and Collections. This position also offers administrative support as needed to management and organizes and coordinates various company functions. Job Description Responsible for answering phones during business hours and transferring calls to the appropriate party. Assist walk-in customers. Take payments from customers and process daily payments. Handle lost payment research, daily balance of drawer and prepare deposit. Print and send invoices when needed. Prepare new hire binders, fax/email/file new hire information, insurance forms, write-ups, and all other personnel file information. Schedule interviews and all other HR duties as assigned. Prepares all necessary paperwork prior to interviews. Create all new hire and termination tickets in Rev.io for various departments. Enter sales orders as needed and track upsells, leads and DV sales. Keep appropriate sales boards/walls updated. Scan customer requests and attach them to the account. Receive and process returned equipment from customers. Send recovery boxes to customers as needed. Follow-up with dispatch to ensure outdoor equipment has been recovered. Notifies the warehouse when equipment is returned for storage. Sends email or submits billing research ticket to billing as necessary. Process returned mail, incoming and outgoing mail, deliver mail and accept package deliveries. Check drop box daily for returns. Mail expired and decline credit card postcards and make calls as needed. Run collection process and reports, assign collection calls, and send out collection letters. Organize special events such as Christmas Party, company luncheons, make travel arrangements and coordinate lunch for guests/managers as needed. Book and prepare conference rooms for meetings and training. Ensure cleanliness of conference room and break room. Work all assigned system tasks. Send customer correspondence for various information. Contact maintenance and vendors as needed. Order supplies as needed. Participates in morale boosting committee and events. Ensures the office maintains a festive atmosphere by decorating key areas assigned by management. Execute company projects and all other duties as assigned by management team. Requirements Must possess excellent communication and problem-solving skills Ability to work with minimal supervision, be self-directed and be a fast learner Excellent customer service skills and possess a professional appearance Working knowledge of Excel and Word At least three years of office/administrative experience Must possess excellent typing skills HS diploma

Job Description Join Our Team as a Service Administrative Assistant at Willborn Fueling Systems! Are you organized, detail-oriented, and ready to make a difference? At Willborn Fueling Systems, we don't just fuel tanks-we fuel success. Our mission is to provide Crazy Good service, and we're looking for a rockstar Service Administrative Assistant to join our team in keeping our operations running smoothly. What's in It for You? Incredible Benefits: Group medical, dental, vision, wellness perks, 401K with matching, and even a pet benefit plan! We can't wait to show you the full list! Time Off That Grows With You: PTO increases the longer you're with us, plus paid holidays, inclement weather pay, and more. Career Growth: We're all about learning and evolving, and we'll help you become a subject matter expert in service software systems. Supportive Team: Join a culture that values effective communication, teamwork, and selfless service. What You'll Do As our Service Administrative Assistant, you'll be at the heart of our operations. Your mission: create an efficient and well-run office environment while delivering exceptional customer experiences. Drive Business Growth: Be the friendly voice answering calls and emails promptly and professionally. Assist with up-selling and help our customers through every step-from inquiry to invoice. Manage customer & contractor relationships to extend our reach and revenue. Coordinate & Support: Oversee work orders, ensuring timely flow and accurate invoicing. Handle warranty registrations and ensure vendor payments are on track. Keep payroll accurate and help resolve late receivables. Learn & Evolve: Help maintain dashboards and KPIs to drive improvements. Find ways to make processes more efficient. Tackle special projects and prepare detailed reports for leadership. Who You Are You're a driven problem-solver with a sharp eye for details. You thrive in a fast-paced environment and enjoy managing multiple priorities. You're: Precise and organized, with a knack for rules and accuracy. Proactive, competitive, and cool under pressure. Friendly, with a focus on teamwork and excellent customer care. What You Need High school diploma (or GED). >3 Years of Experience as an Administrative Assistant, Executive Assistant, or Office Manager Proficiency in Microsoft Office and Windows PC systems. Strong written and verbal communication skills. Experience in a commercial setting. Ability to pass drug and background checks. Physical Requirements This is a desk-based role that occasionally involves lifting up to 20 pounds and working with computers for extended periods. Why Willborn? At Willborn Fueling Systems, our vision is to be the most successful and respected partner in the markets we serve. We live by our Principles of Progress, focusing on growth, integrity, teamwork, and fun. If you're ready to be part of a winning team that puts people first, we'd love to meet you! Apply Today! If you're ready to make an impact and grow with us, apply now to become our next Service Administrative Assistant. Your career is waiting-let's build peace of mind together! We look forward to welcoming a dedicated and organized individual to our DavidsonTeal family. Apply now to be part of a thriving and supportive work environment! Copy the link below into your browser and apply today. **************************************** Keywords: Administrative Assistant, Executive Assistant, Office Coordinator, Office Assistant, Administrative Specialist Willborn is an equal opportunity employer.

STARTING PAY: $14.00 per hour Under the general supervision of the Office Manager, this position provides customer service at the front counter and by phone. Data entry and clerical staff to the Community Improvement Program, tracks status of ongoing cases, calculates fees, and provides procedural and policy information to the public. Also receives complaints from the public. ESSENTIAL RESPONSIBILITIES * Provides quick, friendly customer service by answering citizen and customer inquiries, in person and over the phone. * Explains complex laws, codes, regulations, and ordinances. * Communicates effectively to property owners, contractors and other stakeholders. * Reads and interprets maps and specifications. * Prepares clear and concise reports, correspondence, and other written materials. * Support the processes and paperwork of Community Improvement staff as necessary. * Maintains accurate records and files. * Organizes and prioritizes work and meeting critical deadlines. * Uses tact, initiative, and independent judgment within established procedural guidelines. * Establishes and maintains effective working relationships with those contacted in the course of the work. * Accepts, receives and collects payments. * Performs other job-related duties as assigned. MINIMUM REQUIREMENTS Requires a High School Diploma or equivalent and a minimum of one year of clerical experience. Bilingual in Spanish preferred. KNOWLEDGE, SKILLS, AND ABILITIES * Knowledge of math skills sufficient to calculate simple geometric areas, volumes, and ratios. * Ability to type, 30 wpm is preferred. * Ability to operate computers for data entry and word processing. * Strong verbal and written communication skill. * Ability to operate small office equipment, including copy machines or multi-line telephone systems. ADA PROFILE Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of this position. While performing the duties of this Job, the employee is regularly required to exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. The employee must also balance, climb, crawl, crouch, walk, stand, kneel, stoop, sit, hear, feel, finger, grasp, handle, reach, pull, push, speak, see, and talk. Also requires the ability to make rational decisions and perform repetitive motions. WORK ENVIRONMENT The employee works in a dynamic environment that requires being sensitive to change and responsive to changing goals, priorities, and needs. Normal work hours are Monday-Friday 8 am - 5 pm The City of Amarillo is an Equal Opportunity employer and encourages applications from eligible and qualified persons regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, genetic information or protected veteran status, in compliance with applicable federal, state and local law. The City of Amarillo provides reasonable accommodations to applicants with disabilities on a case by case basis. If you need a reasonable accommodation for any part of the application or hiring process, please contact the Human Resources Office at ************.

Job Title Administrative Associate II Agency West Texas A&M University Department Library Operations Proposed Minimum Salary $15.00 hourly Job Type Staff Job Description The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits NOTICE - All posted positions are subject to budget approval. General Summary: The Administrative Associate II reports to the Business Coordinator III (Library Procurement and Budget Coordinator) and is responsible for basic accounts payable and receivable for the purchase of resources for the library collections and for other library purchases. Includes the creation of requisitions and payments by credit card. Monitors for faculty and library staff requests for new materials and implements ordering and processing procedures as appropriate. Participates in library account reconciliation and reporting and maintains invoices in Alma, Library's ILS. Handles sensitive information in a confidential manner. Responsibilities: Library Procurement/Acquisitions - Accounts Payables Processing: * Places orders for resources added to library collections and miscellaneous supplies and equipment. * Performs functions required by university business office to facilitate payments of library resources and other library expenses via requisitions and credit card. * Enters invoice information and purchase orders into Alma (Library's ILS). * Verifies that all campus departmental charges are correct: monthly long-distance calls, telephone maintenance, IT maintenance, Print Shop, Post Office, Lock shop, and SSC. * Assists Business Coordinator III with monitoring and reconciliation of Library financial accounts, ensuring payments are being made appropriately and in a timely manner. Reporting/Recordkeeping: * Enters and maintains monthly ProCard purchases. * Monitors for work order requests for new materials received through library Suggest a Purchase form. In coordination with Business Coordinator III, reviews requests and routes to the library's Collection Development Committee. * Processes requests for new materials approved by the library's Collection Development Committee. * Maintain current and accurate records of all purchases, license agreements, and payments for library materials. * Reports any fiscal discrepancies or concerns to Business Coordinator III. * Assists with year-end account reconciliation and financial reporting. * Handles sensitive information in a confidential manner. Library Procurement/Acquisitions - Accounts Receivables: * Processes University interdepartmental requisitions (IDRs) for Interlibrary Loan charges. * Processes reimbursement checks from Interlibrary Loan borrowing libraries for damaged or lost Cornette Library resources/materials. * Processes library monetary donations, with the exception of Friends of the Cornette Library and Texas Poets' Corner monetary donations. * Facilitates transfer of funds between Library accounts. * Processes vendor refunds and credits. * Serves as backup to the Business Coordinator III (Library Procurement and Budget Coordinator). * Maintains 100% compliance with timely completion of required System, University and job-specific online training courses. * This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties as assigned Necessary Qualifications: * High School diploma or equivalent combination of education and experience. * Two (2) years of related experience performing resource purchase and payment activities. * Experience in general office work and/or data entry. * Experience with Microsoft products, especially Outlook, Word, and Excel. * Ability to multitask and work cooperatively with others in a busy office environment with interruptions. * Ability to pay attention to detail and accuracy. * Strong verbal and written communication skills. * Strong interpersonal and organizational skills. * Ability to work with sensitive information and maintain confidentiality. Preferred Qualifications: * Bachelor's degree. * Five (5) years of Library experience. * Experience with Alma or other Integrated Library System (ILS). * Bookkeeping experience. * Extensive experience with Excel. Applicant Instructions: Please include the following with your application: * Cover letter * Resume * Three references Please attach all documents in the attachment box at the bottom of the "My Experience" page before continuing through the application. Please use the "Upload" button to add each document individually. All revisions must be made prior to application submission. If you need assistance with uploading documents, please contact WTAMU Human Resources at ************. Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System. Equal Opportunity /Veterans/Disability Employer. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Job Title Administrative Associate II Agency West Texas A&M University Department Library Operations Proposed Minimum Salary $15.00 hourly Job Type Staff Job Description The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits NOTICE - All posted positions are subject to budget approval. General Summary: The Administrative Associate II reports to the Business Coordinator III (Library Procurement and Budget Coordinator) and is responsible for basic accounts payable and receivable for the purchase of resources for the library collections and for other library purchases. Includes the creation of requisitions and payments by credit card. Monitors for faculty and library staff requests for new materials and implements ordering and processing procedures as appropriate. Participates in library account reconciliation and reporting and maintains invoices in Alma, Library's ILS. Handles sensitive information in a confidential manner. Responsibilities: Library Procurement/Acquisitions - Accounts Payables Processing: Places orders for resources added to library collections and miscellaneous supplies and equipment. Performs functions required by university business office to facilitate payments of library resources and other library expenses via requisitions and credit card. Enters invoice information and purchase orders into Alma (Library's ILS). Verifies that all campus departmental charges are correct: monthly long-distance calls, telephone maintenance, IT maintenance, Print Shop, Post Office, Lock shop, and SSC. Assists Business Coordinator III with monitoring and reconciliation of Library financial accounts, ensuring payments are being made appropriately and in a timely manner. Reporting/Recordkeeping: Enters and maintains monthly ProCard purchases. Monitors for work order requests for new materials received through library Suggest a Purchase form. In coordination with Business Coordinator III, reviews requests and routes to the library's Collection Development Committee. Processes requests for new materials approved by the library's Collection Development Committee. Maintain current and accurate records of all purchases, license agreements, and payments for library materials. Reports any fiscal discrepancies or concerns to Business Coordinator III. Assists with year-end account reconciliation and financial reporting. Handles sensitive information in a confidential manner. Library Procurement/Acquisitions - Accounts Receivables: Processes University interdepartmental requisitions (IDRs) for Interlibrary Loan charges. Processes reimbursement checks from Interlibrary Loan borrowing libraries for damaged or lost Cornette Library resources/materials. Processes library monetary donations, with the exception of Friends of the Cornette Library and Texas Poets' Corner monetary donations. Facilitates transfer of funds between Library accounts. Processes vendor refunds and credits. Serves as backup to the Business Coordinator III (Library Procurement and Budget Coordinator). Maintains 100% compliance with timely completion of required System, University and job-specific online training courses. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties as assigned Necessary Qualifications: High School diploma or equivalent combination of education and experience. Two (2) years of related experience performing resource purchase and payment activities. Experience in general office work and/or data entry. Experience with Microsoft products, especially Outlook, Word, and Excel. Ability to multitask and work cooperatively with others in a busy office environment with interruptions. Ability to pay attention to detail and accuracy. Strong verbal and written communication skills. Strong interpersonal and organizational skills. Ability to work with sensitive information and maintain confidentiality. Preferred Qualifications: Bachelor's degree. Five (5) years of Library experience. Experience with Alma or other Integrated Library System (ILS). Bookkeeping experience. Extensive experience with Excel. Applicant Instructions: Please include the following with your application: Cover letter Resume Three references Please attach all documents in the attachment box at the bottom of the “My Experience” page before continuing through the application. Please use the “Upload” button to add each document individually. All revisions must be made prior to application submission. If you need assistance with uploading documents, please contact WTAMU Human Resources at ************. Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System. Equal Opportunity /Veterans/Disability Employer. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.