Executive administrative assistant jobs in Carson City, NV - 42 jobs

We are seeking an experienced **Administrative Assistant / Front Office Specialist** to join our team. The ideal candidate will bring strong administrative skills, excellent communication, and the ability to support multiple clients and internal teams in a fast‐paced environment. **Key Qualifications** + Minimum **1 year of Administrative Assistant experience** + Proficiency with **Microsoft Office Suite** : + Excel + Word + Teams + PowerPoint **Systems Knowledge & Responsibilities** **Oracle E‐Business Suite** + Payables + Receivables + iProcurement + Purchase Orders + Receive Orders + NCR Orders + Run financial reports + Invoicing in Oracle Java **Invoice Processing & Financial Systems** + **Kofax - Markview** : Coding supplier invoices for payment + **Concur** : Attaching receipts and creating expense reports for GM + Support multi-client invoicing + Send communications to customers + **Coupa - Sanofi invoicing** + **Ariba - Elanco invoicing** **Staffing & Vendor Systems** + **Beeline** : Creating requisitions, ending and amending assignments + Work directly with agencies **HR & Employee Support** + PIAM + Onboarding & orientations for FTEs + Benefits administration support + Employee information & records maintenance + Leave of Absence (LOA) tracking + Associate travel coordination **Scheduling & Operations** + SmartTime + Timecards + Scheduling updates + Month-end processing + Event planning-ideal for someone who is a "people person" **What We're Looking For** + Strong organizational and multitasking abilities + High attention to detail + Professional communication skills + Ability to work with multiple internal departments, customers, and vendors + Someone who enjoys working with people and keeping operations running smoothly **Pay Details:** $21.90 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ********************************************** The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: + The California Fair Chance Act + Los Angeles City Fair Chance Ordinance + Los Angeles County Fair Chance Ordinance for Employers + San Francisco Fair Chance Ordinance **Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Benefits: 401(k) Competitive salary Dental insurance Health insurance Paid time off Vision insurance Nevada based Law Firm, with this location in Reno, has an opening for a Senior Executive Assistant to join the firm. This person will support Senior Partners and Associates with administrative, operational and calendaring client service appointments. This position is for a professional person who has leadership skills, can think outside the box, and is extremely proactive as it is a position with a great deal of responsibility to make sure these Attorneys are moving smoothly throughout their day without a glitch. You will need to be flexible, focused and on top of any changes in schedules. Job Description: Handle complex calendaring for multiple attorneys You will be the main person of contact for calls, messages, and meeting requests and will be in charge of the scheduling and setting up the meeting room and materials Prepare daily briefings with the Attorneys so they know what is going on Coordinate all travel arrangements for the Attorneys Process expenses and reimbursements in a timely manner Draft and edit correspondence, updates and summaries Requirements: Minimum 5 years of experience supporting Senior Executives and/or Partners in professional services; this is not a Personal Assistant position Bachelors Degree preferred or equivalent work experience Able to handle and manage high-stress level situations Have a Polished Executive appearance Able to think outside the box and be extremely proactive Extremely organized and detail oriented Computer savvy with Microsoft Office Suite, travel/expense platforms and CRM document management systems We provide an excellent benefit package which includes Health, Dental, Eye, 401K, Life Insurance, Profit Sharing, and much more! Salary will depend on your experience, however, we are in the range of $65-80K DOE. If you are an experienced Executive Assistant and would like to work for an excellent firm, please submit your Resume today for an interview this week.

Benefits: 401(k) Competitive salary Dental insurance Health insurance Paid time off Vision insurance Nevada based Law Firm, with this location in Reno, has an opening for a Senior Executive Assistant to join the firm. This person will support Senior Partners and Associates with administrative, operational and calendaring client service appointments. This position is for a professional person who has leadership skills, can think outside the box, and is extremely proactive as it is a position with a great deal of responsibility to make sure these Attorneys are moving smoothly throughout their day without a glitch. You will need to be flexible, focused and on top of any changes in schedules. Job Description: · Handle complex calendaring for multiple attorneys· You will be the main person of contact for calls, messages, and meeting requests and will be in charge of the scheduling and setting up the meeting room and materials· Prepare daily briefings with the Attorneys so they know what is going on · Coordinate all travel arrangements for the Attorneys· Process expenses and reimbursements in a timely manner· Draft and edit correspondence, updates and summaries Requirements: · Minimum 5 years of experience supporting Senior Executives and/or Partners in professional services; this is not a Personal Assistant position· Bachelor's Degree preferred or equivalent work experience· Able to handle and manage high-stress level situations· Have a “Polished Executive” appearance · Able to think outside the box and be extremely proactive· Extremely organized and detail oriented· Computer savvy with Microsoft Office Suite, travel/expense platforms and CRM document management systems We provide an excellent benefit package which includes Health, Dental, Eye, 401K, Life Insurance, Profit Sharing, and much more! Salary will depend on your experience, however, we are in the range of $65-80K DOE. If you are an experienced Executive Assistant and would like to work for an excellent firm, please submit your Resume today for an interview this week. Compensation: $65,000.00 - $80,000.00 per year Law Tyme, Inc. is owned and operated by a seasoned litigation specialist, Melissa A. Carver. Ms. Carver has worked in the legal field for many years at the capacity of a Litigation Secretary, Paralegal, Office Administrator, Temp, and now owns and operates her third legal staffing firm. Ms. Carver and her staff have worked in law firms and are qualified to place qualified candidates with the employer in need. We are a Legal Staffing firm placing Legal/Litigation Secretaries, Paralegals, Receptionists, Runners, Accounting, Management Positions, and Attorneys, in California and Las Vegas, providing quality service to our clients and candidates. We love what we do and we love to teach, educate and help people achieve their goals, whether it be the employer or the candidate.

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment. If you need assistance or have questions regarding the application process, please contact our recruitment helpline at ************** or ************. For UNR Med professional job postings, please contact the Office of Professional Recruitment at **************. Job Description The University of Nevada, Reno is recruiting for an Executive Assistant to the Dean of the College of Liberal Arts. This position supports the Dean through a combination of project management and high level administrative and relationship support functions. The Executive Assistant manages and schedules meetings for a complex calendar, collects and compiles confidential supplemental documents for various meetings, and committees; takes and distributes minutes for multiple meetings and events; serves as the office manager, maintains organization and neatness throughout the common areas in the Dean's Office; assists the Associate Deans with the collection of data and other various duties as assigned by the Dean; orders and distributes office supplies; supervises student workers; travel arrangements and processes, spend authorizations and expense reports; completes and processes hosting documents; coordinates college-wide activities including major college events, faculty elections, scholarship and award committees, faculty evaluations, merit rankings, 3rd-year reviews, promotion, and tenure reviews; serves as technical administrator, as a back-up search coordinator for searches; assists with employee orientation and training; conducts surveys; and assists with special projects. This role requires a high level of confidentiality and professionalism. The ideal candidate will demonstrate the ability to uphold and represent the College of Liberal Arts values of diversity and inclusion, excellence, respect, professionalism, humanity, safety, service, and stewardship. Required Qualifications This position requires graduation from high school or equivalent education and five (5) years of progressively responsible administrative support experience which included overseeing administrative office activities, maintaining complex records, and coordinating administrative communication including written and oral information to various managers and work groups; OR One (1) year of experience as an Administrative Assistant IV in Nevada State service which included administrative support duties as described above; OR An equivalent combination of education and experience as described above Schedule The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs. Compensation Grade Grade 31 In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate's qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code. To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01. For more information, visit the Classified Salary Calculator The Perks of PERS Employees are enrolled in The Public Employees' Retirement System of Nevada (PERS) upon hire. “I'm so thankful that I followed the path that lead me to a PERS retirement. I was able to retire at age 60 with a paycheck close to my full salary. I watched the solid performance of PERS funds for 25 years. Even in times of a poor economy, PERS kept it together! I'm completely secure and confident that my retirement will always be there for me.” - Robin F. Rich retirement plan - Retirement Calculator Perks of Working at UNR Health insurance options including dental and vision - Health Insurance Life insurance, generous annual and sick leave - Classified Benefits E. L. Wiegand Fitness Center offers an annual or semester membership and family membership options. Reno is proud to be a University town! Many local businesses offer discounts to WolfCard holders Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues. Staff Employees' Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate. SEC Grants-in-aid for Classified Employees The University encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related. Classified Staff Grants-In-Aid Benefit Classified Employee Family Opportunity Program The University offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 50%). The Classified Employee Family Opportunity Program may be used for undergraduate and graduate state-supported courses. Classified Employee Family Opportunity Program Department Information For more information please visit: ******************************** No Full-Time Equivalent 100.0% Required Attachment(s) Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at ************. Attach the following attachment(s) to your application Resume/CV - (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented. Cover Letter - (optional) Contact Information for Three Supervisory References - (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position. Transcripts - (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position. Veteran Interview Consideration - (optional) - To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc.) This posting is open until filled Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. Posting Close Date Note to Applicant A background check will be conducted on the candidate(s) selected for hire. HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member's first day of employment. References will be contacted at the appropriate phase of the recruitment process. Applicants hired on a federal contract may be subject to E-Verify. As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks. For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment. Schedules are subject to change based on organizational needs. The University of Nevada, Reno is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). About Us The University of Nevada, Reno is a leading public research university committed to the promise of a future powered by knowledge. Founded in 1874 as Nevada's original land-grant university, the University serves more than 23,000 undergraduate and graduate students from all 50 states and 63 countries. Classified by the Carnegie Classification of Institutions of Higher Education as an R1 (“Very High Research”) university, it is also recognized in the Carnegie Community Engagement classification. The University is also ranked by U.S. News & World Report among the “Best National Universities” and “Best National Public Universities.” It also ranks in the top tier of the WSJ/Times Higher Education World University Rankings and the New York Times' “Top Colleges for Economic Diversity.” Since 2009, nearly $1 billion has been has invested in advanced labs, facilities, and residence halls on the main campus. The University is home to Nevada's first medical school - the University of Nevada, Reno School of Medicine and the Wayne L. Prim Campus at Lake Tahoe, where education, research, and creative work thrive in a stunning mountain setting. The University delivers on its original land-grant mission with outreach across the state through the University of Nevada, Reno Extension, Nevada Agricultural Experiment Station, Nevada Bureau of Mines and Geology, Nevada Small Business Development Center, the Nevada Seismological Laboratory, and Wolf Pack Athletics. The main campus is in Reno, Nevada, a burgeoning global technology hub with a vibrant midtown and downtown. Found where the high desert of the Great Basin meets the High Sierra and Lake Tahoe, the beautiful, 290-acre main campus is also a Nevada State Arboretum. The University's physical infrastructure is expanding with ongoing construction of the newly named John Tullock Business Building, set to open in fall 2025. Groundbreaking is also planned for a new State Public Health Laboratory Building on campus, alongside the recent acquisition of 16 parcels near campus, known as “University Village,” to provide affordable housing for graduate students and early career faculty. Collaborating with world-renowned organizations, the University fosters innovation through initiatives such as the Digital Wolf Pack partnership with Apple, which ensures equitable access to technology for students, providing new incoming freshman or transfer students with an iPad Air and accessories. Google's TechWise initiate is an 18-month program that fully supports undergraduate students in becoming entry-level software engineers by graduation. In 2023, the U.S. Department of Commerce's Economic Development Administration (EDA) announced that Nevada - led by the University of Nevada, Reno - was named one of the inaugural 31 Regional Technology and Innovation Hubs (TechHubs). Nevada was selected from a competitive pool of 489 applicants from across the United States and its territories. Nevada's Tech Hub will strengthen America's lithium batteries, critical elements and other electric vehicle materials industry sectors within the state. Through its commitment to high-impact education, world-improving research and creative activity, and outreach that's transforming Nevada's communities and businesses, the University continues its 150-year tradition of benefitting our state, nation and world. The University recognizes that diversity promotes excellence in education and research. The inclusive and engaged community on campus recognizes the added value that students, faculty, and staff from different backgrounds bring to the educational experience. Today, the University delivers on its original land-grant mission of access to education and knowledge by investing in the academics, facilities, support, engagement and vibrant campus life that promote our diverse students' cognitive growth and academic achievement - all while remaining one of the best values in American higher education. For more information, please visit the University's website. University of Nevada, Reno

Job Title Executive Assistant Department SEMSA Corporate Division SEMSA Reports To Director Human Resources/Chief Operating Officer FLSA Code Non-Exempt Schedule Part Time (30 Hrs/week)- Eligible for Medical Benefits Revision Date June 2025 Position Summary The Executive Assistant assists with all administrative functions including, but not limited to calendar (arranging meetings, conference and similar proceedings, preparing agendas, and taking and transcribing minutes, as needed), telephones (answering/screening/redirecting calls and taking messages), correspondence and reports (composing, transcribing, and designing), record keeping (establishing and maintaining), assisting with special projects as assigned by the Chief Executives or other members of the Senior Management Team, and providing administrative support, as needed. The individual in this role will exhibit professionalism and proficiency, managing issues and projects both internally and externally on behalf of the Chief Executives. The individual in this role must be capable of following through on numerous details of multiple assignments simultaneously, using good judgment and critical thinking skills, providing excellent customer service, follow up and positive problem-solving capabilities. The person in this role will need to be flexible to accommodate changing priorities and responsibilities. This position involves management of confidential and proprietary information. The incumbent must demonstrate tact, discretion, and thoughtfulness at all times. The Executive Assistant maintains the highest level of professionalism and confidentiality in all matters pertaining to SEMSA. The Executive Assistant demonstrates the ability to work independently and uses good judgment in completing the duties of this position. They produce high-quality, detailed, and accurate reports and correspondence. Supervision Exercised Exercises no supervision. Qualifications/ Experience Requirements Five years' experience supporting a person or department as an Administrative Assistant required. Any equivalent combination of education and experience which provides the necessary knowledge, skills, and abilities to perform the functions of the position may be considered. Experience in a role requiring proficiency in Microsoft Office Suite and strong verbal and written communication skills. Experience in healthcare environment desired. Excellent interpersonal skills and be able to maintain a high degree of rapport and interact professionally with managers, co-workers, employees, consultants, attorneys, and the public at large. Must be able to always maintain strict confidentiality. Must be able to be flexible and adjust priorities and responsibilities accordingly. Demonstrated strong analytical/problem solving skills, written and verbal communication skills, interpersonal communication skills, attention to detail and the ability to multi-task required. Communicate effectively in a professional, clear, concise manner, both orally and in writing. The applicant must be proficient in the use of grammar, punctuation, spelling, business correspondence, and medical terminology. Display initiative and set priorities and frequently adapt to change. Must be a self-starter requiring little oversight; Ability to work independently. Position Accountabilities Maintain Chief Executives Calendars and communications. Coordinate and schedule SEMSA Board monthly meetings as directed by the SEMSA Chairman of the Board. Participates in compiling the data/document collection for company accreditations and RFPs. Provide administrative support services, including but not limited to, drafting correspondence, scheduling appointments, and maintaining official files/records. Provide administrative support services for the needs of the organization. Run the requested meetings, ensure participants have the agenda one day prior to the meeting, test the computer to ensure the virtual meeting does not have technology issues at least 10 minutes before the meeting. Take meeting minutes for each meeting where minutes are requested by Management. These minutes need to be maintained on the shared company drive and shared with appropriate leadership. Understand the organization and operation of SEMSA and appropriate outside agencies as necessary to assume assigned responsibilities. Maintain the SEMSA Company Policy Manual. Work with leadership when changing a policy, update the shared drive and provide pdf to the manager to send to employees. Responsible for monthly SEMSA Birthday Cards/Gift Cards. Responsible for purchasing, distributing and logging SEMSA recognition gift cards to distribute to requesting manager(s). Purchase office supplies as needed/requested. Items must be purchased using the current purchasing policy established by the Accounting Department. Responsible for Office space management. Work with building management to schedule needed repairs. Participate in maintaining and updating company phone/email/websites lists/sites. Work with IT Management to keep organizational contact information current. Act as one of the company's Notary Public. Have knowledge of methods and technique of statistical and administrative data collection and report preparation to include but not limited to: NorCal year-end reports and Sierra-Sacramento Valley EMS Agency Annual Renewal. Daily collection of mail from corporate office and the PO Box. Scan and send mail to the appropriate department. Process receivables using daily reconciliation, deposit the receiving checks, and scan and send the information to the accounting department. Coordinate SEMSA travel arrangements, on an as needed basis. Assist with company events/functions, on an as needed basis. Complete other projects/assignments, as assigned by the Chief Executives and Senior Management Team. Company Computer Use Requirement It is SEMSA's expectation that all employees in all positions utilize the available company computer systems, including company email. These systems allow management to properly communicate with all employees and provide detailed information in various areas of employment. Physical Effort/Working Conditions Ability to work in a standard office environment. Ability to use office equipment including computers, telephones, calculators, copiers and fax machines. Ability to lift and carry up to 25 lbs. Job Responsibilities Relating to Patient Privacy The incumbent is expected to protect the privacy of all patient information in accordance with the Company's privacy policies, procedures, and practices, as required by federal [and state] law, and in accordance with general principles of professionalism as a health care provider. Failure to comply with the Company's policies and procedures on patient privacy may result in disciplinary action up to and including termination of employment or of membership or association with SEMSA or any of its affiliated companies. The incumbent may access protected health information and other patient information only to the extent that is necessary to complete your job duties. The incumbent may only share such information with those who have a need-to-know specific patient information you may have in your possession to complete their job responsibilities related to treatment, payment or other company operations. The incumbent is encouraged and expected to report, without the threat of retaliation, any concerns regarding the Company's policies and procedures on patient privacy and any observed practices in violation of that policy to the designated company Privacy Officer. The incumbent is expected to actively participate in Company privacy training and updates made available to you. It is required to communicate privacy policy information to coworkers, students, patients and others in accordance with Company policy. Protected Health Information Role Based Access Access to Protected Health Information (PHI) will be limited to those who need access to PHI to carry out their duties. The following describes the specific categories or types of PHI specific to this job description. Job Title Description of PHI to Be Accessed Conditions of Access to PHI Administration Intake forms from dispatch, patient care reports, billing claim forms, remittance advice statements, other patient records from facilities May access only as part of duties to complete patient billing and follow up and only during actual work shift

This is a full-time, FLSA non-exempt position with Carson City Health & Human Services.Under general supervision, provides varied, complex and often confidential liaison, communication, secretarial and office administrative assistance to department director and related supervisory and professional staff; may provide supervision to an office support staff. Salary Ranges: Employer-Paid PERS Retirement:$24.8644 - $34.8102 hourly / $51,717.90 - $72,405.32 annually Employee/Employer-Paid PERS Retirement:$29.9961 - $41.9946 hourly / $62,391.94 - $87,348.82 annually To learn more about the Nevada Public Employees' Retirement System (PERS),click here. This position is covered by the Carson City Employees Association. The current collective bargaining agreement outlines the generous benefits offered to Carson City employees: CCEA Labor Contract This recruitment will remain open until recruitment needs are satisfied. Individuals are encouraged to apply immediately, as hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. Please Note:Human Resources determines whether or not you meet the minimum qualifications for the job based on your experience as you describe it on your application. Do not substitute a resume for your application or write "See Attached Resume" on your application. We do not review resumes, unless specifically stated on the job announcement. Qualifying education and experience must be clearly documented in the "Education and Work Experience" section of the application. Applicants not meeting these requirements will not be considered for employment. Examples of Duties This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills. * Receives and screens visitors and telephone calls, providing factual information which may require the interpretation of policies and procedures; takes messages or refers the caller to the proper person. * Researches and compiles a variety of informational materials from sources both inside and outside the office; summarizes such information as directed. * Opens and sorts mail and attaches pertinent backup materials; processes outgoing mail as required. * Types drafts and a wide variety of finished documents from brief instructions or prior materials; use word processing equipment and input or retrieve data or prepare reports using an on-line or personal computer system. * Attends to a variety of office administrative details, such as travel, meeting and conference arrangements, equipment purchase and repair and personnel document preparation. * May attend meetings and prepare minutes as required; initiates specified correspondence independently for signature by appropriate management, supervisory or professional staff; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage. * Organizes and maintains various office files, including personnel and tickler files; purges files as required. * Assists with the development and administration of the budget; may prepare or maintain statistical, fiscal or payroll information. * Follows up on projects, transmits information, and keeps informed of division activities. * Schedules and arranges for meetings; organizes own work, sets priorities and meets critical deadlines. * Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team. * May provide lead direction to office support staff; may instruct staff in work procedures and/or review work for format, accuracy and consistency. * Demonstrates courteous and cooperative behavior when interacting with the public and City staff; acts in a manner that promotes a harmonious and effective workplace environment. Typical Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Education and Experience: High School Diploma or GED AND four (4) years of secretarial or administrative experience which has included providing office and administrative support to management staff; OR an equivalent combination of education, training and experience as determined by Human Resources. REQUIRED CERTIFICATES, LICENSES, AND REGISTRATIONS: * A valid driver's license. Required Knowledge and Skills Knowledge of: * Functions, basic organization and procedural constraints related to the operation of a municipality. * Office administrative and secretarial practices and procedures, such as business letter writing and the operation of common office equipment, including a word processor and person or on-line computer. * Record keeping, report preparation, filing methods and records management techniques. * Correct English usage, including spelling, grammar, punctuation, and vocabulary. * Standard business arithmetic, including percentages and decimals. * Basic budgetary principles and practices. * Techniques for dealing with a variety of individuals from various socio-economic, ethnic and cultural backgrounds, in person and over the telephone. Skill in: * Providing varied, responsible, and often confidential secretarial and office administrative assistance to a chief executive officer and high-level administrative staff. * Interpreting, applying and explaining complex policies and procedures. * Using tact, discretion, initiative and independent judgment within established guidelines. * Analyzing and resolving office administrative situations and problems. * Researching, compiling, and summarizing a variety of informational materials. * Composing correspondence and other written independently or from brief instructions. * Organizing work, setting priorities, meeting critical deadlines, and following up assignments with a minimum of direction. * Contributing effectively to the accomplishment of team or work unit goals, objectives and activities. * Establishing and maintaining effective work relationships with staff, coworkers, contractors and the public. SUPERVISION RECEIVED AND EXERCISED: Under General Supervision- Incumbents at this level are given assignments and objectives that are governed by specifically outlined work methods and a sequence of steps, which are explained in general terms. The responsibility for achieving the work objectives, however, rests with a superior. Immediate supervision is not consistent, but checks are integrated into work processes and/or reviews are frequent enough to ensure compliance with instructions. PHYSICAL DEMANDS & WORKING ENVIRONMENT: The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Mobility to work in a typical office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed materials; and hearing and speech to communicate in person or over the telephone; exposure to traffic conditions and external environment when traveling from one office to another. Supplemental Information CONDITIONS OF EMPLOYMENT: * All new employees will serve a probationary period of twelve (12) months. Such employees are not subject to the collective bargaining agreement and may be laid off or discharged during this period for any reason. * Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation. * Any City employee may be required to stay at or return to work during emergencies to perform duties specific to this classification or to perform other duties as requested in an assigned response position. This may require working a non-traditional work schedule or working outside normal assigned duties during the incident and/or emergency. * Employees may be required to complete Incident Command System training as a condition of continuing employment. * New employees are required to submit to a fingerprint based background investigation which cost the new employee $47.00 and a drug screen which costs $36.50. Employment is contingent upon passing the background and the drug screen. * Carson City participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each applicant's Form I-9 to confirm work authorization. All candidates who are offered employment with Carson City must complete Section 1 of the Form I-9 along with the required proof of their right to work in the United States and proof of their identity prior to starting employment. Please be prepared to provide required documentation as soon as possible after the job offer is made. For additional information regarding acceptable documents for this purpose, please contact Human Resources at ************ or go to the U.S. Citizenship and Immigration Services web page at************** * Carson City is an Equal Opportunity Employer.

COMPANY BACKGROUND The Reno Aces, Triple-A affiliate of the 2023 National League Champions Arizona Diamondbacks, is Northern Nevada's premier professional sports organization. Located at the base of the Sierra Nevada mountains in the heart of downtown Reno, the Aces boast excellence on and off the field. A two-time Pacific Coast League champion (2012 and 2022), the club set a new franchise record in wins in 2023 while being supported by an outstanding fan base, enjoying the highest attendance at Greater Nevada Field since 2015. COMPANY VALUES HOME means Nevada and the Reno Aces pride themselves on the values of Honesty, Opportunity, Memories, and Energy. We are looking to welcome talented individuals who share the organization's core values and are looking to explore professional growth opportunities in the sports industry. POSITION SUMMARY The Ballpark Operations Assistant is primarily responsible for assisting the Operations department with gameday duties ranging from set-up, post-event breakdown and parking operations. ESSENTIAL DUTIES Assist with set-up and breakdown for baseball games Lead gameday parking shuttle service Assist with movement of furniture and assets around the stadium for various needs Help manage and direct seasonal staff Assist in oversight of parking and traffic staff Assist in sign installation process Provide operational support during non-baseball events at Greater Nevada Field Fill in for parking staff when needed Assist with storage of promotional items Operate forklifts, pallet jacks, and golf carts regularly Other duties as assigned QUALIFICATIONS Strong written and verbal skills Experience to deal with customer and safety concerns Transaction service experience preferred Ability to learn Reno Aces ticket and ballpark policies Forklift certification is a plus WORK ENVIRONMENT Work in fast-paced environment Majority of work is conducted outdoors Flexibility to work long hours, evenings and weekends PHYSICAL REQUIREMENTS Must be able to lift and carry up to 50 pounds Ability to stand and walk for extended periods of time, stoop, kneel, crouch, and climb stairs Ability to walk briskly or run as the position requires We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Secretarial/Clerical Date Available: Feb/2026 Additional Information: Show/Hide Fiscal Administrative Support Range $20.93-$30.62 hourly with Employee/Employer retirement, dependent upon previous experience Range $17.68-$25.88 hourly with Employer-paid retirement, dependent upon previous experience Terms of Employment: Pay Grade 25 on the Classified Salary Structure (12 month) FLSA STATUS: NON-EXEMPT Duty station will be based in Silver Springs with possible travel to LCSD sites. POSITION SUMMARY: This position is responsible for the fiscal support of the Grants, Business Office and Human Resources. In addition, this position will work closely with program coordinators and the Grants Department in order to support school and district initiatives. Late afternoon and evening meetings will be required throughout the year. In state and out of state travel may be required. This position reports directly to the Fiscal Services Officer. Duty station is Silver Springs. ESSENTIAL DUTIES AND RESPONSIBILITIES: This list of Essential Duties and Responsibilities is not exhaustive and may be supplemented. Assist district office departments with fiscal and administrative operations in preparation of: * Responsible for inputting Purchase Requestions. * Assist with fiscal management of program budgets in cooperation with the Business Office * Posting Deposits to the General Ledger * Fixed assets management * Coordinate Purchase-card transaction batches, working with school sites * Collaborate with professional staff of certain student activity fund procedures. * Coordinate funding sources for district projects and initiatives for instructional activities, technology, and other areas. * Support and file budget amendments and supplements to awarded grants. * Complete all fiscal reporting (to include request for funds, final reporting, etc.). * Prepare monthly reports as directed by the district office leadership. * Prepare and file expenditures as related to the various programs. * Assist with district wide trainings. * There will be some trainings and meetings in the late afternoon or evening. * Performs clerical and administrative duties of the business office and modular staff. * Logging, tracking and monitoring fixed asset inventory * Make travel arrangements as necessary * Filing and organization of electronic and paper files * Submitting information and forms to auditors, Nevada Department of Education, federal programs or others under the direction of the district office leadership in a timely manner * Communicate with stakeholders on behalf of district office leadership in correspondence, phone and emails * Data entry of information and budget figures provided by district office leadership * Scheduling and preparing; meetings, parent events, and trainings as necessary. * Acts as courier, sorts and distributes regular mail and department/district correspondence. * Create agendas and meeting notes, as needed. * Placing and receiving supply orders as needed. * Running reports of expenditures to provide to grants coordinators * Acts as receptionist in answering phones and greeting visitors * Updating Grants Department and Business office website * Tracking Site Pre-Approvals and following up with notification of funding, if applicable * Handle multiple tasks with shifting priorities. * Works independently in completing assigned tasks. * Ability to appropriately handle stress and interact with others, including supervisors, coworkers, clients, and customers. * Regular and consistent punctuality and attendance are essential functions of the job. * Performs and participates in other related duties as assigned by the Fiscal Services Officer or designee. POSITION EXPECTATIONS: * Excellent technical writing skills. * Excellent written and oral communication skills. * Ability to work cooperatively with professional administrative, certified and classified staff. * Familiarity with the educational mission and functions of typical school district with approximately 9,000 student enrollment. * Mobility and stamina to maintain an active schedule, with frequent travel to each of the school sites within the district and meetings within and out of the district. * Travel is required throughout the year. POSITION REQUIREMENTS: Education and Training: Any combination of education and experience that could likely provide the required knowledge and skills in qualifying for this position. The typical way to acquire the required knowledge and skills and standard for this position would be: * Experience in fiscal management, organization, and record keeping. * Working knowledge of Microsoft Office 2007. Licenses and Certifications: * None. Candidates must meet the minimum qualifications as listed on the appropriate position vacancy announcement. PHYSICAL AND MENTAL REQUIREMENTS: The physical and mental requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Strength, dexterity, coordination, and vision to use keyboard and video display terminal for prolonged periods. Strength and stamina to bend, stoop, sit, and stand for long periods of time. Dexterity and coordination to handle files and single pieces of paper; occasional lifting of files, stacks of paper or reports, references, student work, and other materials. Some reaching for items above and below waist and head level. Some reaching, bending, squatting, and stooping to access files, student work, and other items is necessary. The manual dexterity and cognitive ability to operate a personal computer and other educational technology (LCD projector, SmartBoard, iPads/Tablets, etc.) to enhance student learning. Involves hearing and speech to communicate in person or over the telephone. Must have the ability to lift 50 pounds to waist height, and the ability to restrain student(s) as needed to prevent injury to self or others. In compliance with applicable disability laws, reasonable accommodations may be provided for qualified individuals with a disability who require and request such accommodations. Incumbents and individuals who have been offered employment are encouraged to discuss potential accommodations with the employer. WORKING CONDITIONS: Work is performed under the following conditions: Exposure to climate controlled office/classroom settings to outside weather with temperatures ranging from mild/moderate to extreme cold/heat. May involve exposure to noise levels ranging from moderate to very loud on occasional to frequent time periods. May involve work in crowded environments. Hazards: Stress, anxiety, verbal and physical aggression. Office/classroom furniture, playground/office equipment, blood borne pathogens, communicable diseases, chemicals (as related to specific assignment), and power/hand operated equipment and machinery (as related to specific assignment). Equal Opportunity Employer The Lyon County School District is an equal opportunity employer and will not knowingly discriminate in any area of employment. Those include discriminatory recruiting and hiring practices against any United States citizen or legal alien on the basis of race, color, creed, religion, sex, age, marital status, national or ethnic origin, disability, or any other protected class and shall extend to working conditions, training, promotion, and terms and conditions of employment. Individuals with a disability who require reasonable accommodation(s) during any step of the screening process or who have questions about qualifications should notify a representative in Human Resources. Notification may be made in person, in writing, or by calling: **************.

Posting ID#: RR-149362 Administrative Assistant III OPEN TO: Employees of Carson City School District and external applicants. APPLICATION PERIOD: Closes January 20th, 2026 or until filled. SALARY & BENEFITS: Salary Range: $23.60 to $30.52 (8.00 hours per day, 261 days per year) with benefits according to the classified negotiated agreement. Employer-paid retirement, health and life insurance, sick leave benefits and personal leave. The prior position must be similar in nature and written verification of employment from the previous employer must be submitted to Human Resources upon employment. Per Administrative Regulation No. 311.1. NOTE: This position begins the 2026/2027 school year. APPLICATION: Complete the online application by clicking "Apply for this Position." The application will could include: * Cover letter * Resume * Copy of High School Diploma, or High School transcript, or GED Certificate, or degree from a higher education college/university is preferred. EDUCATION and EXPERIENCE: Graduation from high school or the equivalent is preferred. A typical qualifying entrance background is completion of formal or informal training in business classes, such as word processing, keyboarding, business English, data entry or a closely related field; and responsible experience performing specialized clerical work of above average difficulty involving considerable independence of action; or experience at or equivalent to experience as a Typist Clerk II in the Carson City School District, wherein the incumbent has acquired the knowledge and abilities listed below. Bilingual preferred. Must be able to pass the pre-employment drug screen test. This is a position. REASONABLE ACCOMMODATION: The Human Resources Department will make efforts to provide reasonable accommodations to disabled candidates in the employment process. If you have special needs, please notify the Human Resources Department at the time you turn in your application or at least three (3) days prior to an interview by calling **************. _________________________________________________________________________________________________________________ Carson City School District Job Title: Administrative Assistant III Location: School Site or Department Reports To: Principal, Supervisor, or Designee FLSA Status: Non-exempt Prepared By: Associate Superintendent of Human Resources Prepared Date: 12-23-2019 General Job Description: Under general supervision, to plan, organize, supervise and participate fully in the operation of a school or department; members of this class serve as the Distributive Accountability Center (DAC) Manager for the school; to provide responsible secretarial and clerical support to administrative and professional staff; to complete mandated District, state, or federal reports; to work collaboratively and professionally with other schools and departments; to provide excellent customer service, and to perform related work as required. Bilingual preferred. Experience or training required: Knowledge of: Modern office methods and practices, including letter and report writing, keyboarding, receptionist and business telephone techniques and filing systems; student information systems; standard word processing techniques; correct English usage, grammar, spelling and punctuation; manual and automated record keeping; data analysis; basic mathematics; specialized software platforms; basic first aid; basic principles of supervision and training; public relations techniques. Ability to: Plan, organize, schedule, and supervise the Administrative Assistant I and II to meet established standards of quality and timeliness; learn and interpret specific rules, regulations, laws and policies and to apply them with good judgment in a variety of situations without immediate supervision; meet the public tactfully and courteously in situations requiring diplomacy, friendliness and firmness; understand the needs of children and to possess a genuine liking for children; assume responsibility and use good judgment in recognizing the scope of delegated authority; determine and retain privileged communications; maintain confidentiality of privileged or sensitive information; operate a computer terminal or microcomputer; take dictation and transcribe it accurately (may be required); proofread and detect error; perform responsible clerical work with accuracy and speed; compile and maintain accurate records and files; compose routine correspondence independently; make mathematical calculations quickly and accurately; keyboard at a corrected speed of 50 wpm; operate a vehicle observing legal and defensive driving practices; understand and carry out oral and written instructions; establish and maintain effective proactive relationships with those contacted in the course of work. Any combination of training, education, and experience, which demonstrates an ability to perform the duties of the position: Graduation from high school or the equivalent. A typical qualifying entrance background is completion of formal or informal training in business English, record keeping, data entry, keyboarding, or a closely related field; and experience performing managerial and responsible secretarial duties, including clerical staff supervision and report preparation duties; or experience at or equivalent to experience as an Administrative Assistant I and/or II in the Carson City School District, wherein the incumbent has acquired the knowledge and abilities listed above. Licenses or Certificates required: Possession of a high school diploma or equivalent certificate, a valid driver's license issued by the state of residence, and an original Social Security Card. The Job Functions: Incumbents in this class are responsible for planning, scheduling, and supervising the Administrative Assistant I and/or II to meet work quality standards and reporting deadlines. The Administrative Assistant III serves as the Distributive Accountability Center (DAC) Manager for the school or department, which includes the purchase order process, and the completion and submission of accurate time sheets. Clerical staff assigned to the office are given regular ongoing specific areas of responsibility; however, assignments may be modified by the Administrative Assistant III to help secure substitute personnel for absences; keep accurate accounting of personnel leave; maintain confidentiality with personnel matters; to complete special assignments, to relieve backlogged work and to assign new tasks added to the work of the unit. Once trained, staff requires minimal day-to-day supervision, permitting the Administrative Assistant III to maintain a regular workload and to serve the secretarial needs of the unit. Positions in this class have considerable independence in selecting work methods from a variety of standard methods or procedures. Instructions given by the supervisor generally do not provide all of the information needed to complete the assignment. Incumbents are expected to resolve most problems confronted through the application of judgment and precedent, referring only those which involve solutions which are inconsistent with departmental procedures and policies to the supervisor. Essential Job Functions: Plans, organizes and schedules the work of a school or department; assigns, trains, reviews, and supervises the work of the Administrative Assistants (I/II); serves as secretary to administrative and professional staff of the unit; relieves administrator of routine administrative details; compiles preliminary budget planning data for unit and assists administration in formulating and preparing budget requests; sets up and maintains master schedules and calendar; schedules appointments and meetings; reviews calendar daily to prepare for meetings and appointments; independently composes letters and memoranda for review and approval; analyzes reporting requirements and establishes manual and automated record keeping systems to generate necessary data; compiles a wide variety of statistics and reports; provides authoritative information on policies, procedures and programs to staff, parents and the public; maintains records of budgetary expenditures of the unit; maintains records of staff absences and collects, compiles, checks and inputs into the computer payroll reporting documents; prepares purchase orders, researching sources of supply and prices; receives opens, date stamps and distributes mail, independently responding to inquiries which do not require the attention of the administrator; answers the telephone, takes messages, transfers calls schedules appointments and independently responds to the request of callers; arranges for facility and equipment maintenance through District services and maintenance contracts; enrolls and withdraws students; writes for permanent records and transfers records to other schools; provides for the security and confidentiality of student records; posts student enrollment and attendance data to student database, and compiles and calculates school-related reports; generates and completes District, state, and federal reports and data; orients students and substitutes to the school site; inputs varied student and administrative related data to computer; maintains and compiles school data for student enrollment and attendance reporting; collects and accounts for monies; receives, distributes and stores office and instructional supplies; cares for sick children and administers basic routine injuries or illness; keyboards correspondence, purchase orders, handbooks, forms, evaluations, cards, lists, form letters, reports, newsletters and other finished products, exercising considerable initiative in editing and formatting; screens and checks information submitted by staff and parents for completeness and accuracy; records data on permanent student records; reconciles budgetary records with District reports; takes dictation of correspondence and reports; operates typewriter, word processor, computer terminal, microcomputer, photocopier, calculator and other office equipment; makes deliveries to District and other local offices; maintains the confidentiality of privileged information; and performs related work as required. Must be able to collaborate with other staff members, parents/guardians, and community partners in a positive, friendly and approachable manner; and perform related work as required. Physical Demands and Working Conditions: Strength: Exert force up to 25 lbs., occasionally, 10-15 lbs., constantly or a negligible amount of force frequently to lift, carry, push, pull or move objects. Frequent reaching, handling, repetitive fine motor activities, talking and hearing. Vision: Frequent near acuity and occasional far acuity. Mobility to work in typical office setting and use standard office equipment. Vision to read printed materials, computer/device screens or other monitoring devices. Hearing and speech to communicate in person or over the telephone and related technology. Must report to work on campus\assigned site. Environmental Conditions: Climate controlled school setting with temperatures ranging from mild to moderate cold/heat. Exposure to noise levels ranging from moderate to loud and occasional to frequent time periods. Hazards: Furniture, office equipment, communicable diseases, chemicals (as related to specific assignment), and office equipment and machinery (as related to specific assignment). Salary Range: Refer to current CESA Salary Schedule (Plus employer paid benefits and retirement) Supervision -(2-5 Staff) Supplemental Modifier: 5% added to hourly rate Supervision -(6+ Staff) Supplemental Modifier: 7% added to hourly rate DAC Manager/ Bookkeeper Supplemental Modifier: 10% added to hourly rate When applying for a position, candidates must meet the minimum qualifications as listed on the appropriate position vacancy announcement. Notice of Non-Discrimination: The Carson City School District does not discriminate against any person on the basis of race, color, national origin, sex, disability, age, or on any other basis protected by state or federal law, and it provides equal access to the Boy Scouts of America and other designated youth groups. The following person has been designated to handle inquiries regarding the District's non-discrimination policies: Title IX and 504 Coordinator, 1402 W. King Street, Carson City, NV 89703, **************.

Whittier Trust is the oldest privately owned multi-family office headquartered on the West Coast, providing exceptional client service and highly customized investment solutions for high-net-worth individuals and their families. Our dedicated professionals work with clients and their families to deliver a broad array of services including investment management, fiduciary, philanthropic, and family office. Our founding family's century-long history of entrepreneurship continues to guide our activities for clients today. Entrusted with private family assets, our teams employ a consulting approach to tailor solutions for complex family situations. Whittier Trust attracts professionals who have a desire to grow while building their skills in the service to our clients. Our organization is flat, nimble, and uniquely attuned to the needs and desires of both today's entrepreneurs as well as legacy family members who may be several generations removed from the wealth creators. Our corporate culture is one of client-focus, collaboration, performance and accountability, family orientation and long-term career satisfaction. Employee turnover is low because of a high level of engagement and career fulfillment. The position offers a competitive compensation package including base salary, performance bonus, equity consideration, excellent medical, and retirement plans. JOB PURPOSE As a Receptionist at The Whittier Trust Company of Nevada, Inc. you will play a vital role in ensuring our guests, visitors, and staff have a memorable and enjoyable experience. You will be responsible for providing outstanding customer service, managing front desk operations, and assisting guests with their needs. ESSENTIAL FUNCTIONS Reception Maintain professional front desk presence, greeting and assisting visitors. Handle phone communications, messages, and general inquiries. Coordinate meeting room schedules and manage conference room bookings. Process mail, packages, and courier services. Coordinate with front desk coverage team. Administrative Support Support Executive Team with administrative tasks including calendaring, travel and meeting coordination and client gifting. Process expense reports and invoice processing via Concur Help prepare client presentations and general client communications Assist with Reno office new hire set-up and terminated employee processing Maintain office documentation and organizational charts Assist with employee onboarding and offboarding Assist with planning and organizing office events Facility Management Manage office supplies and kitchen inventory Ensure cleanliness of reception, common areas, and conference rooms Monitor building security and visitor access Maintain disaster recovery plan and safety program Maintain organizational and seating charts QUALIFICATIONS & EXPERIENCE Professional presence and appearance. Pleasant demeanor and can-do attitude, willingness to help others and go above and beyond. High proficiency in Microsoft Office Suite applications, including, Outlook, Word, Excel, PowerPoint, Acrobat. Experience with Concur or similar invoicing/expense software, preferred not essential. 3 - 5 years of reception experience or similar customer service-oriented role, i.e. hotel concierge. Able to listen, remember and recall oral instructions provided by others and ask for clarification. Ability to work and exercise sound judgment with minimal supervision. Capacity to work collaboratively, taking initiative as appropriate and following direction. Strong organizational and communication skills with ability to multi-task, effectively prioritizing projects for multiple team members in an efficient and timely manner. Able to maintain calendar and schedule meetings. DESIRED QUALIFICATIONS - College preferred, but NOT essential. COMPENSATION Base salary range $55,000 - $70,000 annually Salary may vary depending on job-related factors including, but not limited to, skills and experience. Full-time employees may be eligible for a comprehensive benefits package that includes: medical, dental and vision coverage, 401(k), life insurance, paid time off and a Wellness Program. Annual bonus, incentive pay and/or equity may also apply depending upon the role.

Job DescriptionDescription This Is Voice is looking for a highly organized and efficient Administrative Assistant to support daily operations and ensure seamless office functionality. The ideal candidate will be responsible for handling a variety of administrative tasks, providing support to the team, and maintaining office systems. This role is perfect for someone who thrives in a dynamic environment and is eager to contribute to the success of the company. Company: This Is Voice Location: Reno, NV Position Type: Full-Time (Monday to Friday) Salary: $4,350 to $5,150 per month Key Responsibilities Answer and direct phone calls, emails, and other communications. Schedule and coordinate meetings, appointments, and conferences. Prepare and edit correspondence, reports, presentations, and other documents. Maintain and organize office files (both electronic and paper). Assist in managing office supplies, ensuring inventory is stocked and organized. Provide support with travel arrangements for staff, including booking flights, hotels, and transportation. Perform basic bookkeeping tasks, such as processing invoices and expense reports. Greet and assist office visitors, ensuring a welcoming and professional atmosphere. Help with planning and coordinating office events and team activities. Provide general administrative support to various departments as needed. Skills, Knowledge and Expertise High school diploma or equivalent (Associate's degree in business or related field is a plus). Proven experience as an Administrative Assistant or in a similar role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Ability to multitask, prioritize, and manage time effectively. Professional demeanor and strong interpersonal skills. Benefits Competitive salary commensurate with experience. Comprehensive healthcare benefits package. Retirement savings plan with company match. Paid vacation and holidays. Opportunities for professional growth and development.

**Create Your Experience of a Lifetime!** Come work and play in the mountains! Whether it's your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world. With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success. Candidates for year-round positions are reviewed on a rolling basis. Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first). **Job Benefits** + Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons + MORE employee discounts on lodging, food, gear, and mountain shuttles + 401(k) Retirement Plan + Employee Assistance Program + Excellent training and professional development + Referral Program Full Time roles are eligible for the above, plus: + Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours) + Free ski passes for dependents + Critical Illness and Accident plans **Job Summary:** As our Administrative Assistant, you will be responsible for providing administrative support to our team, as well as ensuring our guests have an Experience of a Lifetime. **Job Specifications:** + Starting Wage: $20.74/hr - $25.40/hr + Employment Type: Year Round + Shift Type: Full Time hours available + Minimum Age: At least 18 years of age + Housing Availability: No **Job Responsibilities:** + Communicating effectively with guests, employees, and managers. + Answering phones promptly and professionally. + Checking email regularly throughout the day to ensure prompt attention to immediate issues. + Ensure all administrative needs of the department are met. + Document tracking, organization, and scanning/filing. + Other duties as assigned. **Job Requirements:** + Excellent organizational and workplace communication skills. + Able to communicate effectively and professionally in English. The expected pay range is $20.74/hr - $25.40/hr. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors. In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution. We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers. _Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law._ _Requisition ID 512415_ _Reference Date: 11/04/2025_ _Job Code Function: Administrative_

Job Description Qualifications: Education: High School Diploma or equivalent (Associates Degree or higher preferred). Experience: At least 1-2 years of experience in a warehouse or administrative role. Skills: Strong computer skills, especially with Microsoft Office Suite (Excel, Word, Outlook) and warehouse management software (WMS). Excellent organizational skills and attention tdetail. Ability tmultitask and prioritize in a fast-paced environment. Good communication skills, both written and verbal. Basic knowledge of warehouse operations and inventory management. Physical Requirements: Ability tsit, stand, and use a computer for extended periods. Responsibilities: Key Responsibilities: Data Entry and Documentation: Maintain accurate and up-to-date records of inventory, shipments, and warehouse activities. Process shipping orders, receipts, and other relevant warehouse documentation. Ensure all incoming and outgoing shipments are recorded in the warehouse management system (WMS). Inventory Control Support: Assist in inventory tracking, reconciliation, and reporting. Generate inventory reports, identify discrepancies, and assist with stock audits. Communication and Coordination: Serve as a point of contact for internal teams, vendors, and drivers regarding shipment status, orders, and other inquiries. Assist in scheduling and coordinating deliveries, pickups, and other logistics needs. File Management and Organization: Maintain organized physical and digital filing systems for all warehouse-related documents. Ensure compliance with company policies and procedures related tdocument storage and retrieval. Customer Service: Address inquiries from customers and suppliers regarding shipping status, order tracking, and inventory. Assist in resolving issues related tshipping errors, damaged goods, or other warehouse concerns. General Office Support: Perform general clerical duties such as answering phones, emails, and scheduling meetings. Prepare reports, correspondence, and other documentation as required by the warehouse management team.

DHL Supply Chain is Hiring!At DHL, you will play a part in one of the world's most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours,opportunities are endless. So, join us. Work with us. Grow with us. Position:Administrative Assistant II Shift:First (1st) shift7:00am -;3:30pm, Monday-Friday Pay:$23.35per hour In addition to the general job description below, the ideal candidate will alsopossessthe following skills and/or experience:Knowledge of office management systems and procedures, Excellent time management skills and ability to multitask and prioritize work, Attention to detail and problem-solving skills,Assist with company events for employees.Resourcefulness and Flexibility.Data reporting analysisis a plus.A minimum of 6 months to 1 year payrollexperience with MS Excel, MS Word, MSPowerPoint and an email system. Be part of the world's largestlogisticscompany! DHL Supply Chain has been certified as a Great Place to Work in the US and Canada! Our excellent benefits packagesinclude * Affordable medical, dental, and vision coverage available beginning on your 30th day * PTO program for all associates, including paid holidays and vacation * 401(k) with generous company match * Tuition reimbursement program * Excellent training and career advancement opportunities Grow your skills. Shape yourworld.albusiness like ours, the opportunities are endless. So, join us. Work with us. Grow with us. Role Purpose: Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates. Key Accountabilities: * Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices. * Provide information to callers, requiring detailed knowledge of the manager's area of responsibility and general knowledge of company policies, practices and operations. * Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings) * Maintain departmental records and prepare reports. * Schedule meetings and appointments and arrange travel and hotel accommodations as necessary. * Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items. * Follow up on all assignments delegated to subordinate managers as to status, completion, etc. * Maintain administrative filing system including items that are confidential. * Process weekly payroll records. * Serve as central communication point for associates. * Operate office equipment including fax, copier, printer, and binding machines. * Perform additional duties as assigned. Required Education and Experience: * Two years related experience * High School Diploma or Equivalent, preferred Our Organization is an equal opportunity employer. #LI-DNP ","title

We are looking for an Administrative Field Assistant to join our Project Administration team on our project in Reno, NV. This is a full-time, in-person position. Key Responsibilities * Coordinate with the project team to oversee and process day-to-day administration for the job/project, including ordering and maintaining office supplies, expense reports, payroll, and mail * Process all paperwork associated with projects, such as trade subcontractor invoices/pay applications, certificates of insurance and bonds, onsite payroll, lien waivers, and miscellaneous vendor requirements * Help manage subcontractor workflow as it relates to the review and approval process of trade subcontractors * Collaborate with Project Managers, Superintendents, Engineers, Project Accountants, and other departments to complete project-related tasks * Complete various HR administrative projects and reporting as needed, including new hire onboarding, compliance, benefits, and termination paperwork Qualifications Required: * Minimum 2 years of experience in office administration or a related field * Strong proficiency in Excel, Word, email, and other relevant computer applications * Strong work ethic, attention to detail, organizational skills, and professional communication abilities Preferred: * Associate degree * Experience in the construction industry We are looking for an Administrative Field Assistant to join our Project Administration team on our project in Reno, NV. This is a full-time, in-person position. Key Responsibilities * Coordinate with the project team to oversee and process day-to-day administration for the job/project, including ordering and maintaining office supplies, expense reports, payroll, and mail * Process all paperwork associated with projects, such as trade subcontractor invoices/pay applications, certificates of insurance and bonds, onsite payroll, lien waivers, and miscellaneous vendor requirements * Help manage subcontractor workflow as it relates to the review and approval process of trade subcontractors * Collaborate with Project Managers, Superintendents, Engineers, Project Accountants, and other departments to complete project-related tasks * Complete various HR administrative projects and reporting as needed, including new hire onboarding, compliance, benefits, and termination paperwork Qualifications Required: * Minimum 2 years of experience in office administration or a related field * Strong proficiency in Excel, Word, email, and other relevant computer applications * Strong work ethic, attention to detail, organizational skills, and professional communication abilities Preferred: * Associate degree * Experience in the construction industry We are looking for an Administrative Field Assistant to join our Project Administration team on our project in Reno, NV. This is a full-time, in-person position. Key Responsibilities * Coordinate with the project team to oversee and process day-to-day administration for the job/project, including ordering and maintaining office supplies, expense reports, payroll, and mail * Process all paperwork associated with projects, such as trade subcontractor invoices/pay applications, certificates of insurance and bonds, onsite payroll, lien waivers, and miscellaneous vendor requirements * Help manage subcontractor workflow as it relates to the review and approval process of trade subcontractors * Collaborate with Project Managers, Superintendents, Engineers, Project Accountants, and other departments to complete project-related tasks * Complete various HR administrative projects and reporting as needed, including new hire onboarding, compliance, benefits, and termination paperwork Qualifications Required: * Minimum 2 years of experience in office administration or a related field * Strong proficiency in Excel, Word, email, and other relevant computer applications * Strong work ethic, attention to detail, organizational skills, and professional communication abilities Preferred: * Associate degree * Experience in the construction industry

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant In this role, you will provide essential administrative support to ensure the efficient operation of our office. The ideal candidate will have excellent communication skills, strong multitasking abilities, and a proactive approach to problem-solving. Responsibilities: Greet and assist visitors, clients, and employees professionally and respectfully. Answer and direct phone calls, take messages and handle inquiries. Maintain and update electronic and physical filing systems. Process and distribute incoming and outgoing mail and packages. Assist in preparing financial documents, such as invoices Perform general administrative tasks, such as photocopying, scanning, and data entry. Collaborate with other team members to support projects and initiatives as needed. Preferred Qualifications: High school diploma or equivalent; additional certification or training in office administration is a plus. Experience with billing and payroll Ability to assist with scheduling Experience as an administrative assistant or in a similar role. Proficient in using MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Excellent verbal and written communication skills. Strong organizational and time management abilities. Attention to detail and problem-solving skills. Ability to handle confidential information with discretion. Professional and friendly demeanor with the ability to interact effectively with individuals at all levels. Proficiency in both English and Spanish is preferred Schedule: Monday - Friday Pay: $18.00 - $21.00 per hour This position requires a drug test to be completed, contingent upon employment, and a background check if applicable. Physical demands: This position is primarily sedentary and performed in a professional office environment. The employee must be able to remain seated for prolonged periods, operate a computer and other office equipment, and perform repetitive motions such as typing and mouse use. The role may occasionally require standing, walking, bending, and lifting light office supplies up to 15 pounds. The employee must have sufficient visual acuity to read printed materials and electronic displays, and sufficient hearing and speech ability to communicate effectively in person and by phone. Benefits: Medical, dental, and vision coverage Company Life Insurance Longevity Stock Program IBP Foundation Scholarship opportunities Paid vacation and holidays Employee Financial Assistance Program Opportunities for growth and advancement. 401(K) (Pre-Tax and Post-Tax) Roth 401(k) with company matching Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance Apple Valley Insulation - Reno is a proud member of the Installed Building Products (IBP) family of companies. We take great pride in our commitment to delivering exceptional customer service, which has contributed to our high customer satisfaction ratings. This success is a direct result of our dedication to quality work and dependability. We are always looking for hard-working individuals who share our mission of helping our customers and contributing to the continued success of Builders. Our people are our most valuable asset, and if you consider yourself a leader in this industry, we want to hear from you. Explore your next career opportunity and become a part of the Apple Valley Insulation - Reno team!

Temp to Hire Administrative Assistant - $18.00 Our client in Reno, NV 89506 is looking for a hard-working individual to join their warehouse team. They are currently looking to add 1+ Administrative Assistant to their 1 st shift team. This is a temp to hire opportunity with a fantastic company to work for. Don't wait… apply today! What's in it for you? Paid training Full time hours Mon-Fri 5:30am-2:00pm Supportive management team Opportunity for growth Clean and safe work environment What do you bring? Positive, can-do attitude 6 months warehouse experience Ability to lift up to 20lbs Logistics coordination including outbound and data entry Must be detail-oriented with organizational skills Why should you choose Manpower? Free training to upgrade your skills, including a free college tuition program Medical, dental, vision, 401k Weekly pay with direct deposit 24/7 Manpower customer care support Dedicated Talent Agent to help you achieve your career goals Voted #1 best places to work by Glassdoor 2021 Are you Interested? Stop your job search and apply today! A recruiter will be in touch within 24 hours. Share this job with friends and family and earn dollars with every successful hire. Manpower recognizes the importance of providing an accessible and barrier-free environment. We are committed to creating a welcoming, fair, and inclusive environment by offering equal opportunity to access our services. At Manpower, we are committed to providing accommodations, and will work with you to meet your needs.

$12 - $15 / hour Our Company: Confie and its family of companies - Freeway, Baja, Bluefire & others - is one of the largest privately held insurance brokers in the United States and has been ranked the #1 Personal Lines Leader by the Insurance Journal for the seventh straight year! With over 800 retail store locations to choose from nationwide, we encourage you to take your career and income potential to new heights! We are proactively looking for bright, talented, and motivated individuals who are goal oriented and excited for career advancement. Come Grow With Us! What You Will Do: We are looking for a full-time Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our district managers and vice president of sales, assisting in daily sales reporting and managing our region's general administrative sales activities. Administrative Assistant responsibilities include preparing sales reports and organizing and managing sales contests/data. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, with a very strong use and understanding of MS Excel. Responsibilities * Write and distribute email, correspondence memos, letters, faxes and forms * Assist in the preparation and distribution of regularly scheduled reports * Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Skills * Knowledge of office management systems and procedures * Working knowledge of office equipment, like printers and fax machines * Excellent Proficiency in MS Excel, Outlook, PowerPoint and Adobe * Excellent time management skills and the ability to prioritize work * Attention to detail and problem solving skills * Excellent written and verbal communication skills * Strong organizational skills with the ability to multi-task * Bilingual in English and Spanish preferred As permitted by applicable law and from time-to-time, Confie may use a computer system that has elements of artificial intelligence to help make decisions about your employment, including recruitment, hiring, renewal of employment, or the terms and conditions of your employment. Employees with questions about Confie's use of these computer systems should contact Human Resources at **************************** Administrative Assistant Hiring Immediately Acceptance Insurance Freeway Auto Insurance