Executive administrative assistant jobs in Janesville, WI

LSS Bethany is a new substance use recovery program providing affordable comprehensive addictions treatment for women in a community based residential program in Oconomowoc, WI. We are seeking an Administrative Assistant. The right candidate will have a professional appearance and demeanor, have solid technical skills using the Microsoft Office Suite and proofreading, and experience with a multi-line phone system. This role may also fill in as needed as an Adult Residential Support Professional and may require occasional weekend hours. Schedule is primarily 8 AM - 4 PM, Monday through Friday and will flex to provide unit coverage. This position provides clerical and administrative support to the agency in a variety of areas which could include clerical, receptionist, project based, and other support tasks. AGENCY REQUIREMENTS (Required of all employees): Must comply with applicable service regulations as well as agency and departmental policies and procedures. Must relate to people of varied ethnic and cultural backgrounds, ages, and economic circumstances with respect and dignity. Must support the Mission, Vision and Values of the Agency. Represent LSS internally and externally as a servant leader in thought, words and actions. Essential Duties and responsibilities: This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time. Deliver excellent customer service while maintaining an understanding and supportive demeanor. Maintain an accurate information stream that meets the needs of clients and programs. Continue to expand and improve technical knowledge and be an administrative resource for others in the agency. Provide guidance, work direction, and support to other administrative employees and volunteers as necessary. Create and edit documents (Word, Excel, PowerPoint, etc.). Type various documents and correspondence including meeting minutes. Proofread all documents for correct grammar, spelling, punctuation, and content. Communicate effectively with program partners regarding tasks, responsibilities, and deadlines. Problem-solve and provide suggestions for efficiency and improvement as warranted. Make recommendations regarding system changes that foster efficiency and quality. General office duties as assigned (e.g. mail, copying, preparation of documents, etc.). Troubleshoot and ensure office and facility needs are met and work with vendors as needed (office equipment, safety checks, fire extinguisher inspections, etc.). Provide receptionist duties as needed. This will include answering telephones, taking messages, scheduling appointments, and greeting visitors. Provide program specific support, which may include billing support functions, data entry, and other needed support. Prepare and if applicable, develop/create department forms and maintain supply of paper forms. Prepare and mail letters and packages. Create, organize, and maintain files. This may be hard copy files, electronic files, and databases. Assist in planning, scheduling, and preparing for meetings and events. Collaborate with other team members and assist with projects. Collaboration may include entities that are working at various locations. Supports, interacts with, and monitors residents within established policies and procedures, providing positive role modeling Records observations relating to actions and behavior of residents and maintains records and reports as required This position is responsible for maintaining timely and accurate reimbursement billing information Process timely and accurate claims for a variety of funders, including Medicare, Medicaid, commercial insurance, county and self-payers, utilizing different methods of submission. Will interact with clients to include signing them in and out, conducting intakes, monitoring meds per procedures and conducting UAs. Participate in other projects and other duties, as assigned and needed. PERKS: Public Service Loan Forgiveness (PSLF) By being employed with LSS, which is a non-profit agency, you can be eligible for loan forgiveness under the Public Service Loan Forgiveness program. Loans are eligible to be forgiven after 10 years of on-time and consistent payments through the income-based re-payment plan. Assistance navigating the PSLF through Summer Medical/Dental/Vision Insurance Flex Spending for Dependent & Health Care Mileage reimbursement Paid Time Off 10 Paid Holidays Ability to Contribute to 403B LSS makes annual raises a priority for employees Calm Wellness App - Premium Access Early Earned Wage Access with UKG Wallet Employee Assistance Program Service Awards and Recognition Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Upon offer, candidates must successfully complete the necessary background, caregiver, medical and any other checks required, according to program requirements . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND/OR EXPERIENCE: High School Diploma or equivalent. Associates Degree in administrative support area is preferred. Minimum 1 year prior administrative experience preferred. Associates Degree may be substituted in lieu of prior experience. Proficiency in a variety of software programs (Microsoft Word, Excel, PowerPoint, Outlook, or equivalent) is required. LANGUAGE SKILLS: Ability to read, write, analyze and interpret to complete required documentation by established timeframes. Ability to document in a neat, legible, accurate, objective and consistent manner to reflect the services provided. Ability to effectively present information and respond to questions from all levels of LSS management and employees, as well as the individual, family, and circle of support. COMPUTER SKILLS/TECHNOLOGY: Working knowledge of computers to allow employee to access computer systems and applications to complete timecards, read and respond to email, and complete required on-line training. Ability to utilize efficiently an electronic health record(s) for documentation of direct services. Must be able to work on computer and utilize computer applications and programs to effectively complete the job. Ability to work within a variety of ever-changing software packages and computer systems. Working knowledge of computers to allow employee to access computer systems and applications to complete timecards, read and respond to email, and complete required on-line training. Maintain records and accurate filing systems. Regular use of technology for meetings and communication to include email, conference calls, web-based meetings and webinars. PHYSICAL DEMANDS/WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger motions; and handle or touch objects, tools, or controls. The employee frequently is required to talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. This position will require frequent computer usage. The incumbent of this position works in an air-conditioned, office environment. The incumbent will also be exposed to outdoor weather conditions when traveling on company business. The noise level in the work environment is usually moderate. TRAVEL: Ability to travel on day trips as required, but will be infrequent. Rarely, would overnight travel be required. LSS is an Equal Opportunity/Affirmative Action Employer.

Business Unit: Carlisle Architectural Metals (CAM) Company: Carlisle Construction Materials About the Role Carlisle Construction Materials is seeking a highly organized, professional Executive Assistant to support the President of Carlisle Architectural Metals (CAM) and the Vice President of Growth. This position is ideal for a proactive, detail-oriented individual who thrives in a fast-paced, executive-level environment. You'll play a key role in ensuring smooth daily operations and coordinating critical initiatives across our $550M and growing business unit. What You'll Do * Manage calendars, travel, meetings, and key deliverables for executive leadership. * Prepare polished PowerPoint presentations and reports, often using financial data from Excel. * Draft and manage confidential correspondence and communications. * Coordinate internal and external meetings, including logistics and documentation. * Reconcile executive expense reports and manage travel/entertainment accounts. * Serve as a liaison between the President's office, internal teams, and external partners. * Support special projects and events as assigned. What You'll Bring * 3+ years supporting senior executives in a corporate environment. * Strong communication, organization, and problem-solving skills. * High level of professionalism, discretion, and attention to detail. * Advanced Microsoft Office skills (PowerPoint, Excel, Word, Outlook). * Associate's or Bachelor's degree in Business or related field preferred. Additional Information * Work setting: Office environment * Travel: Up to 10%

Full-time Description Join our team as a Customer Relations Specialist / Executive Assistant! Are you the type of person who thrives on organization, loves creating great experiences for others, and enjoys being the go-to person who keeps things running smoothly? Certco, Inc. - proudly recognized as a Top Workplace in Wisconsin - is looking for a Customer Relations Specialist / Executive Assistant to join our Customer Service Department. In this role, you'll partner with another experienced professional to form a dynamic two-person team supporting company leadership, enhancing the customer experience, and coordinating key company events. If you're detail-oriented, proactive, and enjoy variety in your workday, this is a fantastic opportunity to grow your career in a supportive, people-first environment. What You'll Do Provide direct administrative and scheduling support to the Director team, including travel coordination, PowerPoint presentations, and special projects Serve as a primary point of contact for key events, such as Food Shows, retailer seminars, and golf outings Coordinate board meetings and shareholder materials Support company communications - proofreading, assisting with e-blasts, and maintaining SOPs and company documents Process invoices, recall notices, and retailer-facing materials Manage front desk operations - greeting visitors, answering phones, and handling mail Order and maintain office supplies while ensuring a clean, welcoming office environment Assist with special occasions, company events, and internal celebrations Why Certco? Competitive salary with excellent opportunities for growth! Voted as Madison's 2024 & 2025 Top Workplace! Premium low-cost insurance, including health, dental, vision, life insurance, and short/long-term disability! Generous 401k match, profit sharing and paid time off! Robust wellness program with gym reimbursement, smoking cessation support, on-site flu shots, on-site fitness center and weekly on-site chiropractic care to name a few of the amenities we provide! Sponsorship of walks, runs, sports teams, and exciting company events like picnics, Christmas parties, and pro soccer games! Growing, thriving company - job security! Amazing company culture! 2024 & 2025 Top Workplace Certco has been recognized as a Top Workplace in Wisconsin by the Wisconsin State Journal for 2024 & 2025! This award reflects our commitment to fostering a positive and supportive work environment. Our culture, which is built on teamwork, integrity and passion, sets us apart. As we move forward, we will continue to invest in our people and maintain our top workplace status. What We're Looking For Prior experience as an Executive Assistant, Administrative Coordinator, or in a customer service support role Professional, friendly demeanor with excellent communication and organizational skills Strong attention to detail and ability to manage multiple priorities Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Ability to handle confidential information with discretion Location This position is on-site at our Madison headquarters. You'll be part of a close-knit, collaborative team that keeps the company moving forward. If you're ready to take your administrative and customer service skills to the next level, apply today to join our team at Certco, Inc.! Requirements Schedule: Monday-Friday 7:30am-4pm Position Summary We are seeking a friendly, highly organized, detail-oriented, and adaptable individual to join our team as a Customer Relations Specialist / Executive Assistant. This role partners closely with another individual in the same position, forming a two-person team that supports company leadership, coordinates internal operations, and manages customer-facing responsibilities. The ideal candidate will thrive in a fast-paced environment, balancing administrative support for the Director team with tasks that enhance customer experience and strengthen business relationships. Essential Job Functions Key Responsibilities: Administrative & Executive Support Provide direct support to the Director team, including scheduling, assisting with travel arrangements, hotel reservations, and preparing PowerPoint presentations. Handle other projects and tasks assigned by the Director team. Serve as the primary liaison with the hotel where Certco hosts its key events (e.g., Food Shows), coordinating reservations, logistics, and ongoing relationship management. Provide support for other retailer facing events, including the annual golf outing, retailer seminars, or other events. Coordinate board meeting and shareholder materials. Provide support in tracking, organizing, and verifying documents to maintain regulatory and procedural compliance. Manage and update Standard Operating Procedures (SOPs). Proofread documents and communications to ensure accuracy and professionalism. Process select vendor invoices. Maintain and update the list of Certco important dates. Review competitor ads and assist with ad proofing. Process recalls. Assist with external communications, including e-blasts in coordination with the Marketing team. Prepare and maintain employee incentive information for the Daniels Street warehouse, ensuring accuracy. Assist with lunch orders, set-up, and clean-up for company events. Coordinate retirement parties and other special events. Place and coordinate orders for special occasions (births, deaths, hospital stays, grand openings, etc.). Front Desk & Communication Answer phones, manage door access, and serve as a welcoming presence for visitors. Ensure calls are promptly and accurately transferred to the appropriate person. Sort, prep, file, and distribute internal and truck mail. Coordinate mailing of invoices and organizational documents. Performs other duties assigned by management Be regular in attendance and comply with the Company Attendance Policy Facilities & Office Support Order and stock office, kitchen, and bathroom supplies. Maintain breakroom cleanliness: wipe down counters daily, clean refrigerators as needed, and stock supplies. Qualifications Previous experience as an Executive Assistant, Receptionist, Administrative Coordinator, or similar role preferred. Professional demeanor with the ability to handle confidential information. Excellent communication, proofreading, and organizational skills. Ability to manage multiple priorities and adapt to changing needs. Strong attention to detail with a proactive, problem-solving mindset. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn internal systems. Work Environment This position is based on-site and is part of a two-person team that works collaboratively to support the Director team and broader organization. Teamwork, communication, and a flexible, “pitch in” attitude are essential for success. The role requires handling sensitive and confidential information with the utmost discretion and professionalism. Certco is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Salary Description $18-$22 Per Hour

_This position is remote and can be based anywhere within the United States. Candidates must be able to work within EST or CST business hours._ **_What Administration contributes to Cardinal Health_** Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities. Administration is responsible for performing a variety of administrative activities in support of their assigned work team. May assist executives in budget preparation, record maintenance, and generating reports regarding operations, personnel changes, etc. Uses company software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance workflow. Serves as administrative liaison with others within and outside the company regarding administrative issues. **_Responsibilities_** + Maintain Vice President's calendar, including but not limited to management of daily schedule, quickly responding to schedule changes, coordinating multiple schedules to align availability, standing up recurring meeting cadence, scheduling department/team meetings and coordinating associated logistics (conference room reservations, room set-up, luncheons, etc.) + Provides executive administrative support for eight other Vice President level leaders. + Maintain confidentiality of executive communication, projects, and work. + Coordinate travel including the booking of all flights, hotels, car rental, etc. for conferences, and other external and internal events and meetings. + Prepare and submit expense reports for executive staff members as requested. Review and approve expense reports as executive delegate which requires familiarity with all T&E policies. + Coordinate department leadership meetings and arrange catering and transportation when needed. + Create, edit, and proofread Microsoft PowerPoint, Excel and Word documents and presentations utilizing data or input provided by staff inclusive of managing shared live versions on Microsoft Teams. + Maintain team organization charts. + Screen incoming calls/inquiries and handle independently where possible. + Other administrative support duties (i.e., functional support during key projects), as assigned. **_Qualifications_** + 6+ years of experience, preferred + High School Diploma, GED or technical certification in related field or equivalent experience, preferred + Self-directed; ability and willingness to problem-solve and apply creative solutions (for example with calendaring conflicts) + Proficient verbal and written communication skills + Proven experience and ability to multitask. + Ability to interface with employees at all organizational levels, especially VP+ level. Work collaboratively with peer level Executive Administrative Assistants. + Ability to escalate issues when necessary. + Strong time management and prioritization skills; ability to effectively set expectations with internal customers regarding timing of activities. + Detail-oriented and able to work with a high level of confidentiality, experience using discretion and judgment in all interactions. + Proficient in Microsoft Office programs and Outlook **_What is expected of you and others at this level_** + Takes the lead in effectively applying and teaching new processes and skills in order to accomplish a wide variety of assignments + Comprehensive knowledge in technical or specialty area + Ability to apply knowledge beyond own areas of expertise + Performs the most complex and technically challenging work within area of specialization + Preempts potential problems and provides effective solutions for team + Works independently to interpret and apply company procedures to complete work + Provides guidance to less experienced team members + May have team leader responsibilities but does not formally supervise **Anticipated hourly range:** $27.00/hr - $42.00/hr **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/29/2025 *if interested in opportunity, please submit application as soon as possible. _**The hourly range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity._ _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

This position serves primarily as executive assistant to the Provost and Dean of the College for Academic Affairs. This position performs complex administrative work dealing with a wide variety of situations involving the clerical, administrative, and operational functions of the office and requires a high degree of individual judgment and initiative with minimal instruction or supervision. The ability to communicate effectively with students, faculty, staff, and others is essential. Academic Affairs has responsibility for developing and evaluating academic programs and staff, guiding academic planning and faculty initiatives, and ensuring effective collaboration between the academic program and student life. Schedule: Full-Time: 10 months Part-Time: 10 weeks during the summer Characteristic Duties and Responsibilities: Provost's Office Accounts Management Manages Academic Affairs accounting, including approving credit card statements and expense reimbursements for faculty and academic staff reporting to the provost; archives and tracks expenditures, as appropriate. Assists faculty with agreements/contracts for outside vendors, adding provost's signature as needed, and with related requests for payments for outside vendors, as needed. Provost's Office Event Management Organizes and coordinates all Academic Affairs activities and events, including the annual Faculty/Staff Recognition Party and Honors Day awards ceremony. Associated duties include coordinating event setup, catering, logistics, print/online materials, and support with other campus offices, as needed; executing event communications with the campus community; managing the selection processes for numerous student awards and collecting recipient details; tracking individual award budgets and coordinating fund disbursement; managing post-award disbursement and alumni notifications. managing the selection processes for the Underkofler award and Kang prizes. Management of these events demands precision, multitasking, and cross-department coordination to ensure a seamless event and celebratory experience for recipients and all in attendance. General Provost's Office Management Assists in Academic Affairs communications. Manages Provost's calendar and makes travel arrangements, as needed. Assists with external reviews of departments and programs, as needed. Assists department chairs with lodging and travel arrangements for faculty search candidate visits, as needed. Manages committee elections and appointments process, including form management, verifying eligibility, managing mailings, and maintaining accurate voter lists. Works with the Faculty Status & Performance (FS&P) Committee and other campus offices to confirm appointments. In consultation with the provost and major committees, constructs and distributes Academic Senate agenda and materials, attends Senate meetings, and takes and produces minutes. Attends and provides technical support for the Learning & Teaching Committee of the Board of Trustees. Takes and produces minutes. Assists the Provost in managing student appeals and honors term applications. Manages the Academic Affairs website. Updates the Administrative Policy Manual (APM) regarding Academic Affairs matters, as needed. Serves as Academic Affairs Support Staff Liaison (coordinating events/answering questions/fielding concerns). Manages office needs; responds to phone, email, and written communications. Performs similarly related duties as assigned Credentials and Experience: Preferred Bachelor's degree or equivalent experience and training. Minimum of three years of progressively responsible administrative experience. Knowledge, Skills, and Abilities: Computer literacy and accounting/budgeting knowledge essential; database knowledge preferred. Proficiency creating and managing spreadsheets and analyzing data. Commitment to developing, and contributing to, a work environment welcoming to people with diverse backgrounds, identities, and experiences. Understanding of and commitment to the mission and goals of a liberal arts education. Advanced computer skills required, including experience with Microsoft Windows and Office systems. Ability to effectively prioritize, plan, and organize multiple tasks and projects and meet deadlines using diplomatic and organizational skills and a good memory. Exceptional ability to communicate effectively, both in writing and orally, with a wide variety of constituencies, including trustees, faculty, staff, students, and the public. Knowledge of office accounting. Ability to take initiative, think critically, and solve problems. Excellent interpersonal skills. Adept at listening, anticipating, and responding to the needs of individuals and programs. Ability and commitment to maintaining confidentiality as it relates to salary and personnel information. Strong attention to detail in all areas of work including proofreading and project follow-through. Ability to work independently with minimal oversight. Dedicated to teamwork in assisting fellow staff members. Flexibility and willingness to adapt to changing activities, expectations, and responsibilities. **Physical Requirements: This position is located on the third floor, and the employee must be able to travel between floors multiple times per day. Please note that restrooms are located on a different floor. The employee must also be able to lift and carry items weighing up to 20 pounds. The intent of this job description is to provide the general nature and level of work required of employees who are assigned to this classification and shall not be constructed as an all-inclusive list of duties and responsibilities. Employees may be instructed to perform job-related duties and responsibilities other than those specifically presented in this description. Job Posted by ApplicantPro

Job DescriptionSalary: Compensation is negotiable, depending on experience. Performance based bonus upon approval. EXECUTIVE ADMINISTRATIVE ASSISTANT TO KENT & GWEN MEYER GENERAL DESCRIPTION We're searching for the one in a million to assist Kent and Gwen with honesty, integrity, and responsibility at their core who are motivated to help Meyer's accomplishing their vision. We know you are out there so we have a plan in place to make the transition smooth for our next assistant. Being part of Meyer's Pet Care team is more than a job; this is a career formed out of the response to a calling and a love for the work. We need someone who has a 70/30 split administrative/personal support brain. The right brain and the left brain must be firing on all cylinders. We need someone who balances the details both administratively and the personal assistance of the Meyer family. Can you coordinate travel, event details and trainings? Can you research and gather information for special projects? Can you assist in planning fun events, celebrations, and contests for the team? Can you attend team meetings, take notes, create agendas, coordinate catering, and follow up on deliverables? Can you get on board with supporting Kent and Gwen and help bring out the best for the team and customers with your gifts? This is the stuff we work through daily, so are you up to the challenge? What winning looks like: You are collaborative, you enjoy round tables and knocking around an idea until it clicks. You play an active role in communication, development and execution. You can hustle. You articulate ideas and intangibles well. You have a deep sense of empathy for the people we serve. You laugh when things are funny. You have great discernment and are a gatekeeper. You firmly believe in what we are doing. Youre excited to work with Gwen, who can dig into a pepperoni pizza and an itemized budget with the same level of intensity and excitement. And by the way, were not stuffy and corporate around here. We wear blue jeans. We protect our culture and care about your work environment. Our leadership really communicates and listens! Because of that, we offer perks, the basic benefits plus things such as . . . Simple IRA retirement match on first 3% Ongoing personal and professional development training by the best in the industry Core values that promote work-life balance, excellence in the ordinary, and a self-employed mentality Working with amazing people in a culture where we recognize each others wins and celebrate together often with lunches, fun activities such as our company-wide Battle of the Sides, and one legendary Christmas Party Meyers organization is about people and their dogs. Its about helping people and INSPIRING them to do with and more for their dogs. We are a group of energetic, motivated people who love what we do and are looking for other like-minded, high-quality people to join us. We offer exciting opportunities that will challenge your abilities, expand your skills and reward your contributions. Pet care is the core of our operations at Meyers but there are a lot of moving parts to make all things happen. You are joining a team that strives to take customers all the way to Wow!, doing work that matters. Meyers has a strong sense of community with many staff being part of the team for over 10 years building, innovating, and being part of something bigger than themselves. This is NOT an entry-level role, or for someone looking to get their foot in the door. Were looking for someone who loves administrative work and is passionate about the mission of Meyer's Pet Care. Day-to-day, you will be a jack of all trades, working right beside Kent and Gwen. Its true, no two days will be the same. We have a lot of fun and we love the customers and pets we get the privilege to work with. REPORTING RELATIONSHIP This position reports to the owners. SKILLS & REQUIREMENTS NEEDED 3+ years of experience in an administrative role Strong Outlook calendar experience and Microsoft Office programs Detail-oriented and ability to multitask while maintaining a positive attitude Ability to anticipate needs before they occur Strong connection to the mission of Meyer's Pet Care Have a desire for doing work that matters Ability to complete tasks independently or with a team without direct supervision Impeccable communication and interpersonal skills EOE STATEMENT We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. The above information on this description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description at any time.

We are Generac, a leading energy technology company committed to powering a smarter world. Over the 60 plus years of Generac's history, we've been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries. The Executive Administrative Assistant is responsible for providing administrative support to our Commercial & Industrial and Corporate Strategy, M&A and ESG teams at our headquarters in Waukesha, Wi. This role includes but is not limited to: providing personalized and confidential executive assistance with discretion and judgment; working with little supervision while displaying a high level of professionalism when dealing with key executives, clients, and Board Members; assisting and coordinating special projects and meetings. Essential Duties and Responsibilities: Provide administrative support for executives and their team. Manage and screen all forms of communication including answering e-mails, phones, taking messages, and responding to correspondence as appropriate. Maintain executive calendars and schedule appointments, conferences, and events; including making travel arrangements and preparing business expense reports. Prepare letters and correspondence upon request. Oversee conference room reservations, coordinate audio/visual equipment with participants in multiple time zones, and coordinate catering. Create PowerPoint presentations. Manage third party vendor expenses Document management in support of M&A transactions and the ESG report Record, transcribe, and distribute meeting minutes. Act as SAP Super User within functional area as assigned. Manage invoice routing/approvals, assist with budget tracking, and perform other administrative tasks related to records management, contract lifecycle maintenance, corporate entity governance, and litigation management. Serve as onboarding coordinator for new employees for assigned teams Participate in special projects and perform other duties, as required. Basic Qualifications: Associate Degree in Business or similar; in lieu of degree 10 years of experience as an Executive Assistant; 5 years of experience working in an Administrative Support role Additional Qualifications: Bachelor's degree preferred 3 + years' experience providing administrative support at an Executive level Previous experience in coordinating international travel Previous experience using SAP or equivalent ERP. KNOWLEDGE, SKILLS AND ABILITIES: High proficiency with Microsoft Office Suite software (e.g., Word , PowerPoint, with a particular focus on Excel skills) Excellent verbal communication Exceptional customer service skills Excellent organizational skills Ability to problem solve and support Executive in “off hours” situations (e.g., travel changes in different time zones) Excellent communication skills, including demonstrated skill in drafting “executive-level” correspondence, along with a strong desire to learn and assist with all general corporate functions; Attention to detail and organizational skills; Possesses confidence and ability to make decisions and prioritize independently Physical Demands: While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk. On occasion the incumbent may be required to stoop, bend or reach above the shoulders. The employee must occasionally lift up to 25 - 50 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision and ability to adjust focus. Occasional travel. “We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.”

Job DescriptionDescription: Although officially established in 2008, Probst Group has been providing customized solutions to meet our clients' unique needs for over 30 years. We take pride in our extensive experience in industrial wastewater engineering and operations. The Executive Administrative Assistant will support the Technical Services Team by ensuring seamless coordination among proposal development, project setup, field operations, and administrative execution. This role is designed to streamline cross-departmental workflows, maintain data integrity across company systems, and support continuous improvement efforts. The position requires strong organizational skills, attention to detail, and the ability to collaborate effectively with internal teams, vendors, and clients. Core Competencies Exceptional organization and follow-through Clear written and verbal communication Cross-department collaboration & follow-up Attention to accuracy and detail Accountability and initiative Proficiency in Customer Relationship Management (CRM), project management, and reporting tools Primary Responsibilities Manage calendar, meeting scheduling, and assist with email filing for VP Plan and manage Technical Services travel logistics, including flights, vehicles, and lodging Coordinate department meetings, agendas, notes, and follow-up actions Track and populate project deliverables, time and expense entries, and budget updates to support execution and reporting Generate weekly operational reports from the CRM system, highlighting key metrics to support tactical changes and strategic planning Provide secondary support to ensure proper and timely processing of client invoices Facilitate cross-functional communication between Sales, Technical Services, Engineering, and Finance Process project awards, update CRM, including project structures, and ensure smooth project handoffs Maintain current Standard Operating Procedures (SOPs), training materials, and standardized administrative tools Support Operations and Maintenance (O&M) documentation collection, verification, and contract site reporting Manage lessons learned and quality documentation to support continuous improvement Provide backup support for document control, compliance logs, and workflow organization Other duties as assigned Requirements: 3+ years of administrative experience supporting technical, engineering, or sales teams Excellent communication and analytical skills Strong command of Microsoft Office (Word, Excel, Teams, Outlook) Experience with CRM, ERP, and project management systems preferred Ability to balance multiple priorities and manage competing deadlines High attention to detail and accuracy Ability to pass pre-employment background and drug screening Preferred Qualifications Experience with industrial wastewater or manufacturing environments Experience working with cross-functional technical teams Associate degree or higher in Business or related field Experience with Mission Control (enterprise project management platform), Salesforce (CRM system), MaintainX (maintenance management software), and/or Paylocity (human resources and payroll platform)

Join a growing, team-oriented company where your organizational talent and service mindset truly make a difference. Jaeckle Distributors is looking for a Part-Time Administrative Assistant to support our Sales team, Senior Management, and Madison office operations. This role plays a key part in keeping our workflow running smoothly-from managing marketing materials to coordinating onboarding, supporting reporting, and handling a wide range of administrative tasks. If you enjoy variety in your work, take pride in accuracy, and thrive in a helpful, supportive environment, we'd love to meet you. What You'll Do Administrative Support * Process customer SPIFFs and support expense/reporting activities. * Coordinate employee travel logistics, hotel arrangements, and onboarding schedules. * Assist senior management with administrative tasks, reporting, and special projects. * Order food for office lunches, meetings, and special events. * Maintain and update CRM contact records. * Help with monthly commission calculations and distribute reports. * Serve as liaison between Jaeckle Distributors and our HR support partner. * Support workflow for coupon applications used by field sales and customers. Marketing Material & Workroom Support * Maintain, organize, and restock supplier brochures, catalogs, and marketing materials. * Distribute brochures and hard-copy materials to field sales. * Pick and prepare labels for field sales as requested. * Assemble and distribute new customer welcome packets. * Order paper, office supplies, and conference room beverages for the Madison office. Requirements What Makes You a Great Fit * Strong proficiency in Microsoft Excel. * Highly organized with excellent follow-through and attention to detail. * Professional, reliable, and responsive. * Ability to balance multiple priorities in a fast-paced environment. * Team-oriented with a positive, people-focused approach. * Able to maintain a high level of confidentiality. Our Core Values We're looking for someone who naturally aligns with our culture and values: Do the Right Thing • Take Ownership • Support a Positive and Fun Environment • Do the Little Things That Make a Big Difference • Innovate to Add Value

SALARY RANGE $20.42 - $26.94 WORK ASSIGNMENT DETAILS The Waukesha County Sheriff's Department - Jail Division is recruiting for an Administrative Assistant - Jail Lobby. This position is responsible for managing visitor interactions by greeting and directing the public, professional visitors, and volunteers while overseeing both professional and public video visitations. You'll ensure security by monitoring the lobby and controlling contraband, handling medication deliveries, inmate property, and the distribution of mail. Your administrative duties include compiling visitation reports, managing paperwork flow, and providing support during facility lockdowns by answering calls and processing open records requests. This role is vital for maintaining a secure, efficient, and welcoming facility through effective coordination and public service excellence. There will be routine casual inmate contact within the facilities. This position works Tuesday through Saturday, 7:30 a.m. - 4:00 p.m. including some holidays and unplanned overtime. The 2025 starting hourly rate range (2026 pending) is $20.42 to $21.25 plus excellent benefits. Full range extends to $26.94. Prior to offer, a candidate will need to pass a criminal history and background investigation conducted by the Waukesha County Sheriff's Department. CLASSIFICATION SPECIFICATION To view the full classification specification for Administrative Assistant click here. Minimum Training & Experience Requirements 1. High School Diploma or GED. Waukesha County provides a comprehensive compensation and benefits package including excellent health/dental/vision, life insurance, generous paid time off (vacation, 10 holidays, 3 floating holidays, ample accrued sick time that rolls over each year), an exceptional pension plan with employer match and lifetime retirement payment plus an optional tax advantaged 457 retirement savings plan. Employee well-being is promoted through a balanced work-life culture and through an exceptional employee wellness program that offers a variety of programs and tools to help promote an employee's wellness and health, including an on-site health & wellness clinic. About Us: Waukesha County prides itself on operating in a business-like manner and is recognized as a leader delivering high quality services with competence and skill. With our vision of "Leading the Way", we value teamwork and collaboration, ethics and diversity, communication, efficiency and cost savings, innovation, and the wellbeing of our staff and the citizens we serve. Employees are provided professional development opportunities and encouragement to learn and practice continuous improvement and LEAN principles as we regularly ask ourselves "Is there a better way?" Location: Located in the City of Waukesha, our campus offers an on-site café and fitness center, free parking, and easy access to interstate highway systems. Waukesha County offers a perfect blend of urban and rural living where one can enjoy the benefits of quiet rural lake communities or opt for nearby attractions that the greater Milwaukee area offers including vast beach and park systems, public markets, performing arts, music festivals, and sports including the Milwaukee Admirals, Brewers, Bucks, Wave, Marquette University Golden Eagles and the UW-Milwaukee Panthers Basketball programs. EEO: Waukesha County is committed to equal opportunity and nondiscrimination in employment and adheres to all Federal, State and County Equal Employment Opportunity laws, policies, plans, rules, regulations and ordinances. The County recognizes and accepts its important leadership role in providing for equal employment/service opportunities. It is the express policy of Waukesha County to promote equal employment opportunity among all who are employed by Waukesha County and who seek employment with Waukesha County. For further information visit: ****************************** The County does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States on a full-time basis.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title:Administrative Assistant II - University HousingJob Category:University StaffEmployment Type:RegularJob Profile:Administrative Assistant IIJob Duties: The Department of University Housing at the University of Wisconsin-Whitewater seeks an Administrative Assistant II. This position provides program assistance for the Executive Director of University Housing, the Associate Director of University Housing and the Residence Life Assistant Directors in support of department goals, under the supervision of the Executive Director of University Housing. Primary responsibilities include administrative support for several University Housing administrative staff, coordinating student employee hiring and payroll, supporting the student conduct process, purchasing, Resident Assistant Selection and hiring, and the search and screen process for professional staff. This position will also provide limited administrative support to Student Affairs. This position has access to highly sensitive, confidential information, records and is required to maintain strict confidentiality in the handling of information, records and other documents. Responsibilities: 15% General Administrative Support: Schedule meetings and maintain appointment calendars for the Executive Director, Associate Director, and Residence Life Assistant Directors. Reserve the department conference room. Reserve vehicles, flights, and lodging as requested. Order supplies and complete required documentation for Residence Life and the residence halls. Maintain organization, inventory, and upkeep of two storage rooms. Complete general printing and copying tasks. Perform other duties as assigned. 25% Coordinate Student Employee Payroll: Administer payroll for approximately 400 hourly and salaried student employees in University Housing. Serve as departmental specialist on student employment procedures, including administering and verifying I-9 certifications. Maintain the Student Employee Manual for supervisors and student staff. Act as the primary liaison between University Housing and Human Resources on student employment matters and maintain accurate student payroll records. 20% Projects and Program Support: Serve as the administrative assistant for University Housing search processes, including scheduling interviews and coordinating travel and reimbursement for candidates. Conduct GPA checks on student employees as requested to verify compliance with requirements. Coordinate staff meal plans. Provide administrative support for the Residence Hall Association, including travel arrangements, ordering supplies or materials, assisting with programming functions, and processing budgetary requests. 10% Residence Life Student Conduct Support: Maintain and update individual student conduct records. Conduct record checks as needed, adhering strictly to FERPA guidelines. Respond to and screen initial parental contacts and questions related to student conduct cases. Maintain student conduct database. Prepare and distribute student conduct correspondence as requested. Schedule students and staff for hearings. Distribute student conduct appeals paperwork and explain the appeal process to students. 10% Resident Assistant Selection Support: Maintain and update RA personnel files, including managing archives. Conduct GPA checks on all RA candidates and current staff to ensure compliance with requirements. Maintain a database of current and past RAs. Coordinate candidate interviews during the RA selection process. Prepare and distribute RA hiring letters, maintaining copies for personnel files. Process RA contract meal plan selections and communicate changes to the HawkCard Office. Process RA contracts with the Financial Aid Office and communicate any changes. Compile and maintain monthly programming reports. 15% Office Management and Student Supervision: Serve as receptionist in the central office by greeting visitors, answering questions, and directing individuals to appropriate staff. Provide timely and professional responses to both walk-in and phone inquiries. Hire, train, supervise, and provide work instruction to student staff. Oversee tasks for accuracy and completion. Order and maintain office equipment, supplies, and printed materials. Coordinate, monitor, and enforce the residence hall posting policy, including dissemination of postings and management of digital signage. Maintain a neat, organized, professional office and reception area. 5% Student Affairs Administrative Support: Schedule meetings and maintain appointment calendars for Vice-Chancellor of Student Affairs. Reserve and schedule vehicles, flights, and lodging as requested. Provide administrative assistance in Student Affairs searches, including interview scheduling, travel arrangements, and reimbursements for candidates. CONDITIONS OF APPOINTMENT: University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization. Key Job Responsibilities: Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations Department: The Department of University Housing Compensation: Well-qualified candidates can expect a starting hourly rate of $22.00 commensurate with the candidate's education, related experience, and qualifications. UW System employees receive an excellent benefit package. To learn more about the UW System's comprehensive benefit package, review the UW System Employee Benefits Brochure. Knowledge, Skills, and Abilities: Advanced proficiency with WINS, WISDM, Outlook Calendar, Microsoft Word, Excel, and Access Strong organizational and time management skills with the ability to prioritize and complete projects in a timely fashion Ability to train, supervise, and provide work instruction to student employees High level of discretion and ability to maintain strict confidentiality with sensitive information and records Strong written and verbal communication skills Attention to detail and accuracy in administrative tasks Ability to interact respectfully with people with diverse socioeconomic, cultural and ethnic backgrounds Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills How to Apply: Only complete application packages will be considered. This includes online submission of the following documents: Cover Letter Resume Name and contact information for three professional references Contact Information: If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at ************** or **********. For questions regarding this position, please contact: Kelly Frank ************** ************ To Ensure Consideration: Applications received by November 13th, 2025, are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process. CAMPUS INFORMATION: UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class, affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1,300 faculty and staff are devoted to the success of the university's 11,500 students at its main and Rock County campuses. The team provides high-impact practices and academic programs - online and in person - from associate to doctoral levels. Recognized nationally for affordability, inclusion, and career development, UWW serves approximately one-third first-generation students and boasts strength in many areas, especially business and education. The campus and community embrace the Warhawk Family spirit, supporting the university's arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access, more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities - a priority mission since the 1970s. UW-Whitewater's campuses are located centrally near Milwaukee, Madison, and Chicago, offering easy access to the cultural and commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells, the area attracts numerous visitors from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The nearby Rock County campus is located in Janesville, a town of 60,000 located on the Rock River and known as Wisconsin's Park Place. ORGANIZATION INFORMATION: The University of Wisconsin-Whitewater is part of the 13-campus Universities of Wisconsin (*************************** Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a). Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and Universities of Wisconsin Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked. The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills. For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see Annual Security and Fire Safety Report if you would like a paper copy of the report please contact the UW-Whitewater Police at ************. UW IS AN EQUAL OPPORTUNITY EMPLOYER: Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

As an Administrative Assistant, you'll be responsible for assisting to the administration and coordination of all of the day-to-day operations of an assigned Community Association including handling customer service function and maintaining communication with Board of Trustees and homeowners. Your Responsibilities: * Provide excellent customer service and maintain open lines of communication with fellow associates, homeowners and Board of Trustees * Have general knowledge and understanding of building systems and components * Log work requests in Connect and generate work orders for maintenance staff and/or contractors * Update work order log with notes and action taken by vendors. * Close open work orders in system when complete by vendor. * Update and maintain community information in Connect, including but not limited to the Community Web Site, Community Projects, Management Reports and all Association documents and forms * Utilize Connect's Resident Alert feature in order to keep homeowners apprised of Association activities and important updates, subject to Board authorization * Provide Manager with work order log for inclusion in Board package. * Such other duties and responsibilities as may reasonably be directed and required Skills & Qualifications: * Minimum of 3 years business experience in an administrative capacity or related experience * Critical thinking, problem solving, judgement and decision-making abilities are necessary. * Proficiency in computer programs like Microsoft Office, Outlook and Windows required. * Ability to work with sensitive and/or confidential information. Physical Requirements / Working Environment: The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Position involves sitting, standing, stooping, kneeling, pushing, shoving, lifting, carrying and moving objects that can weigh up to 25 lbs. This movement can occur throughout the day. Must also be able to climb several flights of stairs if necessary. * Must be able to sit and stand for extended periods of time. * Must be able to communicate both on the phone and in person with our clients in order to resolve issues and manage the business. * Must have finger dexterity for typing/using a keyboard. * Must be mobile enough to move around both the office in order to make copies, send mail and faxes and to walk around the property. This could include lengthy walks on uneven areas. * Talking and hearing occur continuously in the process of communicating with guests, supervisors, and other associates. * Capable of working extended hours, to include evenings, weekends and holidays as necessary. * This position may alternate between working indoors in a controlled climate and with proper lighting, to an outdoors setting with variable climate and lighting. * Must be able to interact with all types of individuals, be mentally alert, detail oriented, and with good reasoning skills. * Must be able to work on more than one assignment at a time with frequent interruptions, changes and delays. Must be able to remain focused and work effectively, efficiently, and cheerfully under such circumstances. For safety reasons, employee must remain alert to working conditions and aware of safety, health, and environmental concerns. * Must be able to work effectively and cheerfully in an environment which may be stressful due to adversarial situations resulting from the proper performance of duties. The work environment characteristics are normal office conditions for the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Hours over and above normal office hours will occur, including evenings, holidays, and some weekends. Schedule is subject to change based on business needs. What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision, and others. In addition, you will be eligible for time off benefits, paid holidays and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $28.00 - $28.50/hour Disclaimer Statement: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

Current Madison College employees must apply to the internal career site by logging into Workday Application Deadline: Salary Information: $22.51-$26.30 For current employees, pay may not be restricted to the posted range and will be set in accordance with the Madison College Compensation Manual guidelines for internal salary placement. Department: School of Arts, Humanities, and Social Sciences_Office Job Description: Madison College is seeking a highly organized, detail-oriented, and customer-focused professional to join our team as an Administrative Assistant in the School of Arts, Humanities, and Social Sciences-one of the college's most dynamic and diverse academic divisions. In this collaborative, team-based role, you will provide critical administrative support to faculty, staff, and leadership, helping ensure the smooth operation of day-to-day academic and office functions. Key responsibilities include: Serving as a primary point of contact for students and faculty Assisting with course scheduling and instructor assignments Supporting faculty hiring and onboarding processes Providing general administrative support to Deans and department leaders This is an excellent opportunity for individuals who thrive in dynamic environments, enjoy supporting others, and are passionate about making a positive impact in higher education. If you're tech-savvy, organized, and enjoy working with a wide range of people, we encourage you to apply today! Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world, tackle challenges, and develop innovative solutions. Position Details: Expected Progression: This position includes an expected progression plan. Upon meeting departmental criteria, you will be eligible to receive a $1.00 per hour increase. Schedule: This is a full-time position at the Madison College Truax campus with general office hours of 8:00am to 4:30pm M-F. Currently this position works four days in office at the Truax campus and one day remote (subject to change per college policy). Benefits: Madison College offers an excellent benefit package including health/vision/dental/life insurance options and participation in the Wisconsin Retirement System (WRS). Deadline: This position will be opened until filled, with a first review date of October 21, 2025, at 11:59pm. After this date, the position may close without notice. Required Documents (2): Failure to include these documents by the first consideration date will result in the disqualification of your application. Resume Cover Letter Accountabilities: Coordinates logistics for meetings, events and trainings including scheduling, communication, materials preparation and on-site or virtual support to ensure smooth and efficient operations. Provides administrative support for department operations including calendar coordination, marketing, purchasing, travel arrangements, supply ordering and document preparation to facilitate day-to-day functionality. Prepares, reviews and maintains a variety of reports, records and data using college systems and tools to support operational accuracy and reporting needs. Supports hiring, onboarding and offboarding processes for faculty, staff, and student employees by facilitating communication, scheduling interviews, gathering documentation, and ensuring compliance with procedures. Provides customer service and frontline support to students, faculty, staff and external partners by answering inquiries, resolving issues and referring questions as appropriate. May support purchasing and budget-related tasks such as tracking expenses, reconciling transactions, managing p-cards and supporting grant or contract compliance to maintain financial accuracy. Assists with course setup, scheduling and enrollment-related processes by entering data, managing class logistics and updating information to support academic and non-credit offerings. Maintains internal and public-facing web pages and platforms by ensuring content accuracy, structural consistency, and intuitive navigation. Responsible for archiving outdated content and managing user access and permissions. Responsible for the administration, upkeep, and optimization of institutional platforms including PeopleSoft, Workday, and SharePoint to ensure smooth operations, user support, and system integrity. Exercises independent judgment to solve routine problems, prioritize tasks and improve administrative processes to enhance efficiency and support unit goals. Contributes to an inclusive, equitable and supportive environment where everyone at the institution feels valued, respected and empowered to reach their full potential. Adheres to college policies, directives and work rules while maintaining a commitment to the college's mission, vision and values. Knowledge, Skills and Abilities: Knowledge of administrative procedures, scheduling practices and recordkeeping standards. Knowledge of scheduling systems, academic processes and institutional policies. Skill in using administrative software and databases. Ability to apply standardized procedures, policies and guidelines across administrative and academic functions. Ability to manage multiple processes, meet deadlines and maintain accuracy in a fast-paced environment. Ability to exercise independent judgment and problem-solving on routine problems. Skill in engaging positively with all populations and communities, contributing to a safe and inclusive learning and work environment. Skill in effectively and respectfully communicating with others. Minimum Requirements: Associate degree or equivalent work experience 0-2+ years of relevant work experience Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you are experiencing application issues, please contact us at the Talent Acquisition email ************************* or HR hotline **************. To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email. Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at ************** or ************** Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college's nondiscrimination policies: Lisa Muchka, Director, Civil Rights and Compliance, 1701 Wright Street, Madison, WI 53704 **************

Responsible for professional customer service, billing, and administrative duties as it relates to the customers of the location business lines of Agronomy. Perform accurate record keeping and data entry for United Cooperative's energy division. Manage the information flow of the sale and delivery of energy products and the service work of energy-related products. Duties & Responsibilities: * Greets customers and establishes a helpful friendly atmosphere. * Answers incoming phone calls and refer callers to appropriate person or takes and relays a message. * Perform data entry into back office software. * Manage and process delivery tickets. * Manage and process work orders. * Perform tracking of inventory. * Document all transfers. * Perform credit card reconciliation. * Generate monthly summary reports. * Enter new contracts into software and ensure that all deliveries are applied to contracts correctly. * Verify correct pricing and volume on customer invoices. * Perform data entry of specified product pricing. * Complete all other duties as assigned.

Job DescriptionBenefits: Flexible schedule Parental leave Training & development Administrative Assistant Perks: Online Mobile Courses Flexible Scheduling Paid Training for Career Advancement Opportunity to Help People in Times of Need Aggressive Competitive Wages Company and Culture: PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a servant-based leadership mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Job Position Description: With a One Team mentality, perform all office administrative tasks related to customer calls, job management and tracking, scheduling of jobs, and customer satisfaction activities. Perform basic accounting duties relating to accounts receivable, accounts payable, payroll, and banking. Perform general office duties, such as drafting correspondence, filing, and creating reports. All administrative work is processed and documented accurately and timely. Customers, Centers of Influence, Production Team, Marketing Reps/Estimators, and the Office Manager/Owner are communicated to in a timely and accurate manner. Customer satisfaction is maintained at a high level. Processing of accounts payable and receivables are current. All files and reports are maintained and provided as required. All administrative tasks are completed assigned. A PuroClean administrative assistant takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry. Responsibilities: Address and manage customer needs and concerns, notify management and ownership as needed Answering calls, providing customer service and documenting messages Preparing and maintaining job documentation to brand standards Management of compliance documentation, business resume and national account programs Maintaining inventory of office supplies, cleaning products and all office related materials IT support, facilitating weekly computer backups, software upgrades and organization Supporting marketing efforts and continuing to grow personally and professionally in the business Qualifications: Ability to communicate clearly and effectively with a genuine interest in people. Representing the brand with honesty, integrity, and professionalism Aptitude with handling customers, showing patience, empathy, and clarity of message Skilled with organization, record keeping and close attention to detail Respect for safety and brand identity guidelines. Ability to present yourself professionally Talent in identifying and maximizing opportunities to build relationships with teammates, clients, and customers to create win-win situations and support the business.

JOB OBJECTIVE: To perform administrative duties which will support the efficient operation of the Wellness Center. 1. Provide administrative and other support for the Wellness Center and wellness programming, including processing forms, updating spreadsheets, organizing, and maintaining inventory, completion of pertinent logs, monitoring signups, and checking fax/mails communications. 2. Greet employees and visitors to the health center professionally and pleasantly to ensure an outstanding experience whether it is in person, via phone or electronically. 3. Answer the Wellness Center phone and respond to email/Teams' inquiries. 4. Schedule patient appointments for health practitioners or others as identified. 5. Maintain and create patient records. Ensure accurate information on patient charts. 6. Process patient consent forms in various formats, paper, or electronic copies. 7. Create and maintain professional relationships with employees, vendors, and wellness professionals. 8. Maintain general appearance of the health center with specific attention to the exam rooms. 9. Assist in delivery of communication materials for events and programs as needed. 10. Order and stock supplies as directed. 11. Contribute to continuous improvement by suggesting updates to procedures and tools. 12. Demonstrates inclusion through their own words and actions and is accountable for a safe workspace. Acts with kindness, curiosity and respect for others. 13. Embracing and being open to incorporating Promega's 6 Emotional & Social Intelligence (ESI) core principles in daily work. 14. Understands and complies with ethical, legal and regulatory requirements applicable to our business. KEY QUALIFICATIONS: 1. High school education or equivalence plus a minimum of 5-7 years administrative work experience, preferably in a similar capacity or in a medical setting. 2. Courteous, pleasant, and professional manner and appearance. 3. Superior customer service skills, experience, or training. Willingness and commitment to providing a high level of customer service. 4. Ability to maintain and protect privacy and confidentiality. 5. Ability to manage emergency situations. 6. Strong computer skills which include Microsoft Office programs (Outlook, Word, Excel, PowerPoint) and DocuSign. 7. Ability to multitask in a busy, fast-paced environment and accommodate incoming visitors simultaneously. 8. Communicate effectively and professionally in a clear and tactful manner with employees and outside vendors or practitioners. 9. Proven organizational and prioritization skills with strong attention to detail. 10. Demonstrated ability and willingness to be a collaborator in a team-oriented environment. 11. Flexible to changing needs, schedule changes and new projects. 12. Prompt arrival and regular attendance at work. 13. Certified in CPR/AED or able to obtain certification. 14. Demonstrated proficiency in digital tools and technology, including Microsoft applications and mobile platforms, with the ability to adapt and leverage emerging technologies, such as artificial intelligence, to improve efficiency, automation, and collaboration. PREFERRED QUALIFICATIONS: 1. Scheduling and front desk experience. 2. Familiar with medical terminology and medical software. PHYSICAL DEMANDS: 1. Ability to transport items between buildings. 2. Ability to occasionally move boxes weighing up to 30 pounds. 3. Ability to remain stationary for sustained periods of time. 4. Ability to use computers for sustained periods of time. At Promega, we are committed to building a diverse workforce that reflects the communities we serve and creating a culture where everyone belongs. As an Equal Opportunity Employer, we welcome and encourage applications from all backgrounds, ensuring that employment decisions are made fairly and equitably.

LSS Bethany is a new substance use recovery program providing affordable comprehensive addictions treatment for women in a community based residential program in Oconomowoc, WI. We are seeking an Administrative Assistant. The right candidate will have a professional appearance and demeanor, have solid technical skills using the Microsoft Office Suite and proofreading, and experience with a multi-line phone system. This role may also fill in as needed as an Adult Residential Support Professional and may require occasional weekend hours. Schedule is primarily 8 AM - 4 PM, Monday through Friday and will flex to provide unit coverage. This position provides clerical and administrative support to the agency in a variety of areas which could include clerical, receptionist, project based, and other support tasks. AGENCY REQUIREMENTS (Required of all employees): Must comply with applicable service regulations as well as agency and departmental policies and procedures. Must relate to people of varied ethnic and cultural backgrounds, ages, and economic circumstances with respect and dignity. Must support the Mission, Vision and Values of the Agency. Represent LSS internally and externally as a servant leader in thought, words and actions. Essential Duties and responsibilities: This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time. Deliver excellent customer service while maintaining an understanding and supportive demeanor. Maintain an accurate information stream that meets the needs of clients and programs. Continue to expand and improve technical knowledge and be an administrative resource for others in the agency. Provide guidance, work direction, and support to other administrative employees and volunteers as necessary. Create and edit documents (Word, Excel, PowerPoint, etc.). Type various documents and correspondence including meeting minutes. Proofread all documents for correct grammar, spelling, punctuation, and content. Communicate effectively with program partners regarding tasks, responsibilities, and deadlines. Problem-solve and provide suggestions for efficiency and improvement as warranted. Make recommendations regarding system changes that foster efficiency and quality. General office duties as assigned (e.g. mail, copying, preparation of documents, etc.). Troubleshoot and ensure office and facility needs are met and work with vendors as needed (office equipment, safety checks, fire extinguisher inspections, etc.). Provide receptionist duties as needed. This will include answering telephones, taking messages, scheduling appointments, and greeting visitors. Provide program specific support, which may include billing support functions, data entry, and other needed support. Prepare and if applicable, develop/create department forms and maintain supply of paper forms. Prepare and mail letters and packages. Create, organize, and maintain files. This may be hard copy files, electronic files, and databases. Assist in planning, scheduling, and preparing for meetings and events. Collaborate with other team members and assist with projects. Collaboration may include entities that are working at various locations. Supports, interacts with, and monitors residents within established policies and procedures, providing positive role modeling Records observations relating to actions and behavior of residents and maintains records and reports as required This position is responsible for maintaining timely and accurate reimbursement billing information Process timely and accurate claims for a variety of funders, including Medicare, Medicaid, commercial insurance, county and self-payers, utilizing different methods of submission. Will interact with clients to include signing them in and out, conducting intakes, monitoring meds per procedures and conducting UAs. Participate in other projects and other duties, as assigned and needed. PERKS: Public Service Loan Forgiveness (PSLF) By being employed with LSS, which is a non-profit agency, you can be eligible for loan forgiveness under the Public Service Loan Forgiveness program. Loans are eligible to be forgiven after 10 years of on-time and consistent payments through the income-based re-payment plan. Assistance navigating the PSLF through Summer Medical/Dental/Vision Insurance Flex Spending for Dependent & Health Care Mileage reimbursement Paid Time Off 10 Paid Holidays Ability to Contribute to 403B LSS makes annual raises a priority for employees Calm Wellness App - Premium Access Early Earned Wage Access with UKG Wallet Employee Assistance Program Service Awards and Recognition Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Upon offer, candidates must successfully complete the necessary background, caregiver, medical and any other checks required, according to program requirements . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND/OR EXPERIENCE: High School Diploma or equivalent. Associates Degree in administrative support area is preferred. Minimum 1 year prior administrative experience preferred. Associates Degree may be substituted in lieu of prior experience. Proficiency in a variety of software programs (Microsoft Word, Excel, PowerPoint, Outlook, or equivalent) is required. LANGUAGE SKILLS: Ability to read, write, analyze and interpret to complete required documentation by established timeframes. Ability to document in a neat, legible, accurate, objective and consistent manner to reflect the services provided. Ability to effectively present information and respond to questions from all levels of LSS management and employees, as well as the individual, family, and circle of support. COMPUTER SKILLS/TECHNOLOGY: Working knowledge of computers to allow employee to access computer systems and applications to complete timecards, read and respond to email, and complete required on-line training. Ability to utilize efficiently an electronic health record(s) for documentation of direct services. Must be able to work on computer and utilize computer applications and programs to effectively complete the job. Ability to work within a variety of ever-changing software packages and computer systems. Working knowledge of computers to allow employee to access computer systems and applications to complete timecards, read and respond to email, and complete required on-line training. Maintain records and accurate filing systems. Regular use of technology for meetings and communication to include email, conference calls, web-based meetings and webinars. PHYSICAL DEMANDS/WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger motions; and handle or touch objects, tools, or controls. The employee frequently is required to talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. This position will require frequent computer usage. The incumbent of this position works in an air-conditioned, office environment. The incumbent will also be exposed to outdoor weather conditions when traveling on company business. The noise level in the work environment is usually moderate. TRAVEL: Ability to travel on day trips as required, but will be infrequent. Rarely, would overnight travel be required. LSS is an Equal Opportunity/Affirmative Action Employer.

This position serves primarily as executive assistant to the Provost and Dean of the College for Academic Affairs. This position performs complex administrative work dealing with a wide variety of situations involving the clerical, administrative, and operational functions of the office and requires a high degree of individual judgment and initiative with minimal instruction or supervision. The ability to communicate effectively with students, faculty, staff, and others is essential. Academic Affairs has responsibility for developing and evaluating academic programs and staff, guiding academic planning and faculty initiatives, and ensuring effective collaboration between the academic program and student life. Schedule: Full-Time: 10 months Part-Time: 10 weeks during the summer Characteristic Duties and Responsibilities: Provost's Office Accounts Management Manages Academic Affairs accounting, including approving credit card statements and expense reimbursements for faculty and academic staff reporting to the provost; archives and tracks expenditures, as appropriate. Assists faculty with agreements/contracts for outside vendors, adding provost's signature as needed, and with related requests for payments for outside vendors, as needed. Provost's Office Event Management Organizes and coordinates all Academic Affairs activities and events, including the annual Faculty/Staff Recognition Party and Honors Day awards ceremony. Associated duties include coordinating event setup, catering, logistics, print/online materials, and support with other campus offices, as needed; executing event communications with the campus community; managing the selection processes for numerous student awards and collecting recipient details; tracking individual award budgets and coordinating fund disbursement; managing post-award disbursement and alumni notifications. managing the selection processes for the Underkofler award and Kang prizes. Management of these events demands precision, multitasking, and cross-department coordination to ensure a seamless event and celebratory experience for recipients and all in attendance. General Provost's Office Management Assists in Academic Affairs communications. Manages Provost's calendar and makes travel arrangements, as needed. Assists with external reviews of departments and programs, as needed. Assists department chairs with lodging and travel arrangements for faculty search candidate visits, as needed. Manages committee elections and appointments process, including form management, verifying eligibility, managing mailings, and maintaining accurate voter lists. Works with the Faculty Status & Performance (FS&P) Committee and other campus offices to confirm appointments. In consultation with the provost and major committees, constructs and distributes Academic Senate agenda and materials, attends Senate meetings, and takes and produces minutes. Attends and provides technical support for the Learning & Teaching Committee of the Board of Trustees. Takes and produces minutes. Assists the Provost in managing student appeals and honors term applications. Manages the Academic Affairs website. Updates the Administrative Policy Manual (APM) regarding Academic Affairs matters, as needed. Serves as Academic Affairs Support Staff Liaison (coordinating events/answering questions/fielding concerns). Manages office needs; responds to phone, email, and written communications. Performs similarly related duties as assigned Credentials and Experience: Preferred Bachelor's degree or equivalent experience and training. Minimum of three years of progressively responsible administrative experience. Knowledge, Skills, and Abilities: Computer literacy and accounting/budgeting knowledge essential; database knowledge preferred. Proficiency creating and managing spreadsheets and analyzing data. Commitment to developing, and contributing to, a work environment welcoming to people with diverse backgrounds, identities, and experiences. Understanding of and commitment to the mission and goals of a liberal arts education. Advanced computer skills required, including experience with Microsoft Windows and Office systems. Ability to effectively prioritize, plan, and organize multiple tasks and projects and meet deadlines using diplomatic and organizational skills and a good memory. Exceptional ability to communicate effectively, both in writing and orally, with a wide variety of constituencies, including trustees, faculty, staff, students, and the public. Knowledge of office accounting. Ability to take initiative, think critically, and solve problems. Excellent interpersonal skills. Adept at listening, anticipating, and responding to the needs of individuals and programs. Ability and commitment to maintaining confidentiality as it relates to salary and personnel information. Strong attention to detail in all areas of work including proofreading and project follow-through. Ability to work independently with minimal oversight. Dedicated to teamwork in assisting fellow staff members. Flexibility and willingness to adapt to changing activities, expectations, and responsibilities. **Physical Requirements: This position is located on the third floor, and the employee must be able to travel between floors multiple times per day. Please note that restrooms are located on a different floor. The employee must also be able to lift and carry items weighing up to 20 pounds. The intent of this job description is to provide the general nature and level of work required of employees who are assigned to this classification and shall not be constructed as an all-inclusive list of duties and responsibilities. Employees may be instructed to perform job-related duties and responsibilities other than those specifically presented in this description.

Job Details Deerfield Agronomy and Energy - Deerfield, WI Full Time DayDescription Responsible for professional customer service, billing, and administrative duties as it relates to the customers of the location business lines of Agronomy. Perform accurate record keeping and data entry for United Cooperative's energy division. Manage the information flow of the sale and delivery of energy products and the service work of energy-related products. Duties & Responsibilities: Greets customers and establishes a helpful friendly atmosphere. Answers incoming phone calls and refer callers to appropriate person or takes and relays a message. Perform data entry into back office software. Manage and process delivery tickets. Manage and process work orders. Perform tracking of inventory. Document all transfers. Perform credit card reconciliation. Generate monthly summary reports. Enter new contracts into software and ensure that all deliveries are applied to contracts correctly. Verify correct pricing and volume on customer invoices. Perform data entry of specified product pricing. Complete all other duties as assigned. Qualifications: 1 to 3 years' experience of proven data entry experience or the equivalent combination of administrative education and experience. Excellent verbal and written communication skills. Basic computer skills with Microsoft Office experience. Ability to analyze reports, inventory and monthly reconciliation. Attention to detail and accuracy. Well organized, cooperative, and willing to assist others. AS/400 platform-based software experience preferred. Working Conditions & Physical Requirements: This position operates in a professional office setting. Must be able to sit for long periods of time and have the ability to stoop, bend, and reach on occasion. Must have the ability to type frequently throughout the day.