Executive administrative assistant jobs in Mobile, AL

What you will do Under direct supervision, tracks and provides direct support for the planned service agreement renewal process. Actively participates in accounts receivable activities such as collections and new customer authorizations. Provides back up customer call handling, as needed. Provides administrative, day-to-day support in the service operational areas. Perform general routine office duties for Operations & Maintenance (O&M) contract sites, following standard procedures and specific instructions. Duties performed may include typing, file maintenance, operation of office equipment and answering telephones. Maintain Computerized Maintenance Management System (CMMS), which may include opening and closing work orders, maintaining equipment status, managing work order back log, maintaining inventory tracking system, and purchasing system. How you will do it * Responsible for the scheduling, tracking, and monitoring of the touch point plans and the contract renewal life cycle process with the account owners. * Escalate issues to appropriate individuals for timely follow-up as required. May require direct interaction with customers for follow-up to secure purchase orders or to meet special invoicing conditions. * Updates the Service delivery plans as required by team. * Runs query reports, research, and reconciles unaligned costs, such as labor hours, material purchases, expenses, and other service-related transactions. * May prepare and submit service billings in a special invoice format as defined by individual customer account special handling requirements. * Reconciliation of accounts payable exceptions as necessary. * Research, resolves, or escalates accounts receivable disputes as outlined in the escalation process. * Works with Accounts Receivables contact to assist with resolution of truck-based team A/R issues. Determines appropriate actions for timely resolution. If needed, will interact with Customer to resolve receivable issues. * Processes invoice credits and re-bills, as necessary. * Proactively contacts customers ensure customer satisfaction and a commitment to pay. * Updates and retains customer account information related to special billing conditions, tax status, invoice approval contacts, billing addresses and special billing rates up-to date. * Support inventory control process including updating equipment asset transactions. * Assist CSAs in resolution of warranty/SD warranty issues. * Credit/Pay application * Provide additional service administration support, as required. * Maintain and operate CMMS as directed by Supervisor; create workorders; create and maintain equipment history database; manage inventory tracking module, purchasing module, etc. * Manage on-site routine filing system of training records, sub contract data, maintenance records, etc. * Provide telephone backup coverage, responding to interdepartmental inquiries that require brief and standard information. Follow established procedures for call routing and message taking. * Operate office equipment including typewriter, computer, facsimile and copy machine. * Proofread work for errors and make corrections as needed. * Provide administrative support including typing letters, memos, drafting monthly reports and presentations, and providing support for Human Resources. * Sort priorities and redirect incoming mail. * Coordinate requests for repairs and/or service to office equipment. Maintain supplies and requests for pagers. * Produce monthly utility tracking reports using software spreadsheet database. * Perform other duties necessary to provide general administrative support to the O&M team. What we look for Required * Strong interpersonal skills to effectively communicate with both internal and external clients. * Ability to simultaneously handle a large and diverse number of projects, tasks and issues with tact, cooperation, and persistence. * Ability to prioritize work activities based upon financial impact to desired business goals. * High school diploma or equivalent education. Associate degree preferred. * Proficient computer skills within the following applications: Advanced Microsoft Word, Excel and Internet business application usage. * Ability to perform work independently and demonstrate solid organizational and attention to detail skills. * Ability to type a minimum of 45 w.p.m. accurately. * Ability to pay close attention to detail for typing, filing and proofing. * Ability to demonstrate exceptional customer service skills. * Must be a team player and committed to working in a quality environment. HIRING HOURLY RANGE: $15.00-$24.00 (Hourly rate to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, location and alignment with market data.) This position includes a competitive benefits package. For details, please visit the About Us tab on the Johnson Controls Careers site at ***************************************** #techhiring

HI, Hope you're doing well This is Pankaj from 4P Consulting please see below . Operation Assistant 1: Start Date : 07/01/2024 Duration; TBD (so post it for 1 year) Job Description skills and Responsibilities · Ability to multi-task. Dispatch experience would be beneficial. · Team Player. Quick Leamer. · Able to work rotating shifts, in a 24/7 environment, including nights/weekends/holiday, as well as available for callouts during storm situations. · The possibility exists to work in a lone worker situation. · Ability to work in a sometimes fast paced, highly stressful, environment. · Highly probable that the successful candidate will be working our weekend shift, · Saturday/Sunday 6 am 6 pm followed by 7 am - 3 pm Monday/Tuesday shift; another possibility would be our evening shift, 2 pm - 1O pm, Monday- Friday. Thanks and Regards Sr. Talent Acquisition Specialist Pankaj Mishra ********************************* ***************

Apply Description This role is designed for a professional who thrives on making things happen - someone who can think strategically, execute effectively, and help the CEO lead more efficiently. The ideal candidate will not only manage the flow of work but also elevate it, ensuring the CEO';s time and focus are spent on the highest-impact priorities. If you have a passion for exceptional service, relationship building, and want to be a part of a team that focuses on creating substantial value in the communities we serve, while exceeding goals, we want to hear from you! We encourage all interested, qualified candidates that enjoy working in a fast paced environment to apply. We provide competitive compensation, paid vacation after 90 days, paid holidays, 401k with a company match, medical, referral bonus, and several other benefits after 30 days employment for our team members including incentive opportunities. Navigator Credit Union is an Equal Opportunity Employer. Navigator does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. Full Time/Non-Exempt Role The Assistant to the CEO provides high-level administrative, operational, and strategic support to the Chief Executive Officer. This individual serves as a trusted extension of the CEO, ensuring alignment, communication, and follow-through across all areas of the organization. This role goes beyond traditional administrative duties - it requires sound judgment, initiative, and leadership presence to help the CEO operate a maximum effectiveness and foster cohesion among the executive team. The ideal candidate is proactive, organized, emotionally intelligent, and capable of representing the CEO internally and externally with professionalism and discretion. Key Responsibilities Executive Support & Coordination · Manage and optimize the CEO's calendar, schedule, travel, and meeting logistics, ensuring time is aligned with organizational priorities. · Anticipates needs and prepare materials, talking points, and background information for meetings and events. · Draft, edit, and manage correspondence and communications on behalf of the CEO. · Maintain absolute confidentiality and handle sensitive matters with tact and sound judgement. Leadership & Strategic Partnership · Attend key meetings. · Alongside or in place of the CEO, capture outcomes, identify action items and ensure follow-up. · Serve as a liaison between the CEO and executive team, helping to drive accountability and progress on organizational priorities. · Track strategic initiatives, manage cross-functional projects, and coordinate follow-up to ensure commitments are met. · Prepare executive-level reports and dashboards that summarize progress on key initiatives, organizational metrics, and departmental performance; analyze data to identify trends, risks, and opportunities for decision-making. · Provide insight and feedback to help the CEO make informed decisions, identifying patterns, risks, and opportunities. · Partner with the CEO in planning and executing board meetings, executive offsites, and other leadership events. Organizational Effectiveness · Coordinate information flow between departments, ensuring the CEO remains informed and decisions are effectively communicated. · Support and occasionally lead the implementation of company-wide initiatives championed by the CEO. · Develop systems and tools that enhance the productivity and efficiency of the Executive Office. · Build trusted relationships across the credit union, modeling integrity, professionalism, and collaboration. Administrative Excellence · Manage expense reporting, vendor relationships and office operations for the Executive Office. · Prepare and maintain records, documentation, and reports. · Perform other duties as assigned to advance the organizational and leadership objectives. Education & Experience Bachelor's degree in Business Administration, Communications, Organizational Leadership, or a related field preferred. 5+ years of experience supporting senior executives or managing executive operations, financial services or mission-driven organization experience a plus. Skills & Competencies · Strategic Agility: Understands organizational dynamics and can help translate vision into execution. · Strong Communicator: Excellent verbal, written, and interpersonal skills; able to represent the CEO professionally. · Leadership Presence: Confident, poised, and capable of influencing others without formal authority. · Organizational Mastery: Exceptional prioritization, planning, and follow-through. · Technological & Analytical Fluency: Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook, Word) and project management tools such as Asana, PolicyPro, or similar platforms; able to compile, analyze, and present data in clear, actionable formats for executive use. · Emotional Intelligence: Demonstrates discretion, empathy, and professionalism in all interactions. · Proactive Problem-Solver: Anticipates needs, mitigates risks, and identifies solutions before issues arise. · Dependable & Flexible: Thrives in a dynamic environment, balancing multiple priorities with composure and accountability. · Collaborative: Builds strong relationships across teams to ensure alignment with progress ADA REQUIREMENTS: PHYSICAL REQUIREMENTS: · Perform primarily sedentary work with limited physical exertion and occasional lifting of up to 10 lbs. Sits more than 6 hours a day. Must be capable of climbing / descending stairs in emergency situation. Must be able to operate routine office equipment including telephone, copier, facsimile, and calculator. Must be able to routinely perform work on computer, sitting for an average of 6-8 hours per day, when necessary. Must be able to work extended hours whenever required or requested by management. Must be capable of regular, reliable and timely attendance. WORKING CONDITIONS: · Must be able to routinely perform work indoors in climate-controlled shared work area with minimal noise. MENTAL AND/OR EMOTIONAL REQUIREMENTS: · Must be able to perform job functions independently or with limited supervision and work effectively either on own or as part of a team. Must be able to read and carry out various written instructions and follow oral instructions. Must be able to speak clearly and deliver information in a logical and understandable sequence. Must be able to perform basic mathematical calculations with extreme accuracy. Must be capable of dealing calmly and professionally with numerous different personalities from diverse cultures at various levels within and outside of the organization and demonstrate highest levels of customer service and discretion when dealing with the public. Must be able to perform responsibilities with composure under the stress of deadlines / requirements for extreme accuracy and quality and/or fast pace. Must be able to effectively handle multiple, simultaneous, and changing priorities. Must be capable of exercising highest level of discretion on both internal and external confidential matters. Must be able to stay calm when being challenged by customers in a stressful manner.

Executive Assistant - Hospitality Group Employment Type: Full-Time Reports To: Executive Team Key Responsibilities Executive Support: Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives. Communication: Draft and proofread correspondence, reports, and presentations with a high level of accuracy. Review and summarize reports and documents, preparing necessary background materials Meeting Coordination: Organize and lead meetings, prepare agendas, and ensure follow-up on action items. Office Management: Oversee office supplies, maintain inventory, and ensure a well-organized workspace. Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times. Technology Coordination: Utilize tools like Confluence, Jira, Teams, Onedrive, and Office 365 to facilitate team collaboration and project tracking. Team Liaison: Act as a bridge between executive leadership and various departments to ensure alignment and effective communication. Qualifications Experience: Minimum of 2 years in an executive assistant role, preferably within the hospitality industry. Communication Skills: Exceptional verbal and written English skills; ability to communicate clearly and professionally. Technical Proficiency: Strong knowledge of Office 365, Confluence, Jira, and general tech savviness. Organizational Skills: Demonstrated ability to manage multiple tasks, prioritize effectively, and maintain attention to detail. Leadership: Confidence to lead meetings and coordinate between diverse teams. Education: Associate's or Bachelor's degree in Business Administration or related field preferred. Preferred Attributes Proactive Attitude: Solution-oriented mindset with the ability to anticipate needs and take initiative. Adaptability: Comfortable in a fast-paced environment with shifting priorities. Team Player: Collaborative approach with a focus on building strong relationships across the organization. Benefits: Health, Dental and Vision Insurance Options Supplemental Insurance 401k with match Paid Time Off HANHHG

Job DescriptionSalary: Executive Assistant About Us Velocity and its portfolio of brands are the nations leading builders of Re-Engineered Classics, redefining what it means to own a classic. Our vehicles arent just restored; theyre entirely reborn. By blending timeless design with todays performance, comforts, and technology, we set the standard for how classics are built, owned, and driven. Every product we create is crafted without compromise, honoring the past while delivering the experience of today. Velocitys Culture and Core Values Success at Velocity requires a whatever it takes mentality. We embody grit, demonstrating perseverance, resilience, and unwavering determination in the face of challenges. We are adaptable, embracing change, adjusting to new circumstances, and continuously seeking ways to improve processes and outcomesbecause growth does not come from comfort. We take ownership, assuming full responsibility for tasks, decisions, and outcomes, whether successes or setbacks, without shifting blame. Thats not my job is not in our vocabulary; when one part of our team falls short, we all do. Finally, our ambition fuels our drive to excel, improve, and uphold the highest standards for both personal and professional growth. This mindset defines who we are and ensures our continued success. Overview The Executive Assistant to the CEO serves as the right hand and trusted partner to the Chief Executive Officer, providing high-level administrative, strategic, and organizational support. This individual acts as the CEOs gatekeeper and representativeensuring the CEOs time, communications, and priorities are managed effectively. The ideal candidate is poised, professional, and highly organized, with strong business judgment and exceptional communication skills. This role functions as a junior-level Chief of Staff, requiring the ability to anticipate needs, coordinate across departments, and represent the CEO with professionalism and discretion. Job Level Individual Contributor Reports To Chief Executive Officer Duties and Responsibilities Executive Support & Coordination Manage the CEOs calendar, appointments, travel, and daily schedule with precision and discretion. Serve as the primary point of contact for internal and external stakeholders, prioritizing access and communication to the CEO. Prepare, review, and edit correspondence, documents, and presentations on behalf of the CEO. Maintain confidentiality and exercise sound judgment in handling sensitive information. Track follow-ups, key initiatives, and commitments to ensure timely execution and alignment with company priorities. Communication & Representation Draft professional emails, memos, and communications reflecting the CEOs voice and intent. Represent the CEO in meetings and communications when necessary, ensuring consistency and professionalism. Manage inbound requests, communications, and information flow, determining the appropriate course of action or delegation. Act as a liaison between the CEO and department heads, clients, and partners to facilitate efficient collaboration. Project & Presentation Support Assist with the development of executive presentations, reports, and proposals for leadership meetings or external partners. Coordinate and prepare materials for board meetings, leadership summits, and company events. Support the CEO in monitoring company initiatives, tracking performance metrics, and maintaining alignment on strategic objectives. Operational Excellence Develop and maintain systems to improve executive efficiency and information flow. Coordinate logistics for high-level meetings, including agenda creation, note-taking, and action tracking. Assist in project coordination across teams to ensure deadlines are met and outcomes achieved. Uphold the highest standards of professionalism, integrity, and confidentiality at all times. Required Skills and Abilities Exceptional organizational, time management, and multitasking abilities. Strong written and verbal communication skills with professional business writing experience. High level of professionalism, discretion, and emotional intelligence. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other collaboration tools. Ability to create visually polished presentations and executive-level reports. Strong sense of ownership, initiative, and ability to work with limited direction. Proven ability to maintain confidentiality and manage sensitive company information. Education Background and Experience Bachelors degree in Business Administration, Communications, or related field preferred. 5+ years of experience supporting C-suite executives or senior leadership. Experience in a fast-paced, entrepreneurial, or high-growth environment strongly preferred. Physical Demands (To include but not limited to) Prolonged periods of sitting at a desk or workstation. Occasional standing or walking within the office or shop, such as attending meetings, retrieving documents, or interacting with customers or employees. Occasionally lifting and carrying items, typically weighing up to 10-20 pounds. Frequent use of fingers and hands for typing, writing, and operating a computer. Using telephones, printers, copiers, and other office tools. Frequent need to focus on printed or digital material. Reviewing financial documents, schedules, or customer data with accuracy. Regular communication with customers, vendors, and team members, either in person, on the phone, or via video conferencing. Engaging with customers in person or over the phone, sometimes requiring extended periods of active listening and problem-solving. Prolonged exposure to hot or cold temperatures. Mild noise from office machines or nearby shop areas if the office is adjacent to the workshop. PPE may be required while walking through the shop. Moving around the office or between departments, sometimes requiring the ability to climb stairs. Safely operate a motor vehicle. Benefits Include Compensation: Pay is based on experience and qualifications Health & Wellness: Health/Dental/Vision/Life/Disability/Aflac available after 60 days Retirement: 401(k) with company match after 6 months at next enrollment period Paid Time Off: Paid time off and paid holidays Additional Perks: Company sponsored events, tool program, merchandise discounts, friendly team environment Job duties, salary, and benefits are subject to change throughout duration of employment with Velocity. Velocity is an Equal Opportunity Employer. Velocity does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Threaded Fasteners, Inc. is proud to be 100% employee owned. Every employee has the opportunity to become a part of the ownership of Threaded Fasteners. Our mission is to create value in and for the people we serve, especially our employee-owners. Our “Own It” model means that we take ownership of everything we do, including helping one another. Being a team member at Threaded Fasteners means that you are an owner, mentor, and, most importantly, a servant leader. We pride ourselves on having a fun, friendly, supportive work environment. We firmly believe that our employee-owners are the source of all our success. Threaded Fasteners, Inc. offers an extensive benefits package that includes but is not limited to health, dental, vision, and life insurance plans. In addition, our ESOP is a retirement plan for qualified employees at no cost. TFI also offers a 401k match program. Other benefits include vacation, sick, and companywide holidays for full-time employees. For more information on benefits, visit: *************************************** Job Summary: As an Administrative Assistant - Material Certifications Specialist at Threaded Fasteners you will play a crucial role in supporting the daily operations of our fastener manufacturing company. This multifaceted role involves administrative tasks, record-keeping, and managing material certifications to ensure the highest quality standards in our products. If you are organized, detail-oriented, and possess excellent communication skills, we invite you to apply and be part of our dynamic team. Key Responsibilities: Administrative Support: Provide general administrative support to various departments within the company. Prepare and edit reports, documents, and correspondence. Assist in coordinating the scheduling of material deliveries and pickups with material handlers and logistics personnel. Provide administrative assistance to office staff, including filing, photocopying, and managing office supplies as needed. Answer and direct phone calls and emails, take messages, and respond to routine inquiries. Collaborate with team members to ensure effective email and phone communication. Material Certification Management: Oversee the collection and organization of material certifications for all incoming materials and products. Ensure all material certifications are accurate, complete, and comply with industry standards and regulations. Maintain a digital and physical filing system for material certifications and related documentation. Collaborate with the Quality Control team to verify the accuracy of certifications and address discrepancies. Data Entry and Record-Keeping: Accurately input data into databases and maintain updated records related to materials, certifications, and inventory. Generate reports summarizing certification data for internal and external stakeholders. Communication: Act as a point of contact for inquiries related to material certifications, both internally and externally. Communicate effectively with suppliers, customers, and regulatory authorities to ensure compliance and resolve certification-related issues. Compliance and Quality Assurance: Stay current with industry regulations and standards related to materials and certifications. Assist in audits and inspections to ensure compliance with quality control and material certification requirements. Requirements Qualifications: High school diploma or equivalent (bachelor's degree in business or related field is a plus). Proven experience in administrative roles, preferably in a manufacturing or industrial setting. Familiarity with material certifications and quality control processes is highly desirable. Strong computer skills, including proficiency in Microsoft Office Suite, Google Documents, and data entry. Exceptional organizational and time management skills with a keen eye for detail. Excellent written and verbal communication skills. Ability to work independently and as part of a team. Strong problem-solving skills and a proactive approach to tasks. Knowledge of relevant industry standards and regulations is a plus.

Job Description Company: Schneider Insurance Agency, Inc. Hours: 1525 hours per week | Flexible Scheduling | In-Office Role About Us At Schneider Insurance Agency, we pride ourselves on being a trusted local team that helps protect what matters most to families and businesses across the Gulf Coast. We combine professionalism with a friendly, down-to-earth culture that values growth, collaboration, and customer care. Position Overview: We're seeking organized, personable Administrative Assistants to support our service team with day-to-day client operations. This role is ideal for someone looking to gain professional office experience in a growing business environment. You'll work closely with licensed insurance professionals, learning the fundamentals of agency operations and customer service. Benefits Hourly Base Salary Based on Experience Flexible Schedule Responsibilities Key Responsibilities: Answer and route incoming phone calls with a friendly, professional attitude Assist clients with billing questions and payment processing Prepare and process Certificates of Insurance (COIs) Set up renewal shells and organize policy audits within our management system Support team members with data entry, document scanning, and filing Maintain organized records and assist with special administrative projects as assigned Requirements What Were Looking For Strong communication and interpersonal skills Attention to detail and accuracy in data entry and documentation Proficiency with Microsoft Office (Word, Excel, Outlook) Willingness to learn industry systems and procedures Dependable, professional, and comfortable working in a team environment Growth Opportunities: This position offers a pathway to long-term roles within the agency for those interested in pursuing a career in insurance, customer service, or office administration. As you learn our systems and processes, there are opportunities for advancement into full-time positions and potential licensing and training support. Why Join Schneider Insurance Agency? Supportive and collaborative work environment Hands-on exposure to real-world business operations Opportunities for professional growth and development Competitive hourly pay with flexible scheduling

Posting Date 10/14/20254907 Telephone Rd, Pascagoula, Mississippi, 39567, United States of America We encourage fun, on and off the clock. Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. In this support role you will ensure the timely and accurate completion of change requisitions, treatment logs, patient charts, invoices and purchase orders. You also will assist patients with transportation arrangements and physician appointments. Dialysis is serious business. That is why we encourage fun. If you love patient-centered health care with real relationships inside a company that encourages fun on and off the clock, then DaVita is the place for you. We offer career options to fit your lifestyle. Here is what you can expect when you join our Village as an Administrative Assistant: • A community first, company second culture based on Core Values that really matter. • Clinical outcomes consistently ranked above the national average. • Award-winning education and training across multiple career paths to help you reach your potential. • Performance-based rewards based on stellar individual and team contributions. • A comprehensive benefits package designed to enhance your health, your financial well-being and your future. • Dedication, above all, to caring for patients suffering from chronic kidney failure across the nation. We seek a personable individual with excellent computer and clerical skills (Microsoft Office). You must type 60 WPM and have a high school diploma or GED. Medical secretary or secretarial certification is preferred-as is at least 1 year in a related administrative position in a medical setting. Join us as we pursue our vision "To Build the Greatest Healthcare Community the World has Ever Seen." What We'll Provide: More than just pay, our DaVita Rewards package connects teammates to what matters most. Teammates are eligible to begin receiving benefits on the first day of the month following or coinciding with one month of continuous employment. Below are some of our benefit offerings. Comprehensive benefits: Medical, dental, vision, 401(k) match, paid time off, PTO cash out Support for you and your family: Family resources, EAP counseling sessions, access Headspace , backup child and elder care, maternity/paternity leave and more Professional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita's online training platform StarLearning. #LI-LT13 At DaVita, we strive to be a community first and a company second. We want all teammates to experience DaVita as "a place where I belong." Our goal is to embed belonging into everything we do in our Village, so that it becomes part of who we are. We are proud to be an equal opportunity workplace and comply with state and federal affirmative action requirements. Individuals are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic. This position will be open for a minimum of three days. For location-specific minimum wage details, see the following link: DaVita.jobs/WageRates Compensation for the role will depend on a number of factors, including a candidate's qualifications, skills, competencies and experience. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage and a broad range of other benefits. Learn more at *********************************** Colorado Residents: Please do not respond to any questions in this initial application that may seek age-identifying information such as age, date of birth, or dates of school attendance or graduation. You may also redact this information from any materials you submit during the application process. You will not be penalized for redacting or removing this information.

TempToFT Administrative Assistant Role: Scheduling and Calendar Management: Managing calendars, scheduling meetings, appointments, and travel arrangements. Communication: Answering phones, taking messages, handling emails, and distributing correspondence. Document Management: Preparing reports, memos, letters, and other documents; maintaining organized filing systems (both physical and digital). Office Support: Ordering supplies, maintaining office equipment, and assisting with general office tasks. Additional Responsibilities: Customer Service: Greeting visitors and providing information. Data Entry and Management: Maintaining databases and spreadsheets. Meeting Coordination: Preparing agendas, taking minutes, and distributing meeting materials. Project Support: Assisting with various projects and initiatives. Skills Required: Strong organizational skills . Excellent communication skills: (written and verbal). Proficiency in relevant computer software: (e.g., Microsoft Office Suite). Time management skills . Attention to detail . Ability to multitask and prioritize tasks . Pay Rate: $14 hr Hours: Monday- Friday 7:30 am- 4:30

Overview Qualifications Minimum Qualifications: High School graduate or GED equivalent Well developed oral and written communication skills Working knowledge of word processing and PC based spreadsheet programs Demonstrated ability to work independently and make decisions based on data, policies and procedures Licensure/Registration/Certification: In MIMC Pharmacy, registered with Alabama Board of Pharmacy Desired Qualifications: Working knowledge of presentation and publication software In MIMC Pharmacy, Notary Public Responsibilities Provides a variety of technical or general administrative support services to assigned department according to established standards. Performs independently with little supervision. This is not a traditional secretarial position.

Benefits: Company parties Competitive salary Employee discounts Health insurance Opportunity for advancement Paid time off Training & development Tuition assistance Secretary/Administrative Assistant is charged with three different but complementary roles: Direct support of the corporate Owner-Team and General Manager Direct support of the Department Managers General support of the sales staff Benefits Paid Training Careers Advancement Opportunities Flexible Scheduling Competitive Compensation Year-Round Work Spiffs, Rewards, & Employee Contests All assignments to the secretary/administrative assistant from Department Managers and sales staff need to be approved by the General Manager to ensure equitable and effective distribution and use of his/her time. Job-related contact can occur with all demographic groups, with the majority of contacts being with company customers and employees. Representative duties include: Performing secretarial functions in support of the Owner-Team, General Manager and Department Managers, including preparation of tailored and confidential correspondence; answering and directing calls; appointments, schedules and calendars; mail distribution; filing; and preparation of promotional material. Performing general clerical and administrative assistance functions in support of the sales staff, to include preparing letters, bids, contracts, general typing and word-processing, etc. Assisting in the preparation for corporate or corporate-sponsored business meetings. Performing related administrative duties as directed by the General Manager. Monitoring the fax, copying and video machines to ensure smooth functioning, and acting as liaison for repair of the above-mentioned machines. Monitoring and keeping inventory on office supplies including, pens, papers, computer auxiliaries, and all related parts and auxiliaries for fax, copying and video machines. Providing the General Manager with weekly inventory reports on office supplies so they can be reordered promptly. Acting as backup for the Receptionist. Job Qualifications: High school diploma. Experience and the physical ability to perform all modern business office clerical roles, including mail distribution. Proven ability to type 40 or more WPM on a word-processor. Demonstrated ability to quickly learn new software and technology, with proficiency in Microsoft Office, Adobe Photoshop, SAP, and social media platforms.. Ability to operate all current administrative office machines including, a word-processor, computer, typewriter, copying machine, fax machine, calculator, phone operator instrument, printer, base radio, etc. Excellent interpersonal and verbal communication skills, including advanced customer service skills on the phone and in person in order to project a professional and efficient image for (company name). Excellent proofreading, spelling, grammar, arithmetic and business writing skills. Ability to work under time and backlog pressure for extended periods of time. Ability to handle multiple tasks efficiently. ****QUALIFIED? >>>>>>>WE'VE MADE IT SO EASY! >>>>>>>>>>>TEXT - FUN to ************ to start the hiring process! (Only use the letters FUN. No other digits.) Compensation: $13.00 - $17.00 per hour There are many exciting options for a career in HVACR waiting to be explored. If you're looking for a career that offers flexibility, job stability, strong pay, benefits and more, then you've come to the right place!

DirectHire Design Department Administrative Assistant Theodore, AL $18/hr+ Major Job Responsibilities/Duties: Maintain Project Development Files Maintain Supplier Archives Initiate and Maintain Design Change History forms Maintain Design Sample Logs Sample tagging Distribute Change Requests (ECR,ECN,SD)/ Design Documents Maintain ECR/ECN distribution records Record/Maintain Design Document Controlled Document Distribution Logs Update Design Department documentation, as required Initiate Master Product Record documentation Support Design Team personnel Record and disseminate Design Department Meeting minutes Prepare Customer Approval documentation Minor Job Responsibilities/Duties: Maintain Design Suite Product Inventory Review Customer websites/portals Sample Builds Internet Research Photography (sample log) Other duties as required Requirements: Education: Associates degree or equivalent Experience: Minimum 2 years applicable administrative background Skills: General Office skills with Microsoft Office knowledge, Internet skills Competency: Able to work independently, excellent organizational ability, Detail orientated Able to multitask Physical Demands: Sit up to 8 hours on a regular basis and able to lift 10 pounds on a regular basis, 25 pounds on an occasional basis

Characteristics of Work See MSPB Careers for information regarding this classifications Health/Prescription Insurance Eligible employees have the opportunity to participate in the state's health and prescription insurance program. Employees may select either single or family coverage with affordable co-payments. More detail can be found at Know Your Benefits. Wellness Benefits Employees are eligible for a wellness and health promotion program. This plan provides annual benefits for certain services with first-dollar coverage with no deductible. Life Insurance All eligible employees receive an actual term life insurance policy upon employment. The policy coverage is two times the employee's annual salary to a maximum of $100,000. More detail can be found at Life Insurance Choices. Optional Insurances Many agencies offer discounted premiums for dental, vision, and cancer insurance. Flexible Spending Accounts Many state agencies provide opportunity for employees to participate in pre-tax spending accounts. These accounts allow employees to withhold childcare expenses and unreimbursed medical expenses prior to application of state and federal taxes. Paid Personal Leave and Sick Leave Full-time employees receive paid time off for personal needs and for sick leave. Leave begins accruing after one month of employment and may be used as it is accrued. Employees earn approximately 18 days of personal leave annually and 12 days of sick leave annually. Military Leave In accordance with federal law, all employees serving in the armed forces or the military reserves are entitled to 15 days per year for military training. Holidays Employees receive up to 10 paid holidays to enjoy many of our nation's celebrations with family and friends. Retirement Programs The State of Mississippi provides all its employees a Defined Benefit/Defined Contribution Retirement Program. Employees become vested in the State's retirement system after 8 years of employment. Both you and your employing agency contribute toward your retirement. More detailed information regarding the State's retirement program can be found at *************************** Deferred Compensation State agencies offer several opportunities for their employees to participate in a deferred compensation voluntary retirement savings plan. More information can be found at Deferred Compensation. State Credit Union All state employees are eligible to participate in the Mississippi Public Employees' Credit Union. This organization offers state employees special savings and borrowing plans. For more information about this program, call ************. Tuition Reimbursement Many state agencies provide opportunities for their employees to achieve higher education through tuition reimbursement. Common programs include medical and nursing fields, accounting, and business/administrative fields. Career Development and Training The Mississippi State Personnel Board offers several management and administrative certification programs, as well as professional development courses to enhance employee value to the agency. Individual agencies also offer technical training and allow membership in professional organizations to employees in their specific fields of employment. Promotional Opportunities Employees who have completed 6 or more months of service are eligible for promotional opportunities within state government employment. Minimum qualifications must be met. Career Ladders Many job classifications provide career-ladder opportunities based upon attainment of competencies. These career ladders can increase an individual's salary, provided funds are available within the agency. 01 What is the highest level of education (or semester hours of college) you have completed? * 8th grade * GED or High School Equivalency Diploma / High School Diploma * 30 semester hours * Associate's Degree / 60 semester hours * 90 semester hours * Bachelor's Degree * Master's Degree * Specialist Degree * Doctorate Degree * 9th grade * 10th grade * 11th grade 02 How many years of experience do you have? * No Experience * Less than one year of experience * One year of experience * Two years of experience * Three years of experience * Four years of experience * Five years of experience * Six years of experience * More than six years of experience Required Question Employer State of Mississippi Address 210 East Capitol Street Suite 800 Jackson, Mississippi, 39201 Phone ************ ************ Website ********************************************************

Position is extremely short in duration, only 1-2 months. NOT perm hire. Contractor will be working on this one project and then done, assisting the HR team in creating/uploading new I-9s into Workday (should have previous Workday experience). Manager is fine with this being someone working full-time 40 hours/week OR someone working part-time during the week. Candidate can choose their schedule, but it should be the same/consistent every week. If part-time, they must be onsite during core business hours (not overnight, etc.). Part-time hours could also include shorter days (5-6 hours/day instead of a full 8) if someone had kids/pickup, currently in school and attending classes, etc. Looking for someone to start ASAP, not seeking someone who needs to put in notice. Please reach out to the PMO team with questions.

The Administrative Assistant I provides clerical and administrative support to Division Directors and other leaders within the facility. This role performs a variety of tasks, including preparing correspondence, scheduling meetings, maintaining records, and taking minutes, while ensuring the smooth operation of the office. **Essential Functions** + Prepares and proofs correspondence, reports, forms, schedules, and other documents, ensuring accuracy and confidentiality. + Assists Division Directors in planning, organizing, and implementing administrative activities, including developing complex reports. + Maintains business calendars, schedules meetings and conferences, and prepares agendas for meetings conducted by Division Directors. + Establishes and maintains organized record-keeping systems for hard copy and electronic files, including policies, procedures, and reports. + Serves as the first point of contact for visitors and phone inquiries, addressing needs or referring to appropriate associates with professionalism. + Attends meetings, takes minutes, and distributes them to relevant participants, ensuring timely follow-up on action items. + Coordinates meeting arrangements, travel schedules, and reimbursement documentation for Division Directors and other leaders as assigned. + Assists in drafting and distributing nursing department and safety manual policies and procedures as directed. + Monitors and operates office equipment, such as computers, printers, and transcription devices, ensuring functionality and proper maintenance. + Provides oversight of clerical activities, including reviewing correspondence and documents prepared by others for accuracy and adherence to procedures. + Performs other duties as assigned. + Maintains regular and reliable attendance. + Complies with all policies and standards. **Qualifications** + Associate Degree or coursework in Business Administration or a related field preferred + 0-2 years of clerical or administrative experience required **Knowledge, Skills and Abilities** + Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment. + Strong organizational and time management skills with attention to detail. + Excellent verbal and written communication skills, including grammar and proofreading. + Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. + Professional demeanor with strong interpersonal skills to interact with staff, executives, and external stakeholders. + Ability to handle sensitive and confidential information with discretion. Equal Employment Opportunity This organization does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect the status of any employee because of race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, age, disability, citizenship, veteran status, or military or uniformed services, in accordance with all applicable governmental laws and regulations. In addition, the facility complies with all applicable federal, state and local laws governing nondiscrimination in employment. This applies to all terms and conditions of employment including, but not limited to: hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to ************************************************* to obtain the main telephone number of the facility and ask for Human Resources.

Innisfree Hotels is an inclusive workplace that fosters a culture of care where employees genuinely matter, and their voices are heard. We are looking for an Administrative Assistant that will be able to assist management to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers, employees, and guests and assisting in daily office needs. Essential Duties and Responsibilities include the following. Other duties may be assigned. - Always approaches all interactions with guests and employees in a friendly and service-oriented manner by maintaining a positive demeanor. - Promotes a positive and caring work environment by addressing and resolving any conflict in a calm and poised manner. - Should have an eye for detail and the ability to effectively deal with guests and other departments. - Welcomes guests and fosters customer loyalty through his/her friendly manner. - Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and ordering supplies. - Providing real-time scheduling support by booking appointments and preventing conflicts. - Answering, screening, and routing phone calls to the appropriate party. - Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research. - Maintains contact lists for all staff, vendors, and any emergency situations. - Submits and reconcile expense reports. - Processes payroll for property. - Prepares and process invoices for all departments. - Carries out administrative duties such as filing, typing, copying, binding, scanning etc. - Integrates and trains employees, providing support for skills development. - Ensures that the workplace remains clean and well organized. - Ensures team members have current knowledge of hotel products, services, facilities, events, pricing and policies and knowledge of the local area and events. - Has a good knowledge of all systems and standard operating procedures of Front Office. - Ensures that guest documentation and information is available and up-to-date. - Performs any other duties as assigned by management. Qualifications 1. Degree or diploma in Hospitality Management, Business Administration, or related field. 2. Minimum 1 year of customer service experience required, hospitality industry preferred. 3. Should be able to work independently and with minimum supervision. 4. Excellent customer service skills. 5. Ability to read, write, and speak effectively in English in order to communicate with guests and team members. 6. Have a strong attention to details. 7. Must be able to multi-task. 8. Must be a team player. Innisfree Hotels will invest in you, if you invest in you. We are a fast-paced, expanding company and we need team members who thrive on challenge, seek responsibility and value our culture to lead us into the next generation of growth.

Job DescriptionKey Responsibilities: Answer incoming phone calls and provide excellent customer service. Communicate effectively with customers, coworkers, and corporate office personnel. Utilize the point-of-sale (POS) system to locate, enter, and process customer orders. Assist with logistics, billing inquiries, and account-related questions. Support the office team with administrative tasks as needed. Maintain accurate and organized records of customer interactions and transactions. Uphold company policies, procedures, and safety standards. Skills / Education / Requirements: Must be at least 18 years of age. Must pass a pre-employment drug screen. High school diploma or GED required. Customer service, accounts payable/receivable, or logistics experience preferred but not required. Strong verbal and written communication skills. Ability to effectively manage multiple tasks in a fast-paced environment. Proficient with basic computer skills; POS system experience a plus. Benefits: 401(k) 401(k) Matching Health Insurance Dental Insurance Vision Insurance Life Insurance Paid Time Off Why Join Southern Tire Mart? #1 North America Commercial Tire Dealer since 2012 #1 Truck Retreader in North America since 2007 #1 Commercial Tire Dealer in the U.S. since 2008 Best-in-class service on America's favorite passenger tire brands

At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, you'll join a dynamic community dedicated to setting new standards in the Funeral and Cemetery profession. Join us on this exciting journey as we continue to shape the future of our industry. Carriage Services is an equal opportunity employer. We are seeking an organized and self-motivated Administrative Assistant who will be handling clerical duties, coordinating calendars, and organizing meetings. To be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills. Compensation: 20.00 Job Type: FT Location: Faith Chapel North Qualifications * High School Diploma or equivalent. * 2+ years of administrative or accounting experience. * High degree of overall computer proficiency. * High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) & Google Docs. * Proficiency with multi-line phone systems and general office equipment; and * Working knowledge of basic accounting principles Job Duties * Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. * Greets and escorts all visitors and their guests. * Performs all accounting (AP/AR), inventory, and account reconciliation for the business. * Schedules appointments for the business. * Composes and types of correspondence as needed. * Compiles and reports on statistical data as required by the business or Managing Partner. * Inputs data into CFSS system accurately, completely, and timely. * Assists client families with processing necessary paperwork and scheduling appointments. * Receives and records payments from client families. * Updates and maintains files and related systems for the business. * Serves as business timekeeper and maintains local employee files. * Coordinates and maintains office supplies and equipment. * Serves as a backup in other administrative functions as needs dictate; and * Other duties as assigned. Benefits: * 401(k) * Dental insurance * Employee assistance program * Employee discount * Flexible spending account * Health insurance * Health savings account * Paid time off * Vision insurance

No available description Health/Prescription Insurance Eligible employees have the opportunity to participate in the state's health and prescription insurance program. Employees may select either single or family coverage with affordable co-payments. More detail can be found at Know Your Benefits. Wellness Benefits Employees are eligible for a wellness and health promotion program. This plan provides annual benefits for certain services with first-dollar coverage with no deductible. Life Insurance All eligible employees receive an actual term life insurance policy upon employment. The policy coverage is two times the employee's annual salary to a maximum of $100,000. More detail can be found at Life Insurance Choices. Optional Insurances Many agencies offer discounted premiums for dental, vision, and cancer insurance. Flexible Spending Accounts Many state agencies provide opportunity for employees to participate in pre-tax spending accounts. These accounts allow employees to withhold childcare expenses and unreimbursed medical expenses prior to application of state and federal taxes. Paid Personal Leave and Sick Leave Full-time employees receive paid time off for personal needs and for sick leave. Leave begins accruing after one month of employment and may be used as it is accrued. Employees earn approximately 18 days of personal leave annually and 12 days of sick leave annually. Military Leave In accordance with federal law, all employees serving in the armed forces or the military reserves are entitled to 15 days per year for military training. Holidays Employees receive up to 10 paid holidays to enjoy many of our nation's celebrations with family and friends. Retirement Programs The State of Mississippi provides all its employees a Defined Benefit/Defined Contribution Retirement Program. Employees become vested in the State's retirement system after 8 years of employment. Both you and your employing agency contribute toward your retirement. More detailed information regarding the State's retirement program can be found at *************************** Deferred Compensation State agencies offer several opportunities for their employees to participate in a deferred compensation voluntary retirement savings plan. More information can be found at Deferred Compensation. State Credit Union All state employees are eligible to participate in the Mississippi Public Employees' Credit Union. This organization offers state employees special savings and borrowing plans. For more information about this program, call ************. Tuition Reimbursement Many state agencies provide opportunities for their employees to achieve higher education through tuition reimbursement. Common programs include medical and nursing fields, accounting, and business/administrative fields. Career Development and Training The Mississippi State Personnel Board offers several management and administrative certification programs, as well as professional development courses to enhance employee value to the agency. Individual agencies also offer technical training and allow membership in professional organizations to employees in their specific fields of employment. Promotional Opportunities Employees who have completed 6 or more months of service are eligible for promotional opportunities within state government employment. Minimum qualifications must be met. Career Ladders Many job classifications provide career-ladder opportunities based upon attainment of competencies. These career ladders can increase an individual's salary, provided funds are available within the agency. 01 How many years of experience do you have? (refer to the job posting for an explanation of related experience)] * No experience * 1 year of experience * 2 years of experience * 3 years of experience * 4 years of experience * 5 years of experience * 6 years of experience * 7 years of experience * 8 years of experience * 9 years of experience * 10 years of experience * More than 10 years 02 What is the highest level of education (or semester hours of college) you have completed? * 8th grade * GED or High School Equivalency Diploma / High School Diploma * 30 semester hours * Associate's Degree / 60 semester hours * 90 semester hours * Bachelor's Degree * Master's Degree * Specialist Degree * Doctorate Degree * 9th grade * 10th grade * 11th grade Required Question Employer State of Mississippi Address 210 East Capitol Street Suite 800 Jackson, Mississippi, 39201 Phone ************ ************ Website ********************************************************