Executive administrative assistant jobs in Roanoke, VA

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Executive Administrative Assistant
City of Roanoke, Va 3.9
Executive administrative assistant job in Roanoke, VA
Under the supervision of the City Manager, the Executive Administrative Assistant is an exempt position under the FLSA. This position involves advanced and senior level administrative and secretarial work. The person in the position will perform a wide variety of confidential and complex administrative and technical duties on a day-to-day basis for the Mayor, City Manager or City Attorney dependent upon the office assignment. Work includes community service/public relations duties as the person is the first contact for the general public in the administrative offices. The position also gathers materials and information for the public, City Manager, City Attorney or City Council, and staff. Excellent written, verbal, and interpersonal communication skills required. May supervise an assigned staff. Associates degree in business, secretarial science or related field; five or more years related experience and/or training in local government or a related field; or equivalent combination of education and experience. City Manager's Office Performs a variety of difficult office management and high level administrative support work that requires interpretation, independent judgment and determining appropriate processes to be used. Controls, coordinates and monitors a work control system. Analyzes budget and develops recommendations for department. Interprets, monitor and analyze information regarding operating policies and procedures. Conducts field observations to ascertain the level of service rendered by various City agencies. Channels citizen complaints and requests for service to appropriate service agencies and performs necessary follow-up. Prepares technical and non-technical correspondence and/or presentation materials. May supervise an assigned staff. Associates degree in business, secretarial science or related field; five or more years related experience and/or training in local government or a related field; or equivalent combination of education and experience. The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer. To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry. Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment. By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community. Serves Human Resources Contact for Department. Coordinates the hiring and onboarding of new employees. Create job requisitions in NeoGov. Process personnel transactions forms for hires, terminations, transfers, promotions, merit increases and supervisory changes in Lawson. Prepares FMLA request forms and assist with monitoring of FMLA paid and unpaid leave. May assist in payroll related task. May complete time-entry for personnel in your department (known as the NLA system). Perform other duties as assigned. SUMMARY Under the supervision of the City Manager, the Executive Administrative Assistant is an exempt position under the FLSA. This position involves advanced and senior level administrative and secretarial work. The person in the position will perform a wide variety of confidential and complex administrative and technical duties on a day-to-day basis for the Mayor, City Manager or City Attorney dependent upon the office assignment. Work includes community service/public relations duties as the person is the first contact for the general public in the administrative offices. The position also gathers materials and information for the public, City Manager, City Attorney or City Council, and staff. Examples of Duties ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Controls, coordinates and monitors a work control system Researches and analyzes information to identify trends, draws conclusions, make recommendations Prepares monthly reports detailing material and personnel usage and departmental cost accounting data Develops financial reports and data analysis Analyzes budget and develops recommendations for department Interprets, monitors and analyzes information regarding operating policies and procedures Recommends improvements to existing and proposed administrative policies, practices and techniques Conducts field observations to ascertain the level of service rendered by various City agencies Channels citizen complaints and requests for service to appropriate service agencies and performs necessary follow-up Resolves problems that have a significant impact on the overall goals of the department May serve as liaison with the public, State, Federal, private organizations, boards and commissions Performs payroll time entry and completes personnel transactions for department Prepares technical and non-technical correspondence and/or presentation materials Maintains office calendars including court appearances, meetings, etc. May assist with grant writing and researches grant opportunities SUPERVISORY RESPONSIBILITIES May supervise an assigned staff. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Typical Qualifications QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Associates degree in business, Secretarial science or related field; five or more years related experience and/or training in local government or a related field; or equivalent combination of education and experience. LANGUAGE SKILLS Excellent written, verbal, and interpersonal communication skills. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to prepare reports and correspondence. Ability to communicate effectively with groups of customers or employees of organization. REASONING ABILITY Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret a variety of instructions furnished in written or oral form and deal with several abstract and concrete variables. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand and sit. The employee is occasionally required to walk. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate This is a and not an individualized position description. A job description defines the general character and scope of duties and responsibilities of all positions in a job classification, but it is not intended to describe and does not necessarily list the essential job functions for a given position in a classification. Supplemental Information Populate From Class Spec
$43k-57k yearly est. 9d ago
Executive Assistant to Senior Vice President of Finance and Chief Investment Officer
Liberty University 3.6
Executive administrative assistant job in Lynchburg, VA
The Executive Assistant of Finance Administration is responsible and accountable to the Senior Vice President of Finance and Chief Investment Officer (CIO). The Executive Assistant is responsible for assisting the Senior Vice President of Finance/Chief Investment Officer, managing office operations for the Investment Services Division, the Tax Department and managing the operational budget for the Division. This involves, but is not limited to, working with staff on related procedures, understanding and enforcing office and school policy, and working with other departments. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES * Schedule appointments and meetings for the Senior Vice President of Finance and CIO including but not limited to investment managers, vendors, auditors, advisors and internal staff * Answers the phone for the Investment Services Division in a professional matter. * Assists in obtaining conflict of interest forms and other necessary compliance related materials for the Investment Staff Division. * Review the State Street portal for any outstanding transactions for approval and coordinates approval when needed. * Takes minutes for the investment committee and other meetings as requested. * Keeps the division budget * Ensures all treasury and investment documents follow stated procedure for review and signature by the Senior Vice President of Finance and Chief Investment Officer and the Chief Financial Officer. * Assists in the coordination with legal affairs of the review of legal documents by the Senior Vice President of Finance and Chief Investment Officer and the Chief Financial Officer. * Keeps master calendar and coordinates schedules for Investment Services conference room. * Books travel arrangements for investment staff to ensure continuity. * Prepares timely P-card reconciliations for the Senior Vice President of Finance and CIO and other senior investment staff as assigned. * Ensures p-card reconciliations for investment staff are done on a timely basis and assist where necessary. * Completes necessary budget paperwork such as requisitions, requests for checks, encumbrances, budget amendments, etc. * Orders office supplies and equipment * Maintains confidentiality at the highest level. * Signs a conflict of interest for Investment Division. * Promotes Best Christian Workplace culture * Other duties as assigned SUPERVISORY RESPONSIBILITIES * None QUALIFICATIONS AND CREDENTIALS Education and Experience Preferred Qualifications: * Bachelor's degree in business-related discipline * 5-7 years' experience in an Administrative Assistant position * Concur, BuyLU, P-card and Infor experience * Knowledge of Banner * Veterans/military benefits and outside aid. * Fluent in Spanish or American Sign Language Minimum Qualifications: * Bachelor's degree in business-related discipline with 4-5 years experience in an Administrative Assistant position * Ability to articulate and defend the unique Christian educational mission and vision of Liberty University and its subsidiaries to a wide variety of individuals and groups. * Ability to work a flexible schedule that may include days, evenings, and weekends. * Excellent and detail oriented communication, arithmetic, and organizational skills * Ability to utilize a calculator and computer including Microsoft Word, Excel, and Outlook * Individual must not be in default on any federal student or parent loan. * Individual must not be convicted of, or pled nolo contendere or guilty to, a crime involving the acquisition, use, or expenditure of federal, state, or local government funds, -or- be administratively or judicially determined to have committed fraud or any other material violation of law involving federal, state, or local government funds (CFR 668.14(b)(18)(i)). ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB Communication and Comprehension * Ability to pass Banner, compliance standards, and training tests * Ability to pass Concur, BuyLU, P-card and Infor training * Ability to demonstrate excellent customer service including accurate and timely support to students and staff * Ability to adhere to federal, state, and institutional policy and compliance requirements including confidentiality and recordkeeping requirements * Ability to stay organized and work in a fast pace environment * Excellent Computer skills Problem Solving * Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature Physical and Sensory Abilities * Occasionally required to travel to local and campus locations * Frequently required to sit for extended periods to perform deskwork or type on a keyboard * Regularly required to hear and speak in order to effectively communicate orally * Occasionally required to stand, walk, and climb stairs to move about the building * Occasionally required to handle materials, reach overhead, kneel or stoop in order to conduct business * Regularly lift 10 or fewer pounds WORKING CONDITIONS Work Environment The working environment in which one will typically perform the essential functions of this position is a climate-controlled office setting. It is well lighted and the noise level is moderate. Driving Requirements Employee will occasionally drive to campus, local, and distant locations. Use of one's personal vehicle (or LU vehicles) is required for travel in the performance of the essential functions of this position. Proof of a valid Virginia driver's license, an acceptable DMV record, and liability insurance is required. Target Hire Date 2024-10-31 Time Type Full time Location Lynchburg - In Office The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University's hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the "religion" component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.
$39k-51k yearly est. 60d+ ago
Executive Assistant
Radford University Portal 3.9
Executive administrative assistant job in Radford, VA
The position provides executive-level administrative assistance and support for the Vice President for Enrollment Management and is generally the first point of contact to internal and external contacts. The person in this role assists with inquiries on a variety of university issues, policies and procedures related to enrollment management while promoting a positive image of the university; Serves as liaison between the Vice President and Enrollment Management Leadership Team to communicate and resolve university matters and works independently with Enrollment Management Leadership Team by coordinating budget and personnel needs. This position provides daily office management including but not limited to receipt of visitors, meeting arrangement, agenda and minutes preparation, preparing and compiling reports and coordinating travel. An extremely high level of confidentiality is expected as this position manages and prepares sensitive documents for the Vice President for Enrollment Management. Required Qualifications Experience in executive administrative support role. Experience researching and preparing confidential and sensitive documents. Requires the ability to interact effectively with a variety of people in high-pressure situations. Demonstrated effective interpersonal, written and oral communication skills. Requires demonstrated high level skills in organization and efficiency and the ability to organize and schedule various projects and activities. Demonstrated exceptional levels of self-direction, independent thinking, sound judgement, problem solving abilities, and foresight to anticipate issues and concerns before they arise and the ability to suggest approaches to proactively address them. Demonstrated exceptional competencies in the areas of time-management and organization skills, multi-tasking with frequent interruptions, planning and scheduling, preparing correspondence and reports and preparing or editing PowerPoint presentations. Demonstrated experience monitoring budgets, working with fiscal and personnel processes. Demonstrated ability to work independently and participate as a team member. Demonstrated proficiency in current computer software applications Microsoft Word, Excel, and PowerPoint. Experience with calendaring in Microsoft Outlook. Experience with virtual meeting software such as Zoom. Demonstrated ability to interpret and communicate University and State policies and procedures. Preferred Qualifications Experience in higher education, corporate, or governmental executive administrative positions. Experience with and knowledge of university policies and procedures. Experience with financial accounting software.
$31k-41k yearly est. 60d+ ago
Ground Handling Administrative Assistant
Piedmont Airlines 4.6
Executive administrative assistant job in Roanoke, VA
_We can't wait to share our passion for aviation with you! Join a team that works hard, cares for each other and offers plenty of opportunities to grow._ At Piedmont Airlines, our strength is the way we deliver industry-leading service to our customers and airline partners. To continue our standard of excellence, Piedmont is seeking a motivated, reliable, detail-oriented professional to join our team as an Administrative Assistant. In this role, the Administrative Assistant is expected to keep both the company goals and customer expectations in mind when performing daily tasks. The Administrative Assistant must be a self-starter with a professional attitude and demeanor, capable of interacting with all levels of personnel in a fast-paced work environment, and the ability to work independently is critical to success. Along with the essential duties listed below, this position will assist in answering phone calls, taking memos, maintaining files, and sending and receiving correspondence. **Essential Duties:** + Review and maintain internal control documents + Monitor training compliance + Create spreadsheets + Update weekly employee work schedules + Process approved employee swaps + Perform daily payroll processing + Create weekly performance reports **Job Qualifications and Competencies:** + Outstanding organizational skills and ability to multi-task + Ability to work independently and meet specified deadlines + Ability to work well with all levels of management and support personnel + Advanced ability in Microsoft Office Suite + Excellent writing and speaking skills **Preferred Qualifications:** + Previous administrative experience in a busy office environment + Skilled in computer knowledge and usage + Knowledge of basic airport procedures and fundamental job requirements for airlines + Current Piedmont employee with a minimum six months of service + Bachelor's degree in English, Communications, Business Administration, or related field **Work Environment:** + Standard office environment, use of telephones, computers, and other office equipment + Ability to work a flexible schedule if needed **Physical Requirements:** + Occasional lifting, up to 25 pounds The above statements provide a brief description of the general nature of work performed and are not intended to be a complete list of responsibilities, duties, and skills required for this position. Duties and expectations are subject to change as needed. _Employment is contingent upon a clear driving record, 10-year Criminal History Records Check, and drug screen as required. We also require proof of high school or GED completion. Minimum 18 years of age._ Benefit package includes paid training, holiday pay, 401(k), vacation, and family travel on the American Airlines network. Medical and dental available. **Starting Rate:** $15.00/Hourly _All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status._ _ _ _I_ _n addition to a competitive salary, we offer bonuses awarded in accordance with company policies and applicable criteria._ Job Application Deadline: January 2, 2026 **Please note that job postings expire at 11:59 PM Eastern Standard Time on the day before the job application deadline. Ensure your application is submitted on time to be considered for the position.** Our team is a diverse group of people, all with a passion for aviation. We strive for excellence, and recognize that everyone - no matter which job title they hold - is responsible for our success. We celebrate our accomplishments together and learn from our mistakes. We hold each other accountable. We work as a team. We care for each other. We are Piedmont. If you need a reasonable accommodation for any part of the application process, please email us at PiedmontApplicationAccommodations@aa.com
$15 hourly 9d ago
Executive Assistant
Details
Executive administrative assistant job in Blacksburg, VA
The Executive Assistant, with a dotted line to the associate dean and assistant dean for business, finance, and administration in the College of Natural Resources and Environment, performs a broad range of administrative and executive duties, primarily for the dean, to maintain office functionality and act as a critical communicator in the dean's absence. The incumbent manages the dean's calendar by scheduling appointments, organizing meetings, and preparing itineraries, agendas, meeting materials, and reports; composes correspondence and responds to emails and inquiries; assists with the dean's travel arrangements and processes travel reimbursements; and uses discretion and judgment when referring to business matters or issues and distributing such matters among faculty and staff. The Executive Assistant handles confidential materials and files for the college and liaises between the dean, Virginia Tech administration, college administration, departmental units, and other constituencies, including local, state, and national groups. This position manages the college's Promotion and Tenure process and research leave requests for submittal to the Provost's office; plans and manages some events for the dean's office, such as the annual State of the College Address and picnic, seminars, coffee hours with the dean, and leadership team retreats; serves as a contact person for building maintenance; and acts as the college's leave representative, distributing leave report updates from Human Resources and explaining leave policies to ensure compliance with completing monthly employee leave entry reports. Required Qualifications Required qualifications: • Bachelor's degree in a related field or equivalent level of training and or experience. • Previous experience managing the operations of an executive office environment and working with senior-level management. • Maintains a professional and service-oriented demeanor in all interactions with diverse College of Natural Resources and Environment clientele, including national associations. • Strong leadership skills and demonstrated flexibility in a highly structured organization. • Ability to understand and interpret the role of the dean, associate deans, and assistant dean, anticipating senior management's needs and making independent decisions. • Exceptional analytical, interpersonal, organizational, and communication skills. • Must be able to prepare executive communications. • Ability to manage a dynamic schedule for the dean, associate dean, and assistant dean. • Ability to work in a fast‐paced environment with changing priorities. • Experience working with confidential matters. • Ability to understand and work with university and state policies and procedures. • High proficiency with Adobe Acrobat Pro and the Microsoft Office 365 Suite (Outlook, Word, Excel, and PowerPoint). • Must have a working knowledge of web technology and demonstrated ability to use the web for research/information gathering. Preferred Qualifications Preferred qualifications: • Considerable working knowledge of university organizational structure. • Experience with university and Commonwealth of Virginia policies and procedures related to travel, procurement, records management, and university operational systems such as Banner, Chrome River, PageUp, TimeClock Plus, and HokieMart. • Experience with Adobe Creative Cloud applications (InDesign, Photoshop, and Illustrator). • Knowledge of external constituencies such as legislators and leaders in government and business. • Experience in higher education, providing administrative support at the senior management level. • Certified Administrative Professional certification or equivalent. Pay Band 4 Appointment Type Regular Salary Information $60,000 to $70,000 depending upon experience Review Date October 4, 2024 Additional Information The successful candidate will be required to have a criminal conviction check. About Virginia Tech Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually. Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development. Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law. If you are an individual with a disability and desire an accommodation, please contact Candice Albert at ************** during regular business hours at least 10 business days prior to the event.
$60k-70k yearly 60d+ ago
Executive Assistant for Strategic Enrollment Management
DHRM
Executive administrative assistant job in Lexington, VA
Title: Executive Assistant for Strategic Enrollment Management State Role Title: Admin and Office Spec III Hiring Range: Based on qualifications & experience Pay Band: 3 Agency Website: *********** Recruitment Type: General Public - G Job Duties Provide high-level administrative support by handling information requests, performing administrative functions, and assist with data collection and management. Please note: this is a grant-funded position. The Executive Assistant for Strategic Enrollment Management will serve as the focal point for visitors, employees, and cadets for the offices of Admissions, Financial Aid, and Cadet Marketing. The position will serve as the point of contact for Enrollment Management and be responsible for aiding with data validation and entry, managing primary telephone lines and email for multiple offices, provide general and routine office support such as correspondence, calendars, budget and purchasing, provide support to cadets and families as well as colleagues, and perform other duties that become necessary. Other Duties and Responsibilities Include: • Provide information to cadets, families, employees, etc. relating to Enrollment Management or other college matters via Post-wide utilizing various software (Colleague, Element 451, Nelnet, etc.). • Perform data integrity checks, data entry, and data validation into applicable software to include, but not limited to, Colleague, Element 451, Nelnet, 25Live, Microsoft products, Etrieve, etc. across the spectrum of Enrollment Management. • Assist with procurement, travel arrangements, coordination of meetings, inventory, and overall maintenance of the office. • Ensure timely response to calls, emails, mailings, etc. and providing high quality, friendly, accurate and efficient service. • Provide staff coverage for the department within Enrollment Management and posses full knowledge of the departments roles and responsibilities to provide such coverage. • Respond to cadet questions, problems and requests, resolve issues concerning admissions or financial aid, referring callers to other appropriate personnel as necessary. • Maintain knowledge of academic curricular programs and in-depth knowledge of the admissions processes, requirements for international students, financial aid (including Veteran Benefits), and other relevant areas. • Assist parents with the rights and procedures regarding FERPA. Minimum Qualifications • At least two-years of full-time or full-time equivalent experience in office management, office administration, or related • Associate's degree • Experience with CRM's, Student Information Systems, etc. • Excellent interpersonal, written, and verbal communication skills • Excellent customer service skills • Proficiency with Microsoft Office • Superior organizational, time management skills and ability to pay attention to detail with the ability to multitask in a high traffic environment • Ability to work independently and with a team • *This is a grant funded position* Additional Considerations Experience within higher education preferred. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Contact Information Name: Tamara Wade Phone: ************ Email: **************** In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
$40k-60k yearly est. Easy Apply 60d+ ago
Special Events Coordinator and Executive Administrative Assistant (Part-Time)
State of Virginia 3.4
Executive administrative assistant job in Radford, VA
Title: Special Events Coordinator and Executive Administrative Assistant (Part-Time) Work Authorization: Radford University employs individuals who are legally authorized to work in the United States. Applicants requiring new H-1B visa sponsorship will not be considered. Job Description Special Events Coordinator & Executive Administrative Assistant to the Dean and Associate Dean. Assist in coordinating University Performance Series events, Governor's School Programs, Art Society Receptions, Heart to Art fund-raising events, commencement receptions, specific fund-raising with outside entities, and other special events. Review of Performance Contracts for the performance series events; review contracts, purchasing, catering, facilities, advertising, A/V, sound, printing, venue reservations, parking, security, and more. Secure venues for all events. Reconcile performance budgets after each event. Work closely with the Associate Dean and manager of Performance Services and the group's Tour Manager to ensure the technical riders for the performers' contracted stage needs are met. Coordinate arrangements for Arts Society receptions (catering, parking, invites, etc.). Communicate with Arts Society members for special requests. Make arrangements and set-up the performer's hospitality table. Train and schedule student assistants for each event. Prepare and record Student Survey results after each event. Oversee budget management and financial transactions for the Office of the Dean and monitor departmental budgets under the Dean's reporting structure. Manage University Performance Series budget. Process accounts payable, accounts receivable, journal entries, and reconciliations. Resolve issues that may arise. Oversee the approval processes for purchasing and budget transfers for each department within the college that are under the Dean's reporting structure. Monitor ETF and one-time purchases to ensure the correct purchasing guidelines are followed and deadlines met. Monitor Foundation accounts, Faculty Research and other grants. Processes payment request vouchers for expenditures paid with University Foundation funds. Communicate deadlines to each department and ensure they are met. Required Qualifications A love of the arts and artists is necessary-familiarity with eVA, Banner and Cognos. Experience at a public university in VA is a plus. Experience coordinating and conducting special event activities and events to include review of contracts, public relations/social Media. Experience in an Executive Assistant/Office Management role for higher education. Ability to understand and interpret the role of the Dean, anticipate needs and make independent decisions, and have a commitment to maintaining the integrity, responsiveness, and punctuality of the dean's office. Demonstrated knowledge of office administration, public relations, budget management, and accounting concepts. Ability to interpret contracts and secure fees. Maintenance of tracking systems for budgetary processes. Must be able to interact positively with a diverse group of constituents, while maintaining a high degree of confidentiality. Experience in preparing confidential and sensitive documents; effective interpersonal and communication skills; strong organizational and time-management skills; sound judgment and problem-solving abilities; ability to work independently and as a team member; competencies in planning and scheduling, preparing reports, compiling correspondence and personnel documents. Ability to multitask, delegate, and prioritize assignments. Excellent computer skills with demonstrated proficiency in the Microsoft Office Suite. Must be detail-oriented with strong editing skills. Employment Conditions: This is a part-time, temporary wage position. Hours are limited to an average of 29 per week. Is this position eligible for telework: No Hours Per Week: an average of 29 hours per week Months per Year: 12 Statement of Economic Interest Required: No FLSA Status: Non-Exempt Work Classification: Hourly Wage/Part-Time Normal Work Schedule: Varies depending on events in college Employee Classification: Admin & Office Spec III Department: Visual & Performing Arts, Coll of Salary: Minimum Hourly Rate: $18.27/hr Department Contact Name: Rachel Williams Department Contact Phone: ********** Department Contact Email: *********************** Equal Opportunity Statement: Radford University does not discriminate with regard to race, color, sex, sexual orientation, disability, age, veteran status, national origin, religion, or political affiliation in the administration of its educational programs, activities, admission or employment practices. Clery Statement In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, Radford University publishes an Annual Security and Fire Safety Report. The report includes the university's policies, procedures, and programs concerning safety and security, as well as three years' of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at Radford.edu/police. You may also request a paper copy of the report from the Radford University Police Department located at 810 East Main Street PO Box 6883, Radford, VA, 24142. Reasonable Accommodation Statement If you are an individual with a disability and desire accommodation in the application process please contact the hiring department. Criminal Background Check Statement Radford University is committed to ensuring a safe and secure environment for all employees, students, volunteers, and stakeholders. As part of our hiring and screening process, we conduct criminal background checks in compliance with Virginia Code § 19.2-389 and other applicable state and federal laws. Successful candidates will be required to have a criminal background check.
$18.3 hourly Easy Apply 14d ago
Production Administrative Assistant
Groundworks 4.2
Executive administrative assistant job in Roanoke, VA
JES Foundation Repair, A Groundworks Company, is seeking a talented Production Administrative Assistant to join their team in Salem VA! The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks. This position handles workflow for customer service calls, production and service technician interaction. Support administrative needs of a busy customer service-based industry. Job Responsibilities: Provide administrative support for timekeeping Create weekly job packs Create and close purchase orders Ensure office equipment is in working order to include scheduling maintenance Great customer experiences and service is how we built our reputation. You will be the right fit is you believe in serving people and solving problems. Setting and confirming install dates Mailing customer information packets Following up with customers on a variety of issues Updates customer records for accuracy What is to join our team as a Production Administrative Assistant: High School Degree/GED 1-2 years Administrative Assistant experience preferred Previous call center or customer service preferred Must be positive and motivated with excellent communications skills Ability to adapt quickly to changes in work strategy Excellent computer skills Great oral and verbal communication What we provide for our employees: Competitive Hourly Pay Employee Ownership Superior training will ensure you start with immediate success Competitive and rewarding, family-oriented culture Advanced leadership training opportunities World-class training and support World-class training and support Benefits include Medical, Dental, Vision, Long/Short Term Disability, Life insurance, 401(k) with a company match, and 2 weeks paid time off including 6 holidays Pay Starting at $18.00 Hourly Groundworks is the leading provider of Foundation Repair, Crawl Space Encapsulation, Basement Waterproofing, and Concrete Lifting & Stabilization. With locations across the USA and Canada, Groundworks is the leading foundation solutions and water management company in North America! Recognized as a Top Workplaces USA™ company and offering employee ownership for everyone, we're building something that just can't be replicated. And we're on a mission to change an industry like never before! We're unique here at Groundworks. We are all connected through the same vision, mission, and values, and we are stronger together. We're proud to be the Groundworks Tribe! Our highly trained teams have decades of experience delivering innovative solutions, unmatched quality, and industry-leading warranties, helping homeowners everywhere protect and repair their most valuable asset - their home. When customers choose a local Groundworks company, they can feel confident they're hiring the trusted local experts who will ensure the job's done right. When you choose Groundworks, you'll join thousands of Tribemates who are making history.
$18 hourly Auto-Apply 60d+ ago
Administrative Assistant - Marketing and Communications
West Virginia School of Osteopathic Medicine 4.1
Executive administrative assistant job in Lewisburg, WV
The West Virginia School of Osteopathic Medicine is seeking applicants for an Administrative Assistant. This position reports to the Director of Marketing and is responsible for playing a pivotal role in the daily operations, providing independent, and at times, routine, but in most cases, complex program and project support to the Marketing and Communications Department. Duties include monitoring and reporting on the project management process; preparation of conference assets and travel arrangements; purchasing and budget monitoring activities; maintaining publication distribution database and assisting with special projects. This is a full-time non-classified position with full state benefits and is exempt from FLSA provisions regarding overtime. Minimum starting salary is $39,975, though salary will be based on education and experience applicable to the position. Not all activities of this position occur within the confines of an 8:00-4:30 schedule and may require evening and weekend scheduling. This position has been designated as Essential. This means that when WVSOM is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover and continue operations at WVSOM. West Virginia School of Osteopathic Medicine is an equal opportunity employer and is committed to enhancing diversity among its faculty and staff. Education/Knowledge Minimum Education Bachelor's Required Licenses/Certification * Successful candidate will have an earned Bachelor's Degree, though an equivalent combination of relevant and recent experience and training which provides the required knowledge, skills and abilities may be considered. * Administrative Support or Office Management Experience; minimum of 2 years * Computer software experience, specifically Microsoft Office and database (Banner preferred); minimum of 2 years * Higher Education Experience Preferred; minimum of 2 years. Skills Required * Apply judgment, discretion and initiative in coordinating and performing many complex administrative tasks, determine relative importance of and prioritize each, set deadlines, and complete projects accurately and in a timely manner. * Effectively communicate (oral and written) with all constituents, utilizing proper English and grammar. * Strong interpersonal skills and work ethic to build trusted, collaborative relationships with internal clients and with vendors; should have good listening skills, project management skills, and the ability to give creative direction and follow projects to completion. * Knowledge of Microsoft Office products, including Word and Excel. InDesign, Illustrator, Photoshop, Outlook, Bridge and Acrobat are a plus. * Candidate must possess the ability to work in a high-energy, rapid paced environment. * Coordinate/follow the direction of the administrator to assure objectives are met. * Solve problems and work independently. * Coordinate special projects from inception to completion. * Establish and maintain a cooperative working relationship with others. Be punctual, manage time effectively and accept responsibility. * Present a professional, positive appearance and attitude. * Organize information and maintain integrity of confidential information. * Ability to work flexible hours when necessary. * Photography, video production, and social media/communications experience is desired, but not required. * Experience in higher education preferred. Duties and Responsibilities Duties and Responsibilities * Plans, initiates, and executes to completion all administrative and secretarial work of the Marketing and Communications Department. * Assists in coordinating all on - and off-campus conferences for the department, including handling the registrations and travel for those attending the conference. Serve as a contact for setup, information, and reservations for conferences. Prepare exhibit materials for the conference; make shipping arrangements for the display, and travels to and attends conference as assigned. * Compose and edit correspondence for the department. * Tracks and monitors the departmental budget, including the use and reconciliation of the state Purchasing Card and handling the purchasing for the department (supplies, materials, advertisements). Reconciles Purchasing Card for all departmental employees. Completes Banner requisitions, meal logs and expense reports for all department members. * Coordinates arrangements for meetings, luncheons, and other special events. These include on and off campus events for students, faculty, staff and other guests as well as numerous national osteopathic functions. * Monitors project requests and deadlines within the department. * Assists director with scheduling meetings and maintains a department master calendar. * Organize, track, and schedule display and promotional resource materials that are for loan, and tracks other departmental resources as requested. * Approves all WVSOM stationery and business card orders that employees place. * Assists in organizing special events and public relations activities such as graduation, convocation, spring awards, retirement luncheon, open house, and other events. * Maintains databases and prepares bulk and first-class mailings for the magazine, annual report, viewbook, graduation composites, and invitations for various special events. * Provides departments with assistance in producing certificates, i.e.: employee recognition, spring awards, graduation awards, alumni, RHI, research forum, mini-med and the president's special certificates. * Other related duties as assigned. Required Experience
$40k yearly 50d ago
Administrative Assistant
Lingo Staffing 3.4
Executive administrative assistant job in Roanoke, VA
Lingo Staffing is now hiring an Administrative Assistant in Roanoke, VA! Hours: 8:00am - 5pm Monday - Friday Pay: $16-$17/hour depending on experience Industry: Administrative The Administrative Assistant will be responsible for answering phones and transferring them appropriately, filing paperwork, greeting customers, and other administrative duties as assigned. Job Requirements: Must be comfortable answering phone calls Basic knowledge of office functions Computer knowledge Experience filing paperwork Candidate must be comfortable sitting, standing, and walking for the entirety of their shift Screening Requirements: Candidate may have to complete client-specific drug and background screening. We are looking for candidates who have held the job title: Administrative Assistant, Administrative Associate, Receptionist Recruiter Contact: Marina Cash Staffing Specialist
$16-17 hourly 8d ago
Administrative Assistant (Clinic)
Rescue Mission of Roanoke Inc. 3.4
Executive administrative assistant job in Roanoke, VA
Job DescriptionBenefits: 401(k) 401(k) matching Dental insurance Employee discounts Free food & snacks Health insurance Opportunity for advancement Paid time off Training & development Tuition assistance Vision insurance Wellness resources Who We Are: Since 1948, The Rescue Mission of Roanoke has been on the mission of Helping Hurting People in Jesus Name . The Mission nourishes the mind, body, and spirit, through dedicated team members and volunteers that extend the compassion of Christ to our neighbors in need. We are a faith based, equal opportunity non-profit employer. Are you seeking an opportunity to spread love, compassion, and smiles as you provide administrative support? At the G. W. Fralin Free Clinic, a ministry of the Rescue Mission of Roanoke, operates under a volunteer Medical Director and numerous other volunteer healthcare providers. The clinic team provides the care and services an individual needs to improve their quality of life with a focus on a holistic approach. The Administrative Assistant serves to prepare and maintain medical records and perform clerical and receptionist duties. Aids in other daily tasks when needed, includes assisting with medical, mental, optometry and dental clinics daily operations. Collaborates with the clinic team, as well as other departments throughout the Rescue Mission, and reports to the Clinic Manager. Reports to: Clinic Manager Clinic Hours: 8:00 am 5:00pm, Monday Friday; evenings & weekends as needed Our Team Members should exhibit the following: Possess a sincere love of Christ and maintain a Christian Walk that is evident of that love Individuals must be willing to adhere to The Rescue Mission of Roanokes Statement of Faith. Demonstrates a genuine interest in the safety and well-being of our guests and team members. Understanding of volunteer engagement and ability to utilize and appreciate volunteers in daily tasks. Strong work ethic and commitment to work as scheduled Strong listening, as well as written & verbal communication skills to execute instructions, keep others informed and exhibit professionalism. Demonstrated attention to detail/strong organizational skills to assist with multiple daily assignments and special projects. Ambitious to exceed expectations. Job Specific Qualifications: Bilingual preferred (specifically Spanish speaking) Experience in the healthcare industry; graduate of medical program medical assistant, medical technology, etc. Willingness to obtain Pharmacy Technician certification (PTCB) from an accredited program within the first year of hire. Working knowledge of Microsoft Office and EMR Working knowledge of HIPPA, OSHA and healthcare clinic guidelines and regulations. Ability to relate to health care professionals and agencies on behalf of the clinic Career Summary: The Administrative Assistant will serve as a first point of contact for the public as they enter the clinic. Responsible for file management, appointment scheduling/follow-up , program documentation. Monitors waiting room, answers phone, register patients, evaluation of needs for services. Patient assistance to include triage/evaluation of needs for service(s), make referrals, maintain medical records and demographics. Develop/maintain community partnerships with local agencies. Assist clinic team and volunteers to include facilitation of the urine drug screen process. All team members may be asked to complete other duties as assigned by the leadership/management with an expectation to complete these assignments as requested. Physical demands essential to performing the job duties of this position (not all-inclusive list). Potential for exposure to bloodborne pathogens, infectious diseases Prolonged periods of sitting and/or standing Activity may include occasional stooping, twisting, turning, pushing, pulling Prolonged computer use; computer screen exposure Lift up to 50 pounds; not repetitive Temperatures may vary depending on activity/events; indoor/outdoor exposure Noise levels may vary depending on activity/event and/or location Consistently - Communicating with others to exchange information Frequent - Moving around to accomplish a task The Rescue Mission of Roanoke is a drug-free and tobacco-free workplace. We look forward to reviewing your qualifications!
$31k-40k yearly est. 5d ago
Administrative Assistant
Roanoke College 4.0
Executive administrative assistant job in Salem, VA
Roanoke College is a place where every student who works hard has the opportunity to succeed. We champion potential, providing essential learning and leadership through innovative academic programs and transformative educational experiences, giving students the mettle, mindset, and empathy to pursue lives of purpose, build meaningful careers, and meet society's most pressing needs. Located in scenic Salem, Virginia, Roanoke College is an intimate, welcoming community that has served the local region and beyond for nearly 200 years. Now, we're building on momentum and offering a Roanoke experience for today's students and a legacy that belongs to every Maroon. Learn about the College's new strategic plan, Imagine Roanoke: A Strategic Plan for Roanoke College and the 21st Century Learner. Roanoke College is a nationally ranked residential liberal arts college affiliated with the Lutheran Church (ELCA), located in the beautiful Roanoke Valley of Virginia. A Phi Beta Kappa institution, Roanoke College is an equal opportunity employer and actively seeks diversity among its faculty, staff, and students; women and members of under-represented groups are especially encouraged to apply. The Position Performs administrative support for six academic programs, special programs, and several faculty members. This position is specifically providing support for the Schools of Education, Government, & Society and of Culture, Communication, & the Arts. Performs related responsibilities as needed and required. Key Responsibilities: Provides administrative support including reception services, scheduling appointments, meetings, and travel, taking minutes, filing, researching files and records, and preparing and proofreading correspondence, reports, and other documents. Manage the physical spaces of the building(s) by ensuring housekeeping standards, room reservations for meetings and events, placing of work orders, as well as ensuring adequate office supplies, copier maintenance, and other office management duties. Assists students by answering questions and making appropriate referrals regarding questions about classes, registration, permissions, etc. using established guidelines. Provide budgetary support by tracking expenses and reconciling them, purchasing equipment and supplies, maintaining an inventory of office supplies, and utilizing college policies appropriately for procurement and budget management. Helps to organize and conduct events by securing space, equipment, food, preparing invitations, announcements, agendas, brochures, and packets, purchasing awards, making travel arrangements and reservations, and assisting with the event as it occurs. May assist with the collection of credentials and other required material during searches and/or collect scholarship applications. Supports the administrative business functions of the Schools by, creating brochures and newsletters, maintaining and updating the departmental website or databases, preparing personnel action forms, scheduling facilities, and entering housekeeping or work orders for facility maintenance. Assists with hiring students through implementation of college policies and procedures, including the submission of forms and announcements, and may supervise student employees, as needed based on ongoing projects. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds. Supports the Schools by performing all other duties as assigned. Education, Experience, Skills, and Abilities: High school diploma or equivalent, with some college preferred. At least three years of general office experience with experience in higher education preferred. Excellent interpersonal skills and communication skills. Ability to work independently and solve problems using established College policies and procedures. Ability to supervisor student employees, including training and performance management. Must possess proficient computer skills including knowledge of MS Office, with an ability to learn College systems.
$31k-39k yearly est. 23d ago
Administrative Assistant(Tow Unit)
Brown & Root Industrial Services 4.9
Executive administrative assistant job in Narrows, VA
The Administrative Assistant will provide comprehensive administrative support to the Tow Unit, ensuring smooth daily operations through meticulous record-keeping, effective communication, and coordination of essential services. This role requires a highly detail-oriented, dependable, and proactive individual with strong proficiency in Microsoft Excel and a commitment to excellence. Key Responsibilities Coordinate and schedule meetings, town halls, and special events for the Tow Unit. Attend various unit meetings and prepare and publish meeting notes including the Unit SQRE Meetings, ensuring timely and accurate documentation. Provide administrative services as needed including filing and stocking office supplies. Maintain accurate and up-to-date records, including weekly labor schedules, headcount tracking, vacation schedules, and weekend duty rosters. Facilitates the implementation of 5S and Lean Manufacturing standards in the Tow Unit Office Areas ensuring they are kept to world class standards. Support KPI reporting and documentation control. Required Skills & Qualifications High school diploma required; associate or bachelor's degree preferred. 2+ years of experience in administrative or operations roles. Advanced proficiency in Microsoft Excel and Microsoft Office Suite. Experience with SAP ERP or similar business platforms is highly desirable. Strong organizational, coordination, and time management skills. Excellent written and verbal communication abilities. Ability to work independently, prioritize tasks, and meet deadlines. Demonstrated attention to detail and accuracy in record-keeping. Proven track record of reliability and excellent attendance. Key Attributes Detail-oriented and thorough. Hardworking with a strong sense of accountability. Energetic and maintain a positive attitude. Adaptable and proactive in addressing challenges. Interpersonally savvy and team oriented. Committed to continuous improvement and stewardship.
$27k-36k yearly est. 2d ago
Administrative Assistant
Virginia Tech 4.1
Executive administrative assistant job in Blacksburg, VA
Apply now Back to search results Job no: 535063 Work type: Staff Senior management: Vice President for Student Affairs Department: Student Conduct Job Description When was the last time you changed the world? In Virginia Tech's Division of Student Affairs, that's exactly what we're doing every day-guiding, nurturing, and supporting students as they learn and grow into the leaders and world-changers of today and tomorrow. We're currently searching for a Student Conduct Coordinator to join our Student Conduct team in Blacksburg, VA to help us in our mission. So, if you're passionate about supporting student success please keep reading. HERE'S WHAT YOU NEED TO KNOW ABOUT THE ROLE: 1) You'll be joining the Student Conduct team; a department that approaches their work through five core values: Student-Centered, Learning-Focused, Relationally Driven, Community Minded, and Administratively Sound. 2) You'll be reporting to the Director of Student Conduct, in a Regular twelve-month, 100% Staff appointment. 3) You'll provide administrative support for the Director and Associate Directors of the Office of Student Conduct. 4) You'll assist in the administrative management of student conduct cases, which includes highly confidential student records, police reports, and criminal histories. 5) You'll work closely with Student Affairs Human Resources for coordinating and/or facilitating employee search processes, onboarding, separations/offboarding, and records management. 6) You'll be responsible for financial resource stewardship in purchasing and procurement for the office to manage HokieMart purchases, coordinate departmental conference travel, and assist with budget management. 7) You'll have the chance to grow and take advantage of a developmental plan with opportunities to advance within the Department and the Division. 8) You'll be offered a base compensation package between $39,000 - $44,000, along with a comprehensive benefits package which includes health insurance, paid leave, retirement, tuition assistance, VT discounts, and so much more! HERE'S WHAT YOU NEED TO KNOW ABOUT THE UNIVERSITY: 1) THE UNIVERSITY: Virginia tech as an employer is committed to developing well-rounded employees who are active members of the university community as well as the community at-large. From comprehensive insurance plans to tuition assistance, Virginia Tech offers employees a variety of benefits and perks to help team members build a fuller and more balanced life. 2) THE DIVISION: For our students and ourselves, the Division of Student Affairs believes that changing the world requires courageous leadership and commitment to curiosity, integrity, civility, and service to others. Our culture is defined by a commitment to our aspirations for student learning. 3) THE TEAM: Student Conduct strives for students to feel heard and valued. We respect that everyone is a unique learner and challenge students to embrace a commitment to holistic learning. We strive to create meaningful and ongoing connections with our students and commit to a welcoming, safe, inclusive, and civil environment, and acknowledge our students can have impact beyond themselves. We commit to implementing and managing innovative processes and practices that adhere to the spirit and content of policies, protocols, and laws. Required Qualifications * Associate's Degree and/or equivalent training and experience in office administration, business, public administration, or related area. * Experience handling sensitive and confidential information, documents, and files. * Experience preparing and administering budgets. * Experience working in a customer service environment. * Experience performing administrative duties. * Exceptional interpersonal skills and excellent organizational skills. * Demonstrated ability to communicate in a professional and courteous manner, work independently without supervision, and to organize and prioritize a variety of competing demands. Preferred Qualifications * Experience using computer including Windows, Microsoft Office including Word, Excel, PowerPoint and Outlook. * Experience using HRIS/Banner Finance or comparable finance system. * Knowledge of State and University Policies and Procedures. Pay Band 3 Overtime Status Non-Exempt: Eligible for overtime Appointment Type Regular Salary Information $39,000 - $44,000 Hours per week 40 Review Date 01/16/2026 Additional Information The successful candidate will be required to have a criminal conviction check. Applicants must be authorized to work in the U.S. without the need for visa sponsorship now or in the future. About Virginia Tech Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually. Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development. Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law. For inquiries regarding non-discrimination policies, contact the Office for Civil Rights Compliance and Prevention Education at ************ or Virginia Tech, 220 Gilbert Street, Suite 5200, Blacksburg, VA 24061. If you are an individual with a disability and desire an accommodation, please contact Martha Pinard at ************** during regular business hours at least 10 business days prior to the event. Advertised: December 12, 2025 Applications close:
$39k-44k yearly 16d ago
IBO Field Service Administrative Assistant
Framatome 4.5
Executive administrative assistant job in Lynchburg, VA
Why This Role Is Critical As the need for nuclear energy grows, the future couldn't be brighter. Join our vital mission to create lasting solutions for our planet's greatest challenges. In this role, you are ready to shape the future of clean energy and make a long-lasting global impact. With us, anticipate engaging and challenging projects that deliver innovative solutions and value-added technologies helping power more than 38 million North American homes. What You'll Do Day-To-Day * Supports departments with general office tasks (phones, mail, typing). * Prepares and edits complex documents with technical content. * Manages budgets, tracks finances, and reconciles expenses. * Leads and mentors other Administrative Assistants. * Adjusts tools and processes to meet job needs. * Handles project tasks: * filing, reports, timekeeping, and tracking. * Assists with cost center and job cost setup. * Coordinates travel, meetings, and presentation materials. * Resolves complex administrative issues and supports others. * Promotes a safe and healthy workplace by following safety rules. What You'll Bring * High School diploma or equivalent education * Minimum of 6 years of related experience. Total Rewards Package Total Rewards Package * Salary: $24.10 - $31.50 per hour, and may also include annual incentives and performance bonuses. The base salary range is a guideline. Individual total compensation will vary based on factors such as qualifications, skill level, competencies and work location. * Health & Wellness: Multiple medical plan options, dental & vision coverage, life insurance, and optional supplemental plans (critical illness, accident, hospital indemnity). * Retirement: 401(k) with employer match. * Paid Time Off: Up to 8 sick days annually and company paid holidays. * Extra Perks: Lifestyle spending account, employer paid mental health support, education reimbursement, professional development opportunities, adoption assistance, parental leave, and employee assistance programs. About Framatome Framatome has been shaping the future of nuclear energy in the U.S. for more than 60 years. Framatome Inc. is headquartered in Lynchburg, Virginia, with more than 2,400+ employees across North America supporting nearly every nuclear plant in the nation. From our facilities in Virginia, Washington, North Carolina, Pennsylvania, Massachusetts and beyond, we deliver outage services, advanced nuclear fuel technologies, and next-gen reactor innovations that keep the lights on. At Framatome, you will join a global team committed to creating reliable, carbon-free energy. Here, you can: * Solve complex nuclear challenges that directly impact the climate. * Build your career through technical fellowships, leadership roles, and global opportunities. * Do your best work in a culture that values safety, innovation, and well-being. Framatome is an Equal Opportunity / Affirmative Action Employer. All qualified applicants receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Offers are contingent on background check and drug screen (where applicable). Positions may involve access to information subject to U.S. export control regulations; applicants must meet eligibility requirements (see DOE 810 Appendix A).
$24.1-31.5 hourly 34d ago
Administrative Assistant
Asplundh 4.4
Executive administrative assistant job in Roanoke, VA
at Asplundh Tree Expert, LLC Field Clerical Pay: Competitive/Hourly Essential Functions & Responsibilities: Supports Regional Office Manager and other management staff in daily clerical needs Organizes meetings, appointments, and travel arrangements. Sending reminders on a needed basis. Will handle inquires, work requests and at times employee personnel information. Project administration - ensures deadlines and requirements are met. Assist management with weekly production reports (i.e. Supervisor Reports). Perform secretarial duties for region management team; including but not limited to typing documents, data entry, photocopying, mailing, scanning, and faxing. Maintain office supply inventory and orders monthly basis. Answer, direct and make phone calls for the region. Receives sorts and distributes incoming Mail, Email, FedEx and Fax. Download/Upload necessary documents for proposals/bids to clients and prepare bid packages. Maintain a professional work area. (Conference room, front desk, waiting area and supply areas). Provides support and assistance to help the facility and personnel function as a team environment. Complete all other duties assigned by management. Minimum Qualifications: Must be 18 years of age or older. Excellent Adobe, Microsoft Word, Excel, PowerPoint, and Outlook skills. Knowledge of office and business practices, equipment, and procedures. Must possess good planning, analysis, and organizing skills. Able to react to change productively and capable of meeting short deadlines. Able to pay close attention to details and identify/correct mistakes. Good and consistent attendance. Ability to keep confidential information private. Able to effectively manage competing priorities. Education & Experience High school diploma or equivalent. Travel Requirements: Must have transportation to and from the show up location. Willing to travel out of state for emergency storm work. License & Certifications: Driver License Required. Pre-Screen Upon offer, employees may be required to complete and pass a pre-employment drug screen, background, and/or MVR check. Physical Requirements: RARE (less than 10%): Kneeling, Crawling, Climbing Ladders, Stooping, Squatting, body-twisting, Climbing On/Off Truck, Climbing Poles, Gripping. OCCASIONAL (up to 33%): Pushing, Sense of Touch, Carrying, Pulling, Manual Dexterity, Lifting, Lifting up to 50 lbs. FREQUENT (up to 66%): Standing, Reaching, range-of-motion, Walking, Sitting, climbing stairs. CONTINUOUS (up to 100%): Seeing, Lifting over 10 lbs. to 50 lbs., Sense of Touch, Climbing, Hearing/Speech Range, Lifting up to 10 lbs., Speaking Clearly, Seeing Distant, Reading, Depth Perception, Color Vision, Balancing. Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling **************. We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.
$27k-36k yearly est. Auto-Apply 19d ago
Administrative Assistant (Clinic)
Rescue Mission 4.2
Executive administrative assistant job in Roanoke, VA
Benefits: 401(k) 401(k) matching Dental insurance Employee discounts Free food & snacks Health insurance Opportunity for advancement Paid time off Training & development Tuition assistance Vision insurance Wellness resources Who We Are: Since 1948, The Rescue Mission of Roanoke has been on the mission of “ Helping Hurting People in Jesus' Name .” The Mission nourishes the mind, body, and spirit, through dedicated team members and volunteers that extend the compassion of Christ to our neighbors in need. We are a faith based, equal opportunity non-profit employer. Are you seeking an opportunity to spread love, compassion, and smiles as you provide administrative support? At the G. W. Fralin Free Clinic, a ministry of the Rescue Mission of Roanoke, operates under a volunteer Medical Director and numerous other volunteer healthcare providers. The clinic team provides the care and services an individual needs to improve their quality of life with a focus on a holistic approach. The Administrative Assistant serves to prepare and maintain medical records and perform clerical and receptionist duties. Aids in other daily tasks when needed, includes assisting with medical, mental, optometry and dental clinics daily operations. Collaborates with the clinic team, as well as other departments throughout the Rescue Mission, and reports to the Clinic Manager. Reports to: Clinic Manager Clinic Hours: 8:00 am - 5:00pm, Monday - Friday; evenings & weekends as needed Our Team Members should exhibit the following: Possess a sincere love of Christ and maintain a Christian Walk that is evident of that love Individuals must be willing to adhere to The Rescue Mission of Roanoke's Statement of Faith. Demonstrates a genuine interest in the safety and well-being of our guests and team members. Understanding of volunteer engagement and ability to utilize and appreciate volunteers in daily tasks. Strong work ethic and commitment to work as scheduled Strong listening, as well as written & verbal communication skills to execute instructions, keep others informed and exhibit professionalism. Demonstrated attention to detail/strong organizational skills to assist with multiple daily assignments and special projects. Ambitious to exceed expectations. Job Specific Qualifications: Bilingual preferred (specifically Spanish speaking) Experience in the healthcare industry; graduate of medical program - medical assistant, medical technology, etc. Willingness to obtain Pharmacy Technician certification (PTCB) from an accredited program within the first year of hire. Working knowledge of Microsoft Office and EMR Working knowledge of HIPPA, OSHA and healthcare clinic guidelines and regulations. Ability to relate to health care professionals and agencies on behalf of the clinic Career Summary: The Administrative Assistant will serve as a first point of contact for the public as they enter the clinic. Responsible for file management, appointment scheduling/follow-up , program documentation. Monitors waiting room, answers phone, register patients, evaluation of needs for services. Patient assistance to include triage/evaluation of needs for service(s), make referrals, maintain medical records and demographics. Develop/maintain community partnerships with local agencies. Assist clinic team and volunteers to include facilitation of the urine drug screen process. All team members may be asked to complete other duties as assigned by the leadership/management with an expectation to complete these assignments as requested. Physical demands essential to performing the job duties of this position (not all-inclusive list). Potential for exposure to bloodborne pathogens, infectious diseases Prolonged periods of sitting and/or standing Activity may include occasional stooping, twisting, turning, pushing, pulling Prolonged computer use; computer screen exposure Lift up to 50 pounds; not repetitive Temperatures may vary depending on activity/events; indoor/outdoor exposure Noise levels may vary depending on activity/event and/or location Consistently - Communicating with others to exchange information Frequent - Moving around to accomplish a task The Rescue Mission of Roanoke is a drug-free and tobacco-free workplace. We look forward to reviewing your qualifications! Since 1948, the Rescue Mission has continued a tradition of comprehensive care to those in crisis in our community. The homeless, the hungry, the chemically addicted, the impoverished and the hopeless have all found a warm welcome at the Rescue Mission. Men, women and children have found a safe place and compassionate friends in their darkest moments. The Rescue Mission is open 24 hours/day and 365 days/year and provides food, clothing, shelter, an on-site clinic, Recovery Program, case management, and aftercare services. All people in crisis are served regardless of race, gender, creed, age, or ethnicity. In addition, the Rescue Mission operates a Donation and Recycling Center, 2 nd Helpings - Gallery and Shop, Thrift 460, and has an online store presence. All proceeds from sales benefit the programs of the Rescue Mission. With the mission statement “helping hurting people in Jesus' name,” the Rescue Mission of Roanoke nourishes the mind, body, and spirit, through dedicated staff and volunteers that extend the compassion of Christ to our neighbors in need.
$27k-36k yearly est. Auto-Apply 5d ago
Seasonal, Operations Administrative Assistant
H&R Block, Inc. 4.4
Executive administrative assistant job in Lynchburg, VA
Our Company We care about helping people. Our purpose is to provide help and inspire confidence in our clients and communities everywhere. Our associates feel a sense of belonging in an inclusive place with an amazing history and a sharp focus on our future. Our connected culture is who we are and how we work together to achieve our strategies, accelerate our transformation, and achieve extraordinary results. It's an exciting time to be a part of H&R Block! What you'll do... As an Operations Admin, you will be responsible for providing district(s) operational and hiring support, ordering supplies, and general administrative duties as related to the overall office's operations. Day to day you'll… * Provide seasonal hiring support in the H&R Block applicant tracking system and administrative support to the District Operations Coordinator (DOC) supporting the overall district(s) offices * Provide hands on Tax Office Associate support with Preparer Tax Identification Number (PTIN) renewal/payment * Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support; document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager (DGM) as needed * Communicate with DOC/DGM/Field Associates around Administrative Support Tasks * Source vendors for local facility tickets and set up with approved payment process * Review and verify invoices and prepare payment in Coupa and/or corporate credit card expense for the DOC's approval * Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools; may include internal systems * Attend training related to the effective and efficient performance of job duties * Other duties as assigned by the DOC or in partnership with the CSM What you'll bring to the team... Education: * High school diploma or equivalent Work Experience: * Ability To Communicate Clearly And Calmly On The Telephone, Email, And Chat And Use Effective Customer Service Techniques With Associates Who May Be Under Stress * Ability To Work Independently With Minimal Supervision * Customer Service Experience * Demonstrated Decision Making, Analytical, And Problem-Solving Skills * Demonstrated Organization, Prioritization, And Project Coordination Skills * Effectively Demonstrate Oral, Written, And Interpersonal Communication Skills; Ability To Interact With All Levels Of Associates * Effective Time Management And Organization Skills With The Ability To Handle Multiple Priorities * Experience Working With Windows Environment * Some Experience, Or Ability To Learn To Support Microsoft Operating Systems, Networking Connectivity, Computer Peripheral Equipment, Software Applications, And Remote Tools It would be even better if you also had... Work Experience: * 1-3 years administrative experience Why work for us Since 1955, we have been leaders in tax preparation, financial services, and small business solutions. With 70,000 associates and 9,000 retail tax locations across North America, Australia, Ireland, and India, we have helped millions of clients and countless communities. If you embrace challenges as opportunities, value winning as a team, and seek to make a meaningful difference, join us on our journey. You'll reap the rewards of helping others along with competitive compensation and benefits to support your health and well-being. Specific benefits may vary based on your role. For detailed eligibility requirements and benefits information, visit blockbenefits.com. Equal Opportunity Employer: H&R Block does not tolerate discrimination based on a person's race, color, religion, ancestry, age, sex/gender (including pregnancy, childbirth, related medical conditions and sex-based stereotypes and transgender status), sexual orientation, gender identity or expression, service in the Armed Forces, national origin, physical or mental disability, genetic information, citizenship status or any other status protected by law. As an Operations Admin, you will be responsible for providing district(s) operational and hiring support, ordering supplies, and general administrative duties as related to the overall office's operations. Day to day you'll… * Provide seasonal hiring support in the H&R Block applicant tracking system and administrative support to the District Operations Coordinator (DOC) supporting the overall district(s) offices * Provide hands on Tax Office Associate support with Preparer Tax Identification Number (PTIN) renewal/payment * Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support; document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager (DGM) as needed * Communicate with DOC/DGM/Field Associates around Administrative Support Tasks * Source vendors for local facility tickets and set up with approved payment process * Review and verify invoices and prepare payment in Coupa and/or corporate credit card expense for the DOC's approval * Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools; may include internal systems * Attend training related to the effective and efficient performance of job duties * Other duties as assigned by the DOC or in partnership with the CSM
$33k-43k yearly est. Auto-Apply 60d+ ago
Administrative Assistant
Utilities Service, LLC 4.1
Executive administrative assistant job in Roanoke, VA
**Field Clerical** **Pay:** + Competitive/Hourly **Essential Functions & Responsibilities:** + Supports Regional Office Manager and other management staff in daily clerical needs + Organizes meetings, appointments, and travel arrangements. Sending reminders on a needed basis. + Will handle inquires, work requests and at times employee personnel information. + Project administration - ensures deadlines and requirements are met. + Assist management with weekly production reports (i.e. Supervisor Reports). + Perform secretarial duties for region management team; including but not limited to typing documents, data entry, photocopying, mailing, scanning, and faxing. + Maintain office supply inventory and orders monthly basis. + Answer, direct and make phone calls for the region. + Receives sorts and distributes incoming Mail, Email, FedEx and Fax. + Download/Upload necessary documents for proposals/bids to clients and prepare bid packages. + Maintain a professional work area. (Conference room, front desk, waiting area and supply areas). + Provides support and assistance to help the facility and personnel function as a team environment. + Complete all other duties assigned by management. **Minimum Qualifications:** + Must be 18 years of age or older. + Excellent Adobe, Microsoft Word, Excel, PowerPoint, and Outlook skills. + Knowledge of office and business practices, equipment, and procedures. + Must possess good planning, analysis, and organizing skills. + Able to react to change productively and capable of meeting short deadlines. + Able to pay close attention to details and identify/correct mistakes. + Good and consistent attendance. + Ability to keep confidential information private. + Able to effectively manage competing priorities. **Education & Experience** + High school diploma or equivalent. **Travel Requirements:** + Must have transportation to and from the show up location. + Willing to travel out of state for emergency storm work. **License & Certifications:** + Driver License Required. **Pre-Screen** + Upon offer, employees may be required to complete and pass a pre-employment drug screen, background, and/or MVR check. **Physical Requirements:** + **RARE** (less than 10%): Kneeling, Crawling, Climbing Ladders, Stooping, Squatting, body-twisting, Climbing On/Off Truck, Climbing Poles, Gripping. + **OCCASIONAL** (up to 33%): Pushing, Sense of Touch, Carrying, Pulling, Manual Dexterity, Lifting, Lifting up to 50 lbs. + **FREQUENT** (up to 66%): Standing, Reaching, range-of-motion, Walking, Sitting, climbing stairs. + **CONTINUOUS** (up to 100%): Seeing, Lifting over 10 lbs. to 50 lbs., Sense of Touch, Climbing, Hearing/Speech Range, Lifting up to 10 lbs., Speaking Clearly, Seeing Distant, Reading, Depth Perception, Color Vision, Balancing. Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling ****************** . We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees. **Benefits** We offer a competitive range of benefits to support our employees' health, well-being, and financial security. Medical, dental, and vision benefits are available to all eligible employees on the first day of employment. For more information on the benefits available for this role, please contact the recruiter or hiring manager. **Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling **************. We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.** **An Equal Opportunity Employer.** **Please note:** + _All job offers are subject to pre-employment drug screening and a background check._ + _Unless otherwise noted, we do not sponsor employees for work authorization in the U.S. for this position._ **Notice to Agencies:** We only accept resumes from recruiters, employment agencies, or staffing services if a Service Agreement has been signed and we have requested recruitment/staffing services for the specific position. Any unsolicited resumes will become the property of the company, and no fees or compensation will be paid to the recruiter, employment agency, or staffing service.
$27k-36k yearly est. 39d ago
Administrative Assistant
Davita Inc. 4.6
Executive administrative assistant job in Lynchburg, VA
Posting Date 12/19/2025 2008 Wards Rd, Lynchburg, Virginia, 24502-5310, United States of America We encourage fun, on and off the clock. Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. In this support role you will ensure the timely and accurate completion of change requisitions, treatment logs, patient charts, invoices and purchase orders. You also will assist patients with transportation arrangements and physician appointments. Dialysis is serious business. That is why we encourage fun. If you love patient-centered health care with real relationships inside a company that encourages fun on and off the clock, then DaVita is the place for you. We offer career options to fit your lifestyle. Here is what you can expect when you join our Village as an Administrative Assistant: * A community first, company second culture based on Core Values that really matter. * Clinical outcomes consistently ranked above the national average. * Award-winning education and training across multiple career paths to help you reach your potential. * Performance-based rewards based on stellar individual and team contributions. * A comprehensive benefits package designed to enhance your health, your financial well-being and your future. * Dedication, above all, to caring for patients suffering from chronic kidney failure across the nation. We seek a personable individual with excellent computer and clerical skills (Microsoft Office). You must type 60 WPM and have a high school diploma or GED. Medical secretary or secretarial certification is preferred-as is at least 1 year in a related administrative position in a medical setting. Join us as we pursue our vision "To Build the Greatest Healthcare Community the World has Ever Seen." What We'll Provide: More than just pay, our DaVita Rewards package connects teammates to what matters most. Teammates are eligible to begin receiving benefits on the first day of the month following or coinciding with one month of continuous employment. Below are some of our benefit offerings. * Comprehensive benefits: Medical, dental, vision, 401(k) match, paid time off, PTO cash out * Support for you and your family: Family resources, EAP counseling sessions, access Headspace, backup child and elder care, maternity/paternity leave and more * Professional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita's online training platform StarLearning. #LI-DH3 At DaVita, we strive to be a community first and a company second. We want all teammates to experience DaVita as "a place where I belong." Our goal is to embed belonging into everything we do in our Village, so that it becomes part of who we are. We are proud to be an equal opportunity workplace and comply with state and federal affirmative action requirements. Individuals are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic. This position will be open for a minimum of three days. For location-specific minimum wage details, see the following link: DaVita.jobs/WageRates Compensation for the role will depend on a number of factors, including a candidate's qualifications, skills, competencies and experience. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage and a broad range of other benefits. Learn more at *********************************** Colorado Residents: Please do not respond to any questions in this initial application that may seek age-identifying information such as age, date of birth, or dates of school attendance or graduation. You may also redact this information from any materials you submit during the application process. You will not be penalized for redacting or removing this information.
$32k-40k yearly est. Auto-Apply 7d ago

Learn more about executive administrative assistant jobs

How much does an executive administrative assistant earn in Roanoke, VA?

The average executive administrative assistant in Roanoke, VA earns between $30,000 and $64,000 annually. This compares to the national average executive administrative assistant range of $31,000 to $62,000.

Average executive administrative assistant salary in Roanoke, VA

$44,000

$30,00010%

$44,000Median

$64,00090%

What are the biggest employers of Executive Administrative Assistants in Roanoke, VA?

The biggest employers of Executive Administrative Assistants in Roanoke, VA are:

City of Roanoke, Virginia - Government

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Executive Administrative Assistant Roanoke, VA Jobs

Executive administrative assistant jobs in Roanoke, VA