Executive administrative assistant jobs in Tyler, TX - 29 jobs

We're seeking a highly capable, adaptable Executive Assistant to support a fast-moving, high-performing executive. This is an on-site, relationship-driven role for someone who thrives on variety, takes pride in being the person who keeps everything running smoothly, and brings calm, competence, and follow-through to a dynamic environment. This is not a traditional desk job. The right candidate may come from hospitality, events, travel, service, or other fast-paced, people-forward roles. We will train you on our specific systems, preferences, and workflows - what matters most is your judgment, organization, discretion, and “get it done” mindset. You'll serve as a trusted right hand, balancing executive support, project coordination, and logistics with professionalism, warmth, and adaptability. This role is a direct-hire opportunity supporting an executive whose businesses are exclusively supported by O'Mally Management Group. Due to the personal and security-sensitive nature of the position, details regarding the executive will be shared with qualified candidates at the appropriate stage of the hiring process. Our Environment & Values This role supports a values-driven and executive environment that prioritizes integrity, discretion, respect, and personal accountability. We're seeking someone who is grounded, emotionally mature, and comfortable working closely in a high-trust setting. The right candidate appreciates structure, clear communication, and thoughtful follow-through. Key Responsibilities Executive & Administrative Support Manage daily schedules, calendars, deadlines, and longer-term planning priorities Support meetings, events, and executive priorities with proactive preparation and follow-up Coordinate schedules, payroll-related documentation, and accounting support materials in collaboration with internal teams Assist with projects, timelines, budgets, and tracking using tools such as Excel, calendars, and productivity apps Communicate clearly and professionally via phone, email, and text with internal and external contacts Events Support Support event planning ranging from small gatherings to larger hosted functions (staff celebrations and meetings) Serve as a welcoming liaison during events; interact confidently with executives, leaders, and guests Navigate fast-paced, people-dense environments with composure, discretion, and situational awareness, including interactions with children and families General Expectations Anticipate needs, solve problems proactively, and follow tasks through to completion Handle sensitive information and situations with discretion and maturity Work independently when needed, while also collaborating effectively as part of a team Adapt quickly as priorities evolve and circumstances change The Ideal Candidate Exceptionally organized with strong time-management instincts Polished, personable, and comfortable engaging with executives and guests Calm under pressure; able to pivot without becoming flustered Resourceful, resilient, and solution-oriented Comfortable using Excel, PowerPoint, calendars, email, and modern apps (training provided for specifics) Thrives in a role that blends structure with variety Benefits & Compensation Hourly, non-exempt with competitive rate (DOE) This is full-time, on-site position Group benefits Paid Time Off (PTO) No prior Executive or Personal Assistant title is required. Transferable experience from hospitality, events, travel, service, or similar fast-paced roles is highly valued.

The Administrative Assistant I provides non-routine clerical/administrative support, which may include drafting/typing correspondence, reports, charts, graphs, using word processing, spreadsheet, database, or presentation software. This position will be responsible for basic bookkeeping, screening calls/visitors, preparing agendas, travel and/or meeting/special event arrangements, and managing the supervisor's or department's calendar. Essential Functions Copying, scanning, faxing, printing, filing, organizing. Take phone calls, assist visitors, compose e-mails and other written communication. Assist in compiling/maintaining documents for various reporting events. Assist with event preparations. Assist with other general office duties, as needed. Other duties as assigned. Required Qualifications High School Diploma or GED equivalent. Two (2) years of related work experience. May accept a combination of education and experience. Preferred Qualifications Bachelor's degree in field closely related to the specific endeavor of the department.

Temp Advanced administrative responsibilities include preparation of more complex reports/presentations and analysis using various software packages and databases. Is considered a specialist in the department or division, responsible for a complete process of complex nature. Duties will include determining methods and procedures used to accomplish tasks. Pay rate - $20.00 per hour Hours - 3:00am - 11am Monday - Friday Duration: 12 months *Must be able to past background check*

* Supports administrative processes involved in the execution of programs including academic year and summer. Communicates with the Office of Financial Aid, Payroll Office, Accounts Payable, Business Travel Office, Events and Conference Services, Student Housing, and Auxiliary Services for the purpose of administering programs. * Collects and compiles applicant information through online forms. Reviews applications for completeness and manages routine communication about application process with student applicants and their faculty mentors. Administrative Duties: * Reserves appropriate venues for research events. Communicates with Events and Conference Services, Catering, and University Parking. Rearranges light classroom furniture (tables and chairs), prepares audio/visual equipment and organizes catering for events including set-up and take down as needed. * Maintains good standing as Procurement Card holder and Diners Card holder with the University and completes the necessary reallocation and reconciliation paperwork. * Cooperates with administrative staff of academic departments to complete the necessary paperwork for expenses related to student and faculty research and travel. * Facilitates purchasing. Serves as Cost Center Manager for OURCI. * Acts as a representative for the Office of Human Resources to assist onboarding of student workers by completing the necessary paperwork. * Manages access to, and upkeep of, OURCI, and other units at 10 West Burke Ave. Submits and tracks equipment and maintenance requests for the offices. Data recording and processing duties: * Monitors application processes, compiles applications received through online forms and forwards to the appropriate decision-making committees. * Maintains and updates mailing lists for faculty and students. Keeps systematic records of participation and outcomes. * Responds to requests from university units for data related to research. Communications duties: * Responds to email, telephone, and in-person inquiries which may or may not require technical program knowledge and refers questions to appropriate personnel. * Edits, formats, and revises a variety of documents and materials created by others (i.e., emails/letters, PowerPoint presentations, etc.). Proofreads for grammatical, typographical, and basic content errors. * Manages the permissions for the cloud-based drives (SharePoint, OneDrive, etc.). Manages the permissions for the relevant email groups. * Edits and updates web pages, proofreads information for grammatical, typographical, and content errors. Marketing duties: * Creates documents to advertise the programs, events, and student achievements to current and incoming students, as well as to faculty and staff. * Compiles student mailing lists to advertise the opportunities, working collaboratively with the appropriate Student Affairs programs. * Distributes hard copies around the campus, when appropriate; posts electronic announcements in TU Today and on university electronic signs. * Organizes and attends tabling events. * Coordinates with TU Marketing & Communications regarding information and scheduling for university news stories highlighting students' achievements. * High school diploma or equivalent. * Three years of experience providing administrative support. * The selected candidate must have skill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Internet, email and calendaring software. * The candidate should possess advanced office skills including excellent communication skills; ability to work independently; ability to manage scheduling of large university-level events; ability to interact with students, staff, and faculty at all levels in a courteous and efficient manner; and ability to plan, organize, prioritize, and execute multiple complex and continuing assignments general instructions. Except for qualifications established by law, additional related experience, and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience. Preferred: * Prior experience in a college or university setting. * Experience using PeopleSoft/Stratus or equivalent software. * Bachelor's degree.

It's a great feeling to work for a company that does so much good for others around the world! Education: Required: High school diploma or GED equivalent. Preferred: Associate's degree Experience: Required: 2 years of administrative experience with advanced skills in Microsoft Word and Excel Preferred: Experience managing multiple databases and filing systems Licenses/Certifications: None Supervises: None Job Summary: The administrative assistant is responsible for clerical support to the program director and other staff members which includes telephone reception, office management, and data entry while maintaining compliance with agency policies and procedures and established state/federal standards and requirements. Essential Functions: 1. Administrative Tasks: a. Accept and screen incoming communications. b. Assist with intake processes. c. Data entry and maintenance of client information. d. Manage case files. e. Manage purchasing and inventory. f. Assist with budget tracking. g. Type and design documents. h. Coordinate travel arrangements. i. Support staff with administrative tasks. 2. Communication and Collaboration: a. Work with various staff members and stakeholders. b. Attend meetings and trainings. c. Provide community outreach. 3. Client Services: a. Provide follow-up activities with clients and families. b. Maintain familiarity with community resources. c. Provide 24-hour on-call services (FAYS and HOPES). Measurable Deliverables: 1. Maintain accurate records and documentation. 2. Submit reports and requisitions on time. 3. Attend required trainings. 4. Maintain office equipment and supplies. 5. Track budgets and expenses. 6. Provide support to staff and clients. 7. Meet federal and state regulatory guidelines. 8. Demonstrate the ability to: a. Respond sensitively and competently to the service population's cultural and socio-economic characteristics. b. Communicate effectively in writing and verbally in English. c. Work in a fast-paced environment. d. Maintain computer literacy required to meet the responsibilities of the position. e. Work effectively and without intensive supervision both independently and as a member of a multidisciplinary team. f. Travel as needed. 9. Other job duties as assigned per grant requirements. Requirements: 1. Maintain certificates required for the position including but not limited to First Aid and CPR. 2. Valid Texas Driver's license with a clear driving record and reliable transportation. 3. Pass a pre-employment drug screen and random drug screens. 4. Provide proof or work eligibility status upon request. 5. Pass a pre-employment and biennial criminal background and motor vehicle check (fingerprints needed if applicant has lived out of state within the past 5 years). English (United States) If you like to work with people that believe they can make a difference in the world, this is the company for you! EEO Statement In accordance with Title VII of the Civil Rights Act of 1964 and other applicable federal and state laws (e.g., the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA), it is our policy to provide equal employment opportunity and treat all employees equally regardless of race, religion, national origin, color, sex, or any other classification made unlawful or prohibited by federal, state and/or local laws, such as age, citizenship status, veteran or military status, or disability. This policy applies to all terms and conditions of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. #LI-Administrative#LI-Associate#LI-Full-time

As part of the office of the registrar team, this position helps develop, implement, and is directly involved in an aggressive, comprehensive enrollment program. This position assists the Registrar with administrative duties and provides clerical support for both Admissions and Registrar Offices. Assist with registration processes, budget preparation, and catalog updates. Position Responsibilities: Assists the Registrar by maintaining appropriate budget, purchasing, and related files Assists the Registrar with catalog updates Prepares purchase requisitions for both Admissions and Registrar Offices Drafting correspondence and subpoena responses Prepare diploma mailout. Ensure all diplomas have correct name and degree Assist the Registrar with state mandated reporting needs; resolves error reports File/scan all administrative/academic paperwork in students' academic record Contributes to data accuracy and integrity Assist with transfer of college credit and TSI data entry and maintenance in the student information system Provides general information about KC in both oral and written formats. Represent KC in a cordial, professional manner in both action and appearance Assists with schedule changes including course additions, drops, and student withdrawals Performs routine office duties Works directly with the KC Cashier's Office Assists students, faculty, and staff with specific records questions Contribute to the overall welcoming environment of KC Other duties as assigned Minimum Position Requirements: Associate degree required; bachelor's degree preferred Proficiency in Microsoft Office (Word, Excel, and Outlook) and data entry required Familiarity with the Poise or Jenzabar EX student information systems preferred Effective oral and written communications skills are a must This position requires the application of effective office procedures and organization skills as well as the ability to work independently and as a team member. The ability to work with diverse populations is necessary This position is designated as security sensitive and requires a criminal background check Sufficient dexterity, agility, and physical condition to perform routine office duties are necessary including the ability to lift a minimum of twenty pounds. Supervisory Responsibilities: 0 Full-Time Direct Reports 0 Part-Time Direct Reports Physical Demands and Work Environment: Work is normally performed in a typical interior/office and classroom environment. No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 30 pounds. No or very limited exposure to physical risk. Position responsibilities: Provide resources for safe operation of units. Create and support workplace safety. Benefits and Perks 36-hour work week for a healthy work life balance as well generous paid leave time. Health, life, and income protection insurance are provided. An excellent retirement program through the Teacher Retirement System Full Time employees have free use of the college's recreational/fitness facilities. Tuition scholarships are for the employee and dependent children. Compensation for this 12-month position is $31,378. Kilgore College does not participate in the federal Social Security program. As a result, employees/retirees of the college are subject to the federal Windfall Elimination Provision (WEP) and possibly the Government Pension Offset (GPO) laws. For information on the WEP and the GPO, visit the Social Security Administration's website at ************************** . All full-time positions are located in Kilgore, TX. No fully work from home positions are available at this time. All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus. Some Part-Time and Adjunct positions may be offsite but the candidate MUST live in the State of Texas. Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 7,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students' holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically. Vision Statement: We commit to be the higher education institution of choice in Northeast Texas. Positions will remain open until filled. Some Adjunct and Part-Time teaching positions may remain open perpetually as the need for part time instructors fluctuates with student enrollment. Teaching positions will be required to submit official transcripts upon an offer of employment. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees. This description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions. Kilgore College is an equal opportunity institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran's status or genetic information in its educational programs, employment policies or activities. Know Your Rights Employment Notice Employee Rights and Responsibilities Under the Family and Medical Leave Act All positions are considered security-sensitive and subject to a background check pre-employment. Powered by JazzHR BP0sezjrqi

Job Description Patterson Chrysler Dodge Jeep Ram Hyundai Tyler is looking for a full time employee to help with a variety of clerical work. As an Administrative Assistant you will perform diverse administrative duties in Accounts Payable, Accounts Receivable, general office duties and functions in order to provide support to the administrative team. This is an entry level position, with plenty of growth opportunities within the business office. At Patterson CDJRH you will find a relaxed office atmosphere where each member of the office works together for the success of the team. The business office offers a flexible schedule within reason for the functionality of the team and work requirements. Pay for this position will be discussed further during the interview process, but you can expect the starting salary to be between $16.00-18.00 per hour depending on the experience of the candidate. Showing a good work ethic and task competency will allow for growth and promotion within the office. Patterson also offers a benefits package for all employees. Health, Dental, Vision, Life insurance as well as a variety of other policies employees have access too at discounted rates. We also offer 401k after 6 months, and paid time off after 1 year! Position Requirements: Extremely organized and detail-oriented with a strong commitment to accuracy. Self-motivated and independently driven to stay focused to accomplish tasks. Multitasking. Ability to follow directions and retain information. Being able to communicate effectively and professionally between departments as well as with other businesses. Cash handling skills and being able to balance a cash drawer. Knowledge of basic math skills and accounting principles. Attendance and timeliness are important to the functionality of this office. Exceptional time management, you need to posses the ability to structure your day to complete daily, weekly, and monthly tasks. Having an honest and trustworthy demeanor is a high priority for working in the business office due to the security of information that we handle. Keeping non-work related distractions to a minimum during business hours. These are skills we desire in a candidate, however, we will train on the job for the additional skills we require as well as our standard operating procedures.

About Us: TechServ has been providing the highest quality consulting and engineering services to the electric utility industry since 1992. We are a rapidly growing, progressive company dedicated to hiring and developing a highly skilled, diverse, engaged workforce to meet and exceed the client needs. TechServ offers a competitive benefits package including health, vision and dental benefits, 401K, training and development opportunities, and paid time off. As an administrative assistant with a focus on permitting, your role involves supporting the permitting process for various projects or activities within an organization or governmental agency. Here are some key responsibilities and tasks you might handle: Duties & Responsibilities: Permit Application Processing: Assist in preparing and submitting permit applications. Ensure all required documentation and forms are completed accurately. Track the progress of applications and follow up as needed. Communication and Coordination: Serve as a point of contact for inquiries related to permitting processes. Coordinate with internal departments or external agencies involved in the permitting process. Schedule meetings, inspections, or other activities related to permits. Record-Keeping and Documentation: Maintain organized records of permits, applications, and related correspondence. Update databases or filing systems with current permit information. Generate reports or summaries of permit statuses and activities. Compliance Monitoring: Monitor compliance with permit conditions and deadlines. Alert appropriate parties to upcoming expirations or renewals. Assist in preparing reports or documentation required for compliance audits. Administrative Support: Provide general administrative support such as answering phones, responding to emails, and managing calendars. Prepare correspondence, memos, or other documents related to permitting activities. Assist with budget tracking or financial transactions related to permits. Qualifications: Strong analytical skills to create and interpret reports Excellent written and verbal communication skills Proficient in utilizing Microsoft Suite Programs, encompassing Teams, PowerPoint, Word, and Excel Must be able to type 60 wpm Excellent time management skills and the ability to prioritize work. Must currently be eligible to work in the United States of America High School diploma or GED Physical Requirements: Work is performed in an office environment and requires the ability to operate standard office equipment. Prolonged periods sitting at a desk and working on a computer. Alternates between sitting, standing, and moving about the office to access office equipment and filing cabinets. Must be able to push, pull and/or lift up to 15 pounds at a time. Ability to handle stressful situations in a calm and courteous manner at all times Requires working under stressful conditions to meet deadlines and company needs Job Type: Full Time, Non-Exempt Schedule: Monday-Friday, 8a-5p #TS25

Community: The Hamptons Senior Living Embrace Passion and Precision in Your Career as an Administrative Assistant! At Civitas Senior Living, our mission thrives on passion, precision, and purpose. If you have an eye for detail and the zeal to contribute to a thriving community, we invite you to join our team as an Administrative Assistant. Enhance your career by aiding the Executive Director and managing essential office functions. Administrative Assistant Job Profile: Front Office Excellence: Answer phones, transfer calls, record messages, and follow customer service protocols, showcasing professionalism and courtesy. Guest Relations: Greet community guests with a warm welcome, maintaining our reputation for hospitality. Financial Responsibilities: Handle payments, ledgers, and collections diligently. Develop and coordinate collection strategies when required. Record Management: Keep meticulous records for residents and employees, ensuring compliance with company standards and state regulations. Accounts Handling: Timely and accurate processing of invoices, distribution of funds, petty cash reconciliations, and other accounting-related tasks. Multitasking Mastery: Work in a dynamic environment, handling multiple priorities without compromising quality. Administrative Assistant Job Requirements: Experience: Minimum 1-year in Accounts Receivable, Accounts Payable, and Payroll. Communication Skills: Excellent written and oral communication capabilities. Ethical Standards: Respect confidentiality and demonstrate integrity, fairness, and dependability. Technical Proficiency: Comfortable with Excel, Word, MS Office, and various computer systems and online platforms. Analytical Abilities: Detail-oriented with strengths in mathematical reasoning, data entry, and organization. Benefits: Elevate Your Life at Civitas Senior Living: Comprehensive Benefits: Full Health, Dental, Vision, Life, AD&D, Retirement Plan. Personal Growth: Tuition Reimbursement, Career Advancement Opportunities. Employee Perks: Recognition Program, Referral Incentives, Flexible Time-Off. Did You Know? Civitas Senior Living is a Top Employer! We are a Certified™ Great Place to Work, reflecting our commitment to excellence. Join us in making work more than “just a job” - it's a calling! Our Mission Statement: Passionate Service. Passionate Cleanliness. Passionate Care. As a condition of employment at a Civitas Senior Living community, all new hires must complete a screening process as required by state regulations. Offers of employment are contingent upon successful completion. Residency within the State that this Community/Location operates in is a condition of employment. Apply now to become an integral part of our passionate and professional team. Your next career move awaits you at Civitas Senior Living!

Our organization is looking for an Administrative Assistant to deal with the workplace hullabaloo, keep up with complex timetables, oversee staff and handle obligations for top management. We are searching for a person who is proficient in administration support and open to work with the diverse team. Responsibilities Manage the work process by allocating assignments to other regulatory employees. Expertise in preparing reminders, messages, and reports when required. Provide assistance with training of staff individuals and new employees. Implement and screen programs as coordinated by the administration and see the projects through to consummation. Respond to inquiries and calls for all kind of information related to the organization. Expect to provide assistance with other administrative duties. Maintain PCs, fax and photocopy machines. Maintain supplies of office by checking stock and request different items when required. Requirements Bachelor's degree in any discipline. Proven 2 year experience of working as Administrative Assistant Proficient in MS Office. Capable to analyze and operate workplace practices to enhance productivity. Ability to handle multiple tasks at a time. Exceptional organization, analytical and communication (oral and written) skills Detail oriented and an excellent problem solver.

Be the Backbone of Daily Operations at a Leading Waste & Recycling Company Augment Human Resource Services is hiring an Administrative Assistant to support daily office operations inside the local office of one of the nation's top waste and recycling companies. In this on-site role, you'll work directly alongside drivers, supervisors, and operations staff to ensure the business runs smoothly and customers are serviced without interruption. If you're organized, dependable, and ready to support essential field operations from the inside, this is the job for you. What You'll Do As an Administrative Assistant placed on-site through Augment, you'll handle office coordination, driver paperwork, reporting, and customer service support. You'll play a vital role in ensuring that schedules are aligned, documentation is accurate, and the office is operating efficiently. Key Responsibilities: Greet and assist drivers and staff as they arrive and check in for routes. Review, organize, and process daily Driver Vehicle Inspection Reports (DVIRs). Help maintain route schedules and communicate changes to the dispatch or ops teams. Enter timecards, hours worked, and service data into internal systems. Answer incoming calls and assist customers with questions, missed pickups, or service requests. Help track and report driver attendance, performance, or incidents to supervisors. Order and inventory office and safety supplies. Support the operations team with general clerical tasks, reports, and administrative projects. Qualifications What You Bring to the Table Experience: 1+ year of administrative, customer service, or office support experience. Skills: Strong communication and problem-solving skills. Comfortable using Microsoft Office and/or route management systems. Ability to stay organized in a fast-paced, high-traffic office environment. Professional and respectful when working with drivers, customers, and leadership. Requirements: High school diploma or GED. Must pass a background check and drug screen. Bilingual (English/Spanish) a plus, but not required. Work Environment Office located on-site at an active waste and recycling facility. Interacting daily with drivers, dispatchers, supervisors, and occasionally walk-in customers. Fast-paced and dynamic with a strong focus on communication, safety, and reliability. Why Work with Augment? Weekly pay and full-time stability Get your foot in the door at a top waste & recycling company Be part of a team that helps keep your local community clean and running Long-term placement potential for strong performers Full support from Augment's staffing team throughout your assignment Apply Today - Support Essential Services from the Front Office This is your chance to be a key part of a team that services thousands of homes and businesses each day. If you're ready to bring your administrative skills to a purpose-driven industry, apply now and get started with Augment

The Administrative Assistant I provides non-routine clerical/administrative support, which may include drafting/typing correspondence, reports, charts, graphs, using word processing, spreadsheet, database, or presentation software. This position will be responsible for basic bookkeeping, screening calls/visitors, preparing agendas, travel and/or meeting/special event arrangements, and managing the supervisor's or department's calendar. Essential Functions Copying, scanning, faxing, printing, filing, organizing. Take phone calls, assist visitors, compose e-mails and other written communication. Assist in compiling/maintaining documents for various reporting events. Assist with event preparations. Assist with other general office duties, as needed. Other duties as assigned. Required Qualifications High School Diploma or GED equivalent. Two (2) years of related work experience. May accept a combination of education and experience. Preferred Qualifications Bachelor's degree in field closely related to the specific endeavor of the department.

TITLE:Administrative Assistant QUALIFICATIONS:High school diploma, secretarial skills, knowledge of office procedures SUPERVISOR:Administrator to whom assigned PERFORMANCE RESPONSIBILITIES: The role of the assistant involves the coordination of all secretarial duties of the office. The assistant provides accurate and efficient administrative assistant services. The assistant: 1.Assesses the needs of supplies and equipment to operate the office. 2.Plans for the utilization of the time during the day to accomplish the tasks assigned and to meet deadlines. 3.Performs duties involving secretarial skills and routine office procedures 4.District records retention. 5.Promotes positive community relations through effective communication and interaction with parents, community members and the Board of Trustees. 6.Performs other duties and functions as assigned by the administrator. Ex. New employee applications, transfer of employee documentation as needed. Contact Person: Monty Pepper Contact Email: ********************* Contact Phone #: ************ x 1202

Performs complex administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; preparing and editing reports and documents; and providing guidance to others. Works under general supervision with moderate latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS A. Participates in the planning and execution of an agency program; coordinates work with departments of the agency; assists in the development of administrative and technical assistance policies and procedures; and reviews and seeks solutions to problems. B. Prepares, edits, and reviews correspondence, reports, records and other documents for accuracy and completeness, ensuring compliance with agency rules, regulations, policies, and procedures; and prepares and distributes findings to regional administration. C. Reviews the maintenance and coordination of parole operations inmate correspondence, records, files, and data entry to include document-tracking processes; and recommends procedural improvements. D. Assists in compiling data, making calculations, and preparing reports; and maintains filing, record keeping, and records management systems. E. Performs criminal information searches and retrieval using Texas Department of Public Safety criminal history system access. F. Trains others; and develops and presents training materials to agency staff. * Performs a variety of marginal duties not listed, to be determined and assigned as needed MINIMUM QUALIFICATIONS A. Education, Experience, and Training * Graduation from an accredited senior high school or equivalent or GED. * One year full-time, wage-earning customer service, clerical, secretarial, administrative support, technical program support, or criminal justice experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. * Computer operations experience preferred. * Must have or be able to obtain a certificate of course completion for the Texas Law Enforcement Telecommunications System (TLETS) policy and procedures training from the Texas Department of Public Safety within six months of employment date. Must meet and maintain TLETS access eligibility for continued employment in position. For details see: ******************************************************************** B. Knowledge and Skills * Knowledge of office practices and procedures. * Knowledge of business terminology, spelling, punctuation, and grammar. * Knowledge of applicable state and federal laws, rules, regulations, and statutes. * Knowledge of case processing for parole, parole-in-absentia, and transitional planning preferred. * Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. * Skill to communicate ideas and instructions clearly and concisely. * Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. * Skill in administrative problem-solving techniques. * Skill to interpret and apply rules, regulations, policies, and procedures. * Skill to review technical data and prepare technical reports. * Skill to prepare and maintain accurate records, files, and reports. * Skill in the use of computers and related equipment in a stand-alone or local area network environment. * Skill to train others. * Skill to type 45 words per minute (with no more than 10 errors) preferred. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile

Job Posting ID: 358Location(s): High SchoolEmployment Type: Full TimeJob Type: Hourly - AnnualizedPosted Date: 01/15/2026Deadline: Until FilledPay: $13.20 - $15.91Hours per Day: 8:00:00 Administrative Assistant - Asst Principal Primary Purpose: Performs a variety of responsible secretarial/clerical duties for the Assistant Principal, Counselor, and other faculty and staff members; to assist with the day-to-day operations of the office; to compile, maintain, and update disciplinary action records and related reports; to contact students, parents, and teachers regarding disciplinary related matters; assists the site administrators by relieving them of routine administrative and clerical detail, does related work as required. Qualifications: Education/Certification: * High School Diploma or GED Special Knowledge/Skills: * Bilingual preferred * Fifteen hours of college credit with some business orientation; or equivalent business school background; or three years of general clerical/secretarial experience * Keyboarding and computer proficiency * Computational, organizational, and communication skills * Ability to work efficiently with constant interruptions and with various district employees * Have experience related to working with students or parents * Desire and ability to work with and effectively communicate with staff, students, and parents Major Responsibilities and Duties: * Routinely meets and interacts with the public, staff, and students in situations, which require tact, discretion and professional courtesy * Performs a wide variety of clerical duties, including but not limited to typing and preparing letters, memoranda, running reports, and forms * Receives and resolves basic concerns and complaints, using knowledge of school policies, procedures, rules and requirements * Answers incoming calls, routes to appropriate staff, takes reliable messages and input meetings/calendar appointments for Assistant Principal and Counselor * Establishes, maintains, and monitors confidential filing systems in an accurate and efficient manner * Facilitate the flow of information and disburse incoming mail and other correspondence * Compiles data and information from various sources and inputs on multiple forms * Process student tardy referrals, issue student passes or refer to Assistant Principal or Counselor when applicable * Process specific detention assignments as requested by the Assistant Principal * Distribute student suspension information to parents and the appropriate personnel * Provides support/assistance to Assistant Principal and Counselor with projects/department need per administrative assignment * Composes, edits, and types correspondence and memos as directed * Complies with directions and instructions from supervisor, performs other tasks, and assumes such responsibilities as may be assigned * Maintains positive and cooperative working relationships with colleagues and others when conducting district business; demonstrates teamwork in daily activities * Is prompt, timely and thorough in completing assignments * Is regular in attendance and complies with absence protocol for personal and sick time off * Seeks and participates in on-site and outside staff development training sessions to improve job performance * Participates in faculty meetings and special events as assigned * Assist in notifying teachers with students having a long-term absence; assist in collecting student assignments * Maintain accurate records of daily student transactions * Deliver student messages as needed for Assistant Principal and Counselor * Post college and career student information, as requested * Assist in maintaining the counselors' supply inventory * Be knowledgeable of all areas of the enrollment and scheduling process * Assist the counselors in preparing the testing materials * File the standardized test scores as requested * Assist in maintaining the SAT and ACT testing materials * Assist in assigning student aides new students; oversee the new students' campus tours * Assist in training student aides in filing procedures for counselors * Demonstrate behavior that is professional, ethical, and responsible * Comply with district policies, as well as state and federal laws and regulations * Adhere to the district's safety policies and procedures * Maintain confidentiality in the conduct of district business * Must be able to perform the essential functions of interacting with students and/or district employees in the specific work site assigned * Demonstrate regular and prompt attendance * Other duties as assigned Attachments Admin Assistant to AP_Dean of St_ CounselorDownload Attachment

JOIN THE CITY OF AUSTIN TEAM At the City of Austin, we are more than just an employer-we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles - Empathy, Ethics, Excellence, Engagement, and Equity - anchors in delivering services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.What Makes the City of Austin Special? Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation. Value and Innovation : Work in an environment where employees are valued and innovation thrives. Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits. Retirement Security: Plan for the future with the City of Austin Employees' Retirement System. Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure. Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support. Career Growth: Advance your skills and expertise with professional development and leadership opportunities. Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration. By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.Who are we? Austin Community Court is a problem-solving court established in 1999 and was the first community court in Texas and the seventh in the United States. The mission of Austin Community Court is to empower people to thrive by providing impartial justice and compassionate community-based services. Job Description: Purpose: Work in conjunction with other administrative personnel to perform a wide variety of administrative support tasks. Duties, Functions and Responsibilities: Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Greets visitors, handles their inquiries, and directs them to the appropriate person. Answers multi-line telephones, or two-way radios and directs calls or takes messages. Maintains office supply inventories by placing orders. Schedules and coordinates meetings. Distributes, disperses, and reconciles petty cash requests. Types letters, memos, forms and other correspondence. Picks up, sorts and delivers mail to appropriate person. Files and retrieves documents, records and reports. Maintains records, enters data and retrieves data as needed. Analyzes and interprets data and prepares reports. Responsibilities - Supervisor and/or Leadership Exercised: None Knowledge, Skills, and Abilities: Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques and methods. Knowledge of city practices, policy and procedures. Skill in oral and written communications. Skill in using computers and related software. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain good working relationships with city employees and the public. Minimum Qualifications: Graduation from an accredited high school or equivalent, plus three (3) years of experience in general clerical/secretarial experience. Education and or experience will substitute for the minimum qualifications Notes to Candidate: Employment Application: The City of Austin employment application is an official document; incomplete applications will not be considered. Requirement: Please note that a resume attachment is required for consideration to this position, please ensure to attach a resume before submitting application. Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications. Detailed, complete Employment Application is required to help better evaluate the applicant's qualifications - minimum and preferred as noted on the job posting. Incomplete applications will be disqualified. You must use “N/A” for fields that are not applicable. Employment history dates must include month and year. Verification of employment history dates on resume should match online Employment Application. Starting salary will be based on overall relevant experience from your employment application, not your resume or cover letter. Please note that Austin Municipal Court may close the job posting at any time after 7 days from the date of the initial advertisement. Department: Austin Community Court Location: 505 Barton Springs Rd., Austin, TX 78704 Pay Range: $22.05-$24.26 per hour Days and Hours: Monday-Friday, 8:00 a.m. - 5:00 p.m. (20 hours per week) CBI: If selected as top candidate for this position you must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check to be hired and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions. Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time. We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system. EEO Statement for City of Austin: The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call ************** or Texas Relay by dialing 7-1-1. EEO Statement for City of Austin: The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call ************** or Texas Relay by dialing 7-1-1.

A gas turbine company in Mabank, Texas is looking for an Administrative Assistant to join their team. This person will be responsible for supporting a number of project managers on the team. The key responsibilities include: Project Manager Support (60%): -Collaborate closely with project managers to facilitate successful in-person client meetings. -Client Luncheons: Take charge of planning, ordering, delivery, and post-meeting cleanup for client lunches. -Meeting Logistics: Coordinate meeting rooms, ensuring a seamless experience for both internal and external stakeholders. -Safety Communication: Assist by sending safety videos to our valued customers. -Swag Management: Maintain an inventory of company swag items, spreading our brand presence. Project Coordination (40%): -Document Management: Scan and organize both new and historical documents. -Filing: Keep project folders meticulously organized. -ERP System: Create and manage new projects within our company's ERP system. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: **************************************************** Skills and Requirements -1+ years of experience in the administrative assistant field -Strong attention to detail -Ability to multi-task -Familiar using Microsoft office (PowerPoint, excel, word, MS projects, etc.) -GED -Experience using an ERP system (Baan, 5c, SAP, Salesforce, etc.)

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Summary The Research & Development Administrative Assistant works with all aspects of product development with numerous specific responsibilities under the supervision and direction of the Research & Development Manager. Essential Functions Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions. Responsible for in-plant labeling development, updating and daily monitoring. Manage in-plant and customer finished product specifications (SharePoint). New product setup coordination. BOM development, case fit and packaging, HACCP and SQF considerations. Collect HACCP documentation for R&D sample cooks. Communicate information between R&D and Sales/Marketing teams. Status updates of sample orders shipping Status of R&D checklist for project completion Customer cutting/visit meal preparation. Qualifications Project Management Skills Must be able to work on multiple projects at the same time Must be able to quickly switch between projects Detail oriented Ability to work with/be trained on various systems (AS400, QAD, SharePoint, BarTender). Microsoft Word & Excel knowledge E-mail communication skills Putting the customer first mind set - internal or external Bilingual is a plus! (English/Spanish) Position Type/Expected Hours of Work This is a full-time position. 40+ hours per week. Hours of work: Typically, Monday through Friday. Start and finish times vary depending on assigned department and workload. Schedule is subject to change with or without advanced notice. Required Education and Experience At least 2 years of experience working in the food service industry Able to read/write English

As part of the office of the registrar team, this position helps develop, implement, and is directly involved in an aggressive, comprehensive enrollment program. This position assists the Registrar with administrative duties and provides clerical support for both Admissions and Registrar Offices. Assist with registration processes, budget preparation, and catalog updates. Position Responsibilities: Assists the Registrar by maintaining appropriate budget, purchasing, and related files Assists the Registrar with catalog updates Prepares purchase requisitions for both Admissions and Registrar Offices Drafting correspondence and subpoena responses Prepare diploma mailout. Ensure all diplomas have correct name and degree Assist the Registrar with state mandated reporting needs; resolves error reports File/scan all administrative/academic paperwork in students' academic record Contributes to data accuracy and integrity Assist with transfer of college credit and TSI data entry and maintenance in the student information system Provides general information about KC in both oral and written formats. Represent KC in a cordial, professional manner in both action and appearance Assists with schedule changes including course additions, drops, and student withdrawals Performs routine office duties Works directly with the KC Cashier's Office Assists students, faculty, and staff with specific records questions Contribute to the overall welcoming environment of KC Other duties as assigned Minimum Position Requirements: Associate degree required; bachelor's degree preferred Proficiency in Microsoft Office (Word, Excel, and Outlook) and data entry required Familiarity with the Poise or Jenzabar EX student information systems preferred Effective oral and written communications skills are a must This position requires the application of effective office procedures and organization skills as well as the ability to work independently and as a team member. The ability to work with diverse populations is necessary This position is designated as security sensitive and requires a criminal background check Sufficient dexterity, agility, and physical condition to perform routine office duties are necessary including the ability to lift a minimum of twenty pounds. Supervisory Responsibilities: 0 Full-Time Direct Reports 0 Part-Time Direct Reports Physical Demands and Work Environment: Work is normally performed in a typical interior/office and classroom environment. No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 30 pounds. No or very limited exposure to physical risk. Position responsibilities: Provide resources for safe operation of units. Create and support workplace safety. Benefits and Perks 36-hour work week for a healthy work life balance as well generous paid leave time. Health, life, and income protection insurance are provided. An excellent retirement program through the Teacher Retirement System Full Time employees have free use of the college's recreational/fitness facilities. Tuition scholarships are for the employee and dependent children. Compensation for this 12-month position is $31,378. Kilgore College does not participate in the federal Social Security program. As a result, employees/retirees of the college are subject to the federal Windfall Elimination Provision (WEP) and possibly the Government Pension Offset (GPO) laws. For information on the WEP and the GPO, visit the Social Security Administration's website at ************************** . All full-time positions are located in Kilgore, TX. No fully work from home positions are available at this time. All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus. Some Part-Time and Adjunct positions may be offsite but the candidate MUST live in the State of Texas. Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 7,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students' holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically. Vision Statement: We commit to be the higher education institution of choice in Northeast Texas. Positions will remain open until filled. Some Adjunct and Part-Time teaching positions may remain open perpetually as the need for part time instructors fluctuates with student enrollment. Teaching positions will be required to submit official transcripts upon an offer of employment. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees. This description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions. Kilgore College is an equal opportunity institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran's status or genetic information in its educational programs, employment policies or activities. Know Your Rights Employment Notice Employee Rights and Responsibilities Under the Family and Medical Leave Act All positions are considered security-sensitive and subject to a background check pre-employment.