Executive administrative assistant jobs in Tyler, TX

Hope Haven of East Texas is a Christian, faith-based non-profit ministry that provides for the physical, emotional, educational, and spiritual needs of children in foster care. We demonstrate Christ's love to forgotten children and teens in the foster care system by providing home, healing, and hope because every child deserves to be safe and equipped for their future. EXECUTIVE ASSISTANT Reports To: Executive Director Qualifications: Bachelor's degree in one of the following fields: business administration, accounting, finance, marketing, or management is required. Experience working for a nonprofit organization Proficiency in Microsoft Office Suite as well as competent experience using other workplace software. Five years of related experience working in an administrative role supporting organizational leadership. High level of discretion and confidentiality. Strong time management skills and ability to organize and coordinate multiple concurrent projects. Demonstrated ability to communicate effectively and professionally. Primary Purpose: The Executive Assistant is responsible for high-level administrative support to the Executive Director and members of the senior leadership team to make the greatest missional impact by proactively managing details and tasks, clearing the path for the Executive Director to focus on leadership, vision, strategy, and big picture performance and goals. Compensation Status: Salaried GENERAL RESPONSIBLITIES AND DUTIES Ensures that the Executive Director is informed through preparation of meetings, agendas, and reports as to the operational status of Hope Haven to include calendar of events, meetings, public relations, travel arrangements, and correspondence. Communicating on the Executive Director's behalf, both internally and externally. Assist as necessary the tracking and communication of services via contract with the Texas Department of Family and Protective Services, Single Source Continuum Contractors, and Texas Department of Health and Human Services. Serve as a liaison and manage communications and flow of information to the Board of Directors and board committees. Assist in preparing and managing presentations, including PowerPoint and other media sources. Serving as a point of contact for internal and external stakeholders, community representatives, middle management, and visitors. Maintaining records, preparing reports, and ensuring compliance with relevant regulations and reporting requirements. Read, research, and collect data and trends in the foster care and nonprofit communities for the Executive Director's needs. Complete projects and other administrative tasks as assigned. Strive to embody the qualities of joy, collaboration, proactivity, and compassion and possess a commitment to the Christian faith-based mission of Hope Haven of East Texas as outlined in its Statement of Faith and Mission statement. POSITION KNOWLEDGE REQUIREMENTS, SKILLS AND ABILITIES Requires familiarity with Texas Department of Family and Protective Services Minimum Standards for the license, contract, and operation of a Residential Treatment Center / Group Residential Operation. Strong organizational and time management skills. Ability to coordinate multiple individuals, projects, and activities. Ability to discern, differentiate, and respond appropriately to a broad range of people and circumstances. Ability to adapt, work in a fast-paced environment, and have strong problem-solving skills. EQUIPMENT USED: Computer, copier, fax, software, and related office equipment. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties and skills that may be required.

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage. Functional Title: Administrative Assistant III Area Coordinator Job Title: Administrative Asst III Agency: Health & Human Services Comm Department: TranstnlLivPsych Adm Svs Posting Number: 11096 Closing Date: 12/31/2025 Posting Audience: Internal and External Occupational Category: Office and Administrative Support Salary Group: TEXAS-A-13 Salary Range: $2,953.25 - $4,365.66 Pay Frequency: Monthly Shift: Day Additional Shift: Telework: Not Eligible for Telework Travel: Up to 10% Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt Facility Location: Rusk State Hospital Job Location City: RUSK Job Location Address: 805 N DICKINSON DR Other Locations: MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN YN,YNS Brief : Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people's lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of teamwork? HSCS is dedicated to building an atmosphere where employees feel valued and supported while providing specialized care for Texans in need. HSCS is comprised of nine psychiatric hospitals, one youth residential treatment facility, and thirteen state supported living centers. The psychiatric hospitals are a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. They provide state-of-the-art treatment that is recovery-oriented and science-based. If providing hope and healing through compassionate, innovative, and individualized care interests you, we welcome your application for the position below. Under direct supervision, the Administrative Assistant III - Area Coordinator position performs journey level administrative duties and/or technical program assistance work to support operations of the unit. Work involves establishing, tracking, and maintaining internal record-keeping systems, ensuring all files are accurate, up-to-date, and securely stored. Serves as a key point of contact by communicating professionally and effectively with the public, internal staff, government agencies, and private organizations. Organizes and coordinates meetings, conferences, and seminars by scheduling, preparing agendas, arranging logistics, and ensuring all necessary materials are available. Handles travel arrangements, requests, and vouchers for reimbursement. Maintains structured and efficient filing systems to support easy retrieval and secure storage of documents. Works under general supervision with moderate latitude for the use of initiative and independent judgment. This position requires regular and solid attendance, will not involve remote or teleworking, and will be normal working hours. Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. Essential Job Functions (EJFs): Attends work on a regular basis and may be asked to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned. Establish, track, and maintain internal record-keeping systems, ensuring all files are accurate, up-to-date, and securely stored. Manage confidential documents with discretion, facilitating the creation, transmission, reproduction, and appropriate distribution of records in compliance with agency policies and regulations. 20% Serve as a key point of contact by communicating professionally and effectively with the public, internal staff, government agencies, and private organizations. Provide timely responses to inquiries regarding agency rules, regulations, policies, and procedures while maintaining a positive and service-oriented approach to stakeholder engagement. 15% Obtains equipment, services, and supplies needed by the department by maintaining an inventory of office supplies, furniture, and equipment, determining the appropriate method to pay for goods or services purchased by the department following policy and procedures, and utilizing the appropriate process. 15% Organize and coordinate meetings, conferences, and seminars by scheduling, preparing agendas, arranging logistics, and ensuring all necessary materials are available. Facilitate communication before, during, and after events, providing documentation and follow-ups to support successful outcomes. Handles travel arrangements, requests, and vouchers for reimbursement. Monitor and initiate purchases of office supplies, training materials, conference registrations. 15% Gather, review, and analyze documents and data to provide technical assistance and administrative support. Prepares and routes reports and forms to Director and/or Area leadership to obtain approval, via electronic signature. Compiles and reviews studies and other documents to ensure quality, accuracy, and compliance with facility and department guidelines. Assist in compiling information for audits, compliance checks, and other reporting needs. 15% Maintain structured and efficient filing systems to support easy retrieval and secure storage of documents. Manage incoming and outgoing communications by answering phone calls, distributing mail, and directing inquiries to appropriate personnel. Coordinate workflow between different organizational units, order office supplies and equipment, and ensure the office environment remains organized and functional. 15% Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. 5% Knowledge, Skills and Abilities (KSAs): Knowledge of office practices and administrative procedures. Knowledge of business English, spelling and grammar. Knowledge of state travel policy and procedure. Knowledge of record keeping and filing systems. Knowledge of HIPPA laws Skilled in written communications. Skilled in proofreading and editing. Skilled in verbal communications. Skilled in time keeping. Skilled in Microsoft office products. Ability to implement administrative procedures and to evaluate their effectiveness; to interpret rules, regulations, policies, and procedures; to communicate effectively and to train others. Ability to work independently and as a team member. Ability to manage multiple projects while meeting timelines. Ability to prepare correspondence, forms and requisitions. Ability to implement administrative procedures and to evaluate their effectiveness. Ability to communicate efficiently and effectively using both written and verbal skills. Ability to interpret complex rules, regulations, policies and procedures. Ability to maintain confidential information and secure documents. Registrations, Licensure Requirements or Certifications: None Initial Screening Criteria: At least two (2) years' experience in a professional support role. Additional Information: Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, List of Excluded Individuals/Entities (LEIE). Males between the ages of 18-25 must be registered with the Selective Service. All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. Waco Center for Youth applicants must be 21 years of age. Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. According to the Centers for Disease Control and Prevention, healthcare workers are at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza. All these diseases are vaccine preventable. Vaccines may be provided. As a result, state hospital policy requires employees be vaccinated according to their level of contact with individuals. In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective measures. Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC. Active Duty, Military, Reservists, Guardsmen, and Veterans: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's s, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions. ADA Accommodations: In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at **************. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview. Pre-Employment Checks and Work Eligibility: Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks. HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form Telework Disclaimer: This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.

The Administrative Assistant I provides non-routine clerical/administrative support which may include drafting/typing correspondence, reports, charts, graphs, using word processing, spreadsheet, database, or presentation software. This position will be responsible for basic bookkeeping, screening calls/visitors, preparing agendas, travel and/or meeting/special event arrangements and managing supervisor's or department's calendar. Essential Functions Copying, scanning, faxing, printing, filing, organizing. Take phone calls, assist visitors, compose e-mails and other written communication. Assist in compiling/maintaining documents for various reporting events. Assist with event preparations. Assist with other general office duties, as needed. Other duties as assigned. Required Qualifications High School Diploma or GED equivalent. Two (2) years of related work experience. May accept a combination of education and experience. Preferred Qualifications Bachelor's degree in field closely related to the specific endeavor of the department.

The purpose of this 10-month, part-time position is to provide extensive secretarial skills for the performance of duties of a complex nature requiring frequent use of discretion and independent judgment. The Project Data Support Specialist [Administrative Assistant] is responsible for serving in an overall secretarial capacity to TRIO SSS program. This position is a grant funded position and is contingent on the renewal of grant funds. Responsibilities: Creating and maintaining a professional office environment with regular attendance of a part-time work day. Supporting the TRIO SSS program by performing related office duties such as answering the phone, sorting and distributing mail, greeting and screening visitors and students, assisting in keeping the director's appointment calendar, scheduling meetings, and preparing and distributing correspondence. Maintaining office files, records and information such as personnel files, budget records, instructional rosters and office hour logs, etc. Participating in the planning, evaluation, and improvement of office procedures. Managing budget transfers between division accounts. Assisting the Director and department chairs with travel arrangements and accounting of expenses. Communicating regularly, effectively, courteously and professionally with faculty, staff, students, and visitors in person, on the telephone, and via e-mail. Taking and preparing minutes for various committees and meetings. Preparing various reports, materials, and other projects as requested. Maintaining and purchasing office supplies. Assisting with registration activities such as registration input, schedule changes, track enrollment, coordinate early registration and advising within department. Other related duties as assigned by the Assistant Director or Director. Minimum Position Requirements: Demonstrates proficiency in database entry, filing, submitting requisitions, and reconciling expenditures in a shadow budget. Ability to assist with recruiting SSS-eligible students. Ability to assist with planning special events and activities to meet the project objectives. Possess strong communication and customer service skills. Ability to take minutes at staff meetings and disseminate information promptly. Demonstrates cultural sensitivity and an understanding of SSS-eligible students' diverse backgrounds and creates an environment where all students feel comfortable seeking assistance. Must be able to work in a typical office environment and get along in a courteous and professional manner with a diverse group of faculty, staff and students. Must be organized, confidential, expedient, tactful, and even tempered. Education Required: Certificate of Completion of Computer Software Systems or Business Courses required; an associate's degree preferred. Salary Range & Fringe Benefits: The rate of pay is up to $16/hour/ 20 hours a week/ 40 weeks a year Worker's Compensation Limited Part-Time Retirement Plan Kilgore College does not participate in the federal Social Security program. All full-time positions are located in Kilgore, TX. No fully work from home positions are available at this time. All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus. Some Part-Time and Adjunct positions may be offsite but the candidate MUST live in the State of Texas. Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 7,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students' holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically. Vision Statement: We commit to be the higher education institution of choice in Northeast Texas. Positions will remain open until filled. Some Adjunct and Part-Time teaching positions may remain open perpetually as the need for part time instructors fluctuates with student enrollment. Teaching positions will be required to submit official transcripts upon an offer of employment. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees. This description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions. Kilgore College is an equal opportunity institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran's status or genetic information in its educational programs, employment policies or activities. Know Your Rights Employment Notice Employee Rights and Responsibilities Under the Family and Medical Leave Act All positions are considered security-sensitive and subject to a background check pre-employment.

* Provide administrative support including answering the telephone, scheduling appointments for the Director and professional staff, maintaining calendars (identity program & leave); receiving visitors, writing reports and memos, maintaining files and inventories, and providing general information about the Center for Student Diversity and other engagement and inclusion programs/activities, etc. * Support office related programming and events including the creation and distribution of publicity; ordering and picking up supplies and food; and assisting with the set-up and break-down of events in the Center for Student Diversity. * Assist in the supervision of student staff with their daily responsibilities including telephone responses, marketing & communications responsibilities, and ensuring timely and efficient completion of administrative functions. * Schedule Center for Student Diversity meetings, programs, and events, both internally and through Event and Conference Services; maintain a suite master calendar and a calendar for all Center for Student Diversity events, programs, meetings; and update the University Master Calendar. * Compile monthly statistical data reports tracking engagement, including program attendance and daily student visits to the Center for Student Diversity. * Track budget for administrative purchases/expenses; provide support for processing (entertainment & contractor) payments for programs/speakers; create and submit documentation for (pre & post) professional development travel. * Coordinate office mail, including incoming and outgoing daily mail; coordinate bulk mailings; and receive and log special orders. * Manage office resources, in partnership with SSP's Admin, including monthly inventory of office supplies; organizing and managing access to supplies and equipment; and helping to manage all office technology and audiovisual equipment. * Perform other duties as assigned by the Center for Student Diversity Director and staff. Telework may be available for this position up to two days per week following the completion of 90 days of service in good standing. Required Qualifications: * High School Diploma or GED * Three years of experience providing administrative support General knowledge of and skill in the practical application of generally accepted office practices and procedures. Ability to communicate effectively both orally and in writing. Ability to proofread and edit written documents. Skill in various computer software packages, such as word processing, spreadsheets, database and presentation programs, Internet, email and calendaring software. Ability to understand and follow oral and written instructions. Ability to interact effectively with internal and external parties in a courteous and efficient manner. Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions. Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience. Preferred Qualifications: * Ability to supervise and advise students * Ability to work with and support diverse populations * Dependable, motivated, and has a strong interest in working in a front-facing position * Excellent customer service skills * Exhibits professionalism

It's a great feeling to work for a company that does so much good for others around the world! Education: Required: High school diploma or GED equivalent. Preferred: Associate's degree Experience: Required: 2 years of administrative experience with advanced skills in Microsoft Word and Excel Preferred: Experience managing multiple databases and filing systems Licenses/Certifications: None Supervises: None Job Summary: The administrative assistant is responsible for clerical support to the program director and other staff members which includes telephone reception, office management, and data entry while maintaining compliance with agency policies and procedures and established state/federal standards and requirements. Essential Functions: 1. Administrative Tasks: a. Accept and screen incoming communications. b. Assist with intake processes. c. Data entry and maintenance of client information. d. Manage case files. e. Manage purchasing and inventory. f. Assist with budget tracking. g. Type and design documents. h. Coordinate travel arrangements. i. Support staff with administrative tasks. 2. Communication and Collaboration: a. Work with various staff members and stakeholders. b. Attend meetings and trainings. c. Provide community outreach. 3. Client Services: a. Provide follow-up activities with clients and families. b. Maintain familiarity with community resources. c. Provide 24-hour on-call services (FAYS and HOPES). Measurable Deliverables: 1. Maintain accurate records and documentation. 2. Submit reports and requisitions on time. 3. Attend required trainings. 4. Maintain office equipment and supplies. 5. Track budgets and expenses. 6. Provide support to staff and clients. 7. Meet federal and state regulatory guidelines. 8. Demonstrate the ability to: a. Respond sensitively and competently to the service population's cultural and socio-economic characteristics. b. Communicate effectively in writing and verbally in English. c. Work in a fast-paced environment. d. Maintain computer literacy required to meet the responsibilities of the position. e. Work effectively and without intensive supervision both independently and as a member of a multidisciplinary team. f. Travel as needed. 9. Other job duties as assigned per grant requirements. Requirements: 1. Maintain certificates required for the position including but not limited to First Aid and CPR. 2. Valid Texas Driver's license with a clear driving record and reliable transportation. 3. Pass a pre-employment drug screen and random drug screens. 4. Provide proof or work eligibility status upon request. 5. Pass a pre-employment and biennial criminal background and motor vehicle check (fingerprints needed if applicant has lived out of state within the past 5 years). English (United States) If you like to work with people that believe they can make a difference in the world, this is the company for you! EEO Statement In accordance with Title VII of the Civil Rights Act of 1964 and other applicable federal and state laws (e.g., the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA), it is our policy to provide equal employment opportunity and treat all employees equally regardless of race, religion, national origin, color, sex, or any other classification made unlawful or prohibited by federal, state and/or local laws, such as age, citizenship status, veteran or military status, or disability. This policy applies to all terms and conditions of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. #LI-Administrative#LI-Associate#LI-Full-time

Job Description Patterson Chrysler Dodge Jeep Ram Hyundai Tyler is looking for a full time employee to help with a variety of clerical work. As an Administrative Assistant you will perform diverse administrative duties in Accounts Payable, Accounts Receivable, general office duties and functions in order to provide support to the administrative team. This is an entry level position, with plenty of growth opportunities within the business office. At Patterson CDJRH you will find a relaxed office atmosphere where each member of the office works together for the success of the team. The business office offers a flexible schedule within reason for the functionality of the team and work requirements. Pay for this position will be discussed further during the interview process, but you can expect the starting salary to be between $16.00-18.00 per hour depending on the experience of the candidate. Showing a good work ethic and task competency will allow for growth and promotion within the office. Patterson also offers a benefits package for all employees. Health, Dental, Vision, Life insurance as well as a variety of other policies employees have access too at discounted rates. We also offer 401k after 6 months, and paid time off after 1 year! Position Requirements: Extremely organized and detail-oriented with a strong commitment to accuracy. Self-motivated and independently driven to stay focused to accomplish tasks. Multitasking. Ability to follow directions and retain information. Being able to communicate effectively and professionally between departments as well as with other businesses. Cash handling skills and being able to balance a cash drawer. Knowledge of basic math skills and accounting principles. Attendance and timeliness are important to the functionality of this office. Exceptional time management, you need to posses the ability to structure your day to complete daily, weekly, and monthly tasks. Having an honest and trustworthy demeanor is a high priority for working in the business office due to the security of information that we handle. Keeping non-work related distractions to a minimum during business hours. These are skills we desire in a candidate, however, we will train on the job for the additional skills we require as well as our standard operating procedures.

Community: The Hamptons Senior Living Embrace Passion and Precision in Your Career as an Administrative Assistant! At Civitas Senior Living, our mission thrives on passion, precision, and purpose. If you have an eye for detail and the zeal to contribute to a thriving community, we invite you to join our team as an Administrative Assistant. Enhance your career by aiding the Executive Director and managing essential office functions. Administrative Assistant Job Profile: Front Office Excellence: Answer phones, transfer calls, record messages, and follow customer service protocols, showcasing professionalism and courtesy. Guest Relations: Greet community guests with a warm welcome, maintaining our reputation for hospitality. Financial Responsibilities: Handle payments, ledgers, and collections diligently. Develop and coordinate collection strategies when required. Record Management: Keep meticulous records for residents and employees, ensuring compliance with company standards and state regulations. Accounts Handling: Timely and accurate processing of invoices, distribution of funds, petty cash reconciliations, and other accounting-related tasks. Multitasking Mastery: Work in a dynamic environment, handling multiple priorities without compromising quality. Administrative Assistant Job Requirements: Experience: Minimum 1-year in Accounts Receivable, Accounts Payable, and Payroll. Communication Skills: Excellent written and oral communication capabilities. Ethical Standards: Respect confidentiality and demonstrate integrity, fairness, and dependability. Technical Proficiency: Comfortable with Excel, Word, MS Office, and various computer systems and online platforms. Analytical Abilities: Detail-oriented with strengths in mathematical reasoning, data entry, and organization. Benefits: Elevate Your Life at Civitas Senior Living: Comprehensive Benefits: Full Health, Dental, Vision, Life, AD&D, Retirement Plan. Personal Growth: Tuition Reimbursement, Career Advancement Opportunities. Employee Perks: Recognition Program, Referral Incentives, Flexible Time-Off. Did You Know? Civitas Senior Living is a Top Employer! We are a Certified™ Great Place to Work, reflecting our commitment to excellence. Join us in making work more than “just a job” - it's a calling! Our Mission Statement: Passionate Service. Passionate Cleanliness. Passionate Care. As a condition of employment at a Civitas Senior Living community, all new hires must complete a screening process as required by state regulations. Offers of employment are contingent upon successful completion. Residency within the State that this Community/Location operates in is a condition of employment. Apply now to become an integral part of our passionate and professional team. Your next career move awaits you at Civitas Senior Living!

Administrative Assistant Responsibilities include dispatching and handling calls, filing, supporting the office and management staff, liaising with vendors, clients, and drivers, Bilingual English/Spanish is preferred. Responsibility Must be able to demonstrate customer service and organizational skills. Excellent listening and verbal communication, telephone, and networking skills. Attention to details, and time management and multi-tasking. Create and update databases, filing and records. Other duties as assigned. Qualifications Ability to maintain strong working relationships with both drivers and clients. Strong customer service skills, professional demeanor Bilingual preferred, Excellent verbal and written communications skills required in both English and Spanish Ability to communicate calmly and effectively. Basic technology skills. Ability to use GPS, company-issued software, mobile device. In-depth knowledge of the towing industry-standard methods, costs, and best practices is a plus. Positively motivate a team of drivers. Education, and Experience High school diploma or equivalent Experience in office setting Physical Requirements - The job requires frequent use of hands to touch, handle, and feel, and to reach with hands and arms. May on occasion be required to exert physical effort involving lifting/moving objects that may weigh 20 pounds, stooping, reaching, carrying, and pushing. lifting, crawling, pulling, constant use of hands, significant bending and reaching, climbing. significant physical strength and stamina. Good hearing and vision required. About Us Guardian Fleet Services was formed as a consolidation of Kauffs Transportation Systems, Crockett's Towing and Recovery, Ace Towing and Recovery, Professional Towing and Recovery, American Imports and Auto Parts, Superior Towing, Alligator Towing and Transport, Emerald Towing and Sapps Wrecker of GA. We are the leaders in providing uncompromised professional towing, recovery, and specialized transportation services to municipal, state, and federal agencies, and commercial enterprises throughout the state of Florida and beyond. EEOC Policy Statement - Guardian Fleet Services is an Equal Opportunity Employer and prohibits discrimination or harassment of any kind. All employment decisions are based on business needs, job requirements, and individual qualifications. We encourage all qualified applicants to apply. ****************************

About Us: TechServ has been providing the highest quality consulting and engineering services to the electric utility industry since 1992. We are a rapidly growing, progressive company dedicated to hiring and developing a highly skilled, diverse, engaged workforce to meet and exceed the client needs. TechServ offers a competitive benefits package including health, vision and dental benefits, 401K, training and development opportunities, and paid time off. As an administrative assistant with a focus on permitting, your role involves supporting the permitting process for various projects or activities within an organization or governmental agency. Here are some key responsibilities and tasks you might handle: Duties & Responsibilities: Permit Application Processing: Assist in preparing and submitting permit applications. Ensure all required documentation and forms are completed accurately. Track the progress of applications and follow up as needed. Communication and Coordination: Serve as a point of contact for inquiries related to permitting processes. Coordinate with internal departments or external agencies involved in the permitting process. Schedule meetings, inspections, or other activities related to permits. Record-Keeping and Documentation: Maintain organized records of permits, applications, and related correspondence. Update databases or filing systems with current permit information. Generate reports or summaries of permit statuses and activities. Compliance Monitoring: Monitor compliance with permit conditions and deadlines. Alert appropriate parties to upcoming expirations or renewals. Assist in preparing reports or documentation required for compliance audits. Administrative Support: Provide general administrative support such as answering phones, responding to emails, and managing calendars. Prepare correspondence, memos, or other documents related to permitting activities. Assist with budget tracking or financial transactions related to permits. Qualifications: Strong analytical skills to create and interpret reports Excellent written and verbal communication skills Proficient in utilizing Microsoft Suite Programs, encompassing Teams, PowerPoint, Word, and Excel Must be able to type 60 wpm Excellent time management skills and the ability to prioritize work. Must currently be eligible to work in the United States of America High School diploma or GED Physical Requirements: Work is performed in an office environment and requires the ability to operate standard office equipment. Prolonged periods sitting at a desk and working on a computer. Alternates between sitting, standing, and moving about the office to access office equipment and filing cabinets. Must be able to push, pull and/or lift up to 15 pounds at a time. Ability to handle stressful situations in a calm and courteous manner at all times Requires working under stressful conditions to meet deadlines and company needs Job Type: Full Time, Non-Exempt Schedule: Monday-Friday, 8am-5pm #TS25

The Administrative Assistant I provides non-routine clerical/administrative support which may include drafting/typing correspondence, reports, charts, graphs, using word processing, spreadsheet, database, or presentation software. This position will be responsible for basic bookkeeping, screening calls/visitors, preparing agendas, travel and/or meeting/special event arrangements and managing supervisor's or department's calendar. Essential Functions Copying, scanning, faxing, printing, filing, organizing. Take phone calls, assist visitors, compose e-mails and other written communication. Assist in compiling/maintaining documents for various reporting events. Assist with event preparations. Assist with other general office duties, as needed. Other duties as assigned. Required Qualifications High School Diploma or GED equivalent. Two (2) years of related work experience. May accept a combination of education and experience. Preferred Qualifications Bachelor's degree in field closely related to the specific endeavor of the department.

Job Details Tyler, TX None $14.00 - $14.00 Hourly None Administrative AssistantDescription Be the Backbone of Daily Operations at a Leading Waste & Recycling Company Augment Human Resource Services is hiring an Administrative Assistant to support daily office operations inside the local office of one of the nation's top waste and recycling companies. In this on-site role, you'll work directly alongside drivers, supervisors, and operations staff to ensure the business runs smoothly and customers are serviced without interruption. If you're organized, dependable, and ready to support essential field operations from the inside, this is the job for you. What You'll Do As an Administrative Assistant placed on-site through Augment, you'll handle office coordination, driver paperwork, reporting, and customer service support. You'll play a vital role in ensuring that schedules are aligned, documentation is accurate, and the office is operating efficiently. Key Responsibilities: Greet and assist drivers and staff as they arrive and check in for routes. Review, organize, and process daily Driver Vehicle Inspection Reports (DVIRs). Help maintain route schedules and communicate changes to the dispatch or ops teams. Enter timecards, hours worked, and service data into internal systems. Answer incoming calls and assist customers with questions, missed pickups, or service requests. Help track and report driver attendance, performance, or incidents to supervisors. Order and inventory office and safety supplies. Support the operations team with general clerical tasks, reports, and administrative projects. Qualifications What You Bring to the Table Experience: 1+ year of administrative, customer service, or office support experience. Skills: Strong communication and problem-solving skills. Comfortable using Microsoft Office and/or route management systems. Ability to stay organized in a fast-paced, high-traffic office environment. Professional and respectful when working with drivers, customers, and leadership. Requirements: High school diploma or GED. Must pass a background check and drug screen. Bilingual (English/Spanish) a plus, but not required. Work Environment Office located on-site at an active waste and recycling facility. Interacting daily with drivers, dispatchers, supervisors, and occasionally walk-in customers. Fast-paced and dynamic with a strong focus on communication, safety, and reliability. Why Work with Augment? Weekly pay and full-time stability Get your foot in the door at a top waste & recycling company Be part of a team that helps keep your local community clean and running Long-term placement potential for strong performers Full support from Augment's staffing team throughout your assignment Apply Today - Support Essential Services from the Front Office This is your chance to be a key part of a team that services thousands of homes and businesses each day. If you're ready to bring your administrative skills to a purpose-driven industry, apply now and get started with Augment

The Research & Development Administrative Assistant works with all aspects of product development with numerous specific responsibilities under the supervision and direction of the Research & Development Manager. Essential Functions Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions. Responsible for in-plant labeling development, updating and daily monitoring. Manage in-plant and customer finished product specifications (SharePoint). New product setup coordination. BOM development, case fit and packaging, HACCP and SQF considerations. Collect HACCP documentation for R&D sample cooks. Communicate information between R&D and Sales/Marketing teams. Status updates of sample orders shipping Status of R&D checklist for project completion Customer cutting/visit meal preparation. Qualifications Project Management Skills Must be able to work on multiple projects at the same time Must be able to quickly switch between projects Detail oriented Ability to work with/be trained on various systems (AS400, QAD, SharePoint, BarTender). Microsoft Word & Excel knowledge E-mail communication skills Putting the customer first mind set - internal or external Bilingual is a plus! (English/Spanish) Supervisory Responsibility This position has no supervisory responsibilities. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. In addition, employees are occasionally sent to help in departments other than their home department when the situation necessitates doing so. Position Type/Expected Hours of Work This is a full-time position. 40+ hours per week. Hours of work: Typically, Monday through Friday. Start and finish times vary depending on assigned department and workload. Schedule is subject to change with or without advanced notice. Required Education and Experience At least 2 years of experience working in the food service industry Able to read/write English Hormel Foods provides equal employment opportunities to applicants and employees without regard to race; color; sex; gender identity; sexual orientation; religious practices and observances; national origin; pregnancy, childbirth, or related medical conditions; status as a protected veteran or spouse/family member of a protected veteran; or disability

RRC - Administrative Assistant IV - Kilgore District Office (00054578) Organization: RAILROAD COMMISSION OF TEXAS Primary Location: Texas-Henderson Work Locations: RRC Kilgore 100 Bane Blvd Henderson 75652 Job: Office and Administrative Support Employee Status: Regular Schedule: Full-time Standard Hours Per Week: 40. 00 State Job Code: 0156 Salary Admin Plan: A Grade: 15 Salary (Pay Basis): 3,248. 00 - 3,815. 87 (Monthly) Number of Openings: 1 Overtime Status: Non-exempt Job Posting: Dec 3, 2025, 3:42:00 PM Closing Date: Dec 18, 2025, 5:59:00 AM Description The Railroad Commission of Texas is a state agency with primary regulatory jurisdiction over the oil and natural gas industry; pipeline transport and pipeline safety; natural gas utilities; the LP-gas industry, and surface mining operations. You can find more details about us on the Railroad Commission of Texas' website here ************ rrc. texas. gov/about-us/. To support our mission to serve Texas, we need great people to join our team. We provide a great working environment along with outstanding benefits, including: Generous paid time off including vacation, sick time, and at least 12 paid holidays per year Telework options for eligible positions Flexible work schedules Retirement pension with a 150% agency match - you can watch this YouTube video that describes this amazing benefit ************ youtube. com/watch?v=AJI6M7g73-w 401(k), 457(b) and Roth Health premiums 100% paid for full-time employees Tuition Reimbursement Wellness and Exercise Leave Career development programs/opportunities for advancement For a complete list of our total compensation package please visit our website at ************ rrc. texas. gov/about-us/jobs/. To view benefits available to all State of Texas employees visit the Employee Retirement Systems website at ************ texas. gov/benefits-at-a-glance. Job DescriptionThe Railroad Commission of Texas, recognized as a worldwide leader in the regulation of oil and gas exploration, seeks an advanced level Administrative Assistant for the Kilgore District Office, Field Operations Section of the Oil and Gas Division. Primary duties include receiving technical reports/data from the oil and gas industry, processing the reports/data, and disseminating to the appropriate department. This role also coordinates with office staff to maintain timely and detailed updates to the databases that facilitates in the office's analysis and planning. Essential Job Duties• Answer and operate complex telephone system and refer callers to the appropriate offices. • Communicate information, policy, rules, and regulations with field personnel and technical staff. • Receive work orders from industry and post notifications to appropriate Oracle database or tracking spreadsheets (Excel). • Organize and maintain various filing systems, which includes well inspection records, permits, violations, and other related records. • Address telephone inquiries and assist the oil and gas industry and general public with records research and retrieval. • Conduct mail reviews and route functions to appropriate Oil and Gas business unit. • Assist in the audit of well completion forms for accuracy and completeness as required by the Railroad Commission of Texas. • Generate correspondence using (Word) document templates to industry regarding notices of RRC rule violations or requesting additional information. • Perform additional related essential tasks to maintain workflow. For Military Crosswalk information please visit: *********** sao. texas. gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport. pdf Qualifications Minimum Qualifications• High school diploma or equivalent• Two years of experience working in a business administration office or professional setting. • Experience and education may be substituted, on a year-for-year basis. Preferred Qualifications• Five years of experience in business office practices and communicating rules, policies, and procedures. • Five years of experience in composing business documents with effective use of grammar, reading, and comprehension, and appropriate audience content. • Experience maintaining hard copy and digital records and updating and organizing filing systems. • Knowledge of oil and gas operations and familiarity with Railroad Commission rules and regulations. Knowledge, Skills, and Abilities• Working knowledge of basic/high-school level mathematics. • Working knowledge of a telephone switchboard or console. • Knowledge of professional protocol. • Skill in attention to detail and in providing accurate information. • Skill in operating standard office equipment. • Skill in organizing information. • Ability to accurately file documents, retrieve files, and pack files. • Ability to operate a computer, Windows-based software, and databases. • Ability to follow brief oral and written instructions. • Ability to establish and maintain effective working relationships with others. • Ability to listen, understand, and relay material clearly and concisely, both orally and in writing. • Ability to work well under pressure and be flexible. • Ability to maintain professional appearance and demeanor. • Ability to work overtime, and flexible hours and to be available for on-call duty. • Ability to maintain punctual and keep regular attendance. • Ability to work effectively on a team, individually and as a member. • Ability to exercise tact and courtesy. • Ability to stoop, reach low and high, push and pull heavy file drawers and/or cart, and lift, carry and move up to 30 lbs. • Possess a valid Texas Driver's license and a good driving record. Work Hours and Telework: Standard office hours for Commission employees are 8:00 a. m. to 5:00 p. m. , Monday through Friday. Our agency offers alternate schedules for employees, as long as it does not adversely affect operations and service levels, and standard hours of operation are maintained. The Commission may also offer telework based on the agency's approved Telework Plan. Alternate work schedules may be discussed with the hiring manager during the interview process. APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the CAPPS Recruit Prescreening Questionnaire to be considered for the posting. To complete the Prescreening Questionnaire, go to CAPPS Recruit to register or login: ************** taleo. net/careersection/ex/jobsearch. ftl?lang=en Remarks: There is one available position. Official transcripts, DD214 or DD1300, copies of license/certifications, or other minimum requirement validations will be requested at the time of the job offer. Applicants must be authorized to work for ANY employer in the U. S. We are unable to sponsor or take over sponsorship of an employment Visa. Criminal background checks will be conducted on all final candidates. An applicant who has been convicted of a criminal offense relevant to the position may be disqualified from employment. THE RAILROAD COMMISSION OF TEXAS ONLY ACCEPTS ONLINE APPLICATIONS FOR THIS POSTING. Due to the high volume of applications we do not accept telephone calls. Only candidates selected for interview will be contacted. Notifications to applicants are sent electronically to the email address you provide. The Railroad Commission of Texas is an Equal Opportunity Employer and does notdiscriminate on the basis of race, color, national origin, sex, religion, ageor disability in employment or in the provision of services. The Railroad Commission of Texas is a tobacco-free workplace.

Administrative Assistant III FLSA Status: Non-Exempt Reports to: Associate Chief Operations Officer Provide high-level administrative support to executive or senior level management and other committees as directed by preparing statistical reports, handling information requests, and performing clerical functions such as correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Essential Functions: Performs regular secretarial duties as needed, including providing telephone support, screening calls and visitors, and arranging and scheduling meetings and appointments and conference calls. Manages and maintains executives' schedules. Files and retrieves corporate documents, records, and reports. Greets visitors and determines whether they should be given access to specific individuals. Prepares responses to correspondence containing routine inquiries. Performs other functions in the financial services area as assigned by management. Obtains additional information as needed to complete reports on sensitive or special management communications. Assists in the maintenance of good customer relations on a continual basis. Reviews memos, correspondence, reports and other material prepared by others for the executive or senior manager signature to confirm format, typographical accuracy, compliance with procedures, and to ensure that necessary background material is attached. Opens, sorts, and distributes incoming correspondence, including faxes and email. Maintains a positive and caring atmosphere for customers and employees consistent with Southside Bank's mission, CORE Values, and Blue Book culture guide. Provides enthusiastic, professional, and courteous service to Southside Bank customers and employees. Maintains the security and confidentiality of pertinent information and records. Maintains confidentiality of all sensitive Bank information. Continues professional development through training, seminars, membership in professional associations, as applicable. Participates in proactive team efforts to achieve departmental and company goals. Understands and agrees to abide by the policies and procedures established at Southside Bank. Responsible for complying with audit policies and procedures as they pertain to this position. Must comply with all applicable laws and regulations. Performs duties in compliance with applicable laws and regulations, including but not limited to the Bank Secrecy Act (BSA) and related anti-money laundering laws, and in accordance with the Bank's Information Security Program. Additional Functions: Performs additional duties or functions as assigned or directed by management. Provides leadership to others through example and sharing of knowledge/skill. Complies with all safety policies, practices and procedures. Reports all unsafe activities to supervisor and/or Human Resources. Required Education/Experience: High school diploma. Prefer Bachelor's degree (B.A.) in business, finance or related area. Reports to an EVP with five or more years of experience in a similar position or reports to a Chief Executive. Necessary Skills: Excellent public relations and communication skills. Intermediate to advanced Excel skills required. Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to define problems: collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical and deal with several abstract and concrete variables. Proficient personal computer skills including Microsoft Office applications and Outlook e-mail. Must have extensive ability to prioritize, organize, and handle multiple projects simultaneously. Physical Activity/Dexterity: Manual dexterity sufficient to reach/handle items and work with fingers. Works with fingers and perceives attributes of objects and materials. Physical Environment Demands: Must be able to remain in a stationary position 90% of the time. The person in this position needs to occasionally move about inside the office to visit other offices, conference rooms, office machinery, etc. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and telephone. Constantly positions self to operate on a computer. The person in this position frequently communicates with other people throughout each day. Must be able to exchange accurate information when conversing. Working Conditions/Environment: Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation. Moderate noise (e.g. business office with computers and printers, light traffic). Work Schedule/Hours: Monday through Friday; 8:00am - 5:00pm. Available for overtime as needed. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Summary The Research & Development Administrative Assistant works with all aspects of product development with numerous specific responsibilities under the supervision and direction of the Research & Development Manager. Essential Functions Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions. Responsible for in-plant labeling development, updating and daily monitoring. Manage in-plant and customer finished product specifications (SharePoint). New product setup coordination. BOM development, case fit and packaging, HACCP and SQF considerations. Collect HACCP documentation for R&D sample cooks. Communicate information between R&D and Sales/Marketing teams. Status updates of sample orders shipping Status of R&D checklist for project completion Customer cutting/visit meal preparation. Qualifications Project Management Skills Must be able to work on multiple projects at the same time Must be able to quickly switch between projects Detail oriented Ability to work with/be trained on various systems (AS400, QAD, SharePoint, BarTender). Microsoft Word & Excel knowledge E-mail communication skills Putting the customer first mind set - internal or external Bilingual is a plus! (English/Spanish) Position Type/Expected Hours of Work This is a full-time position. 40+ hours per week. Hours of work: Typically, Monday through Friday. Start and finish times vary depending on assigned department and workload. Schedule is subject to change with or without advanced notice. Required Education and Experience At least 2 years of experience working in the food service industry Able to read/write English

The Administrative Assistant provides support in all administrative tasks. This includes but is not limited to answering phones, filing, communicating with clients and customers, and scheduling staff. The ideal candidate will possess the ability to effectively communicate, answer telephones, and operate office equipment in a fast-paced environment. **Job Responsibilities** - Answering phones - Responsible for filing documentation - Communicates with clients and customers - Operates office equipment like fax machines and copiers - Consults with higher level authority for resolution of difficult issues. Submits and processes invoices - Sets up meetings, including preparation, and taking of meeting minutes - Responsible for data entry and analytical work. - Provides clerical support - Seeks to improve efficiency of daily operations - Responsible for processing invoices & completing payroll - Maintains timely, accurate and detailed documentation required by management - Possess professional etiquette - Outstanding customer service and interact effectively with customers, employees, and the broader community At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice. **Qualifications** - Previous customer service experience required - High School Diploma/GED required - 1-3 years previous administrative or office experience preferred - Candidates should have a validated understanding of computers, Microsoft Office, printers, fax machines, telephones, and photocopiers. - Shows initiative, follows established procedures - Excellent verbal and written communication & listening skills - Demonstrates self-development, and integrity - Read and understand information and ideas presented in writing - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems. - Strong digital literacy skills required i.e. Microsoft office, Excel, Word, PowerPoint - Strong problem solving, analytical, and organizational skills **Education** **About Aramark** **Our Mission** Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law. **About Aramark** The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at ***************************** or connect with us on Facebook , Instagram and Twitter . **Nearest Major Market:** Tyler

* Supports the Executive Director and the Program Transfer Manager with administrative processes involved in the TUNE academic programs including student account holds, course permissions and registrations, and, when requested, enrollments. * Collects and compiles undergraduate course information through close coordination with the TUNE Academic Program Coordinators and University academic departments and reviews the information for accuracy and compliance with University policies. * Enters each semesters' courses into Courseleaf and prepares, maintains, and disseminates the TUNE class schedule, charts, and lists. Monitors enrollments each semester for courses in Peoplesoft and adjusts course capacities as needed. * Becomes proficient with tasks associated with the TUNE Student Group including running various Peoplesoft queries to access data. * Initiates room assignments, provides the TUNE Building Coordinator with information regarding course instruction modes (i.e. - face to face, computer lab, hybrid, etc.), as well as the final exam schedule. * Creates a PDF document of the upcoming semester's course offerings and distributes hard copies around the building and posts an electronic copy to the TUNE MD website. Also creates documents for staff use including various staff, faculty, departments, and student worker contact lists. * Enrolls all students, faculty, and staff into the HCC ALERT ME emergency notification system. Reviews and updates each semester. * Provides assistance, where appropriate, to TUNE's Academic Program Coordinators. Budget and Communication Duties: * Serves as the TUNE budgets and grants funding manager and Procurement Card holder; making purchases, monitoring and approving spending, reallocating funding categories, and reconciling monthly expenditures. * Acts as a representative for the Office of Human Resources to assist incoming student workers in completing I-9, W-4, and direct deposit paperwork. * Responds to email, telephone, and in-person inquires, which may or may not require technical program knowledge and refers questions to appropriate staff members or University departments. * Edits, formats, and revises a variety of documents and materials created by others (i.e. - emails/letters, PowerPoint presentations, etc.). Proofreads for grammatical, typographical, and basic content errors. * Assists the Director of Student Services and the Transfer Program Manager in tasks related to TUNE events including Transfer Orientations, Information Sessions, and etc. * Uses the data acquired from PeopleSoft queiries to create, when requested, a TUNE "Snapshot" document/brochure (or other such publications) containing demographic, academic, and event data. Other: * May require occasional evening work (flexing hours). * May require some light lifting. * High school diploma, or equivalent, and three years providing administrative support. Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience. Be a self-starter who can work well on their own and as part of a team; should have strong organizational skills, and, in addition to Microsoft Office and Internet, be skilled in or familiar with various computer software packages used for course scheduling, budgeting, and website editing like Peoplesoft, Courseleaf (CLSS) (course building), STRATUS (budgeting), and Modern Campus (website). The selected candidate should possess excellent communication skills with the ability to proof read accurately; be proficient in managing complex course scheduling; and have the ability to interact with students, staff, faculty, and the general public at all levels in a courteous and efficient manner. The selected candidate would also have the ability to plan, organize, prioritize, and execute multiple complex and continuing assignments with minimal need for re-training.

As part of the office of the registrar team, this position helps develop, implement, and is directly involved in an aggressive, comprehensive enrollment program. This position assists the Registrar with administrative duties and provides clerical support for both Admissions and Registrar Offices. Assist with registration processes, budget preparation, and catalog updates. Position Responsibilities: * Assists the Registrar by maintaining appropriate budget, purchasing, and related files * Assists the Registrar with catalog updates * Prepares purchase requisitions for both Admissions and Registrar Offices * Drafting correspondence and subpoena responses * Prepare diploma mailout. Ensure all diplomas have correct name and degree * Assist the Registrar with state mandated reporting needs; resolves error reports * File/scan all administrative/academic paperwork in students' academic record * Contributes to data accuracy and integrity * Assist with transfer of college credit and TSI data entry and maintenance in the student information system * Provides general information about KC in both oral and written formats. * Represent KC in a cordial, professional manner in both action and appearance * Assists with schedule changes including course additions, drops, and student withdrawals * Performs routine office duties * Works directly with the KC Cashier's Office * Assists students, faculty, and staff with specific records questions * Contribute to the overall welcoming environment of KC * Other duties as assigned Minimum Position Requirements: * Associate degree required; bachelor's degree preferred * Proficiency in Microsoft Office (Word, Excel, and Outlook) and data entry required * Familiarity with the Poise or Jenzabar EX student information systems preferred * Effective oral and written communications skills are a must * This position requires the application of effective office procedures and organization skills as well as the ability to work independently and as a team member. * The ability to work with diverse populations is necessary * This position is designated as security sensitive and requires a criminal background check * Sufficient dexterity, agility, and physical condition to perform routine office duties are necessary including the ability to lift a minimum of twenty pounds. Supervisory Responsibilities: * 0 Full-Time Direct Reports 0 Part-Time Direct Reports Physical Demands and Work Environment: * Work is normally performed in a typical interior/office and classroom environment. * No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 30 pounds. * No or very limited exposure to physical risk. Position responsibilities: * Provide resources for safe operation of units. Create and support workplace safety. Benefits and Perks * 36-hour work week for a healthy work life balance as well generous paid leave time. * Health, life, and income protection insurance are provided. * An excellent retirement program through the Teacher Retirement System * Full Time employees have free use of the college's recreational/fitness facilities. * Tuition scholarships are for the employee and dependent children. * Compensation for this 12-month position is $31,378. Kilgore College does not participate in the federal Social Security program. As a result, employees/retirees of the college are subject to the federal Windfall Elimination Provision (WEP) and possibly the Government Pension Offset (GPO) laws. For information on the WEP and the GPO, visit the Social Security Administration's website at *************************** All full-time positions are located in Kilgore, TX. No fully work from home positions are available at this time. All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus. Some Part-Time and Adjunct positions may be offsite but the candidate MUST live in the State of Texas. Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas. With approximately 7,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities. Kilgore College is focused on continually improving their students' holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically. Vision Statement: We commit to be the higher education institution of choice in Northeast Texas. Positions will remain open until filled. Some Adjunct and Part-Time teaching positions may remain open perpetually as the need for part time instructors fluctuates with student enrollment. Teaching positions will be required to submit official transcripts upon an offer of employment. An offer of employment will be contingent upon passing a background check. Federal law prohibits the employment of unauthorized aliens. All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired. Failure to submit proof within the required time shall result in immediate employment termination. All position appointments are subject to approval by the college's Board of Trustees. This description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions. Kilgore College is an equal opportunity institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R. Part 104, veteran's status or genetic information in its educational programs, employment policies or activities. Know Your Rights Employment Notice Employee Rights and Responsibilities Under the Family and Medical Leave Act All positions are considered security-sensitive and subject to a background check pre-employment.