Executive administrative assistant jobs in Union, NY - 35 jobs

The Department of Conservation & Natural Resources is currently looking to hire an Administrative Assistant 1 to support the operations at Ricketts Glen State Park. This role encompasses a variety of essential administrative tasks, including managing purchasing processes, overseeing personnel matters, serving as a timekeeper, and conducting budget and fiscal analysis. Additionally, the position involves handling revenue deposits and transmittals, ensuring that all financial transactions are accurately processed. Candidates should possess the ability to interpret and apply policies and procedures set forth by the Commonwealth, Department, and Bureau, particularly in areas related to budgeting, fiscal management, personnel, and purchasing. If you are interested in this opportunity, we encourage you to apply now! DESCRIPTION OF WORK In this position, you will be responsible for various budgetary tasks, including analyzing financial data and offering recommendations for both fiscal and mid-year budget preparations. You will compile historical and projected financial figures to assist in the development of the park's fiscal budget. Additionally, you will oversee and track the park's expenditures, which encompass the operational budget for materials, personnel, and special projects assigned to the park. This role requires inputting data into the park's fiscal program, reconciling P-card statements, and ensuring that SAP reports align with the budget. You will also prepare monthly reports for the Park Manager, detailing the ongoing balances of expenditures, while monitoring these balances closely and alerting the manager to any potential issues that may necessitate budget adjustments. In terms of timekeeping and personnel management, you will support the park manager in the hiring process for vacant positions, preparing the necessary hiring documentation for selected candidates and obtaining the manager's signature. You will also handle notices related to the return from and to Leave Without Pay (LWOP) for seasonal employees. Maintaining accurate time and attendance records using SAP CAT screens for each employee within the park complex is essential, as is monitoring leave usage to ensure compliance with union contracts and personnel regulations. This position involves preparing payroll and inputting it into SAP, requiring a solid understanding of three union contracts, including the calculation of regular hours, overtime, shift overlaps, and shift differentials. Furthermore, you will maintain employee personnel files in accordance with Commonwealth procedures and be responsible for forwarding salary and wage documents to the Region for scanning into the Electronic Official Personnel Folder (E-OPF). In the realm of purchasing and fiscal management, you will be tasked with procuring materials and services for the park in accordance with Commonwealth purchasing guidelines. This includes advising the park manager and maintenance staff on the correct procedures for purchasing. Purchases may be made through SAP purchase orders, the bidding process, or local purchases, necessitating the generation of purchase orders and the verification of receipt and delivery of materials. You will also prepare informal requests for quotes and bid documents, ensuring their accuracy and notifying the lowest bidder accordingly. Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: Full-time employment Shift and schedule can vary to meet the operational needs of a 7 day/week operational facility. Telework: You will not have the option to telework in this position. Salary: In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training. Other Requirements: You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. You must be able to perform essential job functions. Legal Requirements: A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information. Commonwealth employees who wish to use their seniority rights must apply to the internal posting for their seniority rights to be considered. How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.

*Applicants MUST submit a cover letter with resume to be considered. *This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy. * Minorities, women, and individuals with disabilities are encouraged to apply . Please contact Human Resources if you require an accommodation. BASIC FUNCTION: Works under the direction of the Regional Director providing administrative and coordination support for state projects and programs. Works as part of the project team for Project Manager(s) as needed. WORK PERFORMED: Provide a wide range of administrative and secretarial duties to support day-to-day operations for the Regional Director and regional office staff, including, but not limited to: Answer phones, take messages and direct calls and e-mails to appropriate parties; prioritize and immediately handle time-sensitive messages and requests. Respond to inquiries relating to the Southern Tier Regional Council and Southern Tier Office, and to unsolicited inquiries from small businesses, start-up companies and others for program information and referral. Create, organize and maintain records, correspondence and other related materials for Regional Director and Southern Tier office staff. Handle all scheduling matters: confirm meetings and conference calls, screen and reserve meeting rooms and arrange for required parking, provide for building security clearance, resolve scheduling conflicts, monitor schedule changes, provide meeting reminders and updates. Prepare, proofread and coordinate production and distribution of reports, agendas, presentations and other documents as needed. Ensure meeting materials are complete, orderly, and available in advance of each meeting. Prepare meeting minutes, maintain meeting records, and other key office documentation. Make all necessary travel arrangements, prepare itineraries and detailed travel schedules, and ensure that all travel documents are in order and available as needed. Coordinate with other departments and across ESDC and DED as needed to ensure proper submittal and timely handling of required paperwork, including, but not limited to, purchase requests, payment authorization forms, business meal authorization expense reports, pre-travel requests, mileage and expense reports, tax exemption forms, shipping receipts and other office documents in a timely fashion. Maintain centralized office filing systems, including both electronic and hard copy files.. Review files periodically and screen for materials that can be disposed of according to file retention guidelines and materials that can be stored centrally. Inventory, order, and maintain all office supplies and coordinate maintenance of office equipment. Support on-time, accurate reporting of ST office and Regional Council projects and activities as needed. Provide staff support for Governor's events, Regional Council activities, and other meetings and events as needed. Support the ST team in their representation of the agency at meetings. Special Projects - Perform special projects as required. MINIMUM REQUIREMENTS: Equivalent Experience Required: High School Diploma required. Associate's or Bachelor's degree preferred with a minimum of 3 to 5 years of administrative experience. 6 to 8 years of direct relevant experience may be substituted for degree. Required Knowledge & Skills : Strong written and oral communication skills are required. Excellent telephone etiquette, high level word processing, spread sheet development, database management, preparation of presentation materials, strong organizational skills, discretion and good judgement are essential. The successful candidate must have the ability to work independently. Proficiency with Excel, Access, PowerPoint and Word is required.

Administrative Assistant Time Type: Part time and Qualifications: The Part-Time Administrative Assistant to the Arrupe Center for Ethics, Veterans Services Center and Center for Professional Development for the Haub School of Business (HSB) specializes in the administrative operations of three departments. This position is responsible for assisting three Directors in all matters relating to these departments. Essential Duties & Responsibilities: * Serve as the main liaison for three distinct offices: Arrupe Center for Ethics, Veterans Services Center, and Center for Professional Development, facilitating communication and coordination with departments such as the Registrar, HR, Facilities, IT, campus events, and academic units to ensure successful operations and event planning. * Provide administrative and budgetary support for the Arrupe Center for Ethics, Veterans Services Center, and Center for Professional Development * Arrange travel and book flights for HSB speakers for the three departments. * Utilize Workday on a daily basis for directors to perform tasks such as (but not limited to): approve budgetary transactions (eg, procurement card expenses), ordering office and event supplies and paying invoices. * Schedule, organize, and coordinate meetings, including logistics and room reservations using Coursedog, ensuring no conflicts and high participation. * Arrange and book travel for speakers and staff, including flights, accommodation, itineraries, and reimbursement requests, in accordance with university expense policies. * Utilize Workday daily to process and approve transactions, order supplies, track departmental spending, and manage vendor payments for all centers. * Support event planning and execution, including coordinating materials, arranging refreshments, and managing set-up for campus and virtual events. * Serve as the front-line contact for visitors and callers, providing professional information and facilitating positive stakeholder experiences. * Maintain secure filing and record-keeping, ensure confidentiality of sensitive documents, and responsibly manage department correspondence. * Identify process improvements, troubleshoot workflow issues, and proactively resolve scheduling or operational conflicts that arise for leadership teams. * Oversee office supply management, equipment maintenance, and preventative measures to promote an organized, efficient office environment. * When appropriate, supervise student workers. Minimum Qualifications: * Bachelor's Degree required * Previous academic administrative experience and proven ability to delegate * High proficiency with the Microsoft Office suite * Excellent planning, organization and project management skills * The ability to collaborate with diverse groups of people * Respect for and ability to maintain confidentiality * Strong organizational and communications skills - verbal and written * Strong interpersonal skills - able to work effectively with a diverse community * Able to work independently * Very detailed oriented Physical Requirements and/or Unusual Work Hours: * Ability to lift up to 10 pounds (e.g., supplies) * May need to work additional hours for Arrupe Center for Ethics and Veterans Services Center events Saint Joseph's University is a private, Catholic, Jesuit institution and we expect members of our community to be knowledgeable about - and to make a positive contribution to - our mission. Saint Joseph's University is an equal opportunity employer that seeks to recruit, develop and retain a talented and diverse workforce. The University is committed to the diversity of its faculty and staff so that our students, our disciplines and our community as a whole can benefit from the multiple perspectives it offers. The University seeks qualified candidates who share our commitment to equity, diversity and inclusion. EOE Saint Joseph's University prohibits discrimination on the basis of sex in its programs and activities, including admission and employment, in accordance with Title IX of the Education Amendments of 1972. The Title IX Coordinator is responsible for overseeing compliance with Title IX and other civil rights laws and regulations. To contact the Title IX Coordinator, e-mail ***************, visit Campion Student Center suite 243, or call ************. To learn more about the University's Title IX policies, the process for filing a report or formal complaint of sex discrimination, sexual harassment, or other form of sexual misconduct, and the University's response to reports and/or formal complaints, please visit ******************** Inquiries may also be directed to the Federal agency responsible for enforcing Title IX, the U.S. Department of Education Office for Civil Rights. Applicant Information & Disclosures Please review this article of important information pertaining (but not limited) to: Background checks, the Form I-9, Equal Opportunity Employment (EOE), and Title IX. Applicant Information & Disclosures Please review this article of important information pertaining (but not limited) to: Background checks, the Form I-9, Equal Opportunity Employment (EOE), and Title IX. Pay Transparency & Benefits Overview Please click to read more about the university's approach to pay and benefits transparency. Adjunct instructor compensation can be found in the article. Otherwise, an estimated pay range is listed below. This position's estimated pay range is: $22.00 - $25.50

Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person. Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position. Review Vacancy Date Posted 01/07/26 Applications Due04/07/26 Vacancy ID206609 * Basics * Schedule * Location * Job Specifics * How to Apply NY HELPNo AgencyEmpire State Development, NYS TitleExecutive Assistant, Southern Tier Occupational CategoryOther Professional Careers Salary GradeNS Bargaining UnitNone listed Salary RangeFrom $52500 to $55850 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Non-competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 9 AM To 5:30 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Broome Street Address 44 Hawley Street City Binghamton StateNY Zip Code13901 Duties Description *Applicants MUST submit a cover letter with resume to be considered. * This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy. * Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation. BASIC FUNCTION: Works under the direction of the Regional Director providing administrative and coordination support for state projects and programs. Works as part of the project team for Project Manager(s) as needed. WORK PERFORMED: Provide a wide range of administrative and secretarial duties to support day-to-day operations for the Regional Director and regional office staff, including, but not limited to: * Answer phones, take messages and direct calls and e-mails to appropriate parties; prioritize and immediately handle time-sensitive messages and requests. * Respond to inquiries relating to the Southern Tier Regional Council and Southern Tier Office, and to unsolicited inquiries from small businesses, start-up companies and others for program information and referral. * Create, organize and maintain records, correspondence and other related materials for Regional Director and Southern Tier office staff. * Handle all scheduling matters: confirm meetings and conference calls, screen and reserve meeting rooms and arrange for required parking, provide for building security clearance, resolve scheduling conflicts, monitor schedule changes, provide meeting reminders and updates. * Prepare, proofread and coordinate production and distribution of reports, agendas, presentations and other documents as needed. Ensure meeting materials are complete, orderly, and available in advance of each meeting. Prepare meeting minutes, maintain meeting records, and other key office documentation. * Make all necessary travel arrangements, prepare itineraries and detailed travel schedules, and ensure that all travel documents are in order and available as needed. * Coordinate with other departments and across ESDC and DED as needed to ensure proper submittal and timely handling of required paperwork, including, but not limited to, purchase requests, payment authorization forms, business meal authorization expense reports, pre-travel requests, mileage and expense reports, tax exemption forms, shipping receipts and other office documents in a timely fashion. * Maintain centralized office filing systems, including both electronic and hard copy files.. Review files periodically and screen for materials that can be disposed of according to file retention guidelines and materials that can be stored centrally. * Inventory, order, and maintain all office supplies and coordinate maintenance of office equipment. * Support on-time, accurate reporting of ST office and Regional Council projects and activities as needed. * Provide staff support for Governor's events, Regional Council activities, and other meetings and events as needed. Support the ST team in their representation of the agency at meetings. * Special Projects - Perform special projects as required. Minimum Qualifications Equivalent Experience Required: High School Diploma required. Associate's or Bachelor's degree preferred with a minimum of 3 to 5 years of administrative experience. 6 to 8 years of direct relevant experience may be substituted for degree. Required Knowledge & Skills: Strong written and oral communication skills are required. Excellent telephone etiquette, high level word processing, spread sheet development, database management, preparation of presentation materials, strong organizational skills, discretion and good judgement are essential. The successful candidate must have the ability to work independently. Proficiency with Excel, Access, PowerPoint and Word is required. Additional Comments Salary range as specified. Comprehensive Benefits Package. Some positions may require additional credentials or a background check to verify your identity. Name Valeria De Jesus - HR Generalist Telephone N/A Fax N/A Email Address ****************** Address Street 655 Third Avenue City New York State NY Zip Code 10017 Notes on ApplyingExternal Candidates: Please attach cover letter and resume. To apply copy & paste URL in browser: ********************** Internal Candidates: Please apply through ADP using the Myself/Talent menu and submit your cover letter and resume for consideration WE ARE AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY

SUNY Broome Community College is seeking a highly organized and dependable Assistant to the Vice President for Academic Affairs (VPAA). The Assistant supports daily operations across fifteen (15) to twenty (20) departments, including the Library, Information Technology Services (ITS), Institutional Effectiveness (IE), Student Support services (Advising, LAD, ARO, Success Coaching), Admissions, Registrar, Workforce Development, and Marketing & Communications (MarCom). This role requires sound judgment, attention to detail, and the ability to manage multiple responsibilities while handling confidential information. This is an in-person position, with a standard Monday through Friday schedule. Responsibilities include, but are not limited to: * Provide administrative support to the Academic Affairs Division, including calendar management, meeting coordination, and correspondence. * Manage scheduling, appointments, and events for the VPAA. * Coordinate travel arrangements and reimbursement submissions for the VPAA/CAO and the Admissions team. * Collect and organize materials related to budgets, policies, procedures, and regulations for weekly Academic Leadership meetings. Assisting with agendas and presentations. * Assist with the development and ongoing monitoring of the Academic Affairs Division budget, including Perkins-related expenditures. * Process purchasing and requisitions for the VPAA and the MarCom office, including Fast Forward initiatives. * Manage contracts for distance learning reimbursements. * Track and manage clinical affiliation agreements to ensure timely completion and renewal. * Maintain records related to department chair release time, Fast Forward agreements, and others as directed. * Maintain department chair lists. * Prepare Academic Affairs materials for Board of Trustees packets, including faculty appointments, promotions, sabbaticals, and other items as directed. * Assist with the preparation of institutional reports such as the Strategic Enrollment Plan and Academic Master Plan. * Enter program goals and results into the college's assessment software. * Maintain curriculum committee documentation and ensure proper routing and recording of curricular actions. * Respond to student inquiries and provide general Academic Affairs information. * Follow up on requests from deans, chairs, faculty, and staff regarding SUNY Broome, SUNY System, and New York State Education Department policies and procedures. * Support programs and activities as directed by the VPAA. Requirements: * Bachelor's degree and one (1) year of office or administrative experience; OR * Associate's degree and three (3) years of office or administrative experience. * Must be eligible to work in the United States without a visa sponsorship. Required Skills and Abilities: * Strong written and verbal communication skills. * Ability to work independently, take initiative, and manage competing priorities. * Professional demeanor and ability to represent the College positively. * Strong organizational skills with close attention to detail. * Familiarity with budgetary processes. * Ability to maintain confidentiality. * Ability to interpret and apply policies and procedures in a higher education setting. Additional Information: The minimum annual salary for this position is $57,948. Salary offer will be based on the candidate's qualifications and experience. Offers of employment will be conditional based upon the results of a satisfactory, required pre-employment Standard Background Check. Affirmative Action/Equal Opportunity Employer. To learn more about SUNY Broome's employee benefits please click here. Application Instructions: For best consideration, application materials must be received no later than Friday, January 30, 2026. SUNY Broome will continue to review and consider applications until this position is filled. Please submit a letter of interest, resume, and the name, address, and phone number of three (3) references to: URL: *****************************

Job Description SUMMARY: Under supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial and advertising support to the branch office and sales agents. Schedule: Monday through Friday: 9am - 5pm. Totaling 37.5 hours per week. DUTIES & RESPONSIBILITIES: Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies. Accurately reports information to the Office Manager, as well as the Accounting Department. Collects, types and processes advertisements for newspapers and television (Showcase of Homes) in conjunction with the Marketing department. Orders installation and removal of signs, as well as maintains office sign inventory. Accurately maintains the Lock Box inventory and logs. Performs general secretarial duties (typing, filing, etc.) for the office manager and sales agents. Processes checks for funds involved in real estate transactions. Processes documents for new agents, including dues, board fees and applications. Updates real estate transaction data into computer system. Answers telephone and greets visitors. Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner. May perform other duties as assigned. Transaction Support: Process earnest money and commission check deposits Co-ordinate and process files in conjunction with the TC team KNOWLEDGE, SKILLS & ABILITIES REQUIRED: Ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors and co-workers. Must possess exemplary customer service skills. Ability to communicate professionally in oral and written fashion. Must possess strong clerical, statistical and administrative skills. Proven computer skills and experience in using applications such as Word, Excel, Power Point, Publisher, and Outlook. Must be able to type with accuracy. Prior experience in an office administrative role is preferred. High school diploma required; business school education desirable; Knowledge of basic accounting, bookkeeping and computer skills required. Ability to work independently on confidential material Must possess good judgment and problem solving skills. Ability to maintain skills required through training offered by the company or outside sources. HowardHanna.com Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees. Powered by JazzHR 4OJe6I0OZq

Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive. Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success. Binghamton merges rigorous academics, distinguished faculty who value cutting-edge, and community-engaged research, teaching and service, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. Our high-achieving student body represents diverse experiences from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service. We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities. : Budget Title: Administrative Assistant 2 (non-competitive) Grade: SG-15 Salary: $59,787 Deadline for Internal applicants: January 26, 2026 Deadline for External applicants: January 26, 2026 Reports to the Senior Staff Assistant to the Vice President for Advancement, Executive Director of the Foundation and Chief Advancement Officer. Job Description Confidential and administrative secretary to the Division of Advancement. Requirements include strong organizational and interpersonal skills; ability to prioritize and manage multiple tasks and to analyze and organize materials; excellent writing skills; experience with a variety of packaged computer software; management of complex scheduling and travel arrangements; ability to deal with a variety of people and publics; ability to work independently and with highly confidential information. Requirements: Non-competitive Administrative Assistant 2/Civil Service test not required. Desirable Requirements: At least 5 years of experience working for an administrator of a complex unit. Ability to create a collegial work environment both in and outside the Division of Advancement. Evidence of initiative and self-motivation. Associate's Degree or higher. Additional Information: The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception. As required by title IX and its implementing regulations, Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here. Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at ************** or via email at ****************. Binghamton University is a tobacco-free campus effective August 1, 2017. Please note, this position will be offered contingent upon successful completion of a background check. Application Instructions: Application Instructions: Persons interested in the above position should apply online. Please submit: 1. Resume 2. Cover letter and 3. Contact information for three professional references. You may add up to four additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents: *************************************************

Job Description The Arc of Delaware County, a nationally recognized organization serving Delaware County for over 50 years, is committed to providing an environment in which everyone is treated with care and respect. As an employee, we will surround you with highly skilled co-workers and provide you with orientation, training, coaching, support, and opportunities for advancement. We're looking for caring staff, who are kind, eager to learn, flexible, team oriented, and embrace our core values. Achieve with us. Position: Administrative Assistant Salary: $37,419 yearly Schedule: Full-time, Monday-Friday 8:00 AM - 4:30 PM Location: Walton, New York Responsibilities: Perform clerical functions to support the CFO, Clinical Coordinator, Director of Cultural Integrity. Job Duties: Receive, Compile data and generate reports as requested. Answering and directing phone calls Other related duties and responsibilities as assigned. Qualifications: Associate's degree with minimum of two (2) years of secretarial and / or administrative experience with High School Diploma Type 45 wpm Creative problem-solving mindset. Must be able to prioritize, multitask, and manage busy schedules/deadlines. Organized, solution-oriented, and adaptable. Professional written and verbal communication skills. Experience in MS Word Equal Opportunity/Affirmative Action Employer female/minority/disability/vet/ **************

The Administrative Assistant will assist with the necessary legal documents needed to process transactions of all vehicle sales. This includes verifying costs, New York State Department of Motor Vehicles documents, various financial institution contracts, warranty and protection contracts, the sale of back-end products and deal add on products. Essential Job Duties and Responsibilities: (Additional duties as assigned) The Administrative Assistant is responsible for reviewing all documentation to determine if there are discrepancies and contacting customers about their accounts, ensuring all information is up to date. This position is also responsible for the following: Preparing tax and title documents. Submitting all legal transfer documents to the DMV. Preparing stock cards for new and used vehicles. Receiving and processing paperwork from the financial department. Posting vehicle sales and purchases according to accounting and VMS. Inputting inventory control information. Preparing trade-in vehicle files. Posting aftermarket information to the online spreadsheet. Ensuring that name and address files are updated on an ongoing basis. Performing clerical duties such as typing, filing, and sorting mail as needed. Maintaining CSI in top 10% of group. Supporting and endorsing dealership policies and procedures as set forth by Dealership Management and Manufacturers' standards. Cross-trains others for this position as directed by management Supervisory Responsibilities: The Administrative Assistant has no direct supervisory responsibility. Required Experience and Education: High School Diploma or General Educational Diploma (GED) Experience as a title clerk or general accounting experience desired. Adherence to laws and confidentiality guidelines. Required Skills and Attributes: Must be able to manage multiple priorities effectively as well as multitask. Must have strong organizational skills and be highly detail oriented. Must have excellent verbal, written, and electronic communication skills. Must have the ability to interact well with customers and coworkers, be a team player, and maintain a professional demeanor. Must exhibit analytical skills with the independent ability to research and initiative to conduct same. Equipment, Machines and Software Used: Computer software: Microsoft Office to include Word, Outlook, Excel, and QuickBooks. Physical and Mental Requirements: Ability to sit, stand, walk, talk, hear, use hands to point, grasp, handle or feel, push, pull, reach, crouch, bend, kneel, climb, and perform repetitive motions of the hands and/or wrists. Mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures, using a computer terminal, and reading. Physical Exertion: Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to lift, carry, push, pull, or otherwise move objects. Light exertion can involve sitting, walking and/or standing most of the time. Environmental Conditions: Work is performed in an office setting. Occasional weekend and evening hours are required. Hazards and Safety Precautions: Hazards: Slips, trips and falls, ergonomic injuries, and occasional lifting. Safety Precautions: Breaks are encouraged to allow for stretching and training is provided covering slips, trips, and falls, safe lifting and stretching techniques. Disclaimer: All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee(s) occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. The dealership reserves the right to add to or revise an employee's job duties at any time at its sole discretion. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

Beginnings Credit Union (Beginnings) is seeking a driven and enthusiastic Administrative Assistant who will provide administrative support for the Investment Solutions Program Manager and Financial Advisor's by performing administrative tasks, supporting client interaction and communication, assisting with information processing and monthly reporting, and facilitation of special projects. Duties will require excellent organizational skills, a strong willingness to learn, the ability to problem solve, and the ability to handle sensitive information with discretion. Responsibilities: Prepare and process documentation related to wealth management clients and activities. Execute client requests in a timely manner. Prepare meeting agendas. Maintain accurate and organized client records and files. Schedule and confirm client appointments, managing FA's calendars. Onboard new clients utilizing various internal and external systems. Process referrals from website and internal sources. Assist with compliance and regulatory requirements, ensuring all activities adhere to industry regulations and standards. Support the management of the Investment Solutions external website. Process Investment Solutions department mail. Facilitate the identification, implementation, and maintenance of process improvements and efficient operating procedures within the department. Responsibilities may be added as the role progresses. Requirements Willingness to obtain and maintain investment licenses (Series 6 & 7, insurance). 1-3 years' experience in an administrative or related role in a financial services environment is preferred. Ability to gain a strong knowledge of investment products and regulatory requirements will be required for success in this role. Strong communication skills, both written and oral, with the ability to provide clear and professional communication and excellent service to clients, staff, and vendors. Understands all software programs applicable to retail financial services and can use them proficiently. Proficient in Microsoft Office with emphasis on Word, Excel, Outlook, and Teams. Ability to work well in both independent and highly collaborative settings. Ability to deal with ambiguity. Self-motivated with a willingness to learn. The ability to think strategically. Good problem solving and analytical skills. Ability and willingness to regularly travel to credit union branches across the service area, with mileage reimbursement per credit union policy. Equal Employment Opportunity: Equal employment opportunity has been and will continue to be a basic principle at the Credit Union. Beginnings provides equal employment opportunities, without discrimination because of race, color, religion, creed, sex, sexual orientation, gender identity or expression, pregnancy, marital status, age, national origin, citizenship, handicap or disability, veteran or military status, political beliefs, victim of domestic violence status, familial status, or predisposing genetic characteristics or status, or any other status protected by federal, state, local or other law. This policy includes, but is not limited to recruitment, hiring, compensation, training, and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment. #Beginnings1 Salary Description $21.50 - $26.50 / hour

Do you love helping people through difficult situations? Then, don't miss your chance to join our Franchise as a new Job File Coordinator. In this position you will be making a difference each and every day. We have a sincere drive towards the goal of helping make fire and water damage “Like it never even happened”! We're seeking someone who is great on the phone, has excellent analytical skills, is detail-oriented, and is a serious multi-tasker. If you are self-motivated and have superb interpersonal skills, then you'll thrive in this work environment. Our idea of the ultimate candidate is one who is proactive, is experienced, truly enjoys providing superior service, and loves taking ownership. Are you highly dependable and excited about routinely exceeding expectations? Then you may be our perfect hero ! As a valued SERVPRO Franchise employee, you will receive a competitive pay rate with opportunity to learn and grow. Primary Responsibilities · Monitor job file status · Monitor job file audit status · Maintain job file WIPs · Monitor and ensure client requirements are followed · Review and validate initial field documentation · Create preliminary estimate · Daily job file coordination · Perform job file backup · Maintain internal and external communications · Prepare job file reports · Complete and review job file documentation for final upload and the audit process · Complete job file audit process · Perform job close-out · Assist other departments, as needed Position Requirements · 2+ year(s) of administrative or office-related experience · Experience with writing estimates, job file processes, and quality assurance a plus · Experience in service industry environment a plus · Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times · Polite, confident, and excellent customer service skills, including listening and questioning skills · Ability to remain calm and professional during tense or stressful situations · Excellent organizational skills and strong attention to detail · Very self-motivated and goal-oriented · Ability to multi-task · Capability to work in a fast-paced, team-oriented office environment · Proficiency in Microsoft Office (i.e., Outlook, Word, Excel) · Ability to learn new software, including Xactimate and proprietary software · Minimum of HSD/GED preferred · Ability to successfully complete a background check subject to applicable law Hours · 40 hours/week, flexible to work overtime when required- 7:30 AM- 5 P.M. Benefits: Medical, Dental, Vision Insurance with Employer Contribution (Waiting Period may apply) 401K with Employer Contribution Paid Holidays and Vacation time Paid Sick Leave (Once Accrual met) Compensation: $18.00 per hour Picture yourself here fulfilling your potential. At SERVPRO , you can make a positive difference in people's lives each and every day! We're seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO career opportunities near you is easy! We look forward to hearing from you. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO Franchise. SERVPRO Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.

The Theatre Administration Assistant assists program faculty in the areas of Practicum, Box Office, Front-of-House, and with other tasks as needed to support the functions of the degree program. Applicant must be available to work in person, on campus with program faculty and students. Qualifications Available to work in person ONE hour rotating weekday Box Office shift, Monday-Friday Performance shifts* on October 13-19, November 11-18, and December 2-8, 2025 *Performance shift times vary Total of up to FIVE scheduled hours weekly; more weekly hours scheduled at the discretion of the program faculty supervisor. Successful completion of at least TWO of the following courses: THEA 15000, THEA 15200, THEA 25100, and/or THEA 25101 Experience working/interning in Front-of-House at a theatre or other performing arts company Experience working/interning in customer-facing position(s) Experience communicating with patrons verbally in-person and on the phone, and written communication skills Demonstrable attention to accuracy Desire to work as a member of a team Desire to work with Theatre Administration faculty Preferred Experience and Skills: Experience working/interning in customer-facing position(s), preferably in Box Office or Front-of-House position(s) Experience handling and reconciling cash, credit, and debit transactions Strong time and task management skills Strong analytical and problem-solving skills Duties and Responsibilities: Learn and demonstrate increasing knowledge of: Front of House operations, including but not limited to, Box Office, Concessions, House Management, Opening Night Receptions and the Center for Theatre and Dance Front-of-House and Box Office policies and procedures Theatre seating maps Ticket scanning for printed tickets, print-at-home tickets, and tickets emailed to digital devices Each production's length, performance dates, curtain and run times Directions to and parking solutions for patrons of MTD productions The audience experience and their specific day/night-of-show scenarios Assist patrons purchasing tickets and resolve ticketing and seating issues Troubleshoot discrepancies in cash/credit/debit transactions Model appropriate professional behavior and attire as detailed in program documents Document and report problems and diversions from policy and procedure to the program faculty Follow through on delegated instructions Learn and apply new skills, processes, and procedures and assist co-workers to do similarly Other duties as assigned Performance Review: A performance review for successful applicants will be completed during the last week of classes of FALL 2025 to determine continuation of employment through SPRING SEMESTER 2026. Hours: dependent on schedule; varies by week Supervisor: Angela Branneman (*********************) Application Information: Applications are due no later than Monday, August 18 at 10:00am. Ithaca College is committed to building a diverse academic community and encourages members of underrepresented groups to apply. Experience that contributes to the diversity of the college is appreciated. This position requires a background check. Instructions for submitting your application: Interested applicants must apply online and attach a resume and a cover letter that includes the responses to the application questions below. Responses to the application questions should be attached to your application under the Cover Letter field. In your attached document, please including the following in list order, not a narrative: Ithaca College student ID number IC email address Cellphone number Major(s), minor(s) Month/year of expected graduation (MM/YYYY) Have you previously held any position as a student employee at Ithaca College? Pay Rate: $ 15.65 / hour Instruction to Applicants Interested applicants must apply online at ithaca.edu/jobs and attach a resume and cover letter. Questions about online application should be directed to Student Employment at ****************************. Screening of applications will begin immediately. Hiring Manager: Mary Scheidegger, *******************

Beginnings Credit Union (Beginnings) is seeking a driven and enthusiastic Administrative Assistant who will provide administrative support for the Investment Solutions Program Manager and Financial Advisor's by performing administrative tasks, supporting client interaction and communication, assisting with information processing and monthly reporting, and facilitation of special projects. Duties will require excellent organizational skills, a strong willingness to learn, the ability to problem solve, and the ability to handle sensitive information with discretion. Responsibilities: * Prepare and process documentation related to wealth management clients and activities. * Execute client requests in a timely manner. * Prepare meeting agendas. * Maintain accurate and organized client records and files. * Schedule and confirm client appointments, managing FA's calendars. * Onboard new clients utilizing various internal and external systems. * Process referrals from website and internal sources. * Assist with compliance and regulatory requirements, ensuring all activities adhere to industry regulations and standards. * Support the management of the Investment Solutions external website. * Process Investment Solutions department mail. * Facilitate the identification, implementation, and maintenance of process improvements and efficient operating procedures within the department. * Responsibilities may be added as the role progresses. Requirements * Willingness to obtain and maintain investment licenses (Series 6 & 7, insurance). * 1-3 years' experience in an administrative or related role in a financial services environment is preferred. * Ability to gain a strong knowledge of investment products and regulatory requirements will be required for success in this role. * Strong communication skills, both written and oral, with the ability to provide clear and professional communication and excellent service to clients, staff, and vendors. * Understands all software programs applicable to retail financial services and can use them proficiently. * Proficient in Microsoft Office with emphasis on Word, Excel, Outlook, and Teams. * Ability to work well in both independent and highly collaborative settings. * Ability to deal with ambiguity. * Self-motivated with a willingness to learn. * The ability to think strategically. Good problem solving and analytical skills. * Ability and willingness to regularly travel to credit union branches across the service area, with mileage reimbursement per credit union policy. Equal Employment Opportunity: Equal employment opportunity has been and will continue to be a basic principle at the Credit Union. Beginnings provides equal employment opportunities, without discrimination because of race, color, religion, creed, sex, sexual orientation, gender identity or expression, pregnancy, marital status, age, national origin, citizenship, handicap or disability, veteran or military status, political beliefs, victim of domestic violence status, familial status, or predisposing genetic characteristics or status, or any other status protected by federal, state, local or other law. This policy includes, but is not limited to recruitment, hiring, compensation, training, and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment. #Beginnings1

Baillie Lumber's Rip Division is looking to add a motivated Administrative Assistant to join our team located Sherburne, NY. We are a leading commercial hardwood lumber manufacturer that is experiencing exponential growth, producing a variety of building products for numerous industry sectors. We are seeking a skilled employee to assist with the day-to-day operations. Why join us? · Part-Time, Direct Hire Position · Competitive Hourly Rate - Minimum - Anticipated Maximum Salary: $16/hour - $19/hour Administrative Assistant Responsibilities: · Compile data and prepare reports for daily meetings. · Answers phone calls and directs calls to appropriate parties or takes messages. · Preparing shipping documents for both domestic and export shipments. · Create and maintain filing systems, both electronic and physical · Assists other office staff as required. Administrative Assistant Qualifications: · High School Diploma · Office experience in a manufacturing environment preferred · Computer skills in Microsoft Excel, Word & Outlook · Knowledge of SAP a plus · Attention to detail is key to this role. · Organize multiple work assignments and establish priorities · Ability to multi-task, work under pressure and meet deadlines required · Strong written and oral communication skills · Capability to thrive in a fast-paced environment * The advertised pay range represents what Baillie Lumber Co. believes we would anticipate paying for this position. It is not typical for an individual to be compensated at the top of the range for a position as candidates must possess experience and qualifications that far exceed the requirements.* ***Please refer to the "Full Job Description" button below to review our physical demands form prior to applying to this position.*** Federal and NY State Labor Laws *************************************************************

About the Biomedical and Translational Sciences The mission of the Department of Biomedical and Translational Sciences, established in 2026, is to: Conduct cutting-edge basic & translational science research and innovative teaching & mentoring to advance education and discovery in veterinary and human medicine in an inclusive community. The Department of Biomedical and Translational Sciences was established in 2026 by a merger of two Departments, Biomedical Sciences and Molecular Medicine. Each of these individual departments were similarly conceived in 1998 as mergers of Anatomy, Physiology, and part of Pathology (BMS) and Pharmacology and Pathology (MolMed). Since that time, both BMS and MolMed have emerged as leading departments at Cornell in terms of animal resources and education, teaching and course development, academic coaching, college and university level administrative leadership, center directorship, federal and non-federal grant funding, basic science research output, and translational/clinical discovery. The new Department of Biomedical and Translational Sciences will continue to advance the mission priorities of Education, Discovery and Care within the College of Veterinary Medicine. The Department of Biomedical and Translational Sciences is home to over 175 individuals, including faculty, trainees, and staff working together to advance our mission. BTS faculty lead world-class research programs in several key areas of biomedical and molecular sciences, leveraging cell, organoid, and animal models of veterinary and human disease. The major pillars of research are: (1) Cancer Biology, (2) Reproductive Sciences and Health, (3) Genetics & Genome Function, (4) Comparative Anatomy and Physiology, (5) Biochemistry and Structural Biology, and (6) Cell and Developmental Biology. Other areas of expertise and ongoing/historical interest include molecular neurobiology, metabolism, endocrinology, cardiovascular biology, bone & cartilage biology, and intestinal biology & disease. BTS has a long history of excellence in teaching. Faculty participate in instruction in one or more of the following ways: (1) DVM foundation courses, (2) DVM distribution courses, (3) School of Continuing Education summer courses, (4) undergraduate curriculum, and (5) graduate student courses and workshops. The Opportunity This multifaceted Administrative Assistant position supports important areas of the department which, with new funding challenges and a need for diversifying our portfolios, is a critical role. The successful individual will provide support in three main areas: Grant/Pre-award Support Under direction of the departmental Grant and Contract Coordinators work with the Principal Investigator, prepare internal and external proposals (new, resubmissions, renewals), subcontracts, progress reports and supplements for submission to CRO, including all sponsor specific forms, budget and budget justification, review of PI generated documents, maintaining compliance with all regulations and deadlines of both the sponsor and Cornell University. Educational Support Provide high level support to new programs of study administered through Biomedical and Translational Sciences. This area of support covers pre-college, undergraduate and graduate curriculum (not including DVM curriculum) including but not limited to Master of Science programs and School of Continuing Education programs. Work closely with College of Veterinary Medicine Office of the University Registrar, the School of Continuing Education, and other individuals involved in coordinating the logistics of the programs' course offerings. Manage teaching materials, grading processes, feedback mechanisms. Departmental Administrative Support As assigned, plan events and special research seminars for the community. Carry out routine administrative tasks including but not limited to travel reimbursements, visitor planning including itineraries and travel, general support for the department including mail pickup, support for various departmental business operations. While position responsibilities vary, every member of our community is expected to foster a culture of belonging and a healthy work environment by communicating across differences; being cooperative, collaborative, open, and welcoming; showing respect, compassion, and empathy; engaging and supporting others regardless of background or perspective; speaking up when others are being excluded or treated inappropriately; and supporting work/life integration of oneself and others. This position involves being able to network with a wide variety of individuals primarily internal to the University. It requires an individual who is well organized, possesses an extremely positive attitude, can think critically and proactively, is detail oriented, and can provide excellent customer service. Must be able to work independently, use excellent judgment while setting priorities, taking appropriate initiative, and handle sensitive/confidential information. Expected to be thorough, able to work well under pressure while handling multiple projects/tasks (both short and long term) at the same time. Needs to be flexible, creative in finding solutions, able to follow directions and anticipate the needs of the department supported programs. Must be comfortable handling new tasks with little direction. Must have a polite, yet strong customer service orientation approach. Hours and Location The core business hours of our office are 8:00AM-5:00PM, Monday through Friday, with flexibility on your start and end times. This position has potential to be performed in a hybrid format of 2 days per week remote, and 3 on campus at the College of Veterinary Medicine. However, in order to ensure mutual success, we'd like for you to be on campus Monday through Friday during the orientation and onboarding period of at least the first 30 days in the role, after which, the hybrid format can be discussed and determined. Employees are expected to meet all of the Cornell University Staff Skills for Success, which are essential for individual and organizational success. Employees may be required to work outside of normal business hours, including occasional holidays, evenings, and weekends. Success Factors You are considered competitive for this position if you demonstrate: Grant and program administration strength with accuracy and deadline discipline Supports pre-award submissions and emerging academic programs with a high degree of independence, while reliably navigating systems, compliance requirements, and timelines. Operational judgment and initiative in an environment with shifting priorities Sees what needs doing, steps in without waiting, makes reasonable decisions, and maintains continuity when responsibilities fluctuate or teammates are out. Clear, efficient communication that builds trust across faculty, students, and staff Consolidates information, closes loops, handles sensitive materials with discretion, and collaborates with a positive, respectful team orientation. High attention to detail and follow-through across multiple concurrent deadlines Plans and executes itineraries, events, logistics, and administrative workflows with precision, strong self-management, and consistent follow-through. What We Need A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration. Associate's degree and 2-4 years relevant experience or equivalent combination. Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members. Excellent organizational, communication, problem solving skills, superior written, verbal, and interpersonal skills and time-management skills are essential. Ability to interact with faculty, support staff, and other staff members from other CVM college departments. Proven ability to work independently and within cross-functional teams and use sound judgment when referring issues to higher organizational levels for review and consideration. Excellent customer service skills to ensure the highest level of service to the teaching/research community. Excellent track record in following through on details; respond quickly and effectively to multiple assignments/priorities. Ability to oversee multiple applications simultaneously and efficiently within tight deadlines and timeframes. Demonstrated research, analytical, critical thinking, planning, and organizing, information monitoring, stress tolerance, attention to detail and accuracy. If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't. Bachelor's degree preferred. Knowledge of federal, state, non-profits, foundations and industry sponsors. Understanding of applicable government regulations (Uniform Guidelines) and university policies. Proven experience with grant and contract preparation, submission and administration preferred. Working knowledge of NIH eRACommons for grant preparation highly desirable. Experience in an academic environment preferred. Knowledge of Cornell University policies and procedures preferred, as well as experience with a variety of Cornell University systems, including RASS, Workday, KFS and OBIEE Dashboards. Experience with a variety of both Cornell University and outside systems including Workday, PubMed, Concur, Microsoft Excel, Access, Drupal. Familiarity with course management programs including Acalog, CCI, DUST, Remark, PeopleSoft, Canvas, Chatter, SharePoint, CALS Online Course Proposal System, Vet room scheduler, and 25Live. Experience with administering course offerings and student enrollment, as well as demonstrated interest and experience working in a highly interactive student office. Proficiency/excellence in using a variety of computer software, and web-based programs with demonstrated ability to utilize them. Rewards and Benefits This position is eligible for a hybrid work arrangement after the initial onboarding period. Employees typically perform this role remotely 2 days per week and on-campus 3 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time. Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability. Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell. Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell Follow this link to learn more about the Total Rewards of Working at Cornell:Total Rewards | Working at Cornell. Visa sponsorship is not available for this position. With a founding principle of “... any person ... any study,” Cornell is an equal opportunity employer. University Job Title: Administrative Asst IV Job Family: Administration Level: D Pay Rate Type: Hourly Pay Range: $26.41 - $30.69 Remote Option Availability: Hybrid Company: Contract College Contact Name: Carolyn Chow Contact Email: ****************** Job Titles and Pay Ranges: Non-Union Positions Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria: Prior relevant work or industry experience Education level to the extent education is relevant to the position Unique applicable skills Academic Discipline To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator. Union Positions The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates. Current Employees: If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell. Online Submission Guidelines: Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website. Employment Assistance: For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email ********************. If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice **************, or email at accommodations@cornell.edu. Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing ********************. Notice to Applicants: Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant. EEO Statement: Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “... any person ... any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 2026-01-07

Join Our Team at Arnot Health! Are you an organized and detail-oriented professional looking to contribute to a patient-centered healthcare environment? Arnot Health is seeking a dedicated Outpatient Administrative Assistant to support our Eastside Primary Care clinic. This role is essential in ensuring smooth daily operations by handling administrative duties, patient registration, scheduling, and billing. Your Schedule: * Full-Time * Monday - Friday * Day Shift What You'll Do: As an Outpatient Administrative Assistant, you will be responsible for a variety of administrative and patient support tasks, including: * Front Desk & Patient Check-In: Prepare daily schedules, answer calls, update patient demographics, collect co-pays, and maintain accurate financial records. * Billing & Documentation: Process billing superbills, track daily encounters, and manage medical records requests. * Scheduling & Check-Out: Arrange follow-up appointments, obtain prior authorizations, provide patient instructions, and document appointments. * Patient Support: Assist providers with scheduling referrals, forwarding medical records, and notifying patients of appointment changes. * Office Administration: Order supplies, distribute mail, and ensure smooth practice operations. * Compliance & Training: Maintain professional behavior, participate in mandatory educational programs, and adhere to OSHA compliance guidelines. What We're Looking For: We are seeking a detail-oriented and customer-focused professional who excels in a fast-paced medical office environment. The ideal candidate will have: * Education: High school diploma required; coursework in secretarial sciences preferred. * Experience: Minimum of three years of medical office experience preferred; knowledge of medical coding is a plus. * Skills: Excellent communication, organizational, and multitasking abilities. Physical Demands: This role involves frequent standing and walking, occasional lifting of up to 20 lbs, reaching and stooping, and light physical effort typical of an office-based setting. About Us: Arnot Health offers patient-centered, comprehensive health services to the Southern Tier of New York. Campuses include Arnot Ogden Medical Center and St. Joseph's Hospital in Elmira; Ira Davenport Memorial Hospital in Bath, NY; and over 40 medical offices in the Southern Tier. Arnot Health is currently affiliated with more than 300 physicians from 50+ specialties. Arnot Health is a member of Centralus Health, a community-based integrated delivery system. Our mission is to deliver high-quality care, empower our teams to succeed, and improve the wellbeing of the communities we serve. Our commitment to quality personalized care begins with our exceptional team-over 6,500 employees strong. At Arnot Health, you will work in a collaborative environment that values excellence, integrity, compassion, and stewardship. Together, we create an environment where empathy, honesty, and a dedication to quality thrive, empowering us to make a positive impact on the lives we touch. We offer competitive wages, comprehensive benefits, and professional development opportunities to help our employees grow and thrive. Whether you are just starting out or looking to take the next step in your healthcare career, we invite you to join us in shaping the future of care in our communities.

Budget Title Administrative Assistant 1 (NY HELPS) Campus Title Administrative Assistant 1 School/Division Student Affairs, Division of Department Multicultural Life Office Staff Sub-Type Staff & Administration Salary Level SG011 Salary Range $40,391-$47,695 Salary Determination Starting salary rates are based on multiples factors which may include the position's major responsibilities, the applicant's background including education, work experience, and key competencies, the university's strategic priorities, internal peer equity and external market analyses, applicable federal, state, and local laws and negotiated labor contracts. Position Effort Full-Time If Part-Time, enter FTE: Is this a temporary position? No If Temporary, enter End Date: Position Summary Provide administrative support to the Director and Assistant Directors of the Multicultural Life and Diversity Office (MLDO.) Watch to learn more about careers at SUNY Cortland: ******************************************* What makes SUNY Cortland a great place to work? * Our positions provide predictable salary progressions, and many offer permanency. * Generous benefits include health, dental, and vision insurance, various retirement program options, flexible spending and dependent care accounts, long term disability and tuition reimbursement. * SUNY Cortland prioritizes work-life balance and well-being in all forms. The university's state-of-the-art Student Life Center is free for employees to use, with membership options for families. SUNY Cortland's Child Care Center welcomes the children of employees and community members, as space allows. Alternate work schedules are available with a supervisor's approval. * Professional development opportunities exist through training, continuing education programs, tuition reimbursement and conference travel, based on funding. * Cortland County and surrounding areas offer easy access to arts, entertainment, outdoor recreation and much more. Experience Cortland dives deep into the region's offerings. Major Responsibilities Administrative Support * Serve as first point of contact for the office. * Answer phone calls and give information to callers, take messages, and transfer calls to appropriate individuals. * Greet in-person visitors or callers and handle their inquiries; or direct them to the appropriate person. * Open, read, route, and distribute incoming mail and email for ******************************* or other materials and answers routine inquiries. * Prepare and mail all outgoing correspondence from the office. * Set up and manage paper and electronic filing systems. * Maintain professional staff calendars. * Schedule and confirm appointments and room reservations for meetings. * Save copies of various documents, either digitally or in hard copy; file them appropriately and distribute them to relevant staff. Budget and Financial Transactions * Assist Director with office budget and financial transactions. * Organize transactions in an excel document to make sure we are staying within budget for specific programs, initiatives, supplies, etc. * Submit paperwork for financial transactions, including orders for giveaways, office supplies, technology, and program-related materials. * Create and submit travel expense reports for staff. * Order and distribute supplies. Program Support * Assist in preparing, advertising, and coordinating logistical components of programming. * Create and monitor registration forms for programs and events. A few examples include the Kente Celebration, Conference and Ally Development Workshops, etc. * Maintain event calendars and reserve rooms needed. * Send out campus communication to advertise upcoming programming. * Create event materials such as invitations, nametags, programs, etc. * Prepare necessary handouts for upcoming programs. Work Study Student Support * Help supervise work study students. * Collaborate with the MLDO professional staff to create tasks for the work study students. * Keep track of the work study students' hours worked and approve their time sheets. Functional and Supervisory Relationships Position will report directly to the Director of MLDO. Required Qualifications Appointment to this position could be a permanent competitive appointment or a permanent non-competitive appointment. 1. Permanent Competitive Appointment Options: Eligible List Appointment: Candidates must be reachable on the Civil Service eligible list for this title. If you are on the Civil Service eligible list for this title, you may receive a canvass letter via email. You must record your response via NY.gov and follow instructions in the canvass email. Section 70.1 Transfer to Administrative Assistant 1, SG 11: Candidates must have one year of permanent competitive or 55b/c service in a title SG-09 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory and elective core coursework through the NYS CSEA Partnership website. Section 70.1 Transfer to Administrative Assistant Trainee 1, SG 8: Candidates must have one year of permanent competitive or 55b/c service in a title SG-06 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. Section 70.1 Transfer to Administrative Assistant Trainee 2, SG 10: Candidates must have one year of permanent competitive or 55b/c service in a title SG-08 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory core coursework. For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website: *********************************************************************** For information regarding the Administrative Assistant Traineeship mandatory and elective coursework, please visit the NYS & CSEA Partnership website: ******************************************************************* Candidates appointed at the trainee level will be required to successfully complete the traineeship to advance to the full performance level title and salary. * $40,391 (Trainee 1- NS equated to SG-8) * $45,081 (Trainee 2- NS equated to SG-10) * $47,695 (Full Performance level SG-11) 2. Non-Competitive Appointment Option: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), employees hired under NY HELPS will have their non-competitive status converted to competitive status, without having to compete in an examination. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. NON-COMPETITIVE QUALIFICATIONS- To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. This position may be designated 55 b/c and is subject to verification of applicant eligibility. The qualifications are: Administrative Assistant Trainee 1 (NS Salary Grade 8 $40,391): Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Upon satisfactory completion of all mandatory core coursework as a Trainee 1, you will automatically advance to Trainee 2. Administrative Assistant Trainee 2 (NS Salary Grade 10 $45,081): One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Upon satisfactory completion of all mandatory and elective core coursework, you will advance to the full level of this title without further examination. Administrative Assistant 1, Salary Grade 11 $47,695: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. You must also complete all mandatory and elective core coursework. Substitution: Certification (e.g., IAAP Certified Administrative Professional) or associate's degree* in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience. Preferred Qualifications Knowledge, Skills & Abilities About the University A top public university of approximately 6,600 students located in the geographic center of New York State, SUNY Cortland provides accessible, affordable education to students from across the U.S. body. One of 13 comprehensive universities in the State University of New York system, SUNY Cortland prides itself on its rigorous undergraduate and graduate programs in the liberal arts, sciences, education, and professional studies. For more than 150 years, SUNY Cortland has provided unmistakable value for students seeking a well-rounded academic, athletic, and social experience. The University ranks among the top campuses in the nation on Money magazine's "Best Colleges for Your Money List," fields a powerhouse Division III athletics program and boasts an impressive network of alumni making a difference in education, business, government, fitness, medicine and many other fields. EEO Statement The State University of New York at Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/EEO/ADA) employer. The university actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the university. Job Close Date 01/23/2026 Posting Detail Information Posting Number S25071 Review Start Date Open Until Filled Yes Quick Link for Direct Access to Posting **************************************** Special Instructions Special Instructions to Applicant Special Instructions to Applicant

Are you looking for an opportunity to advance your career while working with an extraordinary team? At Merakey, we put our heart and soul into everything we do. We are seeking an Administrative Assistant to join our Supports Coordination program in Mayfield, PA. Earn: $16.25/hour. Work Hours: 8:30am-4:30pm M-F The administrative assistant will provide office support for Tri-Valley Care's Supports Coordination program in Mayfield, PA. Duties and Responsibilities: * Maintain confidentiality regarding client and departmental information as per agency policy. * File and organize individual charts * Submit billing on a timely basis in compliance with state standards * Operates general office equipment, including printer/copier, postage machine and computer. * Collects and organizes data required by the staff for meetings and appointments. * Maintain office activities, respond to inquiries, handle correspondence, process documentation, verify information, and provide a full range of secretarial services. * Complete purchase requisitions in a timely manner, ensuring accuracy for program codes, amounts, and signatures. * Works cooperatively with all staff. * Performs related work as required. * Send letters to consumers * Update release of information forms when necessary * Update insurance information * Data entry/data maintenance as assigned * Develop new techniques/procedures to improve service delivery and/or job tasks. * This description basically summarizes duties and is not inclusive. At the discretion of the supervisor and according to circumstances, verbal and written addition or deletions may be made. Benefits Merakey offers generous benefits that promote well-being, financial security, and work-life balance, including: * Comprehensive medical, dental, and vision coverage, plus access to healthcare advocacy support. * Retirement plan -- both pre-tax and Roth (after-tax) options available for employee contributions. * DailyPay -- access your pay when you need it! * On the Goga well-being platform, featuring self-care tools and resources. * Access Care.com for backup childcare, elder care, and household services. * Confidential counseling, legal, and financial services through our Employee Assistance Program (EAP). * Tuition reimbursement and educational partnerships. * Employee discounts and savings programs on entertainment, travel, and lifestyle. * Access to Pryor Online Learning for free online personal development classes. Learn more about our full benefits package - **************************************** About Merakey Merakey is a non-profit provider of developmental, behavioral health, and education services. More than 8,000 employees provide support to nearly 40,000 individuals and families throughout 12 states across the country each year. Click here to watch a video about Merakey. Merakey strictly follows a zero-tolerance policy for abuse. Merakey is proud to be an Equal Opportunity Employer! We deeply value diversity and do not discriminate on the basis of race, religion, color, national origin, ethnic background, sex, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or disability status. Moreover, we are committed to creating teams that reflect the diversity of the communities we serve and encourage applicants from underrepresented backgrounds to apply. Merakey welcomes all Veterans to apply! Our ideal candidate will possess the following skills: * High school diploma or GED required * Experience working in an office setting required * Experience with Microsoft Office programs required

SUMMARY: Under supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial and advertising support to the branch office and sales agents. Schedule: Monday through Friday: 9am - 5pm. Totaling 37.5 hours per week. DUTIES & RESPONSIBILITIES: * Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies. Accurately reports information to the Office Manager, as well as the Accounting Department. * Collects, types and processes advertisements for newspapers and television (Showcase of Homes) in conjunction with the Marketing department. * Orders installation and removal of signs, as well as maintains office sign inventory. * Accurately maintains the Lock Box inventory and logs. * Performs general secretarial duties (typing, filing, etc.) for the office manager and sales agents. * Processes checks for funds involved in real estate transactions. * Processes documents for new agents, including dues, board fees and applications. * Updates real estate transaction data into computer system. * Answers telephone and greets visitors. * Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner. * May perform other duties as assigned. Transaction Support: * Process earnest money and commission check deposits * Co-ordinate and process files in conjunction with the TC team KNOWLEDGE, SKILLS & ABILITIES REQUIRED: * Ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors and co-workers. Must possess exemplary customer service skills. * Ability to communicate professionally in oral and written fashion. * Must possess strong clerical, statistical and administrative skills. * Proven computer skills and experience in using applications such as Word, Excel, Power Point, Publisher, and Outlook. Must be able to type with accuracy. * Prior experience in an office administrative role is preferred. * High school diploma required; business school education desirable; * Knowledge of basic accounting, bookkeeping and computer skills required. * Ability to work independently on confidential material * Must possess good judgment and problem solving skills. * Ability to maintain skills required through training offered by the company or outside sources. HowardHanna.com Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.