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The differences between administrative aides and administrative office specialists can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an administrative aide and an administrative office specialist. Additionally, an administrative aide has an average salary of $38,714, which is higher than the $35,177 average annual salary of an administrative office specialist.
The top three skills for an administrative aide include customer service, word processing and proofreading. The most important skills for an administrative office specialist are customer service, data entry, and word processing.
| Administrative Aide | Administrative Office Specialist | |
| Yearly salary | $38,714 | $35,177 |
| Hourly rate | $18.61 | $16.91 |
| Growth rate | -8% | -8% |
| Number of jobs | 96,883 | 96,945 |
| Job satisfaction | - | - |
| Most common degree | Bachelor's Degree, 54% | Bachelor's Degree, 47% |
| Average age | 50 | 50 |
| Years of experience | 2 | 2 |
An administrative aide performs daily administrative support tasks in an office, helping to keep the workflow smooth and efficient. Their duties typically include organizing and disseminating documents, answering calls and correspondence, forwarding messages, greeting visitors and answering inquiries, and preparing and processing files. They may also participate in monitoring the inventory of office supplies, handling procurement requests when necessary. Furthermore, an administrative aide may also serve as the record-keeper of the office, updating databases in adherence to the company's policies and regulations.
An administrative office specialist helps offices to run efficiently and smoothly by performing clerical support tasks. Their responsibilities often include preparing and processing documents, arranging meetings and appointments, monitoring the budgets and expenditures, answering calls and correspondence, handling the inventory and procurement of office supplies, and developing strategies to optimize office operations. They may also address issues and concerns, resolving them promptly and professionally. Furthermore, as an administrative office specialist, it is essential to coordinate staff, all while implementing the company's policies and regulations.
Administrative aides and administrative office specialists have different pay scales, as shown below.
| Administrative Aide | Administrative Office Specialist | |
| Average salary | $38,714 | $35,177 |
| Salary range | Between $30,000 And $48,000 | Between $28,000 And $43,000 |
| Highest paying City | Windsor, CT | Seattle, WA |
| Highest paying state | Connecticut | Alaska |
| Best paying company | Columbia University in the City of New York | University of California, Berkeley |
| Best paying industry | Utilities | Technology |
There are a few differences between an administrative aide and an administrative office specialist in terms of educational background:
| Administrative Aide | Administrative Office Specialist | |
| Most common degree | Bachelor's Degree, 54% | Bachelor's Degree, 47% |
| Most common major | Business | Business |
| Most common college | Western Carolina University | Western Carolina University |
Here are the differences between administrative aides' and administrative office specialists' demographics:
| Administrative Aide | Administrative Office Specialist | |
| Average age | 50 | 50 |
| Gender ratio | Male, 22.0% Female, 78.0% | Male, 14.3% Female, 85.7% |
| Race ratio | Black or African American, 9.3% Unknown, 3.9% Hispanic or Latino, 16.3% Asian, 3.8% White, 66.0% American Indian and Alaska Native, 0.7% | Black or African American, 10.2% Unknown, 3.9% Hispanic or Latino, 15.0% Asian, 4.0% White, 66.2% American Indian and Alaska Native, 0.7% |
| LGBT Percentage | 6% | 6% |