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The differences between administrative aides and administrative staff can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an administrative aide and an administrative staff. Additionally, an administrative staff has an average salary of $77,101, which is higher than the $38,714 average annual salary of an administrative aide.
The top three skills for an administrative aide include customer service, word processing and proofreading. The most important skills for an administrative staff are telephone calls, word processing, and travel arrangements.
| Administrative Aide | Administrative Staff | |
| Yearly salary | $38,714 | $77,101 |
| Hourly rate | $18.61 | $37.07 |
| Growth rate | -8% | -8% |
| Number of jobs | 96,883 | 119,030 |
| Job satisfaction | - | - |
| Most common degree | Bachelor's Degree, 54% | Bachelor's Degree, 63% |
| Average age | 50 | 50 |
| Years of experience | 2 | 2 |
An administrative aide performs daily administrative support tasks in an office, helping to keep the workflow smooth and efficient. Their duties typically include organizing and disseminating documents, answering calls and correspondence, forwarding messages, greeting visitors and answering inquiries, and preparing and processing files. They may also participate in monitoring the inventory of office supplies, handling procurement requests when necessary. Furthermore, an administrative aide may also serve as the record-keeper of the office, updating databases in adherence to the company's policies and regulations.
As the administrative staff, they primarily provide administrative and secretarial support for the department. Typically, they do report-writing, filing and scheduling, and payroll. They plan department weekly meetings, schedule conference calls, and work on solving administrative related concerns and issues. They do a complex task that involves multi-tasking from the preparation of department reports, analyzing data, and finding solutions. It is a requirement to be an experienced, collaborator, and trained cross-functional communicator. Moreover, other duties will include scheduling company-initiated activities, meetings, and events.
Administrative aides and administrative staff have different pay scales, as shown below.
| Administrative Aide | Administrative Staff | |
| Average salary | $38,714 | $77,101 |
| Salary range | Between $30,000 And $48,000 | Between $58,000 And $101,000 |
| Highest paying City | Windsor, CT | San Francisco, CA |
| Highest paying state | Connecticut | California |
| Best paying company | Columbia University in the City of New York | NVIDIA |
| Best paying industry | Utilities | Professional |
There are a few differences between an administrative aide and an administrative staff in terms of educational background:
| Administrative Aide | Administrative Staff | |
| Most common degree | Bachelor's Degree, 54% | Bachelor's Degree, 63% |
| Most common major | Business | Business |
| Most common college | Western Carolina University | University of Pennsylvania |
Here are the differences between administrative aides' and administrative staff' demographics:
| Administrative Aide | Administrative Staff | |
| Average age | 50 | 50 |
| Gender ratio | Male, 22.0% Female, 78.0% | Male, 31.9% Female, 68.1% |
| Race ratio | Black or African American, 9.3% Unknown, 3.9% Hispanic or Latino, 16.3% Asian, 3.8% White, 66.0% American Indian and Alaska Native, 0.7% | Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.2% Asian, 3.8% White, 66.2% American Indian and Alaska Native, 0.7% |
| LGBT Percentage | 6% | 6% |