Administrative support staff vs administrative aide

The differences between administrative support staff and administrative aides can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 4-6 years to become an administrative support staff, becoming an administrative aide takes usually requires 1-2 years. Additionally, an administrative aide has an average salary of $38,714, which is higher than the $33,602 average annual salary of an administrative support staff.

The top three skills for an administrative support staff include excellent interpersonal, data entry and customer service. The most important skills for an administrative aide are customer service, word processing, and proofreading.

Administrative support staff vs administrative aide overview

	Administrative Support Staff	Administrative Aide
Yearly salary	$33,602	$38,714
Hourly rate	$16.15	$18.61
Growth rate	-8%	-8%
Number of jobs	162,436	96,883
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 47%	Bachelor's Degree, 54%
Average age	47	50
Years of experience	6	2

Administrative support staff vs administrative aide salary

Administrative support staff and administrative aides have different pay scales, as shown below.

	Administrative Support Staff	Administrative Aide
Average salary	$33,602	$38,714
Salary range	Between $27,000 And $41,000	Between $30,000 And $48,000
Highest paying City	-	Windsor, CT
Highest paying state	-	Connecticut
Best paying company	-	Columbia University in the City of New York
Best paying industry	-	Utilities

Differences between administrative support staff and administrative aide education

There are a few differences between an administrative support staff and an administrative aide in terms of educational background:

	Administrative Support Staff	Administrative Aide
Most common degree	Bachelor's Degree, 47%	Bachelor's Degree, 54%
Most common major	Business	Business
Most common college	California State University - Bakersfield	Western Carolina University

Administrative support staff vs administrative aide demographics

Here are the differences between administrative support staff' and administrative aides' demographics:

	Administrative Support Staff	Administrative Aide
Average age	47	50
Gender ratio	Male, 24.5% Female, 75.5%	Male, 22.0% Female, 78.0%
Race ratio	Black or African American, 10.2% Unknown, 4.7% Hispanic or Latino, 18.6% Asian, 5.2% White, 60.7% American Indian and Alaska Native, 0.6%	Black or African American, 9.3% Unknown, 3.9% Hispanic or Latino, 16.3% Asian, 3.8% White, 66.0% American Indian and Alaska Native, 0.7%
LGBT Percentage	8%	6%

Differences between administrative support staff and administrative aide duties and responsibilities

Administrative support staff example responsibilities.

Create PowerPoint presentations, manage spreadsheet information/graphs and provide reports as necessary.
Maintain SharePoint site for SEDD branch.
Prepare and release medical records in accordance with HIPAA policy.
Process submission of employee's retirement contributions, payroll and insurance benefits.
Assist project and event coordinators with the logistics and operations of various projects.
Monitor client payments, enter and adjust payroll, and create credit and billing invoices.

Administrative aide example responsibilities.

Support medical doctors, manage sensitive and confidential records pertaining to high risk patients with emphasis on accuracy.
Job costing (normal), A/R.
Design charts for GBR-P and UEWR manuals using Powerpoint for the radar group.
Reconcile A/R and A/P; contact vendors and customers to resolve account discrepancies.
Design and prepare PowerPoint presentations.
Process payroll for the department maintaining accuracy on all documentation.

Administrative support staff vs administrative aide skills

Common administrative support staff skills

Excellent Interpersonal, 20%
Data Entry, 14%
Customer Service, 10%
Word Processing, 7%
Scheduling Appointments, 6%
Personnel Data, 6%

Common administrative aide skills

Customer Service, 15%
Word Processing, 14%
Proofreading, 13%
Data Entry, 10%
Clerical Support, 6%
Database Management, 5%

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Office and Administrative Industry
Administrative Support Staff
Administrative Support Staff vs Administrative Aide

Updated January 8, 2025

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