Clerical aide vs clerical associate

The differences between clerical aides and clerical associates can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a clerical aide and a clerical associate. Additionally, a clerical associate has an average salary of $30,024, which is higher than the $29,426 average annual salary of a clerical aide.

The top three skills for a clerical aide include clerical support, computer data entry and computer programs. The most important skills for a clerical associate are patients, data entry, and customer service.

Clerical aide vs clerical associate overview

	Clerical Aide	Clerical Associate
Yearly salary	$29,426	$30,024
Hourly rate	$14.15	$14.43
Growth rate	-5%	-5%
Number of jobs	59,698	78,648
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 33%	Bachelor's Degree, 31%
Average age	47	47
Years of experience	2	2

What does a clerical aide do?

Clerical aides perform various office-related tasks for company executives like answering calls, sorting documents, taking down the minutes of their meetings, etc. They should have computer skills, be organized, and communicate with people inside and outside the company. These aides proofread standard and templated documents to produce the necessary documentation needed to present the activities held in their department. As they are working for officials in a company, there will be occasions where work hours can be irregular and events that need attendance.

What does a clerical associate do?

A clerical associate is someone who carries out administrative tasks. Clerical associates photocopy, distribute mail, put together mailings, send faxes, respond to emails, and type letters. The associate's order office supplies, convey messages to staff members, handle payroll, and manage conference rooms. They check records for information accuracy and policy and procedure conformity. It is part of their responsibilities to perform projects for patient care facilitation. Also, they provide support to the mental health clinic in terms of patient care and satisfaction survey distribution and collection.

Clerical aide vs clerical associate salary

Clerical aides and clerical associates have different pay scales, as shown below.

	Clerical Aide	Clerical Associate
Average salary	$29,426	$30,024
Salary range	Between $23,000 And $36,000	Between $24,000 And $37,000
Highest paying City	Chico, CA	Bakersfield, CA
Highest paying state	Nevada	Alaska
Best paying company	Belmont High School	GBS
Best paying industry	Health Care	Government

Differences between clerical aide and clerical associate education

There are a few differences between a clerical aide and a clerical associate in terms of educational background:

	Clerical Aide	Clerical Associate
Most common degree	Bachelor's Degree, 33%	Bachelor's Degree, 31%
Most common major	Business	Business
Most common college	Western Carolina University	University of Pennsylvania

Clerical aide vs clerical associate demographics

Here are the differences between clerical aides' and clerical associates' demographics:

	Clerical Aide	Clerical Associate
Average age	47	47
Gender ratio	Male, 17.5% Female, 82.5%	Male, 20.3% Female, 79.7%
Race ratio	Black or African American, 11.7% Unknown, 4.8% Hispanic or Latino, 21.0% Asian, 8.0% White, 53.4% American Indian and Alaska Native, 1.1%	Black or African American, 11.3% Unknown, 4.7% Hispanic or Latino, 22.0% Asian, 7.7% White, 53.4% American Indian and Alaska Native, 1.1%
LGBT Percentage	6%	6%

Differences between clerical aide and clerical associate duties and responsibilities

Clerical aide example responsibilities.

Manage filing, photocopying, collating, and faxing public and seal case documents.
Process received payments into QuickBooks and make deposits.
Administer data entry and other forms of record keeping, need by the payroll and student services departments.
Ensure confidentiality of all medical records information and completes forms for release of information in compliance with HIPAA regulations.
Put together PowerPoint presentations -Lead generation -Marketing mailings
Review complete payroll ledger with original entry documents to confirm accuracy.

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Clerical associate example responsibilities.

Manage operational FedEx relationship through order fulfillment, shipment tracking, and communication with parties involve in shipment transaction.
Apply ICD-9, CPT and HCPCS codes for outpatient treatments.
Obtain and properly distributes messages using EMR.
Fax radiology reports and make calls regarding abnormal reports.
Coordinate patient radiology exams as well as patient procedures.
Update clinical records associate with patient visits in MYSIS EMR system.

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Clerical aide vs clerical associate skills

Common clerical aide skills

Clerical Support, 12%
Computer Data Entry, 10%
Computer Programs, 9%
Office Equipment, 9%
Purchase Orders, 8%
Inventory Control, 7%

Common clerical associate skills

Patients, 23%
Data Entry, 11%
Customer Service, 11%
Phone Calls, 5%
Clerical Functions, 5%
Patient Care, 5%

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Updated January 8, 2025

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