Departmental secretary vs administrative office specialist

Differences between departmental secretary and administrative office specialist duties and responsibilities

Departmental secretary example responsibilities.

• Manage financial bookkeeping efficiently for the company using QuickBooks.
• Complete and monitor payroll in the API system for multiple employees.
• Prepare and submit employment, payroll and tuition forms to comptroller for faculty, staff and students.
• Coordinate between student, local and national political movements by issuing departmental briefings for the political science and economics departments.
• Initiate and monitor requisitions through PeopleSoft for office supplies, laboratory supplies including purchasing lab animals for research and travel reimbursement.

Administrative office specialist example responsibilities.

• Participate in committee meetings by preparing minutes and presentation summaries, planning meeting agendas, and organizing and managing meeting logistics.
• Develop PowerPoint presentations for seminars and workshops.
• Prepare briefings for senior level management using Microsoft PowerPoint.
• Prepare bi-weekly payroll reports and special cost analyses and forecasting.
• Coordinate accessibility into main office building along with identification badge and process direct deposit via state guidelines for payroll.
• Coordinate travel arrangements in DTS; schedule mode of transportation, prepare trip folders, arrange lodging reservations and develop itineraries.
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