Departmental secretary vs administrative staff

Differences between departmental secretary and administrative staff duties and responsibilities

Departmental secretary example responsibilities.

• Manage financial bookkeeping efficiently for the company using QuickBooks.
• Complete and monitor payroll in the API system for multiple employees.
• Prepare and submit employment, payroll and tuition forms to comptroller for faculty, staff and students.
• Coordinate between student, local and national political movements by issuing departmental briefings for the political science and economics departments.
• Initiate and monitor requisitions through PeopleSoft for office supplies, laboratory supplies including purchasing lab animals for research and travel reimbursement.

Administrative staff example responsibilities.

• Support medical doctors, manage sensitive and confidential records pertaining to high risk patients with emphasis on accuracy.
• Prepare PowerPoint presentations for management distribution.
• Maintain payroll information by collect, calculate and enter data.
• Prepare briefing slides and presentation material using PowerPoint and Visio.
• Maintain accounting statements, databases, and other financial information such as payroll coding and budget preparation
• Provide cloud base customer relationship management with Salesforce for optimization in coordination of the workforce development program and other community orient events
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