Departmental secretary vs administrator secretary

The differences between departmental secretaries and administrator secretaries can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a departmental secretary and an administrator secretary. Additionally, an administrator secretary has an average salary of $34,336, which is higher than the $31,261 average annual salary of a departmental secretary.

The top three skills for a departmental secretary include purchase orders, dictation and epic. The most important skills for an administrator secretary are patients, routine correspondence, and customer service.

Departmental secretary vs administrator secretary overview

	Departmental Secretary	Administrator Secretary
Yearly salary	$31,261	$34,336
Hourly rate	$15.03	$16.51
Growth rate	-8%	-8%
Number of jobs	11,012	99,520
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 45%	Bachelor's Degree, 37%
Average age	50	50
Years of experience	2	2

Departmental secretary vs administrator secretary salary

Departmental secretaries and administrator secretaries have different pay scales, as shown below.

	Departmental Secretary	Administrator Secretary
Average salary	$31,261	$34,336
Salary range	Between $24,000 And $39,000	Between $25,000 And $46,000
Highest paying City	-	Urban Honolulu, HI
Highest paying state	-	Hawaii
Best paying company	-	Deloitte
Best paying industry	-	Manufacturing

Differences between departmental secretary and administrator secretary education

There are a few differences between a departmental secretary and an administrator secretary in terms of educational background:

	Departmental Secretary	Administrator Secretary
Most common degree	Bachelor's Degree, 45%	Bachelor's Degree, 37%
Most common major	Business	Business
Most common college	Western Carolina University	Western Carolina University

Departmental secretary vs administrator secretary demographics

Here are the differences between departmental secretaries' and administrator secretaries' demographics:

	Departmental Secretary	Administrator Secretary
Average age	50	50
Gender ratio	Male, 9.4% Female, 90.6%	Male, 5.8% Female, 94.2%
Race ratio	Black or African American, 10.3% Unknown, 3.9% Hispanic or Latino, 14.9% Asian, 4.0% White, 66.1% American Indian and Alaska Native, 0.7%	Black or African American, 9.1% Unknown, 3.9% Hispanic or Latino, 15.9% Asian, 3.8% White, 66.6% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between departmental secretary and administrator secretary duties and responsibilities

Departmental secretary example responsibilities.

Manage financial bookkeeping efficiently for the company using QuickBooks.
Complete and monitor payroll in the API system for multiple employees.
Prepare and submit employment, payroll and tuition forms to comptroller for faculty, staff and students.
Coordinate between student, local and national political movements by issuing departmental briefings for the political science and economics departments.
Initiate and monitor requisitions through PeopleSoft for office supplies, laboratory supplies including purchasing lab animals for research and travel reimbursement.

Administrator secretary example responsibilities.

Manage fireworks inventory through QuickBooks and process customer wholesale orders.
Maintain internal and external SharePoint team sites.
Proofread material for accuracy, correct punctuation, spelling and grammar.
Draft, proofread, and distribute correspondence, reports, and presentations.
Develop written and graphical reports to DoD personnel
Develop and recommend policy for implementation by the DoD.

Departmental secretary vs administrator secretary skills

Common departmental secretary skills

Purchase Orders, 18%
Dictation, 11%
Epic, 9%
Payroll, 9%
Travel Arrangements, 9%
Telephone Calls, 9%

Common administrator secretary skills

Patients, 10%
Routine Correspondence, 9%
Customer Service, 8%
Telephone Calls, 6%
Payroll, 6%
Office Procedures, 5%

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Departmental Secretary
Departmental Secretary vs Administrator Secretary

Updated January 8, 2025

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