Departmental secretary vs executive secretary

Differences between departmental secretary and executive secretary duties and responsibilities

Departmental secretary example responsibilities.

• Manage financial bookkeeping efficiently for the company using QuickBooks.
• Complete and monitor payroll in the API system for multiple employees.
• Prepare and submit employment, payroll and tuition forms to comptroller for faculty, staff and students.
• Coordinate between student, local and national political movements by issuing departmental briefings for the political science and economics departments.
• Initiate and monitor requisitions through PeopleSoft for office supplies, laboratory supplies including purchasing lab animals for research and travel reimbursement.

Executive secretary example responsibilities.

• Manage specific projects from start to finish as required by the SVP.
• Manage high volume of requests and correspondence from executives and colleagues, pharmaceutical representatives, patients and outside physicians.
• Assist in daily typing of correspondence to agencies regarding Medicare and Medicaid contracts.
• Maintain all the student records in PowerSchool and generate report cards with accuracy.
• Maintain all departmental information, including transcription of meeting minutes and all audit and payroll documentation.
• Input miss time punch and vacation/sick time in KRONOS for employees.
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