Departmental secretary vs senior secretary

Differences between departmental secretary and senior secretary duties and responsibilities

Departmental secretary example responsibilities.

• Manage financial bookkeeping efficiently for the company using QuickBooks.
• Complete and monitor payroll in the API system for multiple employees.
• Prepare and submit employment, payroll and tuition forms to comptroller for faculty, staff and students.
• Coordinate between student, local and national political movements by issuing departmental briefings for the political science and economics departments.
• Initiate and monitor requisitions through PeopleSoft for office supplies, laboratory supplies including purchasing lab animals for research and travel reimbursement.

Senior secretary example responsibilities.

• Manage high volume of requests and correspondence from executives and colleagues, pharmaceutical representatives, patients and outside physicians.
• Prepare PowerPoint presentations, complete statistical reports, and convert reports to various formats.
• Maintain confidentiality of all payroll documents and office files.
• Compile and distribute customer updates for payroll software programs and telecommunications networks.
• Maintain databases, prepare PowerPoint presentations, maintain inventory and requisition supplies for the department.
• Demonstrate professional integrity and tactful handling of confidential and protect health information according to HIPAA and administrative policy guidelines.
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