Executive administrative assistant jobs in Cedar Rapids, IA - 30 jobs

**Posting Title:** Project Administrative Assistant - Data Center **Reports To:** Senior Project Manager **Salary Range:** $19.00/hour to $25.00/hour Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets. **WHO WE ARE** For more than 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything. **THE DATA CENTER TEAM** We build mission-critical data centers throughout the U.S. to ensure crucial information accessed by millions of people is always available and secure. For decades, CEI is a leading provider of design, installation and commissioning of 20M+ square feet of data center space totaling over 4 GW of electrical systems-including infrastructure built to support AI-driven technologies. **ABOUT THE ROLE** The Project Administrative Assistant at Cupertino Electric provides daily support to the Commercial Interiors Team that includes Senior Project Managers, Project Managers, Assistant Project Managers, and Project Engineers. This role is vital in ensuring information flow between office, field, vendors, and general contractors. + Support the Interiors team that may consist of Senior Project Manager's, Project Managers, APM's and Project Engineers including information flow between office, field, vendors and general contractors. + Coordination of job start and job close + Contract routing + Data entry for weekly field employee hours, processing of material to purchasing agent + Work with personnel to assist in data entry for job tasks + Maintain and update job files, controlled forms/logs + Order drawings for field/office personnel + Phones, copying, scanning and shipping **Skill:** Applies acquired job skills and company policies and procedures to complete assigned tasks. **Job Complexity:** Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice. **Supervision:** Normally follows established procedures on routine work, requires instructions only on new assignments. **ABOUT YOU** + Excellent organizational, time management, and project management skills. Demonstrated ability to work effectively in a fast-paced environment + Outstanding communication skills (written and spoken) + Critical reasoning + Intermediate in MS Office, including Word, Excel, PowerPoint, Outlook + Oracle, JD Edwards are highly desirable **MINIMUM QUALIFICATIONS** _Any combination of education and experience that, in the sole judgment and discretion of Company, would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications may qualify._ **Education:** High School Diploma or GED required. **Licensure/Certifications:** None required. **Experience:** Two (2) years of administrative experience required. Experience in the construction industry preferred. *Applicants must be authorized to work in the United States. This position is not eligible for sponsorship. \#LI-DM1 **PLEASE NOTE:** CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here. (******************************************** CEI is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at *************** or 1-(877)-747-4CEI. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

The Executive Assistant to the CEO/Board of Directors is responsible for providing comprehensive support to the CEO, Board of Directors, and Executive Team members and managing the organization's office operations, including working both remotely and on premises at Jellen Enterprises Inc. stores. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Duties of the position include, but are not limited to: Replenish office materials such as printer supplies, paper, office supplies, etc. Provide event management support as requested. Provide hospitality to all guests and help to create a welcoming environment. Answer business calls and respond to inquiries. Process and distribute daily mail. Invest in building long-lasting relationships both externally and internally. Manage petty cash reimbursements and reconciliation. Other projects/duties as assigned for the overall wellness of the company Compensation: $450.00 per week HUDDLE HOUSE is a unique member of the communities it serves. The bonds created between our team members and our customers are unlike those seen in most other chain restaurants. Our Company Purpose reflects this unique element of the Huddle House dining experience: Bringing Friends and Families Together over Delicious Food Served from the Heart. At Huddle House, we believe it's “YOUR HOUSE. YOUR KITCHEN.” Huddle House is the place where the guest is the boss. We're giving families across America a place that gives them exactly what they want: freshly prepared food, any way they like it. Whether it's a quick bite before work, or a place to sit, chat and laugh with family and friends, we tell guests: “Get comfortable…this is YOUR HOUSE and YOUR KITCHEN”. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Huddle House Corporate.

Under direction from the County Engineer, provides administrative support to the Engineer and management staff, manages the Secondary Roads office by maintaining accounts and other records, helping prepare budgets, and performing related duties. Knowledge of: Current office procedures and practices Bookkeeping, including basic practices regarding accounts payable/receivable, accounting, and budgeting Mathematical computations Basic principles of supervision English language to include grammar, spelling, punctuation and proofreading skills Ability to: Collect data, keep accurate records, and prepare specialized reports Make bookkeeping entries and complete business forms Represent Johnson County and perform duties in a professional, responsible and trustworthy manner Operate common office equipment such as adding machines, calculators, postage machines, photocopiers, fax machines, multi-line telephones, business band radios, and scanners Type 45 wpm accurately and use a computer for the purposes of data entry, spreadsheets, and word processing Interpret, apply, and articulate departmental policies and procedures Maintain confidentiality and security of information as appropriate Provide customer service that is courteous, professional, and responsive Maintain effective working relationships with co-workers, supervisors, other departments, agencies, and members of the public Make decisions requiring interpretation and judgment Work independently on projects and routine tasks Handle multiple responsibilities and competing priorities Be detail-oriented when working with documents and information Perform clerical tasks with a high degree of speed and accuracy Handle low to moderate levels of stress, meet deadlines and solve problems appropriate to the position Follow verbal and written instructions Organize and present facts, ideas, and opinions clearly and concisely, orally and in writing Clarity of speech and hearing which permits effective communication Have sufficient vision which permits moderate to heavy production and review of a wide variety of materials both in electronic and hardcopy forms Have sufficient manual dexterity to make handwritten notations and which permits moderate use of a keyboard and mouse Lift, push, pull and/or carry up to 25 pounds as needed Stand, sit, squat, kneel, bend, crouch, twist, reach, and use a step stool as needed Have sufficient personal mobility to complete work at various county facilities Occasionally work flexible schedule and additional time as needed MINIMUM EDUCATION, TRAINING AND EXPERIENCE: Post high school training in office administration and 3 years of general office and accounting experience OR any equivalent combination of education and experience which provides the required knowledge and abilities. Special requirements: Valid Iowa driver's license and insurable under county liability coverage. May also require use of personal vehicle for official business. Must pass background check. SPECIFIC DUTIES: to be performed satisfactorily with or without reasonable accommodation The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned. Prepares correspondence, reports, and other documents as directed by the County Engineer. Provides administrative support to the management staff. Processes claims for the department. Answers phone and business band radio, responds to questions, routes calls, and assists incoming visitors to the office. Organizes and maintains files and records including confidential personnel files, and construction project expenses. Prepares applications, and files reports related to local, state and federal grants and contracts. Help the County Engineer prepare annual budgets and annual reports to Iowa Department of Transportation; analyzes and maintains monthly budget reports; prepare statistics and documents. Provides guidance to office staff including training, answering questions, distributing and checking work assignments. Coordinates intra- and inter-departmental communication including construction progress updates on social media, websites and newsletter. Maintains inventory of departmental assets. Assure maintenance of office equipment and initiates purchases of office supplies. Performs general clerical duties such as photocopying, filing, faxing, typing, and deliveries. Serve as back-up for department clerical support. Attends work-related meetings, training, and conferences as requested. Performs all work duties and activities in accordance with County policies, procedures, collective bargaining agreement, and safety practices. Attends work regularly at the designated time and place. Supplemental Description Resume and cover letter must be attached to online application. Compensation Grade 07

Full-time opportunities available! Full-time positions offer generous benefit package including Health Plan (Medical, Dental, and Vision), PTO, Holiday Pay, 401(k) Retirement Savings Plan, Weekly Pay and much more! Non-Safety Sensitive _____________________________________________________________________ Job Summary Provides high-level administrative support to the Finance Director by conducting research, liability claims, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Essential Job Duties Handles all customer liability claims for insurance. Reconciles payroll and accounts payable checks on system. Accounts Receivable-invoicing and depositing monies to cage. Conducts Title 31 audit and mailings to Internal Revenue Service. Performs monthly postage audit. Coordinates collection and preparation of operating reports, such as time and attendance records, terminations, new hire, transfers, budget expenditures, and statistical records of performance date. Arranges for meetings and conferences. Compiles, stores and retrieves management data, using computer. Prepares reports including conclusions and recommendations for solution of administrative problems. Issues and interprets organization operating policies. Reviews and answers correspondence. Answers telephone and give information to callers or route calls to appropriate person. Performs mail and check recording according to company policy. Maintains office and copy machine supplies. Encourages employees to use their empowerment to meet or exceed guest expectations. Communicates and networks effectively with staff, other departments, and outside representatives in order to maintain a productive and effective department operation. Safeguard and account for the assets of the owners. Comply with policies and procedures required by the department, the company, the Sac & Fox Gaming Commission, and the National Indian Gaming Commission. Monitor the casino environment and follow established safety procedures to provide for the safety of guests and co-workers. Work respectfully and effectively as part of the company team to ensure guest satisfaction, asset protection, and co-worker respect. Report to work on time and as required in professional attire, display a high level of personal cleanliness and follow personal appearance standards. Supplemental Job Duties May assist in preparation of budget needs and annual reports of organizations. May direct services, such as maintenance, repair, supplies, mail and files. Coordinates and maintains licensing and registration for Casino vehicles Has signatory authority for Clearance checklists, Registration for Casino Vehicles, Time sheets and Leave Slips, Receiving documents, Request for Stop Payment of P/R and A/P checks, Print shop orders and Requisitions for Travel arrangements. Makes travel arrangements when General Manager's Executive Assistant is unavailable. May perform special projects as assigned. Attends all required meetings and training sessions. Performs other job related duties as assigned. Physical Requirements/Working Conditions Normal office environment along with moderate computer use. Requires periods of sitting and standing and significant periods of speaking, both in person and via telephone. At times, requires significant use of eyes, hands, arms, fingers and wrists associated with computer use. Exposure to a smoke filled environment with loud and continual noise levels. Must be confidential. Minimum Job Qualifications Knowledge/Education/Work Experiences : Requires a high school diploma or GED with training in typing and three (3) years of experience performing secretarial duties or related experience, or an equivalent combination of education and experience. Must have previous experience using computer and working knowledge of Microsoft Office applications, Dynamics. Previous insurance experience preferred. Must be able to obtain a gaming license in accordance to the regulations established by the Sac & Fox Gaming Commission. Skills/Abilities : Must be able to change easily and frequently from one activity to another and be able to work with frequent interruptions. Must be able to work under little supervision and exercise some degree of discretion and independent judgment. Requires good organizational and communication skills, both verbal and written. Must have excellent computer abilities and be able to accurately type 50 words per minute. Uses personal judgment and specialized knowledge to give information to people. Must be flexible with shift and days off. Must be able to meet all non-supervisory training and education requirements. Preference : Members of the Meskwaki Nation and other Native American Tribes who are qualified applicants are encouraged to apply and will be given preference in accordance to established procedures. Restrictions This position is PROHIBITED from playing all casino games while on duty, except as authorized for employee tournaments. Otherwise, this position may play Poker only while off duty. Employees and members of the household are prohibited from entering company contests and giveaways established for our guests.

The City of Cedar Rapids is hiring a Senior Administrative Assistant to support our Utilities Department. In this essential role, you'll provide a wide range of administrative support-from managing calendars and coordinating meetings to processing invoices, assisting with grants, and maintaining organized systems for sensitive and confidential materials. As a key point of contact for both staff and the public, you'll help ensure the department runs smoothly and effectively. If you're proactive, detail-oriented, and ready to contribute to one of the City's most critical service areas-we encourage you to apply! About our Organization At the City, we are committed to employing individuals who reflect our community's diverse backgrounds and this position is crucial in the success and strategic direction of a growing and evolving community. We appreciate and leverage the vast experience individuals bring beyond the technical requirements of a job. If you are an individual with similar experience listed here please consider applying. Experience and skills combined with commitment to our core values is key to building a greater community now and for the next generation. About our Community Nestled in the heart of Iowa, Cedar Rapids is our vibrant and diverse community known for its rich history, culture, and natural beauty. Our city has a strong sense of community which can be seen at any of our numerous parks, recreational opportunities, and family-friendly events year round. You can also explore our thriving downtown district, filled with shops, restaurants, and entertainment options, or take a stroll along the Cedar River, which runs through the heart of the city. Cedar Rapids - Why you should live here! About this Opportunity Provides a variety of general to complex administrative duties. Processes, and files documents and reports. Has knowledge of department's policies and procedures. Serves as the primary contact with other departments, and public. The City of Cedar Rapids does not offer sponsorship for employment authorization. Job Duties & Responsibilities * Serves as primary initial contact for the public and department employees. Answers department telephone calls, receives, and greets visitors to the department, and provides information to or refers callers and visitors to other appropriate departments or City personnel * Maintains Department Director's calendar and coordinates and schedules meetings as directed * Researches and assists with department grant submittals * Monitor budgetary activities and operating expenses, resolves invoicing issues * Receives and processes receipts and invoices * Prepares correspondences, reports, lists, and other documents as instructed and requested by other designated office personnel * Receives and processes paperwork for grant funded programs * Coordinates and transcribes minutes for staff and various meetings, organizes and manages multiple filing system, processes, and distributes mail * Copies, packages, and distributes a variety of written materials as requested by other designated office personnel * Gathers, assembles, updates, distributes, and/or files a variety of information, forms, records, and data including sensitive and confidential materials * Requisitions supplies and materials for the department as requested in accordance to Purchasing Services regulations * Performs related work as required Required Education and Experience * Associate's degree in business administration or a related field and 1 to 3 years of experience in clerical or administrative work; OR, * An equivalent combination of education and/or experience (i.e., one year of relevant experience may substitute for one year of education) * Excellent written, verbal, and interpersonal communication skills * Proficiency with Microsoft Office * Ability to work collaboratively with a diverse population

At MCI we are committed to fostering an environment where professionals can build meaningful careers, access continuous learning and development opportunities and contribute to the success of a globally expanding, industry-leading organization. We are seeking a highly organized, well-established, and detail-oriented Virtual Executive Assistant to join our remote team. As a Virtual Executive Assistant, you will perform a variety of high-level administrative tasks and support our company's senior-level managers. The Executive Assistant's responsibilities include managing calendars, making travel arrangements, and preparing expense reports. The Ideal candidate should be well-organized, have great time management skills, and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. Hours: Monday, Friday, Tuesday 2pm - 10pm EST & Saturday, Sunday 10 - 7pm EST To be considered for this role, you must complete a full application on our company careers page, including all screening questions and a brief pre-employment test. POSITION RESPONSIBILITIES Key Responsibilities: Managing a complicated and busy schedule Performing planning, logistics, and operations work Provide comprehensive administrative support Coordinate individual and group travel Handle confidential and sensitive information with appropriate judgment and discretion Providing administrative support in a variety of capacities, including data entry, assisting with the completion of assigned projects, event/meeting planning, filing, mail handling, and processing of letters/correspondence Organize meetings summits from start to finish Phone call screening, correspondence and document preparation, bill payment, record keeping Various errands as needed Create and maintain personal action items, to-do list, and follow up and follow through pro-actively maintaining and providing status updates Be comfortable with Chief of Staff level duties and/or Project Management Be comfortable with procurement and/or logistics-level duties CANDIDATE QUALIFICATIONS WONDER IF YOU ARE A GOOD FIT FOR THIS POSITION? All positive, driven, and confident applicants are encouraged to apply. Ideal candidates for this position are highly motivated and dedicated. Proven experience as an Executive Assistant or Personal Assistant (within a BPO preferred) Excellent command of English Has excellent judgment in handling confidential information with discretion. Knowledge of office management systems and procedures Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work. Attention to detail and problem-solving skills. Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Have a wired, high-speed internet connection (Download speed of 20Mbps+) COMPENSATION DETAILS WANT AN EMPLOYER THAT VALUES YOUR CONTRIBUTION? At MCI, we believe that your hard work deserves recognition and reward. Our compensation and benefits packages are designed to be competitive and to grow with you over time. Starting compensation is based on experience, and we offer a variety of benefits and incentives to support and reward our team members. What You Can Expect from MCI: We understand the importance of balance and support, which is why we offer a variety of benefits and incentives that go beyond a paycheck. Our team members enjoy: Paid Time Off: Earn PTO and paid holidays to take the time you need. Incentives & Rewards: Participate in daily, weekly, and monthly contests that include cash bonuses and prizes ranging from electronics to dream vacations and sometimes even cars! Health Benefits: Full-time employees are eligible for comprehensive medical, dental, and vision coverage after 60 days of employment, and all employees have access to MEC medical plans after just 30 days. Benefit options vary by location. Retirement Savings: Secure your future with retirement savings programs, where available. Disability Insurance: Short-term disability coverage is available to help protect you during unexpected challenges. Life Insurance: Access life insurance options to safeguard your loved ones. Supplemental Insurance: Accident and critical illness insurance Career Growth: With a focus on internal promotions, employees enjoy significant advancement opportunities. Paid Training: Learn new skills while earning a paycheck. Fun, Engaging Work Environment: Enjoy a team-oriented culture that fosters collaboration and engagement. Casual Dress Code: Be comfortable while you work. Compensation & Benefits that Fit Your Life MCI takes pride in tailoring our offerings to fit the needs of our diverse team across subsidiaries and locations. While specific benefits and incentives may vary by geography, the core of our commitment remains the same: rewarding effort, providing growth opportunities, and creating an environment where every employee feels valued. If you're ready to join a company that recognizes your contributions and supports your growth, MCI is the place for you. Apply today! PHYSICAL REQUIREMENTS This job operates in a professional office environment. While performing the duties of this job, the employee will be largely sedentary and will be required to sit/stand for long periods while using a computer and telephone headset. The employee will be regularly required to operate a computer and other office equipment, including a phone, copier, and printer. The employee may occasionally be required to move about the office to accomplish tasks, reach in any direction, raise or lower objects, move objects from place to place, hold onto objects, and move or exert force up to forty (40) pounds. CONDITIONS OF EMPLOYMENT All MCI Locations Must be authorized to work in the country where the job is based. Subject to the program and location of the position Must be willing to submit up to a LEVEL II background and/or security investigation with a fingerprint. Job offers are contingent on background/security investigation results. Must be willing to submit to drug screening. Job offers are contingent on drug screening results. REASONABLE ACCOMMODATION Consistent with the Americans with Disabilities Act (ADA), it is the policy of MCI and its affiliates to provide reasonable accommodations when requested by a qualified applicant or employee with a disability unless such accommodations would cause undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment. If reasonable accommodations are needed, please contact Human Resources. EQUAL OPPORTUNITY EMPLOYER At MCI and its subsidiaries, we embrace differences and believe diversity benefits our employees, company, customers, and community. All aspects of employment at MCI are based solely on a person's merit and qualifications. MCI maintains a work environment free from discrimination, where employees are treated with dignity and respect. All employees are responsible for fulfilling MCI's commitment to a diverse and equal-opportunity work environment. MCI does not discriminate against any employee or applicant on the basis of age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances. MCI will consider qualified applicants with criminal histories for employment in a manner consistent with local and federal requirements. MCI will not tolerate discrimination or harassment based on any of these characteristics. We adhere to these principles in all aspects of employment, including recruitment, hiring, training, compensation, promotion, benefits, social and recreational programs, and discipline. In addition, MCI's policy is to provide reasonable accommodation to qualified employees with protected disabilities to the extent required by applicable laws, regulations, and ordinances where an employee works. ABOUT MCI (PARENT COMPANY) MCI helps customers take on their CX and DX challenges differently, creating industry-leading solutions that deliver exceptional experiences and drive optimal performance. MCI assists companies with business process outsourcing, staff augmentation, contact center customer services, and IT Services needs by providing general and specialized hosting, software, staff, and services. In 2019, Marlowe Companies Inc. (MCI) was named by Inc. Magazine as Iowa's Fastest Growing Company in the State of Iowa and was named the 452nd Fastest Growing Privately Company in the USA, making the coveted top 500 for the first time. MCI's subsidiaries had previously made Inc. Magazine's List of Fastest-Growing Companies 15 times, respectively. MCI has ten business process outsourcing service delivery facilities in Georgia, Florida, Texas, New Mexico, California, Kansas, Nova Scotia, South Africa, and the Philippines. Driving modernization through digitalization, MCI ensures clients do more for less. MCI is the holding company for a diverse lineup of tech-enabled business services operating companies. MCI organically grows, acquires, and operates companies that have synergistic products and services portfolios, including but not limited to Automated Contact Center Solutions (ACCS), customer contact management, IT Services (IT Schedule 70), and Temporary and Administrative Professional Staffing (TAPS Schedule 736), Business Process Management (BPM), Business Process Outsourcing (BPO), Claims Processing, Collections, Customer Experience Provider (CXP), Customer Service, Digital Experience Provider (DXP), Account Receivables Management (ARM), Application Software Development, Managed Services, and Technology Services, to mid-market, Federal & enterprise partners. MCI now employs 10,000+ talented individuals with 150+ diverse North American client partners across the following MCI brands: MCI BPO, MCI BPOaaS, MarketForce, GravisApps, Gravis Marketing, MarchEast, Mass Markets, MCI Federal Services (MFS), OnBrand24, The Sydney Call Center, Valor Intelligent Processing (VIP), BYC Aqua, EastWest BPO, TeleTechnology, and Vinculum. ................ The purpose of the above is to provide potential candidates with a general overview of the role. It's not an all-inclusive list of the duties, responsibilities, skills, and qualifications required for the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based on your performance of the tasks listed in this . The employer has the right to revise this at any time. This job description is not an employment contract, and either you or the employer may terminate employment at any time for any reason.

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Position Details: Industry Manufacturing Work Location Waterloo IA 50704 Job Title Administrative Assistant Duration 5 Months (Strong possibility of extension) Job Description: • Duties: Schedules meetings, coordinates travel arrangements, and maintain appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.). • Researches, resolves and responds to inquiries/concerns from internal and/or external customers. • Escalates complex issues for resolution as appropriate. • Gathers, creates, maintains and/or summarizes potentially sensitive or confidential data from various sources in order to complete reports and special projects and/or provide timely information to various customers. • Distributes information as appropriate to department members or internal/external customers. • May perform analysis of data and resolve discrepancies following prescribed procedures. • Updates and maintains databases, systems applications or files to ensure accurate and current information is available for use by others. • May develop and maintain more complex web sites with the assistance of basic web-publishing software applications. • Receives and refers visitors and telephone callers within the department, which may require referring calls to different divisions, countries, or companies in multiple languages. • May organize/maintain records of Supervisor's or others' projects and correspondence, following up on pending items; may facilitate/organize workflow through the supervisor's office, ensuring follow-up items are addressed. • May create and maintain sensitive department records; uses data to prepare letters and memoranda at the direction of the supervisor or for supervisor's signature, and prepares documents for distribution. • Conveys supervisor's instructions and requirements to others, and exchanges information with senior managers on the supervisor's behalf. Qualifications Job Requirements: • Tools used in this role include MS Office and SharePoint. • Candidates must be detail oriented and can multi-task. • Manager prefers candidates with 4 year degree. Recent grads are being considered. • 1st shift position, business casual dress code. Additional Information If interested, feel free to contact me: Monaliza Santiago ************

Timpte has an immediate opening for a Temporary Administrative Assistant for our Cedar Rapids, IA location! Timpte is looking for an individual to assist with the administration of the day to day operations of the Customer Support Center location. In this position, you will provide administrative support to the branch trailer sales, parts and service departments. . Pay for this position is $20-22/hour DOE. This is a temporary position and will be 2-3 months. Timpte offers flexibility and this position can be either part-time or full-time based on selected candidate. Essential Functions • Answer and direct incoming telephone communications. Greet customers and visitors. • Create and modify documents, files and perform data entry in accordance with established policies and procedures. • Order and maintain office supplies. • Collect, maintain and deposit customer payments for all departments. • General clerical duties including but not limited to, copying, faxing, filing and mailings. Professional Attributes • High energy and enthusiasm, with a strong commitment to exceeding company expectations • Flexibility and openness to work on a variety of assignments • Strong communication and interpersonal skills, displaying the ability to connect and build relationships with customers, and peers • Team player with a strong desire to be an active, long-term participant in the growth of local business and the company overall Desired Skills, Knowledge, and Qualifications • Must have an Associate's Degree in related field or 2+ years office business experience. • Excellent communication skills, both verbal and written and presentation skills. • Must be proficient in Microsoft Office programs; including Word, Excel, etc. • Deliver excellent customer service at all times • Ability to work independently and demonstrate problem solving skills. • Have insurable driving record and valid driver's license. • Must be able to maintain confidentiality of proprietary information.

Part-time Description At Infinity, energy isn't just encouraged-it's expected. We live by Energy, Excellence, and Execution, and we deliver Life-Changing Experiences for our employees every single day. Recognized by the Detroit Free Press, Des Moines Register, and Corridor Business Journal, Infinity is a multiple-time recipient of Top Workplaces and Coolest Places to Work awards. These honors reflect what our team already knows: when high performers are supported, recognized, and challenged, incredible things happen. From a casual dress code and a vibrant break room to team events and community impact initiatives, Infinity is a place where performance meets purpose-and where people actually enjoy showing up. Why High Performers Choose Infinity: At Infinity, we invest in people who want to grow, win, and build something meaningful: Competitive hourly base pay + commission Paid Time Off (vacation, personal, sick) plus 7 paid holidays 401(k) with company match after 6 months - 100% vested immediately Best-in-class Blue Cross Blue Shield health benefits for full-time employees Clear career pathing & internal promotions - we promote from within Award-winning training program starting Day 1 A strong 10X performance culture, with certification for every team member Role Overview: Administrative Assistant: Infinity is seeking a high-energy Administrative Assistant who thrives in a fast-paced, performance-driven environment. This role is a critical hub of our office-combining administrative support, front-desk presence, and facilities coordination.You'll be the first impression for guests, a trusted resource for employees, and a proactive partner in keeping the workplace organized, efficient, and ready to perform at a high level every day. Requirements What You'll Own: Serve as the first point of contact for guests, vendors, and incoming calls Provide administrative support across leadership and departments Schedule meetings, manage conference rooms, and assist with travel coordination Receive, sort, and distribute mail and deliveries Manage office supply inventory and place orders proactively Partner with vendors and building management on facilities needs Support onboarding by preparing workspaces and welcome materials Help plan and execute company events, celebrations, and engagement activities Keep front desk, breakroom, and shared spaces organized, stocked, and guest-ready Take on additional administrative or facilities projects as needed The Ideal Candidate: You're organized, upbeat, and take pride in being the person others can rely on. You bring structure to chaos, warmth to every interaction, and ownership to everything you do. You'll thrive here if you have: 2+ years in an administrative, receptionist, or office support role Strong written and verbal communication skills A friendly, professional, service-oriented mindset Excellent organizational and multitasking abilities Proficiency in Microsoft Office (Outlook, Word, Excel, Teams) Experience working with vendors or managing office supplies (preferred) A self-starter mentality and comfort in a fast-moving environment The discretion to handle confidential information with integrity Physical Requirements: Ability to sit and work at a computer for extended periods Ability to lift up to 25 pounds (supplies, packages, event setup) Ready to Join a Team That Performs at a High Level-Together? If you're looking for more than just a job-and want to be part of a culture that values accountability, growth, and results-Infinity is the place for you.

DUTIES AND RESPONSIBILITIES: Oversee daily operations of office, including maintaining inventory of office supplies Assist management in day-to-day operations Enter and manage all POs into ERP system Serve as a trusted point of contact for select customers throughout the order fulfillment process Accounts Receivable Communicating with customers Collections Payment Processing Accounts Payable Communicating with vendors Assembling proper paperwork per Hawkeye Metal Spinning's standards Expense Processing Managing timing of Purchase Order's to payment stage Manage multiple e-mail accounts Develop a strong understanding of Hawkeye Metal Spinning's process and terminology Other office duties as assigned KNOWLEDGE, SKILLS AND ABILITIES: Excellent verbal and written communication skills Strong organizational and time management skills Attention to detail Bring a proactive, team-oriented approach with commitment to accuracy and compliance. Be comfortable working in a paperless office setting Computer and related software skills to include Word, Excel, PowerPoint, Adobe Acrobat and Outlook Ability to balance multiple tasks, meet deadlines, and maintain confidentiality Reasonable accommodation may be provided for those who are able to perform the essential duties of the job. Here's what we can offer: Medical, Dental, and Vision after 60 days of employment Competitive Wellness Program, providing up to 100% discount on medical premiums Short-Term and Long-Term Disability Supplemental Accident Insurance through Allstate for additional coverage on accidents + cancer Employer-Paid Life Insurance 401(k) after 60 days of employment + competitive match after one year Paid Time Off starting after 90 days of employment Paid Holidays starting day one! Health Savings Account and Flexible Spending Account Great discount programs in automotive, technology, and more Education Assistance is available for job related courses to further your education, with up to 100% paid tuition for maintenance-related coursework and certifications Career Advancement Opportunities Teammate Assistance Program (TAP) which offers professional assistance for Counseling, Financial, Legal, and Family services WORKING CONDITIONS: This work is performed in an office setting with minimal to moderate noise due to computers, printers, and people. Education Requirements: High School Diploma/G.E.D. Prior office and customer service experience. Hawkeye Metal Spinning is a safety-sensitive workplace. All employment offers are contingent upon results of a 10-panel drug screening, including marijuana. Hawkeye Metal Spinning is an equal opportunity employer and considers all qualified applicants without regard to any classification protected by federal, state and/or local law.

Job Description DUTIES AND RESPONSIBILITIES: Oversee daily operations of office, including maintaining inventory of office supplies Assist management in day-to-day operations Enter and manage all POs into ERP system Serve as a trusted point of contact for select customers throughout the order fulfillment process Accounts Receivable Communicating with customers Collections Payment Processing Accounts Payable Communicating with vendors Assembling proper paperwork per Hawkeye Metal Spinning's standards Expense Processing Managing timing of Purchase Order's to payment stage Manage multiple e-mail accounts Develop a strong understanding of Hawkeye Metal Spinning's process and terminology Other office duties as assigned KNOWLEDGE, SKILLS AND ABILITIES: Excellent verbal and written communication skills Strong organizational and time management skills Attention to detail Bring a proactive, team-oriented approach with commitment to accuracy and compliance. Be comfortable working in a paperless office setting Computer and related software skills to include Word, Excel, PowerPoint, Adobe Acrobat and Outlook Ability to balance multiple tasks, meet deadlines, and maintain confidentiality Reasonable accommodation may be provided for those who are able to perform the essential duties of the job. Here's what we can offer: Medical, Dental, and Vision after 60 days of employment Competitive Wellness Program, providing up to 100% discount on medical premiums Short-Term and Long-Term Disability Supplemental Accident Insurance through Allstate for additional coverage on accidents + cancer Employer-Paid Life Insurance 401(k) after 60 days of employment + competitive match after one year Paid Time Off starting after 90 days of employment Paid Holidays starting day one! Health Savings Account and Flexible Spending Account Great discount programs in automotive, technology, and more Education Assistance is available for job related courses to further your education, with up to 100% paid tuition for maintenance-related coursework and certifications Career Advancement Opportunities Teammate Assistance Program (TAP) which offers professional assistance for Counseling, Financial, Legal, and Family services WORKING CONDITIONS: This work is performed in an office setting with minimal to moderate noise due to computers, printers, and people. Education Requirements: High School Diploma/G.E.D. Prior office and customer service experience. Hawkeye Metal Spinning is a safety-sensitive workplace. All employment offers are contingent upon results of a 10-panel drug screening, including marijuana. Hawkeye Metal Spinning is an equal opportunity employer and considers all qualified applicants without regard to any classification protected by federal, state and/or local law.

At Infinity, energy isn't just encouraged-it's expected. We live by Energy, Excellence, and Execution, and we deliver Life-Changing Experiences for our employees every single day. Recognized by the Detroit Free Press, Des Moines Register, and Corridor Business Journal, Infinity is a multiple-time recipient of Top Workplaces and Coolest Places to Work awards. These honors reflect what our team already knows: when high performers are supported, recognized, and challenged, incredible things happen. From a casual dress code and a vibrant break room to team events and community impact initiatives, Infinity is a place where performance meets purpose-and where people actually enjoy showing up. Why High Performers Choose Infinity: At Infinity, we invest in people who want to grow, win, and build something meaningful: * Competitive hourly base pay + commission * Paid Time Off (vacation, personal, sick) plus 7 paid holidays * 401(k) with company match after 6 months - 100% vested immediately * Best-in-class Blue Cross Blue Shield health benefits for full-time employees * Clear career pathing & internal promotions - we promote from within * Award-winning training program starting Day 1 * A strong 10X performance culture, with certification for every team member Role Overview: Administrative Assistant: Infinity is seeking a high-energy Administrative Assistant who thrives in a fast-paced, performance-driven environment. This role is a critical hub of our office-combining administrative support, front-desk presence, and facilities coordination.You'll be the first impression for guests, a trusted resource for employees, and a proactive partner in keeping the workplace organized, efficient, and ready to perform at a high level every day. Requirements What You'll Own: * Serve as the first point of contact for guests, vendors, and incoming calls * Provide administrative support across leadership and departments * Schedule meetings, manage conference rooms, and assist with travel coordination * Receive, sort, and distribute mail and deliveries * Manage office supply inventory and place orders proactively * Partner with vendors and building management on facilities needs * Support onboarding by preparing workspaces and welcome materials * Help plan and execute company events, celebrations, and engagement activities * Keep front desk, breakroom, and shared spaces organized, stocked, and guest-ready * Take on additional administrative or facilities projects as needed The Ideal Candidate: You're organized, upbeat, and take pride in being the person others can rely on. You bring structure to chaos, warmth to every interaction, and ownership to everything you do. You'll thrive here if you have: * 2+ years in an administrative, receptionist, or office support role * Strong written and verbal communication skills * A friendly, professional, service-oriented mindset * Excellent organizational and multitasking abilities * Proficiency in Microsoft Office (Outlook, Word, Excel, Teams) * Experience working with vendors or managing office supplies (preferred) * A self-starter mentality and comfort in a fast-moving environment * The discretion to handle confidential information with integrity Physical Requirements: * Ability to sit and work at a computer for extended periods * Ability to lift up to 25 pounds (supplies, packages, event setup) Ready to Join a Team That Performs at a High Level-Together? If you're looking for more than just a job-and want to be part of a culture that values accountability, growth, and results-Infinity is the place for you.

Job Description The Manufacturing Administrative Assistant provides administrative and clerical support to ensure efficient operation of the manufacturing department. This role involves maintaining records and preparing reports. The ideal candidate is highly organized, detail-oriented, and capable of multitasking in a fast-paced manufacturing environment. Hours: Monday-Friday 7 AM- 3 PM Key Responsibilities: • Provide administrative support to manufacturing managers, supervisors, and staff. • Maintain and update production records, reports, and documentation. • Ensure compliance with safety regulations by maintaining proper documentation. • Maintain databases, spreadsheets, and other digital records. Qualifications & Skills: • High school diploma or equivalent; Associate's or Bachelor's degree in business administration or related field is a plus. • 2+ years of administrative experience, preferably in a manufacturing or industrial setting. • Proficiency in Microsoft Office Suite (Word, Excel, Outlook). • Strong organizational and multitasking skills. • Excellent verbal and written communication skills. • Attention to detail and problem-solving abilities. • Ability to work independently and as part of a team. Work Environment: • Office-based within a manufacturing facility. • May require occasional visits to the production floor. About the Company: PMX Industries is the leading supplier of high quality copper and copper alloys in North America. Since our founding, we have been committed to continually improving our safety and environmental performance through ongoing training and new technology. Safety is a top priority. PMX employees also have an active recycling program of metals, cardboard, plastic, and paper. We believe there are direct links between worker safety, quality systems, environmental performance, and economic success. Business is conducted in accordance with company policies which are based on respect and accountability. PMX has earned a reputation for integrity and consistently meeting high standards. We support our communities and strive to be good neighbors. We know that business success begins with our employees! All qualified applicants will receive consideration for employment without regard to the individual's race, color, sex, national origin, religion, age, disability, genetic information, status as a military veteran or any other characteristic protected by applicable law. #ZR

careersite--jobs--form-overlay#show FormOverlay" data-careersite--jobs--form-overlay-target="cover Button"> Apply for this job blocks--cover--scroll#handle ScrollDown" title="Scroll to content"> Wage: $19-$22 Administrative Assistant The Administrative Assistant will be responsible for helping key personnel in office and learning document control. Duties/Responsibilities * Timekeeping and knowledge of cost codes * Filing and through organizing of documents * Operate standard office equipment * General office administrative duties * Data Entry Skills and Qualifications * Excellent verbal and written communication skills * Basic Microsoft Office, especially Excel, Word, and Outlook * Exceptional organization skills * Self-motivated and willing to face new challenges * Work diplomatically with Project Manager, QA/QC, Division Office, Field, and Client * Honest, thorough, accurate, with a close attention to detail. * Ability to multi-task and work under pressure * Willingness to learn and adapt quickly in a fast-paced environment Benefits: * Medical, Dental, and Vision * 401K with company Match * STD, LTD, Voluntary Life benefits * Paid Time off Affirmative Action/EEO statement As an Affirmative Action, Equal Opportunity Employer, Apollo Mechanical Contractors "Apollo" ensures that no applicant for employment or employee of Apollo is denied equal opportunity because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability (mental or physical), genetic information, veteran status, or any other characteristic any characteristic of his or her relatives, friends, or associates. All employees are subject to a pre-employment drug screen. Department PROFESSIONAL/ADMIN Role Admin Locations Cedar Rapids About Apollo Mechanical Contractors Apollo Mechanical Contractors is a Native American-owned business that officially began operations in 1981 under the guidance and vision of owner Bruce Ratchford. Apollo is based in Kennewick, Washington, performing Full Mechanical projects across the United States and around the world. Apollo employs over 2000 people, with annual revenues of over $600 Million. Apollo Sheet Metal officially began operations in 1981, building on a vision that originated in the mid-1970s by owner Bruce Ratchford. With a decade of experience and expertise in mechanical design and business management, Mr. Ratchford incorporated Apollo in Richland Washington, to serve the Tri-Cities' construction needs. Since 1981, Apollo has expanded its market to include locations across the United States and multiple countries. Apollo has progressively grown larger than its original scope and has expanded its operations to specialize in mechanical construction for correctional facilities, hospitals, laboratories, high tech data centers, schools, and industrial facilities. careersite--jobs--form-overlay#show FormOverlay">Apply for this job PROFESSIONAL/ADMIN · Cedar Rapids Administrative Assistant Loading application form jobs--overlay#close Overlay">

Company: Skogman Companies We're partnering with Skogman Insurance Companies to find a hands-on Insurance Office Administrative Assistant to join their growing insurance agency in Cedar Rapids, IA. This position will serve as the first point of contact for clients and plays a key part in keeping the office running smoothly by providing administrative, operational, and customer service support to the team. The ideal candidate is organized, detail-oriented, and proactive, with a strong sense of responsibility and a desire to learn the insurance industry. This person will help ensure efficient workflows, accurate documentation, and consistent communication across the agency. Key Responsibilities Client & Front-Desk Support Greet clients and serve as the first point of contact for the agency Answer phone calls, emails, and other correspondence Document and track client communications Send daily cancellation notices Provide customer service support for Commercial Lines and Personal Lines as needed Agency & Office Operations Maintain a working knowledge of all agency procedures and workflows Coordinate office activities to ensure efficiency and compliance with company policies Track office supply inventory and place orders as needed Assist colleagues and leadership with special projects and administrative needs Training, Compliance & Records Track education, training, and development records to support staff licensing and compliance Support required agency audits and documentation Maintain accurate records related to internal processes and procedures Accounting & Policy Support Assist accounting with commission processing and related administrative tasks Manage company downloads and download reporting Systems & Workflow Management Become proficient in multiple agency software platforms Prioritize workload and adapt to shifting deadlines and daily needs Demonstrate a strong commitment to learning and understanding the insurance industry Skills & Qualifications Minimum 3 years of administrative experience, including phone support Insurance or Applied Epic (AMS360) experience a plus Strong customer service and communication skills Highly organized with excellent follow-through and attention to detail Ability to multi-task, prioritize, and adapt in a fast-paced office Comfortable using Word, Excel, Outlook, and learning new systems High school diploma or higher education About Skogman Companies: Skogman Companies is the parent company of Skogman Realty, Skogman Homes, Skogman Insurance, and Skogman Remodeling and Repair. We are a family‑focused business committed to integrity, innovation, and exceptional customer service across real estate, homebuilding, insurance, and remodeling in Eastern Iowa. KSI's Talent Acquisition Team partners with companies to assist with their hiring needs. All positions are direct-to-hire opportunities with the employer.

The Branch Administrative Assistant is responsible for answering and directing phone calls, managing customer accounts, generating account and sales reports, processing payments to the correct accounts, preparing bank deposits, calculating and submitting payroll, assisting with organizing employee travel accommodations and airfare, assisting with organizing customer and employee events and performing other administrative department duties as directed by the Branch Manager. Essential Functions Administrative - Operate multi-line telephone (Cisco IP Telephone System) by answering, screening or forwarding calls, providing information, taking messages or scheduling appointments. Greet persons entering establishment, determine nature and purpose of visit and direct or escort them to specific destinations. Keep a current record of staff members' vicinity and availability and communicate to employees and appropriate guests. Sort, open and deliver mail. Prepare daily bank deposits of customer receipts and take the deposits to the bank. Submit Branch's monthly sales and product support meetings reports to corporate office. Update and install service software from MTEC vendors. Research and submit feedback on Aging Report to Branch Manager. Assist with inventory weekly by printing reports and resolving any discrepancies. Assist Sales department with sales paperwork, setting up rental contracts in internal business system (Equip), billing customers, and updating call frequency in internal system. Order office supplies. Assist employees in filling out and submitting Expense Reports. Assist Service Department with recording fuel purchases for service trucks. Assist Corporate to get vehicles registered and renewed each year. Assist with organizing customer and employee events such as retirement parties, open houses, etc. Schedule travel for employees such as booking airline flights and hotels. Accounting - Manage MTEC customer accounts. Convert MTEC customer accounts to PowerPlan. Generate monthly customer account reports for Branch Manager. Follow-up with customers on past due invoices and provide additional information as requested. Partner with corporate John Deere Credit and provide customer support for receivable accounts. Provide a weekly update of restricted PowerPlan customer accounts and support restricted customers to reconcile accounts and resolve issues. Receive customer payments and promptly post them to the proper accounts. Manage and reconcile petty cash checking account and submitting a report to the corporate MTEC office. Request W9, sales tax exempt form 13, etc. from new vendors and customers. Code and send invoices to Corporate. Other Functions Assist with other duties assigned and directed by corporate management within the frame work of Murphy Tractor and Equipment Company, Inc.'s objectives. Knowledge/Skills/Abilities Strong knowledge of Microsoft Office and Internet. Strong knowledge of office machines, including copier, fax, scanner, and printer. Able to communicate effectively as appropriate for the needs of customers or coworkers. Ability to meet commitments and deadlines. Able to process work with accuracy. Ability to organize and prioritize numerous tasks and complete them under time constraints. Stays focused under pressure. Complete required documentation and reports in a timely manner. Able to drive company vehicles with standard operator's license. Ability to maintain a high level of mental effort and strain when performing a high volume of tasks and performing other essential duties. Ability to interact professionally with other employees, customers and vendors. Ability to use interpersonal skills necessary in order to communicate and follow instructions effectively with a diverse group of customers, employees and vendors and to provide information with ordinary courtesy and tact. Ability to use interpersonal skills necessary in order to communicate by e-mail and telephone to provide information with ordinary courtesy and tact. Demonstrates openness to new procedures, technology and structure. Physical Requirements and Work Schedule Employee must be able to do occasional lifting of up to 30 lbs. Employee must be able to stand for an extensive amount of time. Employee must be able to stoop, bend and/or twist to perform job tasks and regularly retrieve and replace objects from shelves of three to six feet high. Education/Work Experience High school diploma or GED required. Two year degree from a college or school or at least three years related experience and/or training preferred. Murphy Tractor & Equipment Co. is an equal opportunity employer.

Enterprise Products Partners L.P. is one of the largest publicly traded partnerships and a leading North American provider of midstream energy services to producers and consumers of natural gas, NGLs, crude oil, refined products and petrochemicals. Our services include: natural gas gathering, treating, processing, transportation and storage; NGL transportation, fractionation, storage and import and export terminals; crude oil gathering, transportation, storage and terminals; petrochemical and refined products transportation, storage and terminals; and a marine transportation business that operates primarily on the United States inland and Intracoastal Waterway systems. The partnership's assets include approximately 50,000 miles of pipelines; 260 million barrels of storage capacity for NGLs, crude oil, refined products and petrochemicals; and 14 billion cubic feet of natural gas storage capacity. The Field Administrative Assistant provides day-to-day administrative support to the manager and employees such as procure office supplies, maintain files, coordinates the flow and processing of paperwork, meetings, manage travel arrangements, answering phone, mail distribution, office equipment management and any other related tasks as required or assigned. Responsibilities include, but are not limited to: * Develop and assist in the preparation of annual expense and capital budgets and manage monthly budget reports. * Find efficient, professional, cost effective methods to assist manager in day-to-day activities. * Professional attitude and handling of inquiries, both verbally and in writing. * Accuracy, excellent communication skills and attention to detail is imperative. * Procure office supplies, maintain files, document meetings, manage travel arrangements. * Financial and accounting duties - purchase requisitions and purchase orders, manage accounts payable, invoice processing, project set-up in tracking software, monthly expense and capital data entry, timesheet and payroll management. * Online management of expense reports and invoices. * Maintain knowledge of available resources to facilitate information flow for audits and general inquiries. * Perform duties safely and in compliance with all Company, Federal, State, and local regulations. * Maintain proficiency in job functions and applicable software programs. The successful candidate will meet the following qualifications: * A minimum of a high school diploma or G.E.D. equivalent is required. * A minimum of 5 years experience working in a support and/or administrative assistant role is preferred. * A minimum of 2 years experience in the oil and gas industry is preferred. * The ability to effectively communicate, both verbally and in writing, with other individuals, teams, customers, and stakeholders of the business, at various levels of the organization, in a business like and professional manner is required. * Takes initiative and is proactive in addressing issues. Quickly and efficiently completes tasks. * The ability to juggle competing priorities, multi-task and change direction in a variety of workplace situations. * Open to and helps facilitate needed change. * The ability to demonstrate conscientiousness, dependability and commitment to the role, team and company. * The ability to work in a fast paced environment, make recommendations and find cost effective solutions to meet business demands. * The ability to take action to achieve goals beyond what is required. * The ability to remain focused and stick with each task through completion despite setbacks. * The ability to keep deadline/cost commitments using sound business judgment and professionalism. * The commitment to continuous improvement of self, processes, projects, and overall business.

Job Description About Us Eidolon Insurance is a growing insurance agency committed to teamwork, clear communication, and supporting both clients and employees. We foster a collaborative, professional environment where team members can grow and make an impact. Position Overview We are seeking an Administrative Assistant to support recruitment, data management, and marketing operations. This role includes assisting with candidate screenings, managing social media, and analyzing agency performance data. The ideal candidate is organized, comfortable with numbers, and proficient in Excel and Google Sheets. Training will be provided. Key Responsibilities Assist with screening and interviewing new insurance agent candidates Manage recruitment-focused social media accounts Track and analyze agency data on a weekly, monthly, quarterly, and yearly basis Collaborate regularly with the marketing department Maintain organized records and support general administrative tasks Qualifications (All qualifications are job-related and welcoming to candidates from all backgrounds.) Strong verbal and written communication skills Proficiency in Excel, Google Sheets, and other basic office software Organized, detail-oriented, and able to manage multiple tasks Professional and collaborative in team interactions Experience with GoHighLevel or social media management is a plus, but not required Compensation Hourly Range: $18-$21 per hour, based on experience Equal Opportunity Employer Eidolon Insurance is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, veteran status, or any other characteristic protected by law.

Administrative Assistant - Tax Season Support (Contract) Schedule: 30-40 hours/week (hours increase as April 15 approaches) About the Role Our client in Iowa City is seeking a detail-oriented Administrative Assistant to support their team throughout the busy tax season. This is a great opportunity for someone who enjoys a fast-paced environment, is highly organized, and is comfortable interacting with clients and handling confidential information. Key Responsibilities + Greet clients and provide excellent customer service during peak tax season. + Answer incoming phone calls and route messages to the appropriate team members. + Assist with scanning, filing, and organizing tax documentation. + Manage appointment scheduling and client check-in processes. + Support preparers with administrative tasks to keep workflow moving efficiently. + Maintain confidentiality and handle sensitive financial information appropriately. + Perform additional clerical duties as needed during high-volume periods. Requirements What We're Looking For + Prior administrative, office support, or customer service experience preferred. + Strong attention to detail and ability to stay organized under tight deadlines. + Excellent communication skills, both in-person and over the phone. + Ability to work onsite in Iowa City for the full duration of the assignment. + Comfort working 30-40 hours/week, with willingness to increase hours as tax deadlines approach. Schedule & Duration + February 16 - April 15 + Monday-Friday with potential for extended hours as workload increases (some Saturday support as needed) + 30-40 hours/week, with additional hours closer to April 15. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .