Executive administrative assistant jobs in Cedar Rapids, IA

The Executive Assistant plays a crucial role in supporting 2 - 3 Vice Presidents by ensuring the smooth operation of their daily activities through timely calendar and expense management, domestic and international travel arrangement and meeting preparation. This position reports to the Vice President, Product Management and won-site role. This position also supports the Vice President, Strategic Marketing. In this role, you will have the opportunity to: • Oversee and maintain the MS Outlook calendars of up to 3 Vice Presidents with a forward-thinking aptitude for timelines, milestones, availability, reminders, and preparation time. • Manage documentation flow, including signature requests, reports, and all other correspondence. Also oversee electronic approvals and requests on behalf of the executive(s) related to vacation time, legal signatures, staff expenses, purchase orders and check requests, and any other special requests such as drafting communications on their behalf. • Administer the logistics of on-site, off-site and/or virtual events/meetings with tasks such as: obtaining quotes, contract review and coordination, booking hotel accommodations, coordinating catering and menus, agenda preparation, meeting space and supplies set-up, arranging for car service, etc. The essential requirements of the job include: • Long-standing experience supporting senior leaders/high-level executives in a corporate environment • Excellent organizational, time and project management skills as well as exceptional attention to detail • Highly adept at using Microsoft Office products (Outlook, Teams, Excel, PowerPoint, SharePoint, OneDrive) It would be a plus if you also possess previous experience in: • Handling highly sensitive and confidential materials/matters • Coordinating domestic and international travel, including country-specific Visa requirements • Using Oracle, SAP Concur, my CWT & Miro

The Executive Assistant plays a crucial role in supporting 2 - 3 Vice Presidents by ensuring the smooth operation of their daily activities through timely calendar and expense management, domestic and international travel arrangement and meeting preparation. This position reports to the Vice President, Product Management and won-site role. This position also supports the Vice President, Strategic Marketing. Oversee and maintain the MS Outlook calendars of up to 3 Vice Presidents with a forward-thinking aptitude for timelines, milestones, availability, reminders, and preparation time. Skills Required: Highly adept at using Microsoft Office products (Outlook, Teams, Excel, PowerPoint, SharePoint, OneDrive) Using Oracle, SAP Concur, my CWT & Miro

The Executive Assistant to the CEO/Board of Directors is responsible for providing comprehensive support to the CEO, Board of Directors, and Executive Team members and managing the organization's office operations, including working both remotely and on premises at Jellen Enterprises Inc. stores. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Duties of the position include, but are not limited to: Replenish office materials such as printer supplies, paper, office supplies, etc. Provide event management support as requested. Provide hospitality to all guests and help to create a welcoming environment. Answer business calls and respond to inquiries. Process and distribute daily mail. Invest in building long-lasting relationships both externally and internally. Manage petty cash reimbursements and reconciliation. Other projects/duties as assigned for the overall wellness of the company Compensation: $450.00 per week HUDDLE HOUSE is a unique member of the communities it serves. The bonds created between our team members and our customers are unlike those seen in most other chain restaurants. Our Company Purpose reflects this unique element of the Huddle House dining experience: Bringing Friends and Families Together over Delicious Food Served from the Heart. At Huddle House, we believe it's “YOUR HOUSE. YOUR KITCHEN.” Huddle House is the place where the guest is the boss. We're giving families across America a place that gives them exactly what they want: freshly prepared food, any way they like it. Whether it's a quick bite before work, or a place to sit, chat and laugh with family and friends, we tell guests: “Get comfortable…this is YOUR HOUSE and YOUR KITCHEN”. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Huddle House Corporate.

**Kelly ** is looking for an **Executive Assistant** to work at a premier organization in **Coralville, IA.** Let us help you grow at work and discover the next step in your career, all while being a vital part of your community. **Salary/Pay Rate/Compensation: $33.68 per hour** **Why you should apply to be Executive Assistant:** - Competitive pay rate and stable **Monday-Friday schedule (9am-5pm)** - Opportunity to directly support senior leaders in a dynamic, impactful role - Professional work environment with a strong focus on collaboration and innovation **What's a typical day as Executive Assistant? You'll be:** - Managing and maintaining complex calendars for up to 3 Vice Presidents, with attention to timelines, milestones, and meeting preparation - Arranging domestic and international travel, handling logistics and documentation, and preparing itineraries - Overseeing the flow of documentation, including reports, signature requests, expenses, and internal approvals - Coordinating logistics for on-site, off-site, and virtual meetings/events, including hotel accommodations, catering, agenda preparation, and transportation - Drafting communications on behalf of executives and ensuring timely responses to special requests **This job might be an outstanding fit if you:** - Have long-standing experience supporting senior leaders or high-level executives in a corporate environment (must-have) - Possess excellent organizational, time management, and project coordination skills with exceptional attention to detail (must-have) - Are highly proficient in Microsoft Office products, especially Outlook, PowerPoint, Teams, Excel, SharePoint, and OneDrive (must-have) - Preferably have experience handling sensitive and confidential materials, coordinating international travel including Visa requirements, and using Oracle, SAP Concur, my CWT, or Miro **What happens next** Once you apply, you'll proceed to next steps if your skills and experience look like a good fit. But don't worry-even if this position doesn't work out, you're still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more. Helping you discover what's next in your career is what we're all about, so let's get to work. **Apply to be Executive Assistant today!** As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (********************************************************************* for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community. Trust the office staffing pioneer. Finding the right job isn't always easy. Kelly Professional & Industrial takes the guesswork out of your job search by connecting you with great opportunities that work for you. That means your schedule, your interests, and your career plan. In fact, our company created the staffing industry with the goal of connecting people with great office jobs-so you could say we're pretty good at it! About Kelly Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year. Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

Integrated DNA Technologies (IDT) is the leading manufacturer of custom oligonucleotides and proprietary technologies for genomics applications. Our work is complex and cutting-edge, and our team members are curious, creative thinkers who understand that good data drives smart decisions. At IDT, we realize that although science may be uniform, people are unique. We promote a culture where engaged people are motivated and have opportunities to achieve their full potential, as part of one global team. IDT is one of 10 Life Sciences companies of Danaher. Together, we accelerate the discovery, development and delivery of solutions that safeguard and improve human health. Supporting three executives including the Chief Financial Officer, this position is part of the administrative team located in Coralville, IA and will be onsite. At IDT, we are one global team. We celebrate our differences, engage in healthy debate, and are inclusive. Together, we accomplish great things. In this role, you will have the opportunity to: Expertly navigate executives' calendars through careful meeting scheduling and arrangement of complex global and multi-city travel Schedule and coordinate complex site leadership meetings, bringing together geographically dispersed teams, handling logistics, and documenting follow-up activities including taking meeting minutes. Coordinates information flow from executive's office, representing the executive (s) to other company executives Acts as project manager for special projects, which may include planning and coordinating multiple presentations, disseminating information, and coordinating direct mailings The essential requirements of the job include: Bachelor's degree or equivalent combination of education and experience required; minimum of 3 years working with C-level executives in a dynamic office environment Excellent written and verbal communication skills; advanced proficiency with the MS Office Suite, including MS Publisher or similar Ability to maintain both a high standard of courtesy and cooperation in working with others internally and externally and high level of confidentiality Travel, Motor Vehicle Record & Physical/Environment Requirements: It would be a plus if you also possess previous experience in: Strong understanding and experience with the Danaher Business System (DBS) and/or comparable Lean Six Sigma experience Experience working with a Fortune 500 company with diverse customer groups and job functions is preferred Previous international experience and global team exposure #LI-KW4 This job is also eligible for bonus/incentive pay. We offer comprehensive package of benefits including paid time off, medical/dental/vision insurance and 401(k) to eligible employees. Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law. Join our winning team today. Together, we'll accelerate the real-life impact of tomorrow's science and technology. We partner with customers across the globe to help them solve their most complex challenges, architecting solutions that bring the power of science to life. For more information, visit **************** Danaher Corporation and all Danaher Companies are committed to equal opportunity regardless of race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. The U.S. EEO posters are available here. We comply with federal and state disability laws and make reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact:************** or applyassistance@danaher.com.

PURPOSE The Executive Assistant provides high-level administrative support to the Executive Leadership including, but not limited to, call screening, planning and coordinating meetings and events, calendar management, travel coordination, preparation of reports and special projects as needed. Performs related work as required. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES The following duties are typical for this job. These are not to be constructed as exclusive or all inclusive. Other duties may be required and assigned. Provide administrative support to the Vice President Provide back up support to the Enterprise Strategy Manager Develop and/or prepare correspondence, reports, presentations, agendas, minutes, etc. Receive, screen and direct incoming calls Manage calendars and coordinate meeting arrangements Coordinate travel arrangements Track expenses and reconcile company credit cards for executives Conduct research, compile data, and prepare reports for consideration and preparation by executive leadership Flexibility to work on special projects assigned by executives Interpret administrative and operating policies and procedures Meet with external and internal stakeholders on behalf of executives Salaried position that occasionally requires work outside of “normal business hours” MINIMUM EDUCATION & EXPERIENCE REQUIRED TO PERFORM ESSENTIAL FUNCTIONS Bachelor's degree in business administration or related field, or equivalent work experience required. Minimum of four (4) years' experience supporting executives or senior-level management Ability to maintain strict confidentiality Strong experience with Microsoft Office Products (Excel, Word, Outlook, PowerPoint, Teams) is required CERTIFICATES, LICENSES, REGISTRATIONS N/A MENTAL AND PHYSICAL COMPETENCIES REQUIRED TO PERFORM ESSENTIAL FUNCTIONS Excellent communication skills, including written, verbal and listening Ability to remain flexible and make intelligent and quick decision, working well under pressure Possess emotional intelligence and the ability to adjust actions accordingly Ability to exercise independent judgment and decision making Excellent time management and organizational skills Ability to interact with employees at all levels of the organization, as well as external stakeholders Ability to gather and monitor information with problem analysis and problem-solving skills Strong attention to detail and accuracy ENVIRONMENTAL ADAPTABILITY Prolonged periods of sitting at a desk and working on a computer Must be able to lift 10 pounds occasionally May have occasional visits to a job site which would require periods of standing, walking and/or climbing stairs EQUIPMENT/TOOLS Laptop PC Company phone Baker Group is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Baker Group will consider reasonable accommodations for qualified individuals with disabilities and encourage prospective employees and incumbents to discuss potential accommodations with the Employer.

VOTED 'BEST DEALERSHIP TO WORK FOR' 12 TIMES! WE'RE LOOKING FOR TEAMMATES WHO WANT TO SERVE OTHERS! Dave Wright Nissan Subaru Core Values: We Solve It We Are All One Team We Do What We Say We Grow Or We Die We Commit And Never Quit An Executive Assistant must have the following attributes: High attention to detail Reliable Ability to juggle a variety of duties Systematic thinker Efficiently organized Confident oral and written communication skills Proficient in Microsoft Office Eager to grow and learn - this role will continue to evolve Flexible and adaptable to change Must follow directions from a supervisor Other duties may be assigned Executive Assistant Requirements Background in administrative assistance, business operations, or human resources (minimum 1 year +) Strong customer service skills Strong attention to detail Strong skills in planning, organization, evaluation, and written/verbal communications. Ability to keep accurate records and files. Proficiency in MS Office (MS Word, MS Excel, and MS Powerpoint) Excellent time management skills and the ability to multitask/prioritize work Join our award winning team and apply for our Executive Assistant position today!

* Area of Interest: Administrative and Clerical * FTE/Hours per pay period: 1.0 * Department: Administration * Shift: Primarily Monday-Friday, Days * Job ID: 173442 C Level Executive Assistant Experience Required. The Executive Assistant To The Market President provides administrative support for the Market President and Market Chief Financial Officer and of UnityPoint Health-Cedar Rapids. Reporting directly to the Market President, the Executive Assistantis responsible for the day-to-day operations of the Administrative office and serves as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the Market President. The Executive Assistant also serves as a liaison to the Board of Directors and senior management team. #CR Why UnityPoint Health? At UnityPoint Health, you matter. We're proud to be recognized as a Top 150 Place to Work in Healthcare by Becker's Healthcare several years in a row for our commitment to our team members. Our competitive Total Rewards program offers benefits options that align with your needs and priorities, no matter what life stage you're in. Here are just a few: * Expect paid time off, parental leave, 401K matching and an employee recognition program. * Dental and health insurance, paid holidays, short and long-term disability and more. We even offer pet insurance for your four-legged family members. * Early access to earned wages with Daily Pay, tuition reimbursement to help further your career and adoption assistance to help you grow your family. With a collective goal to champion a culture of belonging where everyone feels valued and respected, we honor the ways people are unique and embrace what brings us together. And, we believe equipping you with support and development opportunities is a vital part of delivering an exceptional employment experience. Find a fulfilling career and make a difference with UnityPoint Health. Responsibilities Executive Support * Provides liaison between Market President and other members of the executive team, Board of Directors, system executive team, physicians, management team, associates, public and private officials, and the general public. * Maintains the Market President's calendar, coordinates itinerary, and makes all necessary business and travel arrangements. * Compiles materials for special projects, reports, inquiries, and initiates replies to correspondence. * Provides assistance for community and professional association involvement activities of the Market President. * Maximizes personal and leader effectiveness by taking a leadership role in matters of work efficiency. Board of Directors Support * Schedules and coordinates meetings of the Board of Directors and its committees making all necessary arrangements. * Schedules and coordinates Board retreats and special functions making all necessary arrangements. * Attends Board and Board committee meetings as assigned/directed. Prepares agenda and composes meeting minutes as appropriate. Distributes information to Board members as appropriate and maintains sharepoint website for Board meeting materials. * Maintains up-to-date and historical records for Board members and minutes of all Board and Board committee meetings. * Provides assistance to members of the Board of Directors on day-to-day requests. Makes business and travel arrangements as necessary. Departmental Support * Reviews and accurately processes payroll for the Administration department. * Maintains hospital Standard Operating Procedure file updating as needed on the regional site of the UnityPoint HUB/intranet. * Maintains and updates Cedar Rapids Region organizational chart as directed by the Market President. Assists other departments as requested with organizational charts. * Schedules senior management retreats as assigned making all necessary arrangements. * Provides assistance and support to members of UnityPoint Health corporate offices and UnityPoint Health affiliates in scheduling onsite meetings, catering, audiovisual, etc. * Assists with planning of special functions as assigned. * Maintains Board Room schedule of meetings, assisting guests as needed (i.e. catering, audiovisual). * Receives and makes proper disposition of telephone calls and incoming mail/correspondence. Responds to complaints with referral to proper individual(s). * Responds to inquiries concerning hospital policies and otherwise represents the office of the Market President. * Establishes, maintains and revises designated filing, record keeping and clerical systems within the Market President's office area. * Prepares and/or composes bulletins, letters, memoranda, agendas, records, reports, and other related material from general instructions or written copy. * Processes check requests, associate expense reports, credit card, general invoicing and equipment requests as necessary. * Schedules meetings, rooms, catering and audiovisual equipment as appropriate. * Assumes other responsibilities to meet the objectives of the Market President and other members of the executive and leadership team as may be requested. Qualifications * High school diploma or equivalent education/experience required. * Minimum 5 years experience as an administrative or executive assistant. C Level Executive experience required. * Experience with computer systems essential with proficiency in Microsoft Office (Outlook, Word, Powerpoint, Excel). Must possess excellent oral and written communication skills. * Use of usual and customary equipment used to perform essential functions of the position. * Must be able to work well with all customers and co-workers. * Must demonstrate a cooperative, courteous, and dependable working performance with demonstrated practice approaches to problem-solving with strong decision-making capability. * Must possess high integrity and proven ability to handle confidential information with discretion.

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Position Details: Industry Manufacturing Work Location Waterloo IA 50704 Job Title Administrative Assistant Duration 5 Months (Strong possibility of extension) Job Description: • Duties: Schedules meetings, coordinates travel arrangements, and maintain appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.). • Researches, resolves and responds to inquiries/concerns from internal and/or external customers. • Escalates complex issues for resolution as appropriate. • Gathers, creates, maintains and/or summarizes potentially sensitive or confidential data from various sources in order to complete reports and special projects and/or provide timely information to various customers. • Distributes information as appropriate to department members or internal/external customers. • May perform analysis of data and resolve discrepancies following prescribed procedures. • Updates and maintains databases, systems applications or files to ensure accurate and current information is available for use by others. • May develop and maintain more complex web sites with the assistance of basic web-publishing software applications. • Receives and refers visitors and telephone callers within the department, which may require referring calls to different divisions, countries, or companies in multiple languages. • May organize/maintain records of Supervisor's or others' projects and correspondence, following up on pending items; may facilitate/organize workflow through the supervisor's office, ensuring follow-up items are addressed. • May create and maintain sensitive department records; uses data to prepare letters and memoranda at the direction of the supervisor or for supervisor's signature, and prepares documents for distribution. • Conveys supervisor's instructions and requirements to others, and exchanges information with senior managers on the supervisor's behalf. Qualifications Job Requirements: • Tools used in this role include MS Office and SharePoint. • Candidates must be detail oriented and can multi-task. • Manager prefers candidates with 4 year degree. Recent grads are being considered. • 1st shift position, business casual dress code. Additional Information If interested, feel free to contact me: Monaliza Santiago ************

The City of Cedar Rapids is hiring an Administrative Assistant to support our Building Services Department. In this front-facing role, you'll serve as the first point of contact for the public and internal staff, providing key administrative support to keep the department running efficiently. Duties include answering calls, coordinating calendars, processing invoices, preparing documents, and maintaining organized filing systems. If you're a detail-oriented multitasker who enjoys helping people and keeping things on track-we'd love to have you on our team! About our Organization At the City, we are committed to employing individuals who reflect our community's diverse backgrounds and this position is crucial in the success and strategic direction of a growing and evolving community. We appreciate and leverage the vast experience individuals bring beyond the technical requirements of a job. If you are an individual with similar experience listed here please consider applying. Experience and skills combined with commitment to our core values is key to building a greater community now and for the next generation. About our Community Nestled in the heart of Iowa, Cedar Rapids is our vibrant and diverse community known for its rich history, culture, and natural beauty. Our city has a strong sense of community which can be seen at any of our numerous parks, recreational opportunities, and family-friendly events year round. You can also explore our thriving downtown district, filled with shops, restaurants, and entertainment options, or take a stroll along the Cedar River, which runs through the heart of the city. Cedar Rapids - Why you should live here! About this Opportunity Provides a variety of administrative/clerical duties for designated department. The City of Cedar Rapids does not offer sponsorship for employment authorization.Job Duties & Responsibilities * Serves as primary initial contact for assigned department. * Answers department telephone calls, receives and greets visitors to the department, and provides information to or refers callers and visitors to other appropriate departments or City personnel. * Maintains calendars and coordinates and schedules meetings as directed. * Prepares correspondences, reports, lists, and other documents as instructed and requested by other designated office personnel. * Receives and processes paperwork for grant funded programs. * Performs data entry in assigned software programs. * Coordinates and transcribes minutes for staff and various meetings. Organizes and manages multiple filing systems. * Copies, packages, and distributes a variety of written materials as requested by other designated office personnel. * Gathers, assembles, updates, distributes, and/or files a variety of information, forms, records, and data. * Requisitions supplies and materials for the department as requested in accordance to Purchasing Services regulations. * Receives and processes receipts and invoices. * Processes and distributes mail. * Performs related work as required. Required Education and Experience * Associates degree in a related field and * One (1) to three (3) years' experience of clerical or administrative experience or * An equivalent combination of education and/or experience * Excellent written and verbal communication skills * Proficiency with Microsoft Office * Ability to work collaboratively with a diverse population

Job Title: Administrative Assistant Reports to: Branch Manager Direct Reports: None Join Team Kline- Where You're Not Just an Employee, You're an Owner! When you join Team Kline you become an employee owner, sharing in our success as we continue to grow. Since wiring our first home in 2004, we've grown to over 400 team members across five locations: Des Moines, Waterloo, Cedar Rapids, Omaha, and Kansas City. We've expanded our services to include HVAC, electrical, plumbing and more! Here's a look at some of the benefits we offer: Benefits Galore: Comprehensive medical, dental, vision, life insurance, and short-term disability plans. Team Kline covers long term disability 100%. Financial Security: 401k with a company match, plus our amazing Employee Stock Ownership Plan (ESOP) because here, you own a piece of the company. Paid Time Off: Generous paid holidays, and up to five weeks of paid time off. Training & Growth: Accredited on-site apprenticeship partnered with Hawkeye Community College for Electrical and HVAC, and ABC of Iowa for plumbing apprenticeships. Career advancement and career development opportunities as well as continuing education. Fun Perks: Company outings, opportunities to win cash prizes, and a team environment like no other. If you're ready to take the next step in your career with a company that values YOU and your contributions, then we can't wait to meet you! Job Summary: We are currently looking for a skilled Admin Assistant to join our team and assist with invoicing, maintaining accurate records, and supporting day-to-day office operations. In this role, you'll play a key part in ensuring our invoicing process runs smoothly and accurately. This position requires strong organizational skills, attention to detail, and effective communication. If you're detail-oriented, passionate about the industry, and ready to take your career to the next level, we want to hear from you! Key Responsibilities: Greet visitors and provide a positive first impression. Answer and direct incoming phone calls, ensuring effective communication. Manage the voicemail system and relay messages to appropriate team members. Sort and distribute daily mail and other correspondence. Perform clerical tasks, including filing, faxing, and organizing office supplies. Assist with office organization and light housekeeping tasks. Support event planning and coordination for team initiatives. Monitor inventory levels and order office supplies as needed. Assist with scheduling and coordinating maintenance for office equipment. Help onboard new hires and maintain their orientation materials. Assist with invoicing Minimum Requirements: Must have reliable transportation. Proficient in standard office software and multi-line phone systems. Strong verbal and written communication skills, with a focus on customer service. Ability to lift up to 25 pounds and perform tasks that involve mobility around the office. Physical Requirements & Work Environment: Prolonged periods of sitting at a desk and working on a computer. Frequent use of a telephone and computer to communicate with customers. Occasional lifting of office supplies, files, and equipment up to 25 pounds. Ability to move freely around the office to access files, office equipment, and interact with team members. Regularly required to talk or hear, and occasionally required to stand, walk, and reach with hands and arms.

UFG is looking for an Underwriting Administrative Assistant to join our team! In this role you will be responsible for providing direct and comprehensive administrative support to leadership to maintain efficient operation of the department. This position must be committed to completing a wide variety of tasks with strong attention to detail, accuracy, and follow-through. The Administrative Partner II contributes to the success of the business by providing personalized and timely support, thus allowing leadership and teams to focus on decision-making and strategic responsibilities. This opportunity offers a hybrid work arrangement with an in-office requirement at our Cedar Rapids, IA office. Responsibilities: Department support Draft, review, and execute communications on behalf of leaders. Assist with expense management & budget planning as needed. Act as point of contact for various company policies and teams including workplace environment and IT Act as point of contact for various vendors. Provide a high level of professional support which includes a balance of experienced executive level administrative work, as well, as ongoing ad-hoc project and business initiatives such as planning meetings and events, tracking deliverables and pulling routine reports. Projects and reports Create presentations that include strategy, data, and other complex information in an easy to digest format for a variety of a Responsible for on-brand documentation preparation and distribution. Compiles moderately complex reports as needed. Meeting and event preparation and facilitation Schedule and organize meetings and events. Prepare materials and agendas for meetings, take and distribute meeting notes, and handle information requests. Organization and facilitation of presentations and meetings to include running the technology, leading introductory segments. Calendar and travel Coordinate calendars, schedule, travel arrangements, and expense reports for assigned staff. Manage complex calendar logistics and ensure that schedules are optimized. Prioritize conflicting needs with efficiency and precision. Build and execute travel arrangements including travel agendas, accommodations and meeting space options. Qualifications: Education: Two-year college degree preferred Experience: 3+ years administrative/insurance experience Knowledge, skills & abilities: High degree of trustworthiness and confidentiality. Advanced Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams, and SharePoint) skills. Ability to manage changing travel itineraries, accurately manage expense reimbursement, manage a busy calendar and appointments flawlessly. Proficient in Concur system. Experience reviewing and preparing expense reports for leaders. Knowledge and understanding of intricate domestic and international travel planning. Ability to perform in a fast-paced and high pressure environment. Ability to communicate effectively, in both written and verbal formats, with senior executive-level leaders. Ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment. Ability to follow policies, procedures, and regulations. Ability to handle confidential material in a professional manner. Strong attention to detail and accuracy skills. Ability to work effectively in a team environment and across all organizational levels, where flexibility, collaboration, and adaptability are important. Working Conditions: Willingness to work on-site at stated location on the job opening. Ability to work outside of regular business hours as needed. General office environment. Disclaimer: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and skills required. Additional task and requirements may be assigned, as necessitated by business need. UFG retains the right to modify the description of this job at any time.

careersite--jobs--form-overlay#show FormOverlay" data-careersite--jobs--form-overlay-target="cover Button"> Apply for this job blocks--cover--scroll#handle ScrollDown" title="Scroll to content"> Wage: $19-$22 Administrative Assistant The Administrative Assistant will be responsible for helping key personnel in office and learning document control. Duties/Responsibilities * Timekeeping and knowledge of cost codes * Filing and through organizing of documents * Operate standard office equipment * General office administrative duties * Data Entry Skills and Qualifications * Excellent verbal and written communication skills * Basic Microsoft Office, especially Excel, Word, and Outlook * Exceptional organization skills * Self-motivated and willing to face new challenges * Work diplomatically with Project Manager, QA/QC, Division Office, Field, and Client * Honest, thorough, accurate, with a close attention to detail. * Ability to multi-task and work under pressure * Willingness to learn and adapt quickly in a fast-paced environment Benefits: * Medical, Dental, and Vision * 401K with company Match * STD, LTD, Voluntary Life benefits * Paid Time off Affirmative Action/EEO statement As an Affirmative Action, Equal Opportunity Employer, Apollo Mechanical Contractors "Apollo" ensures that no applicant for employment or employee of Apollo is denied equal opportunity because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability (mental or physical), genetic information, veteran status, or any other characteristic any characteristic of his or her relatives, friends, or associates. All employees are subject to a pre-employment drug screen. Department PROFESSIONAL/ADMIN Role Admin Locations Cedar Rapids About Apollo Mechanical Contractors Apollo Mechanical Contractors is a Native American-owned business that officially began operations in 1981 under the guidance and vision of owner Bruce Ratchford. Apollo is based in Kennewick, Washington, performing Full Mechanical projects across the United States and around the world. Apollo employs over 2000 people, with annual revenues of over $600 Million. Apollo Sheet Metal officially began operations in 1981, building on a vision that originated in the mid-1970s by owner Bruce Ratchford. With a decade of experience and expertise in mechanical design and business management, Mr. Ratchford incorporated Apollo in Richland Washington, to serve the Tri-Cities' construction needs. Since 1981, Apollo has expanded its market to include locations across the United States and multiple countries. Apollo has progressively grown larger than its original scope and has expanded its operations to specialize in mechanical construction for correctional facilities, hospitals, laboratories, high tech data centers, schools, and industrial facilities. careersite--jobs--form-overlay#show FormOverlay">Apply for this job PROFESSIONAL/ADMIN · Cedar Rapids Administrative Assistant Loading application form jobs--overlay#close Overlay">

HR Specialist - Onboarding Contract | Hybrid Flexibility | Cedar Rapids, Iowa Robert Half is seeking a detail-oriented HR Specialist for a contract role supporting new hire onboarding at our Cedar Rapids, Iowa location. This opportunity offers hybrid flexibility and the chance to make a meaningful impact on our talent acquisition process. Key Responsibilities: + Coordinate and monitor all aspects of new hire onboarding, including initiating and tracking background checks, drug screens, and I-9 verifications + Accurately collect, review, and submit required documentation from candidates, ensuring compliance with legal and company requirements + Set up employee badges and coordinate with IT/Security for system access and facility entry + Maintain comprehensive candidate tracking spreadsheets in Excel, consistently updating status from offer extended to start date + Liaise between candidates, hiring managers, and vendors to communicate onboarding steps, resolve issues, and facilitate a seamless experience + Schedule and confirm onboarding appointments, orientation sessions, and day one logistics + Audit onboarding files to ensure completeness, accuracy, and confidentiality + Respond promptly to candidate and stakeholder questions on onboarding processes + Proactively identify opportunities to improve onboarding workflows and increase efficiency + Support HR team with reporting, process documentation, and special projects as assigned Why Robert Half? + Contract role with a respected leader in professional talent solutions + Hybrid work schedule for optimal balance + Opportunity to develop core HR skills in an evolving, supportive team environment Requirements + Prior experience in HR onboarding, background checks, and I-9 processing highly preferred + Advanced proficiency in Excel, including use of templates, formulas, and status tracking + Impeccable attention to detail and strong organizational skills + Proven ability to communicate professionally with candidates and colleagues + Flexible, problem-solving mindset; able to adapt in a fast-paced environment + Experience with HRIS or onboarding systems a plus + Knowledge of employment eligibility and compliance regulations + Ability to handle confidential information with integrity + Authorized to work in the U.S.; able to work hybrid schedule in Cedar Rapids, Iowa TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

Hours: Approximately 30 hours/week Our client, Skogman Remodeling & Repair, is a locally owned, full-service remodeling company serving the greater Cedar Rapids and Iowa City area. They've built a strong reputation for high-quality remodeling and handyman services and are continuing to grow. To support that growth, they're seeking a reliable, detail-oriented Part-Time Administrative Assistant to join their team. This position plays a key role in keeping our office running smoothly-from processing invoices and organizing reports to supporting sales, scheduling, and customer communications. If you enjoy variety in your work and like helping things run efficiently behind the scenes, this could be a great fit. Schedule & Location: Monday-Friday, 9:00 AM - 3:30 PM, including 30-minute lunch break (approximately 30 hours per week). On-site position based in Cedar Rapids, IA. Remote work is not available. Key Responsibilities: Job Lead & Estimate Support: Enter and schedule new job leads, respond to inquiries, proof and send estimates, and assist with weekly sales and follow-up reports. Scheduling & Project Coordination: Schedule subcontractor meetings, prepare job packets, and organize project photos. Accounts Support: Process invoices and payments, maintain accurate records, and send client past-due notices. Office & Administrative Tasks: Track vendor Certificates of Insurance, process manufacturer rebates, manage mail, office supplies, client gifts, employee birthdays/anniversaries, and incentive gift cards. Reporting: Assist with weekly, monthly, and quarterly reporting as needed. Preferred Qualifications: Highly organized, dependable, and detail-oriented, with strong follow-through. Comfortable learning new systems and managing multiple priorities. Proficient in Google Workspace and Microsoft 365 (Docs, Sheets, Excel, Outlook, etc.). Strong written and verbal communication skills with a professional, friendly demeanor. Team player with a positive attitude who can also work independently and exercise sound judgment. Customer-service mindset with a focus on accuracy and quality under pressure. Valid driver's license and reliable transportation for occasional errand runs. Ability to lift up to 10 lbs. (files, gift boxes, etc.). KSI's Talent Acquisition Team partners with companies to assist with their hiring needs. All positions are direct-to-hire opportunities with the employer.

Hiring now! Grow your purchasing skills in a professional environment! Looking for enthusiastic, detail orientated professionals to start today! Hours: 8am - 4:30pm, Mon - Fri Pay: 16/hr+ (pay negotiable) Basic administrative assistant duties including but not limited to... Accounting and bookkeeping - must know how to use Quickbooks and have experience Answering phones and performing receptionist duties Supporting sales team Coordinating daily routines for technicians Job Requirements Computer and phone literacy English fluency Accounting training, skills, and knowledge Quickbooks knowledge Why work for Advance Services, Inc. · Advance Services is for and about people; we are your employment specialists. · Enjoy our easy application process. · You NEVER pay a fee! · Weekly pay. · Fun Safety and attendance incentives. · Health Benefits to keep you and your family healthy. · PTO so you have time for you. · Great Referral Incentives. · Advance Services partners with the top companies in the area! Apply for this job by clicking the apply button. You will be directed to our website. Please select a branch near you or call our office at ************ Advance Services is an equal opportunity employer #434

AGRILAND FS is looking for a well-organized, customer focused Administrative Assistant. This individual will be responsible for a variety of tasks, including but not limited to billing, customer service, and assisting with inventory control. Core Responsibilities: * Communicate with customers via phone and in person to answer questions, resolve concerns, and direct requests * Maintain accurate bookkeeping records for the facility, including billing and inventory * Assist in taking and reconciling physical inventory of the office and location * Control and manage cash for the location * Assist with customer orders and help sales and operations connect with customers * Establish and maintain the professional image of the office What we need from you: * Demonstrated ability to problem-solve and multi-task in a steady to fast-paced environment * Sound business skills, including previous bookkeeping experience * Excellent math, written, and verbal communication skills * Strong knowledge of Microsoft Office, including Excel and Word * Proven capability to learn proprietary software * Outstanding customer service * Ability to work Saturdays on a flexible schedule * Ability to work overtime as necessary What we offer our team: * Competitive benefits including medical, dental, vision, and life insurance, and more * Solid retirement future with a 100% company-funded Pension Plan at no cost to you, plus an additional 401k with company match * Resources for career development and opportunities for career advancement * Casual office attire with company clothing allowance Are you a good match to join the AGRILAND FS Team as an Administrative Assistant? Apply now! AGRILAND FS is an equal opportunity employer Must be able to pass all pre-employment testing along with a background check.

Job Description About Us Eidolon Insurance is a growing insurance agency committed to teamwork, clear communication, and supporting both clients and employees. We foster a collaborative, professional environment where team members can grow and make an impact. Position Overview We are seeking an Administrative Assistant to support recruitment, data management, and marketing operations. This role includes assisting with candidate screenings, managing social media, and analyzing agency performance data. The ideal candidate is organized, comfortable with numbers, and proficient in Excel and Google Sheets. Training will be provided. Key Responsibilities Assist with screening and interviewing new insurance agent candidates Manage recruitment-focused social media accounts Track and analyze agency data on a weekly, monthly, quarterly, and yearly basis Collaborate regularly with the marketing department Maintain organized records and support general administrative tasks Qualifications (All qualifications are job-related and welcoming to candidates from all backgrounds.) Strong verbal and written communication skills Proficiency in Excel, Google Sheets, and other basic office software Organized, detail-oriented, and able to manage multiple tasks Professional and collaborative in team interactions Experience with GoHighLevel or social media management is a plus, but not required Compensation Hourly Range: $18-$21 per hour, based on experience Equal Opportunity Employer Eidolon Insurance is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, veteran status, or any other characteristic protected by law.

About Us Eidolon Insurance is a growing insurance agency committed to teamwork, clear communication, and supporting both clients and employees. We foster a collaborative, professional environment where team members can grow and make an impact. Position Overview We are seeking an Administrative Assistant to support recruitment, data management, and marketing operations. This role includes assisting with candidate screenings, managing social media, and analyzing agency performance data. The ideal candidate is organized, comfortable with numbers, and proficient in Excel and Google Sheets. Training will be provided. Key Responsibilities Assist with screening and interviewing new insurance agent candidates Manage recruitment-focused social media accounts Track and analyze agency data on a weekly, monthly, quarterly, and yearly basis Collaborate regularly with the marketing department Maintain organized records and support general administrative tasks Qualifications (All qualifications are job-related and welcoming to candidates from all backgrounds.) Strong verbal and written communication skills Proficiency in Excel, Google Sheets, and other basic office software Organized, detail-oriented, and able to manage multiple tasks Professional and collaborative in team interactions Experience with GoHighLevel or social media management is a plus, but not required Compensation Hourly Range: $18-$21 per hour, based on experience Equal Opportunity Employer Eidolon Insurance is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, veteran status, or any other characteristic protected by law.