Office administrator vs administrative coordinator

The differences between office administrators and administrative coordinators can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both an office administrator and an administrative coordinator. Additionally, an administrative coordinator has an average salary of $40,599, which is higher than the $37,423 average annual salary of an office administrator.

The top three skills for an office administrator include customer service, patients and data entry. The most important skills for an administrative coordinator are customer service, patients, and powerpoint.

Office administrator vs administrative coordinator overview

	Office Administrator	Administrative Coordinator
Yearly salary	$37,423	$40,599
Hourly rate	$17.99	$19.52
Growth rate	-5%	-8%
Number of jobs	118,096	70,663
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 48%	Bachelor's Degree, 56%
Average age	47	50
Years of experience	2	2

What does an office administrator do?

Office administrators are employees who ensure that the office is running in tip-top shape. They manage the administrative needs of the office. They answer calls directed to the official company phone, manage the inventory of supplies, take charge or purchase requisitions for needed supplies, and ensure the office equipment and fixtures are taken care of. Office administrators also manage correspondences, official memoranda, and other official company documents. They also keep track of files and records to ensure that these are properly organized. At times, office administrators also take charge of welcoming guests and accompanying them to their respective meetings.

What does an administrative coordinator do?

An Administrative Coordinator oversees the line of communication and schedules within a company, ensuring that every necessary information is delivered and conveyed. An administrative coordinator's responsibilities include responding to inquiries and requests from workforce personnel or client, managing calls and correspondence, maintaining and rotating various forms of documentation, and designing or improving systems that would help the company's operating procedures. Furthermore, it is also essential for an Administrative Coordinator to evaluate the methods and progress, continuity of workflow, and resolve issues as needed within the company.

Office administrator vs administrative coordinator salary

Office administrators and administrative coordinators have different pay scales, as shown below.

	Office Administrator	Administrative Coordinator
Average salary	$37,423	$40,599
Salary range	Between $28,000 And $48,000	Between $29,000 And $55,000
Highest paying City	Washington, DC	San Francisco, CA
Highest paying state	Alaska	California
Best paying company	Lawrence Livermore National Laboratory	Cisco
Best paying industry	Government	Government

Differences between office administrator and administrative coordinator education

There are a few differences between an office administrator and an administrative coordinator in terms of educational background:

	Office Administrator	Administrative Coordinator
Most common degree	Bachelor's Degree, 48%	Bachelor's Degree, 56%
Most common major	Business	Business
Most common college	Western Carolina University	Western Carolina University

Office administrator vs administrative coordinator demographics

Here are the differences between office administrators' and administrative coordinators' demographics:

	Office Administrator	Administrative Coordinator
Average age	47	50
Gender ratio	Male, 14.7% Female, 85.3%	Male, 15.4% Female, 84.6%
Race ratio	Black or African American, 10.1% Unknown, 4.8% Hispanic or Latino, 20.5% Asian, 7.9% White, 55.6% American Indian and Alaska Native, 1.1%	Black or African American, 9.4% Unknown, 3.9% Hispanic or Latino, 16.4% Asian, 3.8% White, 65.8% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between office administrator and administrative coordinator duties and responsibilities

Office administrator example responsibilities.

Monitor calls, manage calendars, travel, meeting arrangements, video conference and teleconferencing.
Formulate various procedures to assure efficient operation of the SharePoint system is managed properly for CFWB and BOS.
Use EMR software to manage patient records and files; reinforce and uphold patient confidentiality as required by HIPAA and clinic.
Pull patients charts for doctors using EMR system as well as pulled chart from medical records room.
Create and update all departmental ISO documents.
Collect all outgoing FedEx overnight packages and ship with accurate tracking and conformation information.

Administrative coordinator example responsibilities.

Manage Facebook page and website.
Manage correspondence, i.e., send out invitations and manage RSVP list.
Set up meetings, manage RSVP lists of events both on and off campus.
Manage patient confidentiality in relation to HIPAA when sending information to referred/referring offices.
Orchestrate special events and reservations; manage customer relations and provide exemplary service to all customers.
Manage and update SharePoint database with department documents post upcoming calendar events and notify end users by email correspondence of changes.

Office administrator vs administrative coordinator skills

Common office administrator skills

Customer Service, 18%
Patients, 11%
Data Entry, 8%
Office Equipment, 5%
Front Desk, 4%
PowerPoint, 3%

Common administrative coordinator skills

Customer Service, 13%
Patients, 10%
PowerPoint, 6%
Data Entry, 6%
Provides Administrative Support, 5%
Payroll, 4%

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Office Administrator vs Administrative Coordinator

Updated January 8, 2025

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