Administrative Operations Specialist
Operations associate job in Stillwater, OK
Campus
OSU-Stillwater
Contact Name & Email
Michele Young, *************************
Work Schedule
Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.
Appointment Length
Regular Continuous/Until Further Notice
Hiring Range
$17.00 - $23.00
Priority Application Date
While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by Dec 31, 2025 to ensure full consideration.
Special Instructions to Applicants
For full consideration, please include a resume, cover letter and contact information for three professional references.
About this Position
The Administrative Operations Specialist is a supportive and cooperative team member providing human resources and administrative service to the Department of Wellness - Sponsored Programs (DOWSP) and Student Accessibility Services (SAS) administration, staff, and students. The responsibilities of the Specialist are to assist and coordinate the implementation of personnel related services, such as timekeeping, leave reporting, payroll, position classifications, recruitment, and onboarding of new employees. The Specialist assists in recruitment and new hire processes including, but not limited to, creating/updating position descriptions and posting of vacancies, and preparing letters of offer, all while acting as liaison between the DOWSP team and the Department of Wellness' Assistant Director of Business Operations. Provides Specialized (Programmatic specific) administrative support to DOWSP employees for the successful operation of multiple, diverse grants and contracts serving individuals across the state of Oklahoma. Develops and maintains/updates DOWSP HR procedural handbooks and provides HR & travel training assistance as needed to current and new staff (ex: Banner system - completing and submitting timesheets, leave reports; AIRS system - travel requests, etc.). Processes travel requests and reimbursements using the AIRS system. Initiates and completes travel processes, and assists with all travel arrangements (hotels, airfare, rental cars, conference registrations, etc.) for DOWSP personnel, stakeholders/partners as needed. Proficiently uses OSU systems and forms and effectively communicates relevant Human Resources/personnel information to the DOWSP team. Serves as financial back-up when needed. This entails entering requisitions into OK Corral and processing invoices and change orders for the Accessibility Programs (ABLE Tech) section of the organization. Corresponds with employees, vendors, Purchasing, Fiscal Manager, and Accounting in connection with the OK Corral processes. Creates CVIs for Student Accessibility Services interpreting services. Verifies Pcard purchases of ABLE Tech staff and signing off as accountant for those purchases. Enters all invoices paid, Pcard purchases, as well as CVIs onto the appropriate commitment logs. Will be cross-trained and provide back-up coverage on support processes as necessary. All other duties as assigned.
Required Qualifications
High School/GED (degree must be conferred on or before agreed upon start date)
Five years of progressive administrative experience. Post-secondary education may be substituted for experience (1 year of education: 1 year of experience).
Certifications, Registrations, and/or Licenses:
Completion of Ambassador Program and/or Leadership Development after hire is required (approximately 10 hours per year).
Skills, Proficiencies, and/or Knowledge:
Ability to lift up to 10lbs.
Ability to efficiently handle multiple job assignments, with high levels of productivity, in a rapidly changing environment. Maintains confidences and protects security of operations by keeping information confidential and secure. Good working knowledge of Microsoft Word and Excel. Acquisition of Notary Public after hire is required. Good verbal and written communication skills as well as the ability to work with a team are necessary for this position.
Preferred Qualifications
Bachelor's
Business, Finance/Accounting or other related field
Related experience at OSU. Knowledge of Human Resources Policies and Procedures.
Certifications, Registrations, and/or Licenses:
Completion of Ambassador Program and/or Leadership Development Program
Easy ApplyOperations Associate Program Trainee
Operations associate job in Guymon, OK
YOUR OPPORTUNITY
We are seeking a motivated and detail-oriented individual to join our team in a production role that plays a critical part in maintaining food safety, product quality, and employee training. This position is designed for someone who thrives in a fast-paced manufacturing environment, values precision, and is committed to continuous learning and development. The role involves hands-on training in critical production tasks, supporting new hire and employee skill development, and ensuring compliance with company policies, USDA regulations, and food safety standards and sanitation of the production floor.
ABOUT US
At Seaboard Foods, we create the most sought-after pork. A top U.S. pork producer/processor and leading exporter to 30+ countries, we are committed to bringing excellence to the table, seeking a better way to produce wholesome pork and connect every step between our farms and family tables. More than 5,400 employees in five states work on our farms, feed mills, and processing plant to produce Prairie Fresh pork, ensuring the well-being of our animals, the environment, our employees, and the communities we call home. Our commitment to sustainability is reflected in our renewable gas projects on our farms creating renewable energy. Owned by Seaboard Corporation, a Fortune 500 company, and nominated as one of the “Best Places to Work” by Kansas City's Business Journal, we have a dynamic culture where our employees can contribute and understand why they matter.
RESPONSIBILITIES
Participate in all required certification programs for each phase of the production process.
Develop proficiency in critical production positions using tools such as wizard knives, straight knives, and draw knives.
Communicate and collaborate effectively with all levels of management across the organization.
Ensure all new hires and current employees are properly trained and qualified for their assigned positions.
Support and participate in the harvest inspection program.
Maintain accurate records to ensure compliance with USDA regulations, company FSQA policies, and HACCP requirements.
Monitor Good Manufacturing Practices (GMPs), Standard Operating Procedures (SOPs), and Critical Control Points (CCPs) to protect food safety and product quality.
Demonstrate knowledge of company policies, SOPs, Job Safety Analysis (JSA), training requirements, and personal protective equipment.
Perform thorough pre-cleaning, sanitation, safety, and equipment procedures (debris removal, rinsing, foaming, sanitizing, chemical handling, equipment care, GMP/SOP/SSOP compliance, paperwork, and supervisor-assigned tasks).
CORE COMPETENCIES FOR SUCCESS IN ALL ROLES:
instills trust, communicates effectively, action-oriented, ensures accountability, and drives results.
QUALIFICATIONS
Required:
6-12 months' experience in a manufacturing, industrial, or production-based role.
Must be able to stand extended periods, typically 9-10 hours a day.
Must be able to work Second shift (B shift).
Preferred:
High School Diploma or GED.
Prior experience in meat science, food processing, food safety, or another related field.
Bilingual (Spanish)
WORK ENVIRONMENT
The physical and work demands listed here represent those an employee should possess to successfully perform the job's essential functions. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to move around the facility.
The employee must regularly lift and move up to 25 pounds, and occasionally lift and move up to 50 pounds.
Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus.
Primarily an office environment with some need to work in the field.
While performing the duties of this job, the employee occasionally works near moving mechanical parts; and in outside weather conditions and is occasionally exposed to fumes or airborne particles and vibration.
The noise level in the work environment is dependent on which environment you are in
The hours and days of work are established by departmental needs and at the discretion of management. After-hours, weekends, and overnight travel as requested.
WHY SEABOARD FOODS?
Medical, vision & dental benefits upon hire
401K with company match
Paid Time Off & Company Holidays
Wellness Program
Tuition reimbursement
Employee pork purchase program
For a complete list of our benefits please visit our career site:
**********************************************
Seaboard Foods is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, gender identity, protected veterans' status, status as a disabled individual, or any other status protected by law.
Accounting Operations Associate
Operations associate job in Leawood, KS
Job Description
The Accounting Operations Associate is an entry-level role that supports Dynamic Logistix's cash cycle and helps maintain strong customer and carrier relationships. Key responsibilities include recording cash receipts, communicating account status updates, and building foundational knowledge of accounting operations in the freight industry.
This role provides structured development with a path toward more advanced responsibilities within DLX. Successful associates bring a positive, humble, persistent, and forward-thinking approach. The position offers exposure to experienced finance professionals and opportunities to contribute ideas that support DLX's goals and strategy.
Duties/Responsibilities:
Reconcile customer and carrier accounts, researching discrepancies and ensuring accurate balances
Assist with daily, weekly, and month-end accounting tasks, such as ledger updates, reporting, and account reviews
Maintain accurate financial records and documentation, including digital filing and audit-ready organization
Support cash application processes, including matching payments to invoices and resolving unapplied cash
Monitor and update internal accounting systems, ensuring data accuracy and consistency across platforms
Assist with financial reporting preparation, including KPI tracking, variance notes, and ad-hoc reports
Support internal controls, following established procedures and identifying gaps or improvement opportunities
Collaborate with operations and sales teams to resolve billing issues, missing documents, or rate discrepancies
Participate in process improvement initiatives, automation projects, and system enhancements
Provide customer service support for finance-related inquiries, ensuring clear and timely communication
Assist with compliance tasks, including maintaining documentation for audits or regulatory requirements
Other duties as assigned
Required Skills/Abilities:
Strong analytical and problem-solving skills
Demonstrates business aptitude, seeking continuous improvement and profitability
Desire and ability to work in an environment seeking continuous improvement, leveraging automation technology and AI
Excellent communication for cross-functional collaboration
Education and Experience:
Bachelor's degree in business related major (Accounting/Finance) preferred
1+ years of accounting or business operations experience
Familiarity with ERP Systems (Sage Intaact, Bill.com, Lockstep, or similar) preferred
Strong Microsoft Excel and Outlook skills
Physical Requirements:
Physical dexterity sufficient to use hands, arms, and shoulders repetitively to operate a keyboard and other office equipment, use a telephone, access file cabinets and other items stored at various levels, including overhead
Ability to speak and hear well enough to communicate clearly and understandably with sufficient volume to ensure an accurate exchange of information in normal conversational distance, over the telephone, and in a group setting
Ability to continuously operate a personal computer for extended periods of time (4 or more hours)
Mental acuity sufficient to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions
Dynamic Logistix is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
Powered by JazzHR
BxysmouMDX
Operations Rotational Program Associate
Operations associate job in Overland Park, KS
Building the people that build the world.
With platforms in HVAC and Detection and Measurement, SPX Technologies builds innovative solutions that enable a safer, more efficient, sustainable world. Through our RiSE talent development framework, we Reach, Identify, Strengthen, and Engage our employees to support them in their continued development. We're a global company of problem solvers, collaborators, and innovators, and our businesses build solutions that impact the world.
As part of HVAC Cooling, SPX Cooling Technologies is a leader in high quality industrial HVAC equipment used to cool large facilities like hospitals, data centers, and power plants. With cooling towers, fans, and refrigeration units, companies rely on brands like Marley, Recold, and SGS to provide comfort and mission critical and industrial cooling solutions.
How you will make an Impact (Job Summary)
Do you crave a challenging career full of growth and possibility? At SPX, we believe in fostering the growth of our employees to bring out their best. We have a proven past and promising future. For nearly a century, we've flourished by focusing on product innovation, expert technology, sound service, and most importantly, top talent. We continuously invest in developing our employees' skills, careers, and leadership because when you succeed, we succeed. SPX is committed to being a global employer of choice, offering competitive benefits packages to complement our competitive salaries.
The Operations Rotational Program is a structured two-year development experience designed to provide recent graduates with a comprehensive understanding of operations within a manufacturing environment. Participants will complete three to four rotational assignments across key functional areas, building the skills and experiences necessary to prepare for a long-term career with our organization. Upon successful completion of the program, Associates will transition into a permanent placement aligned with both business needs and individual career goals.
Find the hands-on learning opportunity you've been looking for at SPX. Throughout your rotations, you will be mentored, develop invaluable skills, and build technical strengths to put you on track for accelerated learning and a contributing role within SPX. At SPX your future is our focus - join the company of choice among new graduates!
What you can expect in this role (Job Responsibilities)
While each day brings new opportunities at SPX, your core responsibilities will be:
1. Leadership Assistance
Work closely with leadership and associates to determine the feasibility of improvements and projects
Provide data or information for accurate decisions
Support leadership and other staff on tasks as assigned
2. Technical Support
Develop and implement standard work instructions or process documents
Analyze reports and data to determine recommended changes
Provide technical expertise
3. Projects and Continuous Improvement
Coordinate a variety of projects from inception through completion and follow-up
Confer with vendors for assistance with project outputs as needed
Support and expand process improvement culture
Lead and support initiatives that improve processes, increase efficiency, and deliver measurable business outcomes
Participate in projects as assigned
4. Professional Development
Participate in formal training, mentorship, and leadership development opportunities
Build cross-functional knowledge through diverse rotational assignments
Prepare for a long-term career in operations
What we are looking for (Experience, Knowledge, Skills, Abilities, Education)
We each bring something to the table, and we are looking for someone who has:
Required Experience
Strong analytical, problem-solving, and critical thinking abilities.
Effective communication and interpersonal skills, with the ability to collaborate across teams and functions.
Demonstrated leadership potential through academic, professional, or extracurricular experiences.
Flexibility and willingness to relocate or travel for rotational assignments, as required.
Preferred Knowledge, Skills, and Abilities
Self-directed
Excellent initiative
Strong organizational skills
Detail-oriented
Knowledge of Microsoft Office including Word, Excel, and PowerPoint
Proficiency in field-specific technology
Education & Certifications
Bachelor's degree required; preferred fields of study include Operations Management, Supply Chain, Industrial Engineering, Business, or related disciplines.
Master's degree is a plus
How we live our culture
Our culture is at the center of what we do and, more importantly, who we are. Our core values set a standard for how we manage ourselves, and our Leadership Model sets the standard for how we engage with each other. Whether you are an individual contributor or you lead a large team, each of us leads at SPX.
What benefits do we offer?
We know that the well-being of our employees is integral. Our benefits include:
Competitive and performance-based compensation packages and bonus plans
Educational assistance, leadership development programs, and recognition programs
Our commitment to embrace diversity to build a culture of inclusion at SPX
We value different backgrounds, experiences, and voices at SPX, and we are committed to challenging ourselves, openly communicating, and striving to improve every day. We believe in creating an inclusive work environment where everyone has a voice and is encouraged to realise their fullest potential.
Operations Specialist/Scanner (in-office)-- MUST LIVE NEAR OKLAHOMA CITY
Operations associate job in Oklahoma
It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business.
SMI MGMT
We are pioneers in government payment solutions, dedicated to developing cutting-edge systems and managing complex human services operations. With over 53 years of experience as a family-owned business, we have grown to a team of over 600 employees nationwide. Our mission is to “Go the Extra Mile with a Passion to Serve,” and we are committed to supporting some of the most in-need families and individuals across the United States.
Joining SMI means becoming part of a family that values teamwork, dedication, and empowerment. We foster a culture that emphasizes work-life balance and offers an optimal environment for career growth and achievement. Our employees are technical, creative, innovative, and customer-focused, always ready to go the extra mile.
If you are looking for a meaningful and fulfilling career where you can make a real difference, SMI is the place for you. We offer competitive compensation and benefits, and we depend on the expertise of our team to develop and support the best systems and product lines in the industry. Come join us at SMI, where we are truly a family, serving families.
Operations Specialist
This position is responsible for assisting the Production Operations Manager and other CDDS Management in a variety of tasks within the CSSD Operation, including: mail opening, document extraction and imaging, processing child support payments in the CSSD applications and ACTS all in accordance with Standard Operating Procedures. Additionally, this position is responsible for the coordination and completion of assigned tasks for special CSSD projects.
Other duties may be assigned.
_____________________________________________________________________________________
Key Functions & Basic Duties:
Open, extract and image mail in accordance with Standard Operating Procedures.
Process child support payments in the SDU system in accordance with Standard Operating Procedures.
_____________________________________________________________________________________
Additional Duties:
Knowledge of: policies and procedures involved in SDU payment processing; Child Support Enforcement policies related to payment processing; thorough working knowledge of the SMI system; modern office practices, procedures and equipment; and interpersonal skills using tact, patience and courtesy.
Ability to: collect, research and analyze data; work independently with little direction; work as a team member when required; meet stringent schedules and time lines; work successfully in a fast-paced environment; and work flexible schedules and overtime hours as necessary.
_____________________________________________________________________________________
Education and/or Experience:
High School diploma or equivalent.
At least one year prior experience in the areas of data entry, child support or other related fields OR equivalent combination of education and experience that provides the knowledge, skills and abilities needed to perform the duties as assigned. Preference will be given to those individuals that are experienced in SMI CSSD applications.
_____________________________________________________________________________________
Language Skills:
(Usually fluent in written and spoken English; list others if required)
_____________________________________________________________________________________
Computer Skills Necessary:
Must be proficient in data entry skills including keyboard, mouse and 10-key pad
Basic knowledge of Microsoft Windows.
SCHEDULE: Mon-Sat 6am Start time, leave time varies
We are a Drug-Free Workplace. We are an Equal Opportunity Employer.
Auto-ApplyOperations Associate Full Time
Operations associate job in Oklahoma City, OK
Job Description
Job Title: Full-Time Operations Associate
Starting Wage: $15/hr.
About Us:At MetroShoe Warehouse, we pride ourselves on delivering exceptional service and quality products to our customers. We are committed to creating a diverse and inclusive environment for our employees.
Position Overview:We are seeking dedicated and hardworking Operations Associates to join our team at our Distribution Center. This full-time role offers flexible scheduling, competitive pay, benefits and a generous employee discount.
Hours of Operation:
Monday-Friday: 8 AM - 9 PM
Saturday: 10 AM - 7 PM
Sunday: 11 AM - 6 PM
Full-Time Benefits:
Health Insurance
Dental and Vision Insurance
401K Plan
Paid Time Off
Flexible Schedules
40-50% Employee Discount for you and your immediate family
Key Responsibilities:
Unload, sort, and distribute daily incoming freight according to company processes.
Receive, inspect, and document all discrepancies with incoming freight and report them to Accounting.
Pick, pack, and process daily transfer orders to replenish store inventories.
Handle daily sales orders, including picking, packing, and shipping online and Amazon orders.
Process all incoming online customer returns.
Maintain workplace cleanliness and organization.
Qualifications:
Strong attention to detail and organizational skills.
Ability to work in a fast-paced environment.
Excellent communication skills.
Must pass pre-employment drug screening.
Equal Opportunity Employer:We are proud to be an equal opportunity employer and are committed to creating a diverse workforce. Job offers are contingent upon passing a drug test.
If you require assistance or accommodation due to a disability, please contact the nearest MetroShoe Warehouse location, which can be found at ***************************
Transportation Operations Specialist
Operations associate job in Oklahoma City, OK
We're looking for a subject matter expert in ground transportation to support operations on an Air Force base; **Air Force veterans and others with DoD transportation experience are ideal for this role!** Transportation Operations Specialist oversees certification, training, and operations records on our ground transportation and fleet operations. The Transportation Operations Specialist serves as the sole certification authority and Commercial Motor Vehicle Examiner, administering vehicle licensing exams for Air Force personnel.
Maintaining and analyzing operator records and dispatch operations is a big part of this role to resolve discrepancies, prepare reports, and use data to improve processes and training gaps. The Transportation Operations Specialist also develops and conducts compliance training on vehicle safety, hazardous materials handling, and transportation operations for PCSI's employees. This role is also called **Training, Validation, Operations Evaluator (TVO-E).**
This position is based on Tinker Air Force Base near Oklahoma City, OK. **Typical hours are Monday-Friday 7:00am-4:00pm, with occasional schedule flexibility needed.**
**Benefits Include:**
+ Annual bonus of up to 6%.
+ 21 days of PTO per year, in addition to all federal holidays.
+ Medical, dental, vision, and other coverage: employer contribution offered to cover employee-only tier.
+ 401k plan with matching on contributions up to 6%.
**Who We Are:**
PCSI is a non-profit organization whose mission is to enhance the lives of people with disabilities through employment, advocacy, and partnerships. We vet, prepare, lead, and sustain a skilled workforce that provides top-tier services at job sites across the country. Our areas of expertise are wide and diverse; total facilities maintenance, hospital environmental services, custodial and grounds, disability awareness training, job coaching, and job placement are just a few. We integrate people with disabilities and veterans into meaningful jobs with competitive wages and benefits. Serving people of all abilities in their life's journey is at the heart of what we do.
**What You'll Do as Transportation Operations Specialist:**
+ Serve as Tinker's sole certification authority for commercial drivers in the areas of tractor/trailer combination, bus, and fuel tankers.
+ Administer written exam and hand-on performance exam to drivers.
+ Safeguard exam material pertaining to AFI 24-301.
+ Abide by the AFQTP 24-3-200 operation.
+ Develop and administer curriculum and testing material pertaining to ground transportation, training, validation, and operations.
+ Prepare, analyze and validate operations and licensing reports for audit, deficiencies, and compliance. Assist Ground Transportation Manager in their absence and/or with administrative functions.
+ May be appointed as the Nuclear Certified Equipment program manager for PCSI fleet.
+ May attend meetings and/or training (both on and off base).
+ May provide training to PCSI employees (licensing, dispatch, vehicle, and vehicle safety).
+ Act as Vehicle trainer/non-licensing certifier to licensed PCSI Employees.
+ Act as Airfield Driving Program Manager and provide flight line training to PCSI Employees.
+ Conduct briefings to Vehicle Control Officials and customers.
+ May create, change, or update employee schedules to accommodate testing and training.
**Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.**
**What You'll Need:**
+ High school diploma or GED required.
+ Minimum of two (2) years prior experience in operation of Class A Vehicles/HazMat required.
+ Class A Commercial Driver's License with Hazmat endorsement required.
+ Experience in DoD transportation OR license validation and operations records required, combination of both preferred.
+ CCAF (Community College of the Air Forces) A.A.S. Transportation degree preferred.
**Knowledge, Skills and Abilities:**
+ Knowledge of PC functions and software.
+ Proficient in the Online Vehicle Interactive Management System and Management Internal Control Toolkit.
+ Knowledge of Air Force policy and directives pertaining to licensing, official use, training programs, and forms.
+ Operation of windows applications, MS Word, MS Excel, and related applications.
+ Ability to read and interpret testing material.
+ Ability to conduct training sessions for individuals or groups of employees and provide additional guidance as needed.
+ Ability to maintain confidentiality in all aspects of the job.
+ Ability to maintain continual attention to detail in developing and proof-reading testing materials.
+ Ability to interact and communicate with individuals at all levels of the organization.
+ Ability to work well under pressure, multi-task and handle multiple priorities
**Other Requirements:**
+ Ability to pass criminal, drug, and driving screening.
+ Ability to work outside in inclement weather as needed and be exposed to various dirt, debris, and odors.
+ Ability to work any time or day of the week, including weekends and holidays.
+ Ability to be on call after hours and handle emergency calls.
+ Possess a valid driver's license and maintain a good driving record.
+ If required, ability to obtain and maintain security clearance and base access to assigned site(s).
+ Must be able to obtain National Agency Check (NAC).
**All veterans and/or persons with all types of disabilities are strongly encouraged to apply!**
**Qualifications**
**Education**
**Required**
+ High School or better
**Licenses & Certifications**
**Required**
+ Class A Commercial DL
**Experience**
**Required**
+ 2 years: Experience in operation of Class A vehicles with hazmat
**Preferred**
+ Military and/or Air Force experience
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights (**************************** notice from the Department of Labor.
Trust Operations Associate I
Operations associate job in Topeka, KS
Classification: Full-time, Hourly
Hours:
8:00 AM to 5:00 PM, with the option to work 7:30 AM and 4:30PM
Overtime may be requested during busy periods, as requested by management.
Role:
The Trust Operations Associate I - Cash Operations and Administration is responsible for ensuring the accurate and timely processing of disbursements, income transactions, and updates to trust client accounts. This role supports daily cash operations and performs clerical duties within the Trust Operations Department. Additionally, the associate will serve as a backup for other department positions as necessary, ensuring continuity and responsiveness in operations.
Essential Functions & Responsibilities:
Monitor and reconcile outstanding checks, ensuring accuracy and timely follow-up
Research and process litigation documentation and payments
Help maintain organized electronic and physical filing systems
Process and verify daily disbursements, ensuring proper authorization and documentation
Perform system updates, including entering new information, updating records and enduring data accuracy across platforms
Perform 3-way reconciliation for transactions and monitor for duplicate payments
Support account reconciliation to resolve discrepancies
Process non-investment income receipts, ensuring timely and accurate credit to client accounts
Conduct monthly fee assessments, produce invoices, and post income
Maintain accurate records of fee assessments and collections
Monitor overdrafts and ensure accurate posting of wires and disbursements
Notify management of any discrepancies
Assist with external audits and regulatory exams by providing documentation as needed
Provide support and backup for other departmental roles as needed
Maintain a professional and positive attitude toward customers all times
Please note this description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.
Duties, responsibilities, and activities may change at any time with or without notice.
Requirements
Experience:
Experience in accounts payable and accounts receivable processes preferred
Education: High school diploma or equivalent
Skills & Abilities:
Ability to read and follow technical system instructions
Strong attention to detail with a high level of accountability for accuracy
Capacity to manage a high volume of work efficiently
Self-motivated, with a demonstrated work ethic and ability to work both independently and as part of a team
Strong interpersonal skills with the ability to establish and maintain effective working relationships
Competencies:
Excellent organizational skills with the ability to prioritize and multitask
Intermediate Microsoft Excel skills
Strong written and verbal communication skills with both internal and external clients
Commitment to CoreFirst Values: Respect, Communication, Integrity, Initiative, and Accountability
Focus on internal/external customer service, compliance, ethics, perseverance, and time management
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit, stand, and walk. Some light physical effort required.
Travel: None at this time
Work Environment:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copy machines, filing cabinets, and fax machines.
Other:
Applicants must pass a drug screen and background check.
Internal applicants must meet the minimum requirements of their current job and submit a cover letter and resume via the employee portal.
CoreFirst provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, CoreFirst Bank & Trust complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
#ZR
Intern, Operations
Operations associate job in Blackwell, OK
Southern Star is currently seeking highly motivated and energetic students or recent graduates to join our team as summer interns. The Operations Intern is exposed to a variety of project-based assignments and will receive mentorship, detailed orientation and training, and valuable work assignments.
Company Overview:
Southern Star Central Gas Pipeline is a leading transporter of natural gas to America's heartland, providing quality service since 1904. Southern Star takes pride in being an employer of choice. Southern Star provides a modern working environment that is fun, friendly, inclusive, and diverse. Our business is more than just transporting and storing natural gas. It's about the people who make it happen and the communities we serve.
Job Overview:
This position offers a variety of opportunities including shadowing and assisting operations employees to gain a better understanding of the Pipeline Operations and the Pipeline Industry.
Interns will typically support one or more experienced operators in meeting both departmental and corporate objectives. This individual will have the opportunity to become an instrumental part of the daily operations activities, including assisting in daily activities and other projects related to operations. This individual will participate in the performance of assignments, spend time shadowing pipeline operators, and have unique assignments that support larger projects as well as experience the day-to-day workings of Operations. This includes site visits, training sessions, IH activities, housekeeping, painting, and routine maintenance. They may perform and/or participate in additional activities/events which help them build a strong network within the Southern Star community and with fellow interns.
Highlights:
This is a 12-week, competitively paid summer internship starting in May and ending in August.
Interns work 40 hours per week with paid company holidays.
A taxable housing stipend may be provided to obtain housing near the Southern Star work location if the successful candidate's permanent home address and current college address is determined by Southern Star to be greater than reasonable driving distance from the assigned work location.
Participants are eligible for full-time employment upon successful completion of the Southern Star internship program.
Responsibilities
Duties/Responsibilities include (but not limited to):
Assist/support Operations Department daily
Participate in weekly safety meetings
Assist in performing daily duties, housekeeping, painting etc.
Assist in other operations such as pipeline ROW maintenance, mowing, observing Pig Runs, etc.
Assist in minor compressor maintenance
Other duties as assigned
Qualifications
Qualifications:
You must be 18 years of age by the start of the summer internship assignment and maintain a cumulative GPA of 2.75 after each completed semester/term.
You must be authorized to work in the United States
You must be currently enrolled in a Technical College Program pursuing an associate degree or a junior or senior pursuing a bachelor's degree.
Planning to pursue a career in Pipeline Operations.
Auto-ApplyGiving Operations Specialist
Operations associate job in Edmond, OK
Job DescriptionThe Giving Operations Specialist is primarily responsible for supporting the day-to-day operations of Life.Church's giving systems across multiple platforms. This role focuses on accurate data entry and processing, executing routine audits and verifications, and assisting with giver support while coordinating with technical teams to address system needs. The Giving Operations Specialist utilizes their skillset to deliver outcomes that align with the direction of their team to further Life.Church's mission and to reach people for Christ.
At Life.Church, we exist to lead people to become fully devoted followers of Christ. It's been our mission since 1996 and has guided us every day. Leading people isn't just an expectation; it's a necessity. It's a cornerstone of our culture. That's why we're always seeking leaders-leaders like you-to bring your skills to life. We are one church meeting in multiple locations, and we want to help you become the person God made you to be. What You'll Do
Partner with our data team to provide accurate weekly giving reports
Maintain accurate and secure Giver records for both Life.Church and YouVersion
Lead the preparation of Giving Statements at year-end
Perform routine audits for both Life.Church and YouVersion
Monitor giving reports provided to leadership and flag data issues
Ensure record completeness for advantaged giving and provide acknowledgements
Maintain policy documentation with proper IRS citations and sources
Partner with technical teams regarding database and systems projects
Provide exceptional secondary customer service for both Life.Church and YouVersion Givers
Partner with the team on daily ticket support
Partner with the Campus Giving Specialist on weekend giving and campus support
Provide additional weekend or holiday coverage as needed
Assist with solving complex giver issues as needed
Skills Needed to Succeed
Detail-oriented with exceptional organizational skills and follow-through
Strong analytical abilities with a knack for identifying discrepancies and solving complex problems
Proficient in database management and comfortable learning new technical systems
Joyfully and passionately provide excellent customer service
Ability to self-motivate, make independent decisions, and solve problems
A gifted communicator; in writing, on the phone, and in person
Maintains flexibility to adapt to changes and take on new responsibilities as the organization grows
Ability to collaborate with others and work independently
Ability to coordinate project activities, track progress, and deliver timely updates to leaders
High School Diploma or GED
2-4 years of related work experience in operations or administration roles
Benefits We Offer・ Paid parental leave, including maternity, paternity, and adoption leave.・ Generous employer-paid leave for the use of vacation, sick time, and other qualifying reasons. ・ Innovative and comprehensive Medical, Dental, and Vision insurance that provides team members with useful resources and savings to navigate their holistic health. ・ Life insurance policy provided for all staff members at 2x annual salary at no cost. Additional life insurance coverage is available to purchase. ・ Short-Term and Long-Term disability is covered at 100% for full-time qualified staff members.・ Comprehensive wellness and mental health benefits allow staff to proactively invest in their physical and emotional health.・ Generous 401(k) retirement plan allowing a team member to have up to 12.5% (including employee contribution, employer match, and employer discretionary contribution) contributed into their account in their first year. It doesn't stop there-the more years on staff, the greater the investment! ・ $160 annually in development dollars for team members to invest in their professional growth. ・ Casual dress and work environment.・ And much more!
Our Beliefs, Culture, and Commitment to DiversityAt Life.Church, every staff member, and intern is a minister and is expected to engage in the church's ministry fully. We consider ministry readiness and an individual's capacity to represent Life.Church's beliefs as a minister during the selection process for all staff and intern positions. An essential function within every position held by a staff member or intern at Life.Church is to uphold and represent the beliefs of Life.Church. Learn more about what we believe at Life.Church.
While we unite around our mission, we know unity doesn't mean uniformity. Our calling is too great, and our mission is too important not to be intentional about strengthening our team through diversity. We know that diverse perspectives in race, ethnicity, background, age, and gender are essential to reaching the world for Christ. To learn more about how we strengthen our team through diversity, visit our careers page.
All data collected in our application process, from resume collection to application questions, is used for recruitment purposes only.
Underwriting Operations Specialist
Operations associate job in Overland Park, KS
We're thrilled that you are interested in joining us here at the Amynta Group!
The Operations Specialist is a key part of the production underwriting capabilities of Amynta Dealer Solutions. If you have a growth mind set, individual accountability, critical thinking skills, and are detail-oriented we would love to talk with you about joining our team.
The Operation Specialist role can be filled by college graduates, individuals with experience as assistant underwriters, account managers, raters, or underwriters. As we grow these positions will career path through personal and career development opportunities that can be aligned with your core capabilities and personal growth objectives. Growth opportunities include production underwriting, sales, marketing, data analytics or operation management teams.
The Operations Specialist is a key part of the production underwriting capabilities of Amynta Dealer Solutions. This position will report to the VP, Amynta Dealer Solutions. The Operations Specialist will lead projects, identify solutions, and execute individual process tasks within the insurance policy Lifecyle. The Operations specialist will focus on improving the functionality of our production underwriting team.
Amynta Dealer Solutions is Amynta's leading dealer program offering a full suite of industry leading property, casualty and specialty products for dealerships within multiple industry verticals. Our team is growing and we are looking for individuals with insurance experience or the right passion for taking care of customers.
The Operation Specialist role can be filled by individuals with experience as assistant underwriters, account managers, raters, or underwriters with experience on the carrier, mga or agent side. We are also willing to train the right candidate. If you have a growth mind set, individual accountability, critical thinking, and are detail-oriented we would love to talk with you about joining our team. As we grow, there will be additional personal and career development opportunities that can be aligned with your core capabilities and personal growth objectives in our underwriting, sales, marketing, data analytics or operation management teams.
If you love to drive creative solutions, want to help people and want to be part of a dynamic team, please apply.
Core Responsibilities
Support the UW team with insurance policy life cycle tasks
Develop process and operation documentation
Identify creative solutions to improve underwriting and operational efficiency.
Lead projects to improve the functionality of our production underwriting team.
Become a power user of our online policy management platforms to deliver creative solutions and new operational procedures
Run and distribute monthly management reporting.
Identify and solve billing and policy issues for agent partners.
Identify and solve issues within the insurance policy lifecycle.
Monitor and update project management templates in Microsoft teams and communicate to key stake holders
Clearly and amicably communicate with internal and external team
Additional Responsibilities
Engage with all levels of leadership to solve problems
Set up internal and external meetings
Research carrier filings via online tools.
Assist in development of internal and external materials
Support production leadership with agency management
Support business unit leadership with presentations and special projects
Required Skills & Abilities
Great attention to details
Critical thinking and analytical skills
Proficiency with Excel, PowerPoint and Word
Ability to multitask and manage your time productively
Ability to complete individual task work
High organizational skills
Ability to work well with deadlines
Customer centric mind set
The Amynta Group (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of any ground of discrimination protected by applicable human rights legislation. The information collected is solely used to determine suitability for employment, verify identity and maintain employment statistics on applicants.
Applicants with disabilities may be entitled to reasonable accommodation throughout the recruitment process in accordance with applicable human rights and accessibility legislation. A reasonable accommodation is an adjustment to processes, procedures, methods of conveying information and/or the physical environment, which may include the provision of additional support, in order to remove barriers a candidate may face during recruitment such that each candidate has an equal employment opportunity. The Company will accommodate a candidate to the point of undue hardship. Please inform the Company's personnel representative if you require any accommodation in the application process.
Auto-ApplyIntern, Operations
Operations associate job in Blackwell, OK
Southern Star is currently seeking highly motivated and energetic students or recent graduates to join our team as summer interns. The Operations Intern is exposed to a variety of project-based assignments and will receive mentorship, detailed orientation and training, and valuable work assignments.
Company Overview:
Southern Star Central Gas Pipeline is a leading transporter of natural gas to America's heartland, providing quality service since 1904. Southern Star takes pride in being an employer of choice. Southern Star provides a modern working environment that is fun, friendly, inclusive, and diverse. Our business is more than just transporting and storing natural gas. It's about the people who make it happen and the communities we serve.
Job Overview:
This position offers a variety of opportunities including shadowing and assisting operations employees to gain a better understanding of the Pipeline Operations and the Pipeline Industry.
Interns will typically support one or more experienced operators in meeting both departmental and corporate objectives. This individual will have the opportunity to become an instrumental part of the daily operations activities, including assisting in daily activities and other projects related to operations. This individual will participate in the performance of assignments, spend time shadowing pipeline operators, and have unique assignments that support larger projects as well as experience the day-to-day workings of Operations. This includes site visits, training sessions, IH activities, housekeeping, painting, and routine maintenance. They may perform and/or participate in additional activities/events which help them build a strong network within the Southern Star community and with fellow interns.
Highlights:
This is a 12-week, competitively paid summer internship starting in May and ending in August.
Interns work 40 hours per week with paid company holidays.
A taxable housing stipend may be provided to obtain housing near the Southern Star work location if the successful candidate's permanent home address and current college address is determined by Southern Star to be greater than reasonable driving distance from the assigned work location.
Participants are eligible for full-time employment upon successful completion of the Southern Star internship program.
Responsibilities
Duties/Responsibilities include (but not limited to):
Assist/support Operations Department daily
Participate in weekly safety meetings
Assist in performing daily duties, housekeeping, painting etc.
Assist in other operations such as pipeline ROW maintenance, mowing, observing Pig Runs, etc.
Assist in minor compressor maintenance
Other duties as assigned
Qualifications
Qualifications:
You must be 18 years of age by the start of the summer internship assignment and maintain a cumulative GPA of 2.75 after each completed semester/term.
You must be authorized to work in the United States
You must be currently enrolled in a Technical College Program pursuing an associate degree or a junior or senior pursuing a bachelor's degree.
Planning to pursue a career in Pipeline Operations.
Auto-ApplyAgronomy Operations Intern
Operations associate job in Kingfisher, OK
CHS Inc. is a leading global agribusiness owned by farmers, ranchers and cooperatives across the United States that provides grain, food and energy resources to businesses and consumers around the world. We serve agriculture customers and consumers across the United States and around the world. Most of our 10,000 employees are in the United States, but today we have employees in 19 countries. At CHS, we are creating connections to empower agriculture.
**Summary**
Join CHS for an exceptional internship experience in Kingfisher, OK! We offer competitive pay, a dynamic learning environment, and long-term growth opportunities. We're excited to hire an Agronomy Operations Intern for Summer 2026, where you'll collaborate closely with our customers to deliver top-notch service and valuable insights. The internship can start as early as Spring 2026, depending on business needs and your availability, and extend through the summer.
**Responsibilities**
+ Gain knowledge of general agronomy skills such as scouting, crop protection products, crop nutrient products, seed, custom application procedures, mixing procedures, truck driving, and delivering product.
+ Perform all agronomy/seed operations.
+ Monitor and maintain quality of inventory.
+ Regulate and periodic housecleaning processes and record keeping.
+ Assist with repairs and preventative maintenance for all agronomy equipment including legs, conveyors, towers, vehicles, sprayers, floaters, trucks, etc.
+ Provide excellent customer service and assist customers as needed.
+ Work in and keep an environment that is compliant with state, local, and CHS Environmental and Safety policy.
**Minimum Qualifications (required)**
+ Currently enrolled in Ag Business, Crop Science, or other Agriculture related degree program.
+ Proficient with Microsoft Office Software.
**Additional Qualifications**
+ Agriculture experience or background knowledge helpful.
+ Previous internship experience helpful, but not required.
CHS offers a competitive total rewards package. Compensation includes base wage and, depending upon position, may include other earnings such as bonus, incentives and commissions. Actual pay offered will vary based on multiple factors which may include, without limitation, experience, education, training, specialized skills and certifications, minimum wage/salary requirements under local law.
If eligibility requirements are met, you may participate in 401(k).
CHS is an Equal Opportunity Employer/Veterans/Disability.
_Please note that any communication from a CHS recruiter would be sent using a chsinc.com email address. In addition, a CHS recruiter will not ask for confidential information over the phone or in an email, or request money from a candidate involved in an offer process. If you have questions regarding an employment opportunity, please reach out to_ _*********************_ _; to verify that the communication is from CHS._
Easy ApplyPlant Operator Intern
Operations associate job in Medford, OK
**\#WeAreONEOK** **-** **Fortune 500 company. 100+ years in business. Leading midstream service provider. Safety first. Sustainable operations. Environmentally responsible. Employee focused.** Jumpstart your career with ONEOK as a Plant Operations Intern, where you'll gain hands-on experience in the natural gas liquids segment of our company while working alongside a supportive team that values safety, collaboration, and innovation. This paid summer internship offers the opportunity to learn real-world maintenance and monitoring skills in a dynamic environment. At ONEOK, we prioritize your growth and well-being, fostering a culture of zero incidents and continuous improvement. If you're ready to make an impact and learn from industry leaders, this is the internship for you.
**Job Profile Summary**
**About ONEOK:** ONEOK, Inc. is a leading midstream service provider in the energy sector, committed to delivering energy products and services vital to an advancing world. We create exceptional value for our stakeholders by providing solutions for a transforming energy future.
**Position Overview:** As a Plant Operations Intern at ONEOK, Inc., you will gain hands-on experience in the operation and maintenance of our natural gas liquids fractionation & storage facilities. This internship is designed to provide you with practical knowledge and skills in plant operations, safety protocols, and environmental stewardship. Internships typically begin towards the end of May and run through the first or second week of August. Exact dates will be agreed upon between you and the hiring manager.
**Key Responsibilities:**
+ Learn about and assist with the daily operation and monitoring of plant equipment and systems.
+ Support routine maintenance activities to ensure optimal performance and reliability.
+ Participate in safety and environmental compliance initiatives, adhering to ONEOK's commitment to a zero-incident culture.
+ Collaborate with team members to identify and implement continuous improvement opportunities.
+ Contribute to the development of innovative solutions to enhance plant efficiency and sustainability.
**Qualifications:**
+ High school diploma required and must be at least 18 years old.
+ Currently enrolled in a relevant technical or mechanical program preferred.
+ Strong commitment to safety and environmental responsibility.
+ Excellent communication and teamwork skills.
+ Ability to work in a fast-paced, dynamic environment.
+ Basic understanding of plant operations and maintenance principles is a plus.
+ Willingness to work outdoors in various weather conditions.
ONEOK, Inc. is dedicated to a zero-incident culture, environmental responsibility, and the highest standards of integrity and professional conduct. We value diversity, continuous improvement, teamwork, and innovative solutions to serve our employees, customers, and communities effectively.
**Application Process:** Interested candidates should submit their resume and a cover letter detailing their interest in the internship and how they align with ONEOK's core values.
**Work Experience**
+ None required.
**Knowledge, Skills and Abilities**
+ Ability to: take initiative, demonstrate a positive attitude with an eagerness to learn, and be adaptable
+ Ability to: apply basic arithmetic: addition, subtraction, multiplication and division and/or advanced math, algebra, and/or statistical methods
+ Ability to: communicate, exchange written and verbal information and/or instructions
+ Ability to: contribute critical thinking skills, work well in teams, have a strong work ethic, attention to detail, and strong verbal and written communication skills
**Licenses and Certifications**
+ None required
**Strength Factor Rating - Physical Demands/Requirements**
+ Sedentary Work - Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
**Strength Factor Description - Physical Demands/Requirements**
+ Standing: Remaining on one's feet in an upright position at a work station without moving about (Occasionally)
+ Walking: Moving about on foot (Frequently)
+ Sitting: Remaining in a seated position (Constantly)
+ Lifting: Raising or lowering an object from one level to another (includes upward pulling) (Occasionally)
+ Carrying: Transporting an object, usually holding it in the hands or arms, or on the shoulder (Occasionally)
+ Pushing: Exerting force upon an object so that the object moves away from the force (Occasionally)
+ Pulling: Exerting force upon an object so that the object moves toward the force (includes jerking) (Occasionally)
+ Climbing: Ladders, Stairs (Occasionally)
+ Balancing: Maintaining body equilibrium to prevent falling (Occasionally)
+ Stooping: Bending the body downward and forward by bending the spine at the waist (Occasionally)
+ Kneeling: Bending the legs at the knees to come to rest on the knee or knees (Occasionally)
+ Crouching: Bending the body downward and forward by bending the legs and spine (Occasionally)
+ Crawling: Moving about on the hands and arms in any direction (Occasionally)
+ Reaching: Extending hands and arms in any direction (Constantly)
+ Handling: Seizing, holding, grasping, turning or otherwise working with the hand or hands (Manual Dexterity) (Constantly)
+ Fingering: Picking, pinching or otherwise working with the fingers primarily (Finger Dexterity) (Constantly)
+ Feeling: Perceiving such attributes of objects/materials as size, shape, temperature, texture, movement or pulsation by receptors in the skin, particularly those of the finger tips (Constantly)
+ Talking: Expressing or exchanging ideas/information by means of the spoken word (Frequently)
+ Hearing: Perceiving the nature of sound by the ear (Frequently)
+ Tasting/Smelling: (Occasionally)
+ Near Vision: Clarity of vision at 20 inches or less (Constantly)
+ Far Vision: Clarity of vision at 20 feet for more (Frequently)
+ Depth Perception: Three-dimensional vision; ability to judge distances and spatial relationships so as to see objects where and as they actually are (Frequently)
+ Vision: Color - The ability to identify and distinguish colors (Constantly)
**Working Conditions/Environment**
+ Employee is subject to inside and outside environmental conditions
**Working Conditions**
+ Well lighted, climate controlled areas (Frequently)
+ Outdoor weather conditions (Occasionally)
+ Dust, fumes, gases (Occasionally)
+ Frequent repetitive motion (Constantly)
+ CRT (Computer Monitor(s)) (Constantly)
**Travel**
+ Travel to other locations may be required
**Driving**
+ Based on assigned tasks, employee may be assigned a company vehicle requiring the applicable driver's license
_ONEOK is an equal opportunity employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, sex, pregnancy, sexual orientation, age, religion, creed, national origin, gender identity, disability, military/veteran status, genetic information or any other categories protected by applicable law._
_The job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of ONEOK._
_ONEOK is committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request an accommodation email ********************* or call ************** ._
At ONEOK (NYSE: OKE), we deliver energy products and services vital to an advancing world. We are a leading midstream operator that provides gathering, processing, fractionation, transportation, storage and marine export services. Through our approximately 60,000-mile pipeline network, we transport the natural gas, natural gas liquids (NGLs), refined products and crude oil that help meet domestic and international energy demand, contribute to energy security and provide safe, reliable and responsible energy solutions needed today and into the future. As one of the largest integrated energy infrastructure companies in North America, ONEOK is delivering energy that makes a difference in the lives of people in the U.S. and around the world.
Operations Specialist
Operations associate job in Hanover, KS
Job Description
Hourly, Full-Time Position Salary range is an estimate based on potential overtime hours and may vary qualifies for a first-year retention bonus
Do something different every day as you work with our grain department and their many services. You will:
Load and unload grain products, assist in operating grain elevators, and build valuable relationships with local customers in the area
Gain hands-on skills by performing routine maintenance and repairs
Learn how to monitor and maintain grain quality and assist with loading trains
Operate equipment and obtain certifications as you grow in this role
Take advantage of our lifetime income plan, outstanding benefits package, a friendly and safe work environment, and provide a valuable service to the local community. Apply for our Operations Specialist role today!
Click the link to view our Day in the Life: Grain Operations Specialist videos! - ********************************************************************************************
Development Operations Coordinator, Ferguson College of Agriculture and College of Veterinary Medicine
Operations associate job in Stillwater, OK
VISION: Transform the university through the power of generosity. MISSION: Unite donor passions with university priorities to elevate the impact of Oklahoma State University. DEPARTMENT PURPOSE: The Advancement Operations team exists to support and enhance the foundation's mission by delivering strategic, reliable, and innovative operational services. We partner across all departments to streamline processes, optimize systems, and ensure seamless coordination that empowers fundraisers and support staff alike. Through collaboration, data-informed practices, and a commitment to continuous improvement, we create operational efficiency that maximizes the foundation's impact and enables sustainable philanthropic growth.
PRIMARY PURPOSE: The Development Operations Coordinator provides essential support to the development team by managing administrative functions, coordinating donor engagement activities, assisting with reporting and data management, and maintaining smooth internal and external communications. This entry-level role is ideal for a detail-oriented individual with a strong ability to manage multiple priorities and a commitment to supporting philanthropic efforts. This position will support development teams for the Ferguson College of Agriculture and the College of Veterinary Medicine.
KEY AREAS OF FOCUS:
System and Data Management (35%)
Serve as an expert in OSU Foundation systems and tools including but not limited to LawVu, ascend (Salesforce) and MS Teams, etc.
Coordinate gift processing, deposits, and pledge documentation.
Serve as a power user for B.A.R.N. team sites as needed.
Campus and Unit Partnerships (20%)
Serve as a liaison with campus partners, providing exceptional support for onboarding, troubleshooting, and proposal development.
Manage designation assignments and ensure signature authority alignment with meticulous attention.
Support respective unit leads as needed with campus-related inquiries, offering unparalleled assistance.
Support ticketing process for unit events, including football games and donor receptions as needed in collaboration with unit CRA's
Administrative and Financial Coordination (20%)
Ensure compliance with departmental budgets, through intentional monitoring of year-to-date expenditures.
Diligently process, track, and submit PCards and expense documentation with timeliness and accuracy.
Coordinate office supplies, motor pool reservations, travel logistics, and more.
Donor and Portfolio Support (15%)
Assist development officers with insightful contact reports and strategic updates.
Maintain accurate donor records and prepare detailed briefing documents.
Ensure the up-to-date tracking of pledges, comprehensive giving, and pledge status with unwavering dedication.
Calendar and Meeting Management (5%)
Manage calendars for development officers and key team members to optimize fundraising and efficient use of time.
Schedule internal team meetings as needed and prepare comprehensive agendas.
Organize and support donor visit logistics in partnership with development officers, including reservations, bios, and assembling necessary materials.
Contribute to and prompt employee engagement fun (anniversaries, birthdays, and retreats) to foster a positive team culture.
Reporting and Ticketing Requests (5%)
Prepare weekly internal reports, gift journals, and unit/DO updates with meticulous attention to detail.
Manage ticketing for research briefs, TSS (IT), record updates, lists/birthday lists, and help track departmental KPIs with precision.
Other duties as assigned.
JOB COMPETENCIES AND EXPERIENCE:
Education & Certifications-
High school diploma or equivalent required.
Bachelor's degree preferred.
Experience-
1-2 years of administrative or coordination experience, preferably in a nonprofit, development, or higher education environment.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite and CRM or donor management systems.
Ability to handle confidential information with discretion.
Organizational Competencies-
Effective Communication: Communicates well (written and verbal); exhibits exceptional listening skills, and is transparent through open dialog and informational sharing; seeks first to understand and assumes positive intent; deals with others in a straightforward and honest manner while conveying both good and bad news; avoids “telling themselves a story” and works to deploy crucial conversation communication techniques; shows the highest level of understanding, courtesy, tact, empathy and concern with all interactions.
Execution & Initiative: Demonstrates a high level of initiative on assignments; expresses interest in taking on more responsibilities and contributing to overall goals; proactively contributes to problem solving and pursues continuous improvement efforts at all times; takes responsibility to ensure that quality and timeliness of deliverables meets organizational and donor expectations; ensures work is accurate; delivers upon commitments while demonstrating integrity, stewardship of resources and service to OSU.
Teamwork/Interpersonal Skills: Builds and maintains strong internal working relationships that promote open and honest communication; cares for others personally and professionally; values diversity and treats all individuals with respect and professionalism; demonstrates an open mind-set when presented with opportunities to learn about different culture, approaches or opinions; supports team efforts and makes the foundation a more enjoyable place to work.
Problem Solving/Judgment: Seeks guidance and expert opinions in decision-making and planning process; gains understanding of how to apply approved policies and procedures; when and why escalation of issues is needed and to whom; responds appropriately and timely to issues; accepts responsibility for actions.
Adaptability/Flexibility: Committed to continuous improvement; adapts to change, is open to new ideas; takes on new responsibilities, handles pressure, and adjusts plans to meet changing needs; shows ability to listen actively to different perspectives and consider alternate views based on new information; demonstrates self-control and remains productive during times of uncertainty.
Courage & Conviction: Proactively takes responsibility for individual outcomes regardless of success, and learns from all results; demonstrates dedication to the principles of truth and honesty, even when the message may not be welcome; maintains confidentiality; supports company values, walks the talk; behaviors and actions are consistent with statements, values and beliefs; practices ethical decision making; has courage to try something new when encouraged by others; shows accountability and credibility by following through on commitments; receives constructive feedback from others and looks for continually improve.
Donor Centered: Follows through with appropriate actions and/or information to meet the requests of donors; actively shares contacts and relationships with those who may have common goals or needs; embraces development and stewardship strategies that build relationships and respect the donors' interests, while balancing university priorities; solidifies personal relationships with mutual trust and fulfillment on commitments.
PHYSICAL REQUIREMENTS: Must use a computer terminal and view a computer screen for extended periods of time. Must talk in person or by phone (frequently and sometimes for extended periods) to people on campus and across the country. Must constantly use visual acuity to check printed and designed materials of various types. Must be able to navigate within the OSU Foundation. Typical office working conditions. This position may require occasional evening or weekend work for events. The role is primarily office-based but may include travel across campus or to offsite event locations.
DAIRY PRODUCT OPERATOR
Operations associate job in Tuttle, OK
Braum's Plant in Tuttle, OK, is looking to hire a Milk & Ice Cream Machine Operators Position: Milk & Ice Cream Machine Operators Hourly Compensation: $16.50hr (+overtime) Operator Role: These individuals will monitor the milk and ice cream machines to ensure that the products are produced and packaged within our quality standards.
Benefits: Medical insurance Dental insurance Vision insurance 401k retirement planning with company match Short-Term Disability insurance Paid vacations Product discounts and MORE! If qualified, please apply here. For questions, please text or call **************. Braum's is an equal opportunity employer A criminal background check and drug test are required as part of the on-boarding process. 2025-1761
Auto-ApplyLot Operations Specialist II (Manheim)
Operations associate job in Sapulpa, OK
Company Cox Automotive - USA Job Family Group Vehicle Operations Job Profile Lot Operations Specialist II Management Level Individual Contributor Flexible Work Option No remote option; must work at a specified Cox location Travel % No Work Shift Day Compensation Hourly base pay rate is $14.71 - $22.12/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.
Job Description
Job Responsibilities:
* Ensure all required equipment is ready and in proper working condition.
* Conduct presale walks to identify missing vehicles, overflow areas, inoperable vehicles and any other lane changes. Ensure vehicles within assigned lane are parked and ready for sale in a timely manner.
* Maintain the run list indicating vehicles with no keys, late vehicle entries, and/or late number changes.
* Coordinate and monitor re-runs or vehicles ran out of sequence.
* Handle customer and dealer inquiries and concerns.
* Conduct pre-sale meeting with drivers identifying driver return routes, over flow areas, and other changes in the lane.
* Oversee lane coordination to maintain the continuous flow of traffic to the block. Direct traffic and work with supervisor to reassign drivers as needed to ensure smooth operational flow.
* Monitor traffic identifying potential traffic blockage and stalled vehicles.
* Direct drivers on vehicle assignments.
* Oversee parking sold vehicles and re-parking non-sold vehicles.
* Report theft, lot damage, or any safety concerns to management.
* Pull and maintain the keys for any unsafe vehicles and report to management immediately.
* Move vehicles and stage them in a safe arrangement to their proper destinations.
* Label vehicles with sale and routing labels to maintain accurate movements.
* Visibly demonstrate safety commitment by following all safety and health procedures and modeling the behaviors related to such. Actively participate in support of all safety activities aligned with Safety Excellence.
* Perform other duties as assigned by management
Qualifications:
Minimum:
* High School Diploma/GED and 3 years' experience in a related field.
* OR the right candidate could also have a different combination, such as any level degree/certification beyond a HS diploma/GED in a related discipline;
* OR 5 years' experience in a related field
* Safe driver's needed; valid driver's license required
Preferred:
* 1 year of customer service experience preferred.
* Ability to drive vehicles with standard and automatic transmission.
* Ability to work in a fast paced environment.
* Effective verbal communication and customer service skills.
* Good organizational and interpersonal skills.
* Exhibit strong leadership skills.
Drug Testing
To be employed in this role, you'll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug-free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited.
Benefits
Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.
About Us
Through groundbreaking technology and a commitment to stellar experiences for drivers and dealers alike, Cox Automotive employees are transforming the way the world buys, owns, sells - or simply uses - cars. Cox Automotive employees get to work on iconic consumer brands like Autotrader and Kelley Blue Book and industry-leading dealer-facing companies like vAuto and Manheim, all while enjoying the people-centered atmosphere that is central to our life at Cox. Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page. Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship.
Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.
Auto-ApplyGiving Operations Specialist
Operations associate job in Edmond, OK
The Giving Operations Specialist is primarily responsible for supporting the day-to-day operations of Life.Church's giving systems across multiple platforms. This role focuses on accurate data entry and processing, executing routine audits and verifications, and assisting with giver support while coordinating with technical teams to address system needs. The Giving Operations Specialist utilizes their skillset to deliver outcomes that align with the direction of their team to further Life.Church's mission and to reach people for Christ.
At Life.Church, we exist to lead people to become fully devoted followers of Christ. It's been our mission since 1996 and has guided us every day. Leading people isn't just an expectation; it's a necessity. It's a cornerstone of our culture. That's why we're always seeking leaders-leaders like you-to bring your skills to life. We are one church meeting in multiple locations, and we want to help you become the person God made you to be. What You'll Do
Partner with our data team to provide accurate weekly giving reports
Maintain accurate and secure Giver records for both Life.Church and YouVersion
Lead the preparation of Giving Statements at year-end
Perform routine audits for both Life.Church and YouVersion
Monitor giving reports provided to leadership and flag data issues
Ensure record completeness for advantaged giving and provide acknowledgements
Maintain policy documentation with proper IRS citations and sources
Partner with technical teams regarding database and systems projects
Provide exceptional secondary customer service for both Life.Church and YouVersion Givers
Partner with the team on daily ticket support
Partner with the Campus Giving Specialist on weekend giving and campus support
Provide additional weekend or holiday coverage as needed
Assist with solving complex giver issues as needed
Skills Needed to Succeed
Detail-oriented with exceptional organizational skills and follow-through
Strong analytical abilities with a knack for identifying discrepancies and solving complex problems
Proficient in database management and comfortable learning new technical systems
Joyfully and passionately provide excellent customer service
Ability to self-motivate, make independent decisions, and solve problems
A gifted communicator; in writing, on the phone, and in person
Maintains flexibility to adapt to changes and take on new responsibilities as the organization grows
Ability to collaborate with others and work independently
Ability to coordinate project activities, track progress, and deliver timely updates to leaders
High School Diploma or GED
2-4 years of related work experience in operations or administration roles
Benefits We Offer・ Paid parental leave, including maternity, paternity, and adoption leave.・ Generous employer-paid leave for the use of vacation, sick time, and other qualifying reasons. ・ Innovative and comprehensive Medical, Dental, and Vision insurance that provides team members with useful resources and savings to navigate their holistic health. ・ Life insurance policy provided for all staff members at 2x annual salary at no cost. Additional life insurance coverage is available to purchase. ・ Short-Term and Long-Term disability is covered at 100% for full-time qualified staff members.・ Comprehensive wellness and mental health benefits allow staff to proactively invest in their physical and emotional health.・ Generous 401(k) retirement plan allowing a team member to have up to 12.5% (including employee contribution, employer match, and employer discretionary contribution) contributed into their account in their first year. It doesn't stop there-the more years on staff, the greater the investment! ・ $160 annually in development dollars for team members to invest in their professional growth. ・ Casual dress and work environment.・ And much more!
Our Beliefs, Culture, and Commitment to DiversityAt Life.Church, every staff member, and intern is a minister and is expected to engage in the church's ministry fully. We consider ministry readiness and an individual's capacity to represent Life.Church's beliefs as a minister during the selection process for all staff and intern positions. An essential function within every position held by a staff member or intern at Life.Church is to uphold and represent the beliefs of Life.Church. Learn more about what we believe at Life.Church.
While we unite around our mission, we know unity doesn't mean uniformity. Our calling is too great, and our mission is too important not to be intentional about strengthening our team through diversity. We know that diverse perspectives in race, ethnicity, background, age, and gender are essential to reaching the world for Christ. To learn more about how we strengthen our team through diversity, visit our careers page.
All data collected in our application process, from resume collection to application questions, is used for recruitment purposes only.
Auto-ApplyLot Operations Specialist II (Manheim)
Operations associate job in Sapulpa, OK
Company Cox Automotive - USA Job Family Group Vehicle Operations Job Profile Lot Operations Specialist II Management Level Individual Contributor Flexible Work Option No remote option; must work at a specified Cox location Travel % No Work Shift Day Compensation Hourly base pay rate is $14.71 - $22.12/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.
Job Description
Job Responsibilities:
* Ensure all required equipment is ready and in proper working condition.
* Conduct presale walks to identify missing vehicles, overflow areas, inoperable vehicles and any other lane changes. Ensure vehicles within assigned lane are parked and ready for sale in a timely manner.
* Maintain the run list indicating vehicles with no keys, late vehicle entries, and/or late number changes.
* Coordinate and monitor re-runs or vehicles ran out of sequence.
* Handle customer and dealer inquiries and concerns.
* Conduct pre-sale meeting with drivers identifying driver return routes, over flow areas, and other changes in the lane.
* Oversee lane coordination to maintain the continuous flow of traffic to the block. Direct traffic and work with supervisor to reassign drivers as needed to ensure smooth operational flow.
* Monitor traffic identifying potential traffic blockage and stalled vehicles.
* Direct drivers on vehicle assignments.
* Oversee parking sold vehicles and re-parking non-sold vehicles.
* Report theft, lot damage, or any safety concerns to management.
* Pull and maintain the keys for any unsafe vehicles and report to management immediately.
* Visibly demonstrate safety commitment by following all safety and health procedures and modeling the behaviors related to such. Actively participate in support of all safety activities aligned with Safety Excellence.
* Perform other duties as assigned by management
Qualifications:
Minimum:
* High School Diploma/GED and 3 years' experience in a related field.
* OR the right candidate could also have a different combination, such as any level degree/certification beyond a HS diploma/GED in a related discipline;
* OR 5 years' experience in a related field
* Safe driver's needed; valid driver's license required
Preferred:
* 1 year of customer service experience preferred.
* Ability to drive vehicles with standard and automatic transmission.
* Ability to work in a fast paced environment.
* Effective verbal communication and customer service skills.
* Good organizational and interpersonal skills.
* Exhibit strong leadership skills.
Drug Testing
To be employed in this role, you'll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug-free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited.
Benefits
Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.
About Us
Through groundbreaking technology and a commitment to stellar experiences for drivers and dealers alike, Cox Automotive employees are transforming the way the world buys, owns, sells - or simply uses - cars. Cox Automotive employees get to work on iconic consumer brands like Autotrader and Kelley Blue Book and industry-leading dealer-facing companies like vAuto and Manheim, all while enjoying the people-centered atmosphere that is central to our life at Cox. Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page. Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship.
Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.
Auto-Apply