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APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants. POSITION SPECIFICS We are searching for a versatile, dynamic, and experienced Office Coordinator to join the Vehicle Operations and Test Detachment of the Undersea Systems Office (USO) at the Penn State Applied Research Laboratory (ARL). The Vehicle Operations and Test Detachment is located in Keyport, WA, and Penn State ARL personnel work closely with the US Navy's division of the Naval Undersea Warfare Center (NUWC). This position provides onsite office management and coordination of all administrative needs to the local detachment as well as a large volume of travelers from other ARL locations. ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply. You will: Coordinate security needs of visitors to NUWC Keyport for all visiting ARL teams, following strict protocols as required by Naval Base Kitsap- Keyport Communicate and provide exceptional customer service, meeting a variety of facility and administrative support needs for diverse stakeholders including internal ARL, external NUWC Keyport, other government, and industry personnel Purchase materials and supplies for the detachment as well as project-specific builds and fabrications by coordinating with outside vendors and internal stakeholders Provide complex domestic and international travel support to program engineers to include researching visit requirements, booking reservations, arranging schedules, and reconciling travel expenses Handle shipping/receiving needs, maintain inventory, and coordinate required documentation for all shipments Manage data, files, inventory, and office calendars for local detachment Provide logistical and administrative support for a variety of meetings in office and off-site to include scheduling rooms, sending meeting invites, and monitoring meeting status Coordinate and track employee certifications for use of heavy machinery and submit required certifications Assist with facets of human resources, including submission of overtime paperwork, and recruitment, onboarding, and off-boarding of employees Assist with preparation and proofreading of classified and unclassified material, including presentations, engineering documents, reports, and mailings Required skills/experience includes: Proficiency with Microsoft Office (Word, PowerPoint, Excel and Outlook) The ability to manage time and resources efficiently, problem-solve, prioritize, and work both independently and cooperatively as a team member in a fast-paced and uniquely challenging environment Successful experience managing an office environment and administrative coordination of activities Excellent communication, organizational, and interpersonal skills Demonstrated ability to exercise discretion and confidentiality Coordination of multiple calendars and itinerary arrangement Exceptional attention to detail Professionalism and motivation to recognize and solve problems before being directed to do so Event planning experience Willingness to obtain and maintain a government security clearance Preferred skills/experience includes: Current eligibility for access to classified information at the Secret level or higher and may be subject to a government background investigation to upgrade clearance eligibility, if required Candidates must submit a cover letter of interest and a resume in order to be considered. Your working location will be fully onsite in Keyport, WA. MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None ARL's purpose is to research and develop innovative solutions to challenging scientific, engineering, and technology problems in support of the Navy, the Department of Defense (DoD), and the Intel Community (IC). FOR FURTHER INFORMATION on ARL, visit our web site at **************** BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies.All positions at ARL require candidates to possess the ability to obtain a government security clearance; you will be notified during the interview process if this position is subject to a government background investigation. You must be a U.S. citizen to apply. Employment with the ARL will require successful completion of a pre-employment drug screen. SALARY & BENEFITS The salary range for this position, including all possible grades, is $42,100.00 - $61,000.00.**THE PROPOSED SALARY RANGE MAY BE IMPACTED BY GEOGRAPHIC DIFFERENTIAL** Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact ************. 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Campus Disability Resource Center Job #553225 At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have more than 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #553225) Administrative Support Coordinator I, Office Coordinator, Salary Range: $4047-$5896 per month (Step 1-20). Hiring Range: $4047- $4211 per month (Step 1-3). Step placement will be determined based on relevant qualifications and professional experience. This is a full-time, benefited, non-exempt, 12-month pay plan, permanent position with a one-year probationary period in Department. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at ********************************************* Position Summary: Under the lead work direction of the ADA/504 Coordinator, this position is to provide administrative support functions for accommodation implementation and day-to-day operations in the Campus Disability Resource Center (CDRC). The position communicates general knowledge of reasonable accommodations to students, staff, faculty, and community members. Coordinates the implementation of several accommodation service programs including note taking technology services, Academic Assistants, and Deaf and hard of hearing services. Responsible for hiring, training and supervising student staff including Peer Technology Assistants, Academic Assistants, and Student Office Assistants. Day-to-day work is performed independently under general supervision and with a high degree of adherence to confidentiality standards around disability and accommodations. This is an in person, on campus position with remote work flexibility. Remote work eligibility and hours to be determined based on departmental needs and employee execution. Key Responsibilities: Coordination of student accommodations include: * Coordinating with ASL Interpreter(s) to schedule Deaf and Hard of Hearing services including ASL interpreting and/or Real-time captioning/CART services. * Coordinating with Facilities Management to ensure appropriate furniture is provided in classrooms as needed. * Processes and reviewing confidential student documents - initial disability documentation and correspondence throughout the accommodation process. * Process student assistive technology (AT) agreements. * Preparing and maintaining various word processing and spreadsheet applications in relation to student accommodations. Office operations: Interacting with a variety to campus and community constituents including: working with students, faculty, and staff to assist them. Build campus relationships to expedite work and projects and to help resolve a wide range of problems. Monitoring and distributing department email, greeting visitors, and scheduling appointments. Updates new Business Practice Guides (BPGs) in coordination with CDRC staff members, as needed. Operation and upkeep of office machines/equipment consisting of computers, printers, copy machines, tablets, etc. Attends and contributes to staff meetings and divisional meetings. Student assistant coordination: * Recruiting, hiring, training, scheduling, supervising, and evaluating 5-7+ part-time student employees who provide reception duties, peer technology assistance, and classroom assistance. * Coordinating, scheduling, and training Student Office Assistants, Peer Technology Assistants (PTA), and Academic Assistants. * Coordinating work and special projects. * Process, complete and submit for approval student assistant (SA) and Federal Work Study (FWS) payroll forms to financial coordinator. Knowledge, Skills, and Abilities Associated with this Position Include: * Experience to be fully functional in all technical aspects of work assignments. * Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. * Thorough knowledge of English grammar, punctuation, and spelling. * Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. * Ability to independently handle multiple work unit priorities and projects. * Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. * Working knowledge of budget policies and procedures. * Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. * Ability to draft and compose correspondence and standard reports. * Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. * Ability to learn, interpret independently, and apply a variety of complex policies and procedures: Americans with Disabilities Act, and its Amendments, and Section 504 of the Rehabilitation Act of 1973. * Ability to identify deviations from applicable policies. * Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. * Ability to communicate effectively with a variety of individuals * Ability to actively problem solving with effective interpersonal skills. * Ability to perform work with impeccable accuracy and attention to detail. * Ability to provide lead direction to student assistants. * Demonstrate abilities to interpret and apply established rules and regulations. * Demonstrate the ability to manage sensitive and confidential information in a responsible manner and the ability to maintain confidentiality, and exercise judgment and discretion appropriately. * Ability to establish and maintain a comfortable, cooperative working environment with a diverse community including coworkers, faculty, staff, students and visitors to the campus. * Speak and write effectively and draft preliminary and final forms of memoranda, and brochures, etc., and other reports. Minimum Qualifications: Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with two years of related office work experience. Preferred Qualifications: * 2 or more years of progressive office experience in higher education. * Some knowledge of the Americans with Disabilities Act, and its Amendments, and Section 504 of the Rehabilitation Act of 1973. * Experience working with individuals with disabilities in higher education. * Some knowledge of accommodations and services appropriate for individuals who are deaf or hard of hearing. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: * Letter of Interest * Resume or Curriculum Vitae * Contact information for at least three professional references Application Deadline: The deadline to submit application materials is 11:55 p.m. on December 17th, 2025. Any inquiries about this recruitment can be directed to ******************** or Cal Poly Humboldt's Human Resources Office at **************. We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. This position is telecommute eligible; work on-site as scheduled or as requested and telecommute as scheduled. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to ***************. Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a "Campus Security Authority", pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, the Cal Poly Humboldt provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Humboldt complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Cal Poly Humboldt is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly Humboldt, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: [1035] Publication Date: [12/03/2025] Advertised: Dec 03 2025 Pacific Standard Time Applications close: Dec 17 2025 Pacific Standard Time

Out of an abundance of caution and until further notice, effective Mon 3\/16\/20, Preferred Sales, Inc. (PSI) has suspended all sales travel and face\-to\-face meetings with customers or suppliers. PSI, with a business\-as\-usual mindset, will be supporting it's sales staff now working\-from\-home and follow guidance from Federal and State officials as new information becomes available. The Sales Associate and Office Admin remain urgent so your consideration is appreciated. Office Administrator Preferred Sales, Inc. (PSI), located in Hermitage, PA, is a nationally\-recognized leader in the sale of HVAC and Plumbing solutions to Commercial, Residential and Wholesale accounts in a 4\-state region. PSI is searching for an Office Administrator whose responsibilities will include, but not be limited to, maintaining records for all transactions, preparing monthly, quarterly and annual financial reports and processing reimbursements. Ultimately, you'll assist and fill\-in for the current Office Manager who manages and allocates capital resources for Senior Management; however, on occasion and over time, you may be required to assist in other parts of the Company like Human Resources or Facilities. For the right individual who can rise to this challenge, the opportunities to advance with a growing company that treats employees like family are here! If you have a background in and knowledge of accounting or bookkeeping activities, we'd like to hear from you! Responsibilities Create and update spreadsheets of transactions Maintain GL, AR\/AP and review and process reimbursements Prepare budgets for Sales and Senior Management Report on financial metrics, investments and growth rates Keep records of invoices and tax payments Manage Co.'s 3rd\-party relations, e.g., Payroll, Insurance, Credit Identify and address account discrepancies Report on financial projections, e.g., liquidity and cash flow Requirements Five (5) years of experience as an accountant or bookkeeper is required Hands\-on experience with accounting software, like QuickBooks Advanced knowledge of MS Excel, e.g., Spreadsheets, Charts, Functions Demonstrated proficiency with bookkeeping procedures, e.g., GL, AP\/AR Time\-management, organization skills and confidentiality are essential BSc degree in Accounting, Business or equivalent is strongly preferred "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"APPLY NOW","zsoid":"666828473","FontFamily":"PuviRegular","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Sales \- Marketing"},{"field Label":"Work Experience","uitype":2,"value":"Accounting"},{"field Label":"City","uitype":1,"value":"Hermitage"},{"field Label":"State\/Province","uitype":1,"value":"PA"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"16148"}],"header Name":"Office Administrator","widget Id":"**********00072311","is JobBoard":"false","user Id":"**********00206003","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":false,"job Id":"**********01732001","FontSize":"15","google IndexUrl":"https:\/\/dmconsult.zohorecruit.com\/recruit\/ViewJob.na?digest=ANqN4SxbVziaDWjnt7nNTKJ2HM5BKUSZhZfKnW8LoV4\-&embedsource=Google","location":"Hermitage","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do"}

Office Coordinator Office Coordinator Reports To: Regional Director of Operations FLSA Status: Full-time - Hourly, non-exempt as defined under Fair Labor Standards Act Content Last Revised: 07/22/2025 ORGANIZATION OVERVIEW The Central Florida Family Health Center, Inc. dba True Health is a private, not-for-profit federally qualified health center (FQHC) serving Central Florida since 1977. Our mission is to provide high-quality, comprehensive healthcare at a reasonable cost to everyone. JOB SUMMARY The Office Coordinator oversees the administrative duties and operational efficiency of the Center. They are responsible for monitoring the schedule for an efficient workflow through the check-in and checkout process, for managing patient complaints, and for ensuring the office is well organized. THIS IS NOT A REMOTE POSITION. KEY RESPONSIBILITIES Maintains a transparent, effective relationship with the Regional Director of Operations by supporting the organization's activities Provides a courteous professional working environment Maintains effective communication with patients, coworkers, partners, and visitors Ensures efficient patient flow Registers patients into the electronic medical record (EMR) Interviews patients for sliding fee scale services and update eligibility Verifies insurances and set eligibility dates in system Communicate with patients to bring in missing information prior to their appointment Collects payment and patient responsible balances Scans and import demographic and clinical documentation into patient charts Schedules patient appointments Monitors appointment schedule to accommodate walk-in patients Directs patients to the proper department for assistance Answer multi-line telephone system Resolves patient complaints and inquiries Operates office equipment, i.e. fax, copier, computer, credit card, and check machine Provides copies of patient medical records as requested Contributes and enhances the positive image of the front office operations Collaborates with department leadership to help facilitate staff development and overall team building Collaborates with community partners to facilitate patient care within all locations Participates in special projects aimed at maximizing the overall departmental efficiency Attends professional development trainings to maintain and enhance professional skills Attends internal and external meetings Conducts office meetings and communicates pertinent information Coordinates client referrals and interagency activities Contributes to achievement of company objectives Travel as necessary using personal vehicle (must maintain current auto insurance at own expense) Other responsibilities as assigned ESSENTIAL FUNCTIONS Problem Solving Customer Service Verbal Communication Written Communication Leadership Professional Judgement Planning/Organizing Adaptability Initiative Administration/Operations Cash Handling Management MINIMUM QUALIFICATIONS Education: Bachelor's degree or higher from an accredited college or university, Preferred or related field with two (2) years of public health/community development experience High School Diploma or equivalent, Required Experience: Proficiency in Microsoft Office (Ex. Word, Excel, Outlook, PowerPoint) Minimum of 2 years of professional experience working in the customer service, Preferred Bilingual in English, Spanish, or Creole, Preferred Licenses or Certifications: N/A Criminal Background Clearance: True Health is a Health Center Program grantee under 42 U.S.C. 254b, a deemed Public Health Service employee under 42 U.S.C. 233(g)-(n), and partners with agencies that require criminal background checks. True Health has established policies and procedures that may influence the overall employment process, hiring, and "just cause" for the termination of employees. An employee's career could be shortened ifthere is a violation of any policies and procedures. Prohibited criminal behavior is defined in Florida Statute (F.S.) 408.809. Any employee arrested for any offense outlined in the F.S.408.809 will be immediately suspended and remain suspended until the charges are disposed of in court. The employee will be terminated for an arrest or conviction of any violation listed above. DRUG/ALCOHOL SCREENINGS A post-offer drug and alcohol screen is a requirement for employment. Failure to successfully pass the drug/alcohol screen will be cause for the offer to be rescinded. Employees are subject to random drug/alcohol screenings throughout the duration of their employment with True Health. If an employee fails to pass the drug/alcohol screening, then this shall become grounds for discipline up to and including immediate termination. WORK ENVIRONMENT The employee is subject to prolonged periods of sitting at a desk and working on a computer. The employee is subject to perform repetitive hand and wrist motions. The employee is frequently required to stand, walk, talk, and hear. The employee is occasionally required to use hands to handle or feel objects, reach with hands and arms, stoop, kneel, crouch, and move or lift up to twenty five (25) pounds. The employee is required to use close vision, peripheral vision, depth perception, and adjust focus. A reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. WORKING CONDITIONS The employee will work as the needs of the operation require. Normal work days and hours are Monday through Thursday, 8am - 6pm and Fridays, 8am - 12pm; however, there will be times when the employee will need to come in or work on "off hours" or "off days" to meet the needs of the position. CORE COMPETENCIES Mission-Focused: Commits to and embraces True Health's mission to enable access to care for uninsured and underinsured individuals. Relationship-Oriented: Understands that people come before process and is essential in cultivating and managing relationships toward a common goal. Collaborator: Understands the roles and contributions of all sectors of the organization and can mobilize resources (financial and human) through meaningful engagement. Results-Driven: Dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and community impact. Brand Steward: Steward of True Health's brand and understands his/her role in growing and protecting the reputation and results of the greater organization. Visionary: Confronts the complex realities of the environment and simultaneously maintains faith in a different and better future, providing purpose, direction, and motivation. Team-Builder: Fosters commitment, trust, and collaboration among internal and external stakeholders. Business Acumen: Possesses a high-level of broad business and management skills and contributes to generating financial support for the organization. Network-Oriented: Values the power of networks; strives to leverage True Health's breadth of community presence, relationships, and strategy. SELECTION GUIDELINES The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification every year since 2022! Job Description: We are looking for a motivated and detail-oriented legal staffer to support our team in processing large volumes of documents and managing critical workflows. In this role, you'll handle data from pleadings, medical records, and insurance documents, ensuring everything is organized and up to date. You'll assist pre-suit paralegals, follow up on policy documents, and manage emails efficiently. This position is perfect for someone with a legal background who thrives in a fast-paced, structured environment and enjoys taking ownership of their work. Monthly Compensation: 1,150 to 1,220 USD Responsibilities include, but are not limited to: Review and process medical records to support case preparation Follow up on policy documents and insurance logs to ensure accuracy Process large quantities of pleadings, medical records, and insurance documents efficiently Assist pre-suit paralegals with data processing tasks Manage incoming and outgoing emails to support team communications Requirements: Legal education or experience as an attorney Previous experience in data processing, document management, or legal support Strong organizational and prioritization skills Key Skills Strong attention to detail and highly organized Ability to prioritize effectively and manage multiple tasks Hardworking, efficient, and proactive in solving problems Type A personality with a commitment to excellence Legal background, preferably with attorney experience Comfortable working in a LATAM staff environment Software CRM: FileVine Timezone EST (US) Work Shift: 8:30 AM - 5:30 PM [EST][EDT] (United States of America) Languages: English, Spanish Ready to dive in? Apply now and make sure to follow all the instructions! Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.

Monmouth University is seeking applications for a Part-Time, Temporary, Office Coordinator in the Biology department, which is part of the School of Science. This is a temporary, grant-funded position (current contract through 5/31/26) through a contract with Monmouth University for fisheries monitoring related to offshore wind development off the New Jersey coast. Subsequent years are contingent upon yearly project renewal and with funding agency. Additional time is subject to grant renewal. A flexible part-time schedule is available during the week and will be determined upon acceptance of the offer. The incumbent will work as part of a fast-paced team under the direction of Professors Dunton and Adolf at Monmouth University, to provide administrative support to a team of scientists who are monitoring fisheries related to various offshore wind development lease areas. This is an in-person, on-campus, non-remote position. For more information about the department, please visit the Department of Biology web page. Additional Application Material Required: Monmouth University requires all applications and supporting documents to be submitted via the university's career portal. In addition to the application, candidates must upload the following documents. Applications will not be considered complete for review until all required documents are uploaded. * Resume or Curriculum Vitae Optional Documents: * Professional References * Cover Letter Duties and Responsibilities: * Provide support for office functions specific to the Grants and contracts * Assist with completing and processing grants paperwork * Perform clerical duties, including but not limited to: typing documents, forms, reports, photocopying, faxing, scanning, and filing * Process expense vouchers, travel vouchers, and other documents related to vendors and subawards * Purchase materials and supplies, including following up with vendors * Assist in maintaining and tracking budgets * Arrange and confirm meetings * Provide support for scheduling travel * Proofreading documents, responding and sending email correspondence * Other duties as assigned Minimum Qualifications: * 1 - 3 years of related experience * Basic level knowledge of Microsoft Word/Excel 2016 * Must be able to utilize a variety of computer software programs to successfully complete assigned tasks * Excellent interpersonal, organizational and communication skills * Must be able to treat confidential and sensitive information appropriately * Must be able to operate a variety of office equipment Preferred Qualifications: * Experience with processing grants and contracts * Experience in higher education Questions regarding this search should be directed to: Barbara Santos at ******************** or ************ Note to Applicants: Please keep in mind that a job posted as "Open until filled" may close at any time without notice. As such, we encourage you to submit your application and all required documentation as quickly as possible to ensure consideration for the posted position. Working at Monmouth University perks: * Earned sick leave: Monmouth University provides its part-time staff employees, including on-call staff and temporary employees, with earned sick leave according to the New Jersey Paid Sick Leave Act. * Employee Assistance Program (EAP) * Fitness Center - Employees are entitled to use the Fitness Center while employed in their PT or on-call capacity * Recreational & Cultural Activities - Athletic and cultural events throughout the academic year are open to employees. Many of these events are open to employees free of charge or at reduced costs * University Bookstore discount - Employees receive a ten percent (10%) discount on most items purchased in the University Bookstore. To view a full list of benefits, visit our benefits page at: Employee Benefits Information | Human Resources | Monmouth University Department: Biology Work Schedule: Flexible schedule based on workload and availability Total Weeks Per Year: October 2025 - May 2026 Hours Per Week: Approximately up to 10 hours per week; flexibility for slightly more or less, or as needed Expected Salary: $20.00 per hour Union: N/A Job Posting Close Date Open until filled

Focused on supporting individuals, teams, departments or entire offices including: •Data entry and paper/electronic document filing/archiving •Scheduling/coordinating meetings, diaries, and travel arrangements •Receiving/relaying telephone messages from internal and external sources •Researching vendors for office supplies/equipment and outsourcing services •Planning office events, moves, and assisting with office space planning •Implementing corporate programs and requirements at the local office level Requires basic knowledge of job procedures and tools obtained through work experience and may require vocational or technical education. May require the following proficiency: • Works under moderate supervision. • Problems are typically of a routine nature but may at times require interpretation or deviation from standard procedures. • Communicates information that requires some explanation or interpretation. Position Overview: To provide administrative support to the sales teams. Collect medical documentation and information to setup new clients of 180 Medical. Audit patient files to meet state rules and regulations. Key Responsibilities: · Request (via fax, email, and phone) necessary documentation for clients · Assist with reporting and tracking for Outside Sales Reps · Contribute on company projects as assigned · Make entries as appropriate in MT2 · Assist auditors by answering questions and providing requested information · Send business letters and Thank You card as requested by Sales Team · Cross flow pertinent information with assigned team members and sales reps · All other duties as assigned Qualifications/Education: Must have a high school diploma; college degree preferred, not required. Clerical and administrative experience required. Possess medical administrative skills Good verbal and written communication skills with professionals in clinics and hospitals Ability to reason and problem solve Multi task a variety of issues Strong organization skills Highly proficient in Microsoft Office programs Familiar with Adobe Acrobat Reader Excellent attention to detail Reliable and dependable Able to work independently Flexible and adaptable to changes in environment and industry undefined Dimensions: Physical Demands Regularly required to sit, stand, walk, and occasionally bend and move about the facility. Infrequent light physical effort required. Occasional lifting under 20 lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. undefined Working Conditions · Work performed in an office environment, Special Factors · This role can be performed remotely. Beware of scams online or from individuals claiming to represent Convatec A formal recruitment process is required for all our opportunities prior to any offer of employment. This will include an interview confirmed by an official Convatec email address. If you receive a suspicious approach over social media, text message, email or phone call about recruitment at Convatec, do not disclose any personal information or pay any fees whatsoever. If you're unsure, please contact us at ********************. Equal opportunities Convatec provides equal employment opportunities for all current employees and applicants for employment. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, gender identity, military or veteran status, genetic predisposing characteristics or any other basis prohibited by law. Notice to Agency and Search Firm Representatives Convatec is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Convatec employee by a third party agency and/or search firm without a valid written and signed search agreement, will become the sole property of Convatec. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you. Already a Convatec employee? If you are an active employee at Convatec, please do not apply here. Go to the Career Worklet on your Workday home page and View "Convatec Internal Career Site - Find Jobs". Thank you!

This position is responsible for supporting the needs of the department with a focus on clinical, operational, and administrative excellence. Essential Functions Maintains supply of therapeutic tools such as worksheets, videos, and games for clinician use Per the therapist dictation maintains the programming schedule Supports with charge reconciliation and entering as required Supports team with patient group assignments and coordination efforts Provides impeccable customer service to patients, families, referral sources, and stakeholders Supports with vital and UDS capture as needed Completes DCAR reporting in a timely and accurate fashion Supports in organizing and filing paperwork Maintains staff schedules and ensures staffing for the program Monitors and records attendance including tardiness and absences Communicates with treatment team to ensure chart compliance Interfaces with others to ensure completion of physician follow-ups from CPE Manages Family Session Schedules as required by program Work with the business office and the utilization review department to ensure payment for services Preform pre-certifications and concurrent reviews Develop relationships with payer sources Interfaces with UR department to ensure service coverage for patients Maintain a positive working relationship with referral sources, community agencies and organizations Maintains program and patient information and data to create reports, census, and assist the Business Office in reporting Schedules CPEs, nursing assessments, H&P and psychosocial assessment with appropriate clinician and per required timeframe Schedules or completes UDS collections, including random screenings Ensures orders are obtained for patients prior to starting services (as applicable) Actively participate in the therapist's discharge planning needs As directed creates appointments, starts follow up care process and completes interfacing with organizations Cross trains and supports in various outpatient functions including PCA, transportation, and financial counseling Conducts appointment reminder calls Collects copays and deductibles as applicable Manages organizational tools to ensure efficient operations including bed boards/group room assignments, treatment team schedule, flash reports, etc Other responsibility and duties assigned by leadership Additional Information Reports to: Outpatient Clinical Director FLSA Status: none exempt Previous experience on an inpatient unit preferred. Must have experience with clerical duties. Knowledge, Skills & Abilities Education: High School Diploma/GED preferred. Certifications: CPR and De-escalation certification required or obtain within 30 days of hire.

Escape the Big Corporate culture, and work with an innovative group of successful solution providers. Fast paced, never boring, providing quality world class custom optical solutions to our clients This is an excellent work from home opportunity for a highly energetic self-motivated individual who is fluent in Chinese and English. We are a 20+ year old hi-tech international company specializing in OEM manufacturing in the Photonics industry. We offer a very challenging and great environment with a competitive benefits package (Medical, Dental, Vision and 401k). We are currently seeking an individual for the Office Admin position. The candidate must be customer centric, and willing to learn about new technologies and applications. We are willing to train on industry knowledge. Job responsibilities entails managing data and records, organize and schedule meetings and events and all other office type responsibilities. The candidate must be well organized and able to multitask, highly responsible and accurate. Skills and Requirements: · Must have excellent written and verbal communications skill and provide excellent customer service · Proficient with Outlook, Word, Excel (creating Excel formulas) and PowerPoint · Must demonstrate strong time management skills with the ability to multitask to provide timely and effective administrative support within the organization · Create and maintain confidential records, files, and databases requiring compilation of varied information in Salesforce · Prepare Customer POs and Invoices · Excellent attention to detail, great organization and calculation skills · Communicate with sales, other departments and clients regarding project status, shipments, invoices, and other sales related areas · Provides weekly reports · Employee may be required to perform other office duties as requested or needed · Must be self-motivated and driven Experience: Office Admin: 5 years (Preferred) Education: Bachelor's degree Work Hours: 9am - 6pm, M-F Job Type: Full-time Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance

Benefits: Spiffs, Rewards, & Employee Contests Competitive Compensation Paid Vacation 401(k) Bonus based on performance Health insurance Training & development Dental insurance Opportunity for advancement Vision insurance The Service Dispatcher, under the supervision of the Office Manager, plays a crucial role in supporting the administrative and operational aspects of the Service Department. About the Role We are seeking a highly organized and proactive Dispatch, Outreach, and Office Coordinator to join our team. This position is the central hub of daily operations-balancing technician scheduling, customer communication, lead tracking, and administrative support. The right candidate will thrive in a fast-paced environment, take initiative, and ensure that both our operations teams and customers experience seamless, professional support. Key Responsibilities Scheduling & Dispatching Receive and prioritize incoming service requests from customers. Schedule and dispatch HVAC technicians for service calls, installations, and maintenance jobs. Adjust routes and schedules in real time to maximize efficiency and handle emergencies, delays, or cancellations. Conduct daily follow-ups on outstanding leads and open service tickets. Customer Service & Communication Act as the main point of contact for customers, technicians, and management. Answer inbound calls and emails related to service requests, scheduling, and pricing. Provide courteous, accurate, and timely responses to customer inquiries, including warranties and follow-ups. Document and address customer concerns, ensuring prompt resolution and satisfaction. Maintain customer records, service histories, and warranties in company software (Sera). Monitoring & Support Track technician progress throughout the day and provide operational support as issues arise. Monitor job completion and confirm customer satisfaction (including “Happy Calls” post-service). Report recurring service issues and inefficiencies to management. Ensure technicians have proper tools, materials, and information before jobs. Lead Tracking & Outreach Monitor and track new leads from platforms such as Angi, Yelp, Bullseye Pro, Google Local Services, and others. Provide reporting on lead sources, conversion rates, and outreach effectiveness. Support marketing efforts by coordinating follow-ups on incoming leads. Office Coordination & Administrative Support Intake and process customer calls, creating/updating job records in Sera. Manage workflow between service and install teams, ensuring jobs move smoothly from sales through completion. Handle permits, inspections, warranties, and parts orders. Maintain compliance with company policies, warranties, and safety requirements. Prepare detailed reports for management, including service performance, audits, and quality assurance. Qualifications 2+ years of experience in dispatching, scheduling, office coordination, or related administrative roles (HVAC/Service industry experience preferred). Strong multitasking and organizational skills with the ability to adjust priorities quickly. Excellent communication skills-both written and verbal. Proficiency with scheduling/dispatch software (experience with Sera a plus). Problem-solving mindset with the ability to remain calm under pressure. Comfortable with customer-facing interactions and conflict resolution. Why Join Us? Be part of a growing and respected HVAC/Electrical/Solar company. Work in a dynamic role where no two days are the same. Competitive pay and benefits package. Opportunity to directly impact customer experience and operational efficiency. THIS IS NOT A REMOTE POSITION 👉 How to Apply: Submit your resume and cover letter to *********************************************************************** Compensation: $20.00 - $25.00 per hour There are many exciting options for a career in HVACR waiting to be explored. If you're looking for a career that offers flexibility, job stability, strong pay, benefits and more, then you've come to the right place!

Coordinator II Full time; Non-Exempt; 40 hours per week - 3 days in office Dovenmuehle Mortgage, Inc. (“Dovenmuehle”) is the leading mortgage subservicing firm in the United States with several hundred financial institution clients nationwide. General Description: Provides administrative and customer/client support to the assigned department or team. Reports to Supervisor. Essential Functions and Duties: • Set up, prepare and/or update assigned documents, files, databases according to departmental procedures. • Receive and respond to inquiries or requests for information from internal partners and external agencies or vendors. • Review documents, reports, presentations, files, and other written materials for accuracy and completion. • Prepare and maintain timelines and task assignments for assigned projects. • Prepare, assemble, or proofread correspondence. • Answer calls/emails from clients or customers, researching and resolving issues as appropriate. • Facilitate the request and receipt of needed research or deliverables from other departments. • Update and maintain tasks and activities in required databases. • Ensure all documentation is completed/updated timely/accurately and is scanned, logged, filed, stored, or preserved in accordance with organizational guidelines. • Successfully complete annual regulatory compliance training. • Additional duties as assigned. Required Qualifications: • High school diploma or equivalent. • 2+ years providing administrative support in a fast-paced environment. • 2+ years' experience in mortgage servicing, real estate, or applicable field. • Strong PC skills, including Microsoft applications and loan servicing platforms. • Good writing skills, including spelling, grammar, sentence composition, and proofreading. • Effective verbal and written communication skills with demonstrated ability to always interact in a positive and professional manner with all levels of both internal and external audiences. • Ability to handle confidential information with discretion and professionalism. • Ability to effectively multi-task and prioritize duties in support of multiple simultaneous projects. Benefits • Medical, Dental, Vision, Wellness, Flexible Spending Account, and Employee Assistance Program and more. • Employer paid Life Insurance, Short Term Disability, and Long-Term Disability. • 401 (K) Plan with company match • Paid Vacation, Sick, Personal and Holidays Physical Demands and Work Environment: The employee must be comfortable in either an on-site office setting, or a quiet, designated work from home space that is free from distractions and noise. The employee is regularly required to communicate (give/receive) information through multiple methods of communication with clear understanding from others. Must be able to exchange accurate information in these situations. The employee must be able to remain in a stationary position and/or move about the organization or remote office. The employee is frequently required to stand or walk (or otherwise move through the organization); sit; use hands to type, write, handle, or feel and reach. May occasionally climb or balance; stoop, kneel, or crouch; or lift and/or move up to 25 lbs. Employees may be required to type and utilize a computer for long periods of time. The employee may be required to frequently operate a standard variety of office equipment including computers, calculators, copy machines, computer printers and phones. The noise level, if working on-site, is usually moderate and typical of an office environment. In accordance with applicable disability laws, Dovenmuehle works with applicants and employees to make reasonable accommodations to the job or work environment when doing so will enable an employee with a qualified disability to satisfactorily perform the essential functions of the job.

Our experts are seeking an unwearied as well as detail-oriented individual to become the following Administrative Aide to our Editor-in-Chief, for 16 weeks. Our visually-driven publication is actually committed to posting exclusive job interviews with the most prolific and also renowned contemporary art photographers and performers. Advantages: Prized possession extensive and also hands-on adventure responsible for journal publications Institution credit report Recommendation letter upon conclusion Become part of an exciting and also prominent network of a freelance photographers and also musicians Tasks Capability to work cooperatively and properly along with others Trouble handling to improve business efficiency Great communication as well as writing capabilities, Expert and also polite via email or phone Manage schedule for Editor in Chief Opening, sorting, and distributing incoming correspondence Work as part of a team along with article writers, photographers, cartoonists as well as advertising and marketing professionals Obtain university commendation Requirements Should possess accessibility 3 times a week, essentially 24 hr per week, for a lowest of 4 months Extremely coordinated and personable Excellent interaction, syntax, as well as opportunity administration capabilities Skillful in Microsoft Workplace and Google.com Travel Pliable Expertise in Digital Photography and/or Great Arts is actually advised Please note that this is actually an overdue remote job. Job Kind: Part Time, Unpaid Teaching Fellowship, University Praise Task Style: Administration Work Kind: Unpaid Internship/College Credit Scores

The Office Coordinator is a dual role managing the lifecycle of contracts, ensuring compliance, and supporting the legal and operational aspects of contract management, including drafting, reviewing, and filing. The position provides high-level administrative and office support in a dynamic, fast paced environment and requires a proactive, detail-oriented individual. Executive Support: managing the lifecycle of contracts, ensuring compliance, and supporting the legal and operational aspects of contract management, including drafting, reviewing, and filing. Maintain executive schedules, coordinate meetings Handle sensitive and confidential information with discretion Act as a key point of contact for internal and external communications Prepare reports, presentations, and correspondence for executive use Provide professional administrative assistance to executives, managers, and staff Office Administration: Handle incoming calls and communications, determine priority, and direct them appropriately Manage vendor relationships and ensure compliance with contractual obligations Coordinate mail and deliveries, oversee conference room organization, and ensure break areas are tidy Maintain and order all supplies for the office; establish a system for tracking, ordering, and stocking supplies Maintain and order all kitchen/pantry supplies and needs, such as drinks, glassware, etc. and stock refrigerators as required Manage security access, order key cards, and coordinate office logistics Liaise with building management for maintenance, repair or housekeeping requests Assist with new hire onboarding, office space allocations and seating arrangements as necessary Support visiting executives and external guests with workspace and office needs Plan or coordinate team and company events, including team lunches/celebrations, volunteering activities and holiday parties General Administrative Support: Provide reception coverage, ensuring a professional first impression for visitors Assist with document management, filing, and database maintenance Organize and maintain business records, ensuring timely retrieval when needed Support internal communication efforts, coordinating materials for executive messaging Assist with special projects and provide backup support to administrative teams as needed Qualifications: High school diploma or GED required; college degree preferred Minimum of 5 years executive administrative support experience, ideally in a legal, financial services or private equity setting Thorough knowledge of administrative practices and procedures; strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint Successful track record of working and thriving in a dynamic, fast-paced and changing environment that is results oriented and collaborative Proven ability to effectively support and communicate with top executives, internally and externally Positive, proactive attitude and willingness to adapt to evolving organizational needs by assuming additional or ad hoc responsibilities as required High degree of professionalism and discretion in handling confidential information Experience managing outside relationships including copier/printer vendors, delivery services and building personnel Experience with Concur and Altour preferred Work type: Hybrid (3 Days, 2 Day rotating Onsite and Remote Work)

DocNetwork, through the CampDoc and SchoolDoc platforms, provides innovative health and safety solutions to a diverse group of organizations, which include traditional day and residential camps, YMCAs, JCCs, Girl Scouts, Boy Scouts, parks and recreation facilities, colleges and universities, and K-12 public, private, and charter schools. Our suite of products integrate seamlessly to help ensure the health and safety of the participants for the organizations we serve. Our team, headquartered in Ann Arbor, MI, is dedicated to our core value of “honest work” where our customers, our company, and our community win together. Delivering beyond expectations and an open posture toward growth enables our company and team to excel, while our social outings, team lunches, and a culture of fun and collaboration help us to bring our best selves to the challenges ahead. Our full-time team members enjoy a range of insurance benefits ( Medical, Dental, Vision, Life, & Pet ), with additional perks to boot (Flex PTO, 401k with company match, Remote Work options, Flex Schedules, Professional Development and Wellness Budgets, Volunteer Time Off, and much more! ). We think you'll love being a part of our team! Title: Office Coordinator Status: Part-Time (20-30 hours/week) Location: Ann Arbor, MI (onsite 5 days/week) Starting Pay Range: $18-20/hr We're looking for a friendly, detail-oriented, and highly organized Office Coordinator to help create a welcoming, efficient, and inspiring environment at DocNetwork's Ann Arbor office. As the first face people see when they walk through the door, you'll bring our spirit of hospitality to life: greeting guests, preparing snacks, and ensuring our space feels great to be in. Your care and attention make sure our team members and visitors feel valued and supported every day. In addition to your warm presence, you'll play a critical role in keeping our operations running smoothly. From organizing snacks to coordinating maintenance projects, your work will make a direct impact on our culture and success. This is a part-time, on-site position based in Ann Arbor, MI, working Monday through Friday, between the hours of 8am and 5pm, with occasional evening assignments as needed. You may be a good fit for this role if: You're often described as friendly, helpful, and dependable. You take pride in creating welcoming, organized spaces where others can do their best work. You notice the little things - from scuff marks on the wall to an empty snack bin - and take action to fix them. You find joy in hospitality, event planning, and making people feel at home. You're excited to support a company culture that values collaboration, growth, and community. Responsibilities Facility Operations & Maintenance Keep the kitchen, bathrooms, and high-touch surfaces exceptionally clean and well-maintained Maintain meeting rooms, keeping them stocked, organized, and whiteboards clean Organize and tidy shared spaces, storage, and supply areas Empty trash as needed Maintain the general condition of the office and complete or arrange necessary repairs and maintenance Manage building vendors and contracts relevant to the day-to-day office needs (e.g. beverage, cleaners, trash/recycling) Monitor and reorder office and bathroom supplies Maintain organization of storage rooms Replace fluorescent tubes/light bulbs and damaged ceiling tiles as needed Hospitality & Event Planning Plan and organize in-house and off-site social events and gatherings Coordinate food, swag/gifts and space setup for client meetings and team activities Support company and client events, ensuring everything runs smoothly Own and lead monthly events and traditions that enhance company culture and promote team development and relationship building Plan in-house and off-site activities and milestone celebrations for the team Food Provision Keep kitchen and snack area stocked and clean, and empty dishwasher Brew coffee daily and keep coffee equipment clean Handle grocery shopping and restocking as needed Clean out refrigerators regularly Clerical Support Coordinate with our IT support partners to order/service hardware and software and assist with troubleshooting needs Track and fulfill all shipping requests related to client & partner relations Requirements Physical Requirements Ability to lift up to 50 lbs Ability to work safely on a ladder up to 12 feet Ability to perform physical tasks, such as restocking or rearranging supplies Required Skills and Experience Strong organizational skills with excellent attention to detail Reliable, self-motivated, and able to manage multiple priorities independently Friendly and professional demeanor; comfortable interacting with team members, vendors, and guests Proven ability to maintain a clean, orderly, and welcoming workspace Basic handyperson or general maintenance skills (e.g., replacing light bulbs, minor repairs) Valid driver's license and ability to run local errands as needed Interest in fostering a positive, community-oriented office culture Strong communication skills, both written and verbal Proficiency with Microsoft Office and/or Google Workspace tools Ability to manage budgets and track inventory for supplies and events Ideal Skills and Experience Event planning or hospitality experience, especially coordinating company gatherings or celebrations Familiarity with office technology (e.g., coordinating IT support, managing shipping logistics, or setting up workstations) Experience coordinating vendors, maintenance, or facilities services Excited? We can't wait to hear from you! If you like what you've seen so far, we feel compelled to boast that: We're 10x recipients of SPARK's FastTrack Award. We have an office dog named Munki. He is soft and little. Our office pantry is stocked with delicious snacks. We made our boss a Paper Plate Award that says “You're pretty cool” and it has frog stickers on it. So throw your hat in the ring - we'd love to meet you! Originals Wanted DocNetwork is invested in creating an open environment of mindfulness , originality , and collaboration where team members can bring their whole selves to work. We are proud to partner with our diverse client base, supporting each organization, and the individuals who make up their communities. We believe that our success depends on our commitment to these values. DocNetwork has adopted inclusive hiring practices including standardized interview questions, bias-recognition training, and casting wider recruitment nets to ensure that all have a place in our mission.

Salary: Commensurate with experience Benefits: Generous benefits include paid time off including holidays and vacation, retirement match, and tuition remission for employee and dependents. Details at ******************** Position Status: Full-time Hours: Varied Position Number: 002428/30-474 FLSA Status: Non-exempt POSITION SUMMARY: This is complex clerical work requiring the exercise of professional judgment, progressive computer skills, and the ability to communicate clearly with staff, students, and the public. Work of this class requires a high degree of independent judgment and maintaining confidentiality for the various projects and functions that are performed by Facilities Management staff. Job responsibilities are expanding with the new CMMS system, Team Dynamix, combined with existing front line department and campus support. DUTIES AND RESPONSIBILITIES: Provides coverage to the Facilities Management front office operations. Primary point of contact for Facilities phone, door and emails. Provide support with multiple aspects of utility processing, reporting, maintenance and analysis. Contributes to the use of the existing CMMS (Computerized Maintenance Management System) Team Dynamix by monitoring and dispatching work orders. Also assists with the creation and distribution of reports from the system. Provide clerical support to Facilities Management supervisors, administrators and other staff, both Union and non-Union employees, and student aides as assigned with strong attention to detail. Provide computer support for various department programs. These include: Team Dynamix, Sitemaster, Watchdog, Kronos, Microsoft 365, etc. Provide support and coverage to various committees and programs across campus. Examples include: University Safety, Labor-Management, Facilities Partners and Tech Partners. Performs related work as assigned and required. SUPERVISORY RESPONSIBILITIES: Supervises student employees only. REQUIREMENTS: Minimum qualifications: High School Diploma or equivalent. 3-5 years of work-related experience. Preferred qualifications: Associate's degree from an accredited institution. Strong organizational and analytical skills. Considerable experience in general clerical work, supplemented by courses in business education. Knowledge of mechanical, electrical, H.V.A.C., plumbing and building service systems. Supervision of student aides. Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: Considerable knowledge of Microsoft 365 (Office Suite) is essential. Visio, Omni-Form, Sitemaster, and Kronos are additional software required in completion of departmental responsibilities. Also have the ability to learn new software and assist department staff in the implementation and utilization of software packages. Excellent organizational, oral and written communication skills combined with the ability to maintain complex clerical records, prioritize and perform several tasks simultaneously, use independent judgment in making decisions and prepare reports with strong attention to detail. Ability to establish and maintain effective working relationships with students and their parents, administrative and support staff throughout the University, various outside contacts (vendors) and the general public by providing exceptional service and related follow-up to all customers. Willingness to work flexible schedules with demonstrated dependability and reliability. Completion of assigned professional development classes within the first 2 years of employment. Demonstrated commitment and ability to interact successfully with a variety of constituents within and outside the campus community. Remote work will follow University TAP 54, ****************************************************************************************** and is at the supervisor's discretion. Ability to establish and maintain effective working relationships with the University Community. Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community. APPLICATION INSTRUCTIONS: Applicants are asked to submit a cover letter, resume, and contact information for three professional references. Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.

Join Our Team as an Office Coordinator! Location: Boca Raton, FL Schedule: Full-Time (40 hours/week) Best Foot Forward is a nonprofit organization based in Boca Raton, proudly serving foster care and at-risk students in Palm Beach County. We are seeking a highly organized, proactive, and tech-savvy Office Coordinator to join our incredible team! The Office Coordinator plays a vital role in keeping our office running smoothly. From supporting daily operations and managing administrative functions to ensuring technology is on point, this position is truly the backbone of our organization. If you thrive in a dynamic environment, love making things run efficiently, and want to be part of a mission-driven team, we'd love to meet you. What We Offer Work-from-home on Fridays Generous PTO Medical, dental, and vision insurance 401(k) plan and additional benefits A positive, collaborative, and mission-centered work culture Key Responsibilities Greet visitors and volunteers, manage sign-in sheets, and ensure a welcoming environment Provide basic IT troubleshooting for staff (computers, printers, connectivity) Track and maintain equipment and tech logs Answer and route phone calls, distribute messages, and manage mail/packages Maintain and update contact databases (Outlook & Constant Contact Coordinate meeting logistics, including setup and breakdown for staff meetings, board meetings, and events Manage office calendar, conference room scheduling, and volunteer days Keep the office organized, clean, and fully stocked with necessary supplies Run errands as needed Skills & Qualifications Proficiency in Microsoft Word, Excel, and Outlook Strong oral and written communication skills Excellent organizational skills and attention to detail Ability to multitask, problem-solve, and meet deadlines Team player with a collaborative attitude and flexibility Ready to Apply? If you're enthusiastic about joining a growing organization with a strong mission and exceptional work environment, we'd love to hear from you.

REMOTE OFFICE ADMINISTRATOR ; were hiring an office administrator to join our dynamic team. Your role will involve managing day-to-day office operations, coordinating administrative tasks, and ensuring the office runs smoothly. Were looking for someone with exceptional organizational and communication abilities, along with a dedication to fostering a positive and efficient work environment. If you are prepared to make a substantial impact and help drive our companys success, we encourage you to apply and join our committed team. our team is motivated by a dedication to excellence and embraces a lively and welcoming workplace. Our philosophy centers on creating a supportive work environment grounded in professionalism and honesty, where open dialogue and lifelong learning are valued. If you thrive in a team setting, welcome diversity, and are dedicated to learning and growing in the workplace, [is an ideal destination. Join us as our new office administrator and build a fulfilling career while enjoying a healthy work-life balance found in few workplaces. Office Administrator Job Responsibilities: Oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly. Provide support to staff and management, including handling correspondence, preparing documents, and scheduling meetings. Manage communication channels, such as phone calls and emails. Supervise office staff, including clerical and administrative personnel. Maintain filing systems and ensure the proper retention, protection, and disposal of records. Manage data entry and other record-keeping tasks. Oversee office supplies to ensure resources are available when needed. Establish and implement office policies and procedures to maintain order and efficiency. Review and update office policies as necessary to reflect changing needs. Assist with budget preparation and track expenditures. Process invoices and manage accounts payable and receivable. Coordinate with building management for office maintenance and repairs. Ensure a safe and clean work environment. Provide regular office operations reports to management and identify areas for improvement. Support the recruitment, onboarding, and training of new employees. Remote Office Administrator Qualifications and Skills: Keeps track of multiple tasks simultaneously. Strong verbal and written communication skills. Works well with others and can foster a positive work environment. Completes tasks on time and can properly prioritize work. Proficiency in using office software and database management. Strong attention to detail. Provides excellent customer service. Comfortable tracking office budgets, expenses, and supplies. Works effectively as part of a team and contributes to a collaborative office culture. Ability to plan, coordinate, and execute office projects or events. Remote Office Administrator requirements: High school diploma, GED, or equivalent Specific industry experience preferred Proficient with Microsoft Office software and phone systems

We are seeking a highly organized and detail-oriented Remote Administrative Assistant to support daily operations and ensure smooth workflow across the team. This role involves handling communication, scheduling, document management, and general administrative duties while working from home. The ideal candidate is proactive, efficient, and comfortable managing multiple tasks in a virtual environment. Key Responsibilities Manage email inboxes, respond to inquiries, and route messages appropriately Maintain calendars, schedule meetings, and coordinate virtual events Prepare and edit documents, spreadsheets, and presentations Handle data entry, record-keeping, and file organization Assist with onboarding, team communication, and HR-related tasks Track tasks, deadlines, and project progress Support management with special projects and administrative needs Maintain confidentiality and professionalism at all times Qualifications High school diploma required; associates or bachelors preferred Experience in an administrative or clerical role (remote experience a plus) Strong written and verbal communication skills Proficiency with digital tools: Google Workspace / Microsoft Office, Zoom, Slack, etc. Strong typing, organizational, and time-management skills Ability to work independently and multitask efficiently Required qualifications: Legally authorized to work in the United States Preferred qualifications: 18 years or older

Come join the team that is redefining the irrigation industry. Conserva Irrigation promotes from within - training our Level One Technicians to become Level Two Technicians to become Sales Technicians and beyond as an accredited industry participant. As a Conserva Office Administrator and Customer Support Expert you are a self-starter with outstanding organizational skills who has experience with office management and the MicroSoft suite of products. You will be primarily responsible for the general operation of our office with duties including greeting visitors, answering incoming phone calls, working in our CRM enterprise software to schedule customers, invoicing through QB Online, commencing the initial sales process with our proven sales training, purchasing office supplies and taking proper inventory, and supervising our office staff to ensure maximum productivity. BENEFITS AND COMPENSATION Career advancement opportunities Competitive compensation A great work environment with a team atmosphere Benefits for qualified individuals RESPONSIBILITIES Overseeing general office operation Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers Provide administrative support in lead generation, customer loyalty, accounting, daily office procedures, etc. Answer all incoming sales, service, and vendor phone calls Coordinate the installation and service department Maintain databases such as Contact Management System, Access, etc. Manage customer mailings, incoming mail, and email Manage calendar of events Update and manage various reports and programs (sales, phone, loyalty, etc.) Order inventory and supplies REQUIREMENTS 2+ of experience in office administration Outstanding organizational skills manage multiple priorities in a timely fashion Exposure to customized Customer Relationship Manager (CRM) systems Excellent interpersonal and communication skills Proficiency in Microsoft Word, Excel, and Powerpoint Problem solver and systematic in approach This is a remote position. Compensation: $35,000.00 per year Conserva Irrigation is constantly looking to add the best irrigation and sprinkler repair professionals to our team. We have open job positions all over the country for irrigation sales, field technicians, as well as office and administrative team members. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Conserva Irrigation Corporate.