Recording secretary vs administrative staff

The differences between recording secretaries and administrative staff can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a recording secretary and an administrative staff. Additionally, an administrative staff has an average salary of $77,101, which is higher than the $35,562 average annual salary of a recording secretary.

The top three skills for a recording secretary include meeting minutes, medical terminology and patient charts. The most important skills for an administrative staff are telephone calls, word processing, and travel arrangements.

Recording secretary vs administrative staff overview

	Recording Secretary	Administrative Staff
Yearly salary	$35,562	$77,101
Hourly rate	$17.10	$37.07
Growth rate	-8%	-8%
Number of jobs	9,518	119,030
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 54%	Bachelor's Degree, 63%
Average age	50	50
Years of experience	2	2

Recording secretary vs administrative staff salary

Recording secretaries and administrative staff have different pay scales, as shown below.

	Recording Secretary	Administrative Staff
Average salary	$35,562	$77,101
Salary range	Between $25,000 And $50,000	Between $58,000 And $101,000
Highest paying City	-	San Francisco, CA
Highest paying state	-	California
Best paying company	-	NVIDIA
Best paying industry	-	Professional

Differences between recording secretary and administrative staff education

There are a few differences between a recording secretary and an administrative staff in terms of educational background:

	Recording Secretary	Administrative Staff
Most common degree	Bachelor's Degree, 54%	Bachelor's Degree, 63%
Most common major	Business	Business
Most common college	Stanford University	University of Pennsylvania

Recording secretary vs administrative staff demographics

Here are the differences between recording secretaries' and administrative staff' demographics:

	Recording Secretary	Administrative Staff
Average age	50	50
Gender ratio	Male, 18.7% Female, 81.3%	Male, 31.9% Female, 68.1%
Race ratio	Black or African American, 9.4% Unknown, 3.9% Hispanic or Latino, 16.2% Asian, 3.9% White, 66.0% American Indian and Alaska Native, 0.7%	Black or African American, 9.2% Unknown, 3.9% Hispanic or Latino, 16.2% Asian, 3.8% White, 66.2% American Indian and Alaska Native, 0.7%
LGBT Percentage	6%	6%

Differences between recording secretary and administrative staff duties and responsibilities

Recording secretary example responsibilities.

Manage and update PAC social media, including Facebook page and PAC website.
Manage financial bookkeeping efficiently for the company using QuickBooks.
Maintain the PTO phone roster and contact information.
Act as the official record keeper for all fraternity affairs.
Proofread documents using ingrain knowledge of English grammar and syntax.
Process and verify subpoenas, testifies in court when necessary.

Administrative staff example responsibilities.

Support medical doctors, manage sensitive and confidential records pertaining to high risk patients with emphasis on accuracy.
Prepare PowerPoint presentations for management distribution.
Maintain payroll information by collect, calculate and enter data.
Prepare briefing slides and presentation material using PowerPoint and Visio.
Maintain accounting statements, databases, and other financial information such as payroll coding and budget preparation
Provide cloud base customer relationship management with Salesforce for optimization in coordination of the workforce development program and other community orient events

Recording secretary vs administrative staff skills

Common recording secretary skills

Meeting Minutes, 16%
Medical Terminology, 7%
Patient Charts, 5%
Executive Board, 5%
HIPAA, 5%
EMR, 4%

Common administrative staff skills

Telephone Calls, 19%
Word Processing, 16%
Travel Arrangements, 7%
Payroll, 6%
Personnel Actions, 6%
Financial Reports, 5%

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Office and Administrative Industry
Recording Secretary
Recording Secretary vs Administrative Staff

Updated January 8, 2025

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