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The differences between records specialists and records analysts can be seen in a few details. Each job has different responsibilities and duties. It typically takes 6-12 months to become both a records specialist and a records analyst. Additionally, a records analyst has an average salary of $44,714, which is higher than the $33,273 average annual salary of a records specialist.
The top three skills for a records specialist include customer service, data entry and office equipment. The most important skills for a records analyst are data entry, powerpoint, and sharepoint.
| Records Specialist | Records Analyst | |
| Yearly salary | $33,273 | $44,714 |
| Hourly rate | $16.00 | $21.50 |
| Growth rate | 11% | 11% |
| Number of jobs | 28,647 | 18,442 |
| Job satisfaction | - | - |
| Most common degree | Bachelor's Degree, 47% | Bachelor's Degree, 53% |
| Average age | 45 | 45 |
| Years of experience | 12 | 12 |
Records Specialists are administrative professionals who help manage the records of the company. These records may be physical documents or digital copies that are stored in a database. Records Specialists may assist in creating filing systems and knowledge management systems to ensure that the records they keep are easily accessible. They also keep an organized list or database of all the documents that are with them. Records Specialists are in charge of pulling up records upon the request of different departments or individuals. If they are working with physical copies, they ensure that these documents are returned to them. If they are working with digital copies, they ensure that the files they share are kept confidential. Records Specialists may also be in charge of analyzing trends and creating records-related reports.
A records analyst is responsible for maintaining the security and efficiency of record management processes for storing information and files in the database. Records analysts review documents and sort data accordingly, following organizational procedures in proper disposal of outdated documents. They also update client accounts and business information in the system, managing retention schedules, and strategizing effective data management techniques. A records analyst must have excellent knowledge of computer navigation, especially in using software applications for filing and coding data.
Records specialists and records analysts have different pay scales, as shown below.
| Records Specialist | Records Analyst | |
| Average salary | $33,273 | $44,714 |
| Salary range | Between $26,000 And $42,000 | Between $31,000 And $62,000 |
| Highest paying City | San Mateo, CA | Washington, DC |
| Highest paying state | Oregon | New Jersey |
| Best paying company | Mt. San Antonio College | Guidehouse |
| Best paying industry | Government | Professional |
There are a few differences between a records specialist and a records analyst in terms of educational background:
| Records Specialist | Records Analyst | |
| Most common degree | Bachelor's Degree, 47% | Bachelor's Degree, 53% |
| Most common major | Business | Business |
| Most common college | Stanford University | California State University - Bakersfield |
Here are the differences between records specialists' and records analysts' demographics:
| Records Specialist | Records Analyst | |
| Average age | 45 | 45 |
| Gender ratio | Male, 29.8% Female, 70.2% | Male, 31.2% Female, 68.8% |
| Race ratio | Black or African American, 8.9% Unknown, 4.2% Hispanic or Latino, 17.5% Asian, 8.5% White, 59.6% American Indian and Alaska Native, 1.3% | Black or African American, 10.4% Unknown, 4.2% Hispanic or Latino, 17.1% Asian, 8.6% White, 58.4% American Indian and Alaska Native, 1.3% |
| LGBT Percentage | 9% | 9% |