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The differences between records specialists and records coordinators can be seen in a few details. Each job has different responsibilities and duties. It typically takes 6-12 months to become both a records specialist and a records coordinator. Additionally, a records coordinator has an average salary of $40,360, which is higher than the $33,273 average annual salary of a records specialist.
The top three skills for a records specialist include customer service, data entry and office equipment. The most important skills for a records coordinator are customer service, data entry, and patients.
| Records Specialist | Records Coordinator | |
| Yearly salary | $33,273 | $40,360 |
| Hourly rate | $16.00 | $19.40 |
| Growth rate | 11% | 11% |
| Number of jobs | 28,647 | 25,060 |
| Job satisfaction | - | - |
| Most common degree | Bachelor's Degree, 47% | Bachelor's Degree, 51% |
| Average age | 45 | 45 |
| Years of experience | 12 | 12 |
Records Specialists are administrative professionals who help manage the records of the company. These records may be physical documents or digital copies that are stored in a database. Records Specialists may assist in creating filing systems and knowledge management systems to ensure that the records they keep are easily accessible. They also keep an organized list or database of all the documents that are with them. Records Specialists are in charge of pulling up records upon the request of different departments or individuals. If they are working with physical copies, they ensure that these documents are returned to them. If they are working with digital copies, they ensure that the files they share are kept confidential. Records Specialists may also be in charge of analyzing trends and creating records-related reports.
A records coordinator takes responsibility for doing administrative and clerical work. Records coordinators maintain the filing system of the central records. They monitor, post, and process university forms for personnel and budgetary actions. It is their job to maintain an organized central filing system. They must know the requirements applicable to their organization. There are certain skills every records coordinator should acquire. Some of them are skills in procurement management, organizational, negotiation, finance and accounting, and analytical.
Records specialists and records coordinators have different pay scales, as shown below.
| Records Specialist | Records Coordinator | |
| Average salary | $33,273 | $40,360 |
| Salary range | Between $26,000 And $42,000 | Between $30,000 And $53,000 |
| Highest paying City | San Mateo, CA | Trenton, NJ |
| Highest paying state | Oregon | New Jersey |
| Best paying company | Mt. San Antonio College | The American Musical and Dramatic Academy |
| Best paying industry | Government | Energy |
There are a few differences between a records specialist and a records coordinator in terms of educational background:
| Records Specialist | Records Coordinator | |
| Most common degree | Bachelor's Degree, 47% | Bachelor's Degree, 51% |
| Most common major | Business | Business |
| Most common college | Stanford University | Stanford University |
Here are the differences between records specialists' and records coordinators' demographics:
| Records Specialist | Records Coordinator | |
| Average age | 45 | 45 |
| Gender ratio | Male, 29.8% Female, 70.2% | Male, 26.7% Female, 73.3% |
| Race ratio | Black or African American, 8.9% Unknown, 4.2% Hispanic or Latino, 17.5% Asian, 8.5% White, 59.6% American Indian and Alaska Native, 1.3% | Black or African American, 9.5% Unknown, 4.2% Hispanic or Latino, 17.6% Asian, 8.5% White, 59.0% American Indian and Alaska Native, 1.3% |
| LGBT Percentage | 9% | 9% |