Senior administrative assistant jobs in Albany, GA

Executive Assistant (HR, Office & Personal Support) About Us We are a growing media company that includes CBT News, ASBN and ASBN CoWorks. We provide resources and news that help entrepreneurs, business leaders, and industry professionals thrive. We're looking for a highly organized, trustworthy, and proactive Executive Assistant to support our founders. This role blends executive and HR support, office management, and light personal assistance. Because you'll have access to sensitive information, discretion and professionalism are essential. The Role The Executive Assistant will be a key partner to the founders, helping manage day-to-day priorities, HR and office functions, and some personal scheduling. You'll play a central role in keeping operations smooth and the team supported. Key Responsibilities Executive & HR Support Manage the founder's calendar, travel, and email with accuracy and foresight Post job listings, schedule interviews, and assist with onboarding new hires Maintain employee records and update HR systems (Paycor experience a plus) Track PTO requests and ensure employee handbook updates are uploaded and acknowledged Assist with employee benefits and help address questions from staff Prepare meeting agendas, take notes, and follow up on action items Support client deliverables, reporting, and outreach alongside the sales team Office Management Oversee daily office operations, including supplies, vendor relationships, and maintenance needs Act as point of contact for office logistics and vendor coordination Organize team meetings, events, and internal gatherings Keep office spaces organized, functional, and welcoming Help with light bookkeeping tasks and expense tracking Culture & Engagement Help uphold a positive work culture (birthdays, team shoutouts, recognition) Monitor and suggest improvements to workflows, communication, and morale boosters Ensure new hires feel supported and integrated into the company culture Personal Assistance Schedule and manage personal appointments and reservations for the founder Track personal commitments and help balance them with business priorities Handle occasional personal errands and projects as needed Confidentiality Maintain strict confidentiality regarding both business and personal matters As a condition of employment, the candidate will sign a Non-Disclosure Agreement (NDA) Qualifications 2+ years as an Executive Assistant, HR Coordinator, or similar role Strong knowledge of HR processes (onboarding, benefits, employee records) Highly organized with exceptional attention to detail Skilled with Microsoft Office, Google Workspace, and HR systems (Paycor preferred) Strong written and verbal communication skills Proven ability to handle sensitive information with discretion A positive, professional, and solutions-focused attitude Why Join Us? Work closely with the founders and leadership team in a collaborative environment Be part of a company with multiple growing media brands and initiatives Exposure to a wide variety of projects, from HR to operations to events A culture that values kindness, positivity, and doing the right thing How to Apply Please submit your resume along with a brief note about why you're a strong fit for this role.

The Leasing Department is responsible for global commercial leasing strategy and activity. We are seeking a detail-oriented and tech-savvy Leasing Coordinator to support our Leasing Executives by managing the internal lease approval process. This role also includes administrative support and coordination of international travel. In addition, the Leasing Coordinator will help foster a strong team culture by assisting with internal office events such as holiday parties, happy hours, and occasional off-site events. This is an excellent opportunity for someone who enjoys both structured process work and the occasional creative planning of office social events. To succeed, the incumbent must possess strong analytical and organizational skills and must express an interest in process automation ABOUT AERCAP AerCap is the global leader in aviation leasing with one of the most attractive order books in the industry. AerCap serves approximately 300 customers around the world with comprehensive fleet solutions. AerCap is listed on the New York Stock Exchange (AER) and is based in Dublin with offices in Shannon, Miami, Singapore, Amsterdam, Shanghai, Abu Dhabi, Seattle, Toulouse and other locations around the world. ESSENTIAL FUNCTIONS Leasing and Administrative Support (70-80%) Manage transaction approval workflows and support leasing-related projects Maintain and updated Leasing Summary, term sheets, and transaction process forms Manage transaction team / process related projects Support department-wide projects as needed Coordinate and update transaction process forms and related descriptions Prepare and deliver detailed leasing reports and summaries Process monthly expense reports and assist with department-wide administrative needs Coordinate international travel, including flights, accommodations, and visas Provide coverage for Administrative Assistants when needed Office Culture & Events (20-30%) Assist in planning and executing internal office events, including Holiday parties Office happy hours Off-site team events and gatherings Coordinate event logistics (vendor communications, calendar invites, supply orders) Help foster a connected, engaged, and positive workplace culture JOB REQUIREMENTS, QUALIFICATIONS, and COMPETENCIES Educational/ Experience Bachelor's degree Minimum 3-years of experience in a corporate environment Advanced proficiency in Microsoft Office Suite, specifically, Excel and Word Strong verbal and written communication skills Work well independently and as part of a team Willing and able to execute tasks and assume responsibilities outside of the position's scope Detail-oriented, organized, and able to handle multiple, competing priorities and deadlines simultaneously Proven problem-solving skills Ability to handle multiple priorities and deadlines simultaneously Flexible, self-starting, and tenacious with an aptitude for dealing with ambiguity Flexibility to work after hours and/or weekends when required Experience planning small events is a plus WE OFFER Challenging job in a dynamic business environment. Interesting colleagues with different backgrounds from all over the world. An opportunity to become part of the dynamic world of aircraft leasing with the largest aircraft lessor in the world. An attractive employment package with a competitive salary and excellent working conditions.

About Us At Ease Inspections is a trusted provider of property inspection services, known for professionalism, accuracy, and exceptional client care. We are looking for a highly organized and proactive Part-Time Executive Assistant to support our owner in daily operations, project management, and client relations. This role is ideal for someone who enjoys creating structure, improving efficiency, and keeping projects and schedules running smoothly. Responsibilities: Calendar & Schedule Management: Manage and coordinate the owner's calendar, appointments, and meetings. Prioritize and proactively address scheduling conflicts. Project & Task Management: Support ongoing projects, track deadlines, and ensure timely completion. Help streamline processes and create efficiencies in daily operations. Client Support: Serve as a point of contact for clients when needed. Assist in preparing communications, follow-ups, and client updates. Administrative Support Draft correspondence, reports, and documentation. Support owner with daily operational needs. Qualifications Previous experience as an executive, operations, or administrative assistant. Strong organizational skills with the ability to multitask and prioritize. Excellent written and verbal communication skills. Proficiency with Microsoft Office Suite, Google Workspace, and project management tools Professional, reliable, and detail-oriented with a proactive approach. Role Details Part-time (approximately 15-20 hours per week, flexible schedule). Remote Compensation commensurate with experience.

We are seeking an experienced Executive Assistant to provide dedicated support to a Senior Vice President within our organization. This role requires exceptional judgment, professionalism, and the ability to operate with discretion while managing a fast-paced, high-visibility workload. The ideal candidate has supported C-Suite or SVP-level executives, thrives in a corporate environment, and brings strong communication, organization, and problem-solving capabilities. Key Responsibilities Provide executive-level administrative support to a Senior VP of Finance Manage complex and dynamic calendars; prioritize shifting needs and deadlines Coordinate domestic/international travel, logistics, and expense reporting Serve as a professional liaison between senior leadership, internal teams, and external stakeholders Prepare, edit, and format presentations, correspondence, and confidential documents Maintain organized digital/physical filing systems and ensure information flow is efficient and secure Support high-level meetings, including agenda preparation, material coordination, and follow-up actions Handle confidential information with the highest degree of integrity and discretion Assist with departmental initiatives and special projects as assigned Required Experience 2+ years of experience supporting SVP/C-Suite or senior executives (strongly preferred) Background in finance departments or corporate environments Demonstrated ability to manage sensitive and confidential information Strong interpersonal, written, and verbal communication skills Expert-level proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Proven ability to manage multiple priorities and work independently with minimal supervision High professionalism, polished communication style, and strong situational awareness Education Bachelor's degree required

Sterling Search Partners is partnering with a rapidly growing small to mid-size church to hire an experienced Executive Assistant. This role supports pastoral and ministry staff, ensures seamless office operations, and provides light financial input and communications management. What You'll Do Process and manage weekly/monthly bill payments Track and input tithes and offerings (light bookkeeping) Prepare and send congregation-wide emails and communications Provide administrative support to the Pastor, Associate Pastor, and ministry directors Coordinate schedules, meetings, and office workflows Maintain organized files, records, and office systems Who You'll Support You'll work closely with a dedicated ministry team: Pastor Associate Pastor Director of Youth & Family Children's Minister Worship Director What We're Looking For Several years of executive assistant or administrative experience Experience with QuickBooks required or strongly preferred Familiarity with Shelby church software a plus Strong organizational, communication, and multitasking skills Professionalism, discretion, and reliability in a faith-based environment Why This Role Matters This position plays a key part in supporting a vibrant, expanding church community. Ideal for someone who enjoys meaningful work, thrives in a supportive environment, and excels in keeping operations running smoothly.

**PLEASE, NO PHONE CALLS WHAT ARE WE LOOKING FOR? We are looking for an office administrative assistant / personal assistant to the company's CEO, to work directly with the Chief of Staff. This hybrid role combines administrative, personal, and logistical responsibilities, working directly with the Chief of Staff to ensure the CEO's business and personal life run seamlessly. Duties will include the following: Running personal & office errands and completing personal shopping and gifting, as well as, high volume shipping Overseeing packaging and shipping of personal shopping items, including coordination and communication with the client and shipping company Booking and arranging travel, transport, and accommodation, including hotel bookings, personal preferences, and detailed rider requirements to ensure seamless accommodations Providing administrative support to corporate office and CEO, via instructions from Chief of Staff, and managing and prioritizing communication on behalf of the CEO - including email, calendar, calls, and messaging - acting as a thoughtful and effective gatekeeper when appropriate Assisting the Chief of Staff in overseeing the completion of house maintenance and other projects as they arise; communicate with contractors, vendors, etc. Scheduling personal, medical, business and other appointments Assisting with simple IT issues (phone settings, computer functions, etc.) Assist with property/villa rentals for our clients, including light property management, overseeing of house staff, and prepping homes for client arrivals Additional general administrative duties for the corporate office, as well as, Personal Assistant duties upon request with a constant need for overriding flexibility and desire to exceed all expectations Proactively anticipate needs before they arise; approach tasks with a forward-thinking, solution-oriented mindset Comfortable managing frequent ad-hoc requests across both personal and professional contexts - often with minimal notice or evolving expectations Coordinate high-touch gifting and VIP moments for clients or associates, including research, procurement, and white-glove delivery Maintain and regularly update inventories related to gifts, tech, household needs, and travel essentials Manage confidential information with the highest level of discretion and professionalism - including sensitive legal, financial, and medical matters Demonstrate strong intuition and the ability to read a room or situation to anticipate shifting needs and priorities Be diligent in documenting preferences, confirming details, and maintaining institutional knowledge for future reference Approach all responsibilities with a service-oriented mindset - whether executing complex travel or handling more routine personal tasks Able to support a high-performing, high-profile executive with professionalism, flexibility, and emotional intelligence YOU MUST Possess an understanding of high sense of urgency tasks and pay close attention to detail Be able to work in a high-stress environment and work quickly and efficiently through assigned tasks Have excellent organizational and problem-solving skills, with an "above and beyond" attitude Have good written and spoken communication skills with the ability to work in an extremely fast-paced/multitasking environment Set high standards for yourself and your work Be self-motivated, proactive, and have an ability to think and work independently while managing multiple tasks Be detail-oriented with meticulous organization, task management, and communication skills Able to remain calm under pressure during hectic and stressful times Own a car and be willing to run errands and coordinate tasks around town Enjoy being around dogs and be able to assist with CEO's dog as needed (very pet-friendly environment) WHO ARE YOU? Background in Travel or Hospitality strongly preferred! A true go-getter and "make it happen" kind of person Think fast on your feet; able to multi-task under pressure Proficient in both Mac and PC systems and programs including Microsoft Office Suite Utmost discretion in all aspects of the job where integrity, accountability, and loyalty are paramount Willingness to work long hours, overtime as needed and accessibility on weekends and evenings as needed Real Estate License a plus! This role may not be the right fit for candidates who: Prefer narrowly defined responsibilities or require frequent supervision Seek a traditional 9-5 environment with predictable routines Are uncomfortable adapting to rapidly changing priorities or high-performance expectations **PLEASE, NO PHONE CALLS

Pink Stork is a leading women's wellness brand dedicated to supporting women through various stages of their health journey, including fertility, pregnancy, postpartum, and overall well-being. Founded by Amy Suzanne Upchurch, the company focuses on delivering natural, high-quality, and thoughtfully designed products that empower women's health. Pink Stork is guided by a mission to honor God and promote wellness, offering effective solutions to help women thrive and live their best lives. Role Description This is a full-time, on-site role for an Executive Assistant located in Jacksonville, FL. The Executive Assistant will provide comprehensive administrative and executive support to leadership. Responsibilities include managing schedules, preparing expense reports, organizing meetings, handling correspondence, and coordinating various administrative tasks to ensure seamless daily operations. Qualifications Proficiency in Executive Administrative Assistance and general Administrative Assistance tasks Experience with preparing and managing Expense Reports and handling financial documentation Strong Executive Support and Communication skills, including writing and interpersonal abilities Excellent organizational and time management skills Ability to work efficiently in a fast-paced environment with attention to detail Experience with office software and tools Prior experience as an Executive Assistant or similar role is highly desirable Associate's or Bachelor's degree in a related field is a plus

JET 1 is a leading full-service company specializing in aircraft sales, charter services, and management. Established in Naples, FL, JET 1 serves a global clientele with its exceptional commitment to quality and customer satisfaction. The company is dedicated to delivering unparalleled aviation solutions tailored to meet the needs of its diverse customer base. With a team of skilled professionals, JET 1 strives to provide an exceptional experience in the dynamic field of private aviation. Role Description This is a full-time, on-site role for an Executive Administrative Assistant located in Naples, FL. The Executive Administrative Assistant will handle day-to-day administrative support tasks, including managing schedules, organizing correspondence, preparing reports, and ensuring efficient operations for executive leadership. Additional responsibilities include maintaining professional communication with clients and stakeholders, coordinating meetings and travel arrangements, and supporting clerical and operational activities as needed. Qualifications Strong Administrative Assistance and Executive Administrative Assistance skills to support daily operations efficiently Proficiency in handling clerical tasks with accuracy and attention to detail Excellent Phone Etiquette and professional Communication abilities Ability to work independently, manage multiple tasks, and prioritize effectively Proficiency in Microsoft Office Suite and relevant office software Previous experience in administrative or executive support roles is preferred High School Diploma required, Associate's or Bachelor's degree in a relevant field is a plus

PLEASE READ THE JOB DESCRIPTION IN IT'S ENTIRETY. Hydrolec is looking for an experienced Executive and Administrative Assistant. The company is a family owned, industry leading manufacturing business in Jacksonville, FL. Our core values are: Family First-we treat all employees, customers, and vendors as we would our archetypal ideal family. This means we create a supportive and fun environment while we hold each other accountable to be the version of ourselves we would want to be related to. Sky's the limit- we have an unlimited solution seeking attitude to any perceived challenges that come our way. There is always a solution, especially when it comes to supporting team members and delighting customers. All Hands-on Deck- we are all willing to pitch in to accomplish the most urgent and important task at hand, no matter how unrelated it may be to our so-called title. Position Summary: We are looking for a friendly and eager- to- learn Executive and Administrative Assistant. We are in a high growth period, and we are looking to onboard an enthusiastic administrative support person who is excited to play the role of gatekeeper to our executive staff as well as the day-to-day champion for our administrative functions. Key Responsibilities: Coordinate schedules and calendars for executives both internally with other team members and with external customers, vendors, and advisors Manage phone calls, email inbox, and snail mail for key executives Organize and file files both digitally and physically Book travel for executives Suggest process improvement where applicable Prepare meeting agendas, minutes, and follow-ups Collaborate with executives on creating meeting materials (presentations, agendas, etc.) Vendor payment processing, recording, and verification Follow up with vendors to reconcile discrepancies Verify AP ledger is accurate Required Qualifications: A total of 5+ years in an administrative role 2+ years in an executive assistant role and 2+ years of bookkeeping / data entry experience Payment processing experience required Skills and Competencies: Strong in all Microsoft Office Suite (Word, Excel, Powerpoint)--ideally an Excel wizard! Strong Organizational Skills-familiarity with the Kon Marie Method is a plus Presentation building skills-Canva or similar preferred Confident in Outlook Vendor management skills Strong written and verbal communication skills; prefers verbal communication when dealing with conflict Attitude and Behavior Traits High attention to detail Has a sense of urgency Is a team player Demonstrates initiative Acts with integrity Preferred Qualification: Can leverage AI but does not rely on it Experience working in an industrial setting Compensation and Benefits: The hourly rate is based on experience. Generous PTO policy Health insurance with HRA option Dental Vision Voluntary Life Supplemental Insurance Maternity/Paternity Leave Monthly Catered Employee Lunch 401K match Employee Fitness Room Reporting Structure: Reports to the President on executive and administrative functions Reports to the Senior Accountant on accounting functions Application Process: Must submit a cover letter expressing why you are interested in this role and the company to ***********************. Applicants without this will NOT be considered if no cover letter is sent.

Administrative Assistant III Shift: 7:00 AM - 3:30 PM Stevenson, AL 35772 4+ Month Contract Top Requirements Accounting experience in A/R, A/P, and/or General Ledger with a basic understanding of accounting principles. Ability to perform intermediate arithmetic involving decimals, fractions, ratios, etc. Intermediate computer skills, including strong Microsoft Excel proficiency. General Purpose The Administrative Assistant provides support in accounts receivable, accounts payable, general ledger, and overall administrative functions. This role includes basic accounting tasks, clerical duties, receptionist responsibilities, and occasional backup support for wood procurement operations. Qualifications High school diploma or GED required. Experience in A/R, A/P, and/or GL with basic accounting knowledge. Ability to perform intermediate arithmetic involving decimals, fractions, and ratios. Basic computer skills (email, word processing); Excel proficiency preferred. Ability to operate standard office equipment (fax, copier, etc.). Ability to adapt quickly to changing demands and processes. High productivity with strong accuracy and independent task completion. Strong interpersonal, written, and verbal communication skills. Excellent organizational and follow-up abilities. Must pass background check and drug screening. Must be willing to work overtime as needed. Reliable attendance required. Able to perform all essential job functions with or without reasonable accommodation.

$20 an hour Birmingham, AL Our client in Birmingham, AL is searching for an entry-level candidate, preferably with a 4-year college degree, that they can train and groom from an Administrative Assistant role. If you are looking for a great opportunity with a growing and well-known company, please apply today! Job Description: Manage calendars and schedule meetings, appointments, and travel arrangements. Answer and direct phone calls, respond to emails, and manage correspondence. Prepare and maintain accurate records, files, and databases. Assist with the preparation of presentations, reports, and other documents. Order office supplies and equipment. Maintain the office space and ensure a clean and organized environment. Coordinate events and meetings, including logistics and catering. Provide general administrative support to the department as needed. Required Qualifications: A 4-year Bachelor's degree from an accredited institution strongly preferred. A professional demeanor. An outgoing personality and the ability to speak with individuals at any level. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time management skills with the ability to prioritize tasks effectively. Detail-oriented with a high degree of accuracy. Ability to work independently and as part of a team. Strong problem-solving and critical thinking skills. At our clients' request, only individuals with required experience will be considered. Please note - if you have recently submitted your resume to a PangeaTwo posting, your qualifications will be considered for other open opportunities. Your resume will never be submitted to a client without your prior knowledge and consent to do so. IND123

Role Description We are seeking a reliable, detail-oriented Administrative Assistant to support our day-to-day operations and ensure the office runs smoothly. The ideal candidate is highly organized, proactive, and comfortable handling a mix of administrative tasks, communication support, scheduling, and light project coordination. This role will work closely with multiple departments and requires strong computer skills, professionalism, and the ability to multitask in a fast-paced environment. Key Responsibilities Provide daily administrative support to office staff and leadership. Manage calendars, schedule meetings, and coordinate Zoom calls. Prepare documents, reports, and spreadsheets using Microsoft Excel and Word. Assist with email campaigns and light marketing tasks using Mailchimp. Greet and assist visitors, vendors, and team members in the office. Manage incoming phone calls and general inquiries. Support basic accounting or billing tasks as needed (data entry, filing, updating records). Track office inventory, supplies, and place orders when necessary. Assist with onboarding tasks and company-wide communications. Perform other general office duties to support daily operations. Required Skills & Qualifications Strong proficiency in Excel and Word (formulas, formatting, data entry). Experience creating and sending campaigns through Mailchimp. Comfortable using Zoom and assisting with virtual meeting setup and troubleshooting. Excellent organizational skills and attention to detail. Strong written and verbal communication abilities. Ability to prioritize tasks and manage multiple deadlines. Professional, positive, and dependable work ethic. Strong problem-solving skills and willingness to take initiative. Ability to work in person, Monday-Friday. What We Offer Competitive hourly pay at $20-25/hour PTO Opportunities for skill development and growth Company Description Since 2010, GigRent has specialized in providing audio-visual and technical equipment rentals along with professional training to support events of all sizes worldwide. We pride ourselves on offering a diverse inventory, unparalleled quality, and a customer-centric approach that prioritizes collaboration and success. Operating 24/7, we provide expert guidance and troubleshooting to ensure every event runs smoothly. Whether it's a local meeting or an international convention, we are dedicated to delivering exceptional service and fostering successful outcomes for our clients.

A well-established, close-knit boutique insurance firm is seeking a polished, dependable, and detail-oriented Administrative Assistant/Receptionist to join their long-tenured team. This role is ideal for someone who enjoys being the welcoming face of the office while also providing essential administrative and insurance support behind the scenes. The team values professionalism, collaboration, and long-term commitment. Salary: $25/hr Benefits: Medical Insurance, 20 days of PTO Location: Jacksonville, FL Type of Position: Direct Hire - FULLY ON SITE Responsibilities: Warmly greet and assist all visitors, creating a positive first impression. Answer and direct incoming calls through a multi-line phone system. Open, sort, scan, and distribute incoming mail. Print and post daily mail and certificates of insurance. Download and organize insurance policies and endorsements. Order driver MVR's for insurance policies. Manage and monitor reception email inbox with accuracy and timeliness. Prepare and post afternoon mail. Assist with meeting preparation and document support. Maintain organized digital and physical filing systems. Support office operations by ordering and maintaining office supplies. Perform additional administrative and clerical duties as assigned. Requirements: Insurance industry experience is required. Active 440 license is highly preferred. 2+ years of administrative assistant and/or receptionist experience. Exceptional attention to detail and strong organizational skills. Excellent phone etiquette and warm, professional communication style. Proficiency in Microsoft Word, Excel, Outlook, and general office technology. Ability to manage multiple priorities in a steady, fast-paced environment. Customer-focused with a positive, team-oriented attitude. Ability to work independently while contributing to a collaborative office culture. Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.

Johnson Service Group (JSG) is a nationally recognized professional staffing and recruiting firm that is looking for an experienced Administrative Assistant fill a contactassignment in Birmingham, Alabama. Job Title: Administrative Assistant Work Location: Birmingham, AL 35203 Overview Provide expert-level administrative support and leadership to the team Experience: 11 years of experience Job responsibilities: Leveraging over 11 years of experience to ensure seamless operations and enhance organizational efficiency. Independently manage calendars, schedules, and appointments for team members, optimizing time management and prioritizing critical tasks. Lead the coordination and organization of high-profile meetings, conferences, and events, including all logistics, agendas, and follow-up actions, with meticulous attention to detail. Prepare, edit, and review complex documents, reports, presentations, and correspondence, demonstrating an advanced level of proficiency in Microsoft Office Suite and other relevant software. Conduct in-depth research, gather, and analyze data, and compile comprehensive reports to support strategic decision-making and planning. Handle highly sensitive and confidential information with utmost discretion and professionalism, always maintaining a high level of confidentiality. Oversee budget management, expense tracking, and financial reporting, ensuring accuracy and compliance with organizational policies. Act as a primary point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support. SKILL SETS & EXPERTISE: Outstanding communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. This position may require some bending, lifting, climbing, prolonged sitting, prolonged walking, walking on gravel or crawling when necessary. JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law. #D650

Administrative Assistant - Document Management Processor 6-month-contract with liklihood of extension and/or conversion, 40 hours/week Birmingham, Alabama - Fully On-Site The Document Management Processor position ensures swift and accurate processing of department faxes, e-mails, express mail, pending requirements, delivery requirements, checks for initial premium, new applications and other mail items as assigned to various organizations within Protective. This role will utilize multiple systems for research to accurately and quickly identify, classify and electronically route mail to the proper location, i.e. the proper team or department. The ideal candidate is adaptable to new and changing situations and is proficient working with multiple processing functions and strict service level agreements (SLA) in a given workday. Knowledge and Experience: Demonstrated computer and keyboard skills with the ability to key 41 wpm with accuracy, and 12,000 KPH on 10-key keyboard. Fundamental knowledge of Microsoft Excel and Microsoft Word. Previous experience working with electronically received documents and attachments. Prior experience with administrative systems preferred. Minimum of 1 year work experience with data entry, preferably in a mailroom environment. Good written and oral communication skills Demonstrated attention to detail and ability to multitask under tight deadlines Ability to sit and stand repetitively, and lift up to 15 pounds. High School Diploma or equivalent ABOUT EIGHT ELEVEN DBA CALCULATED HIRE: At Eight Eleven, our business is people. Relationships are at the center of what we do. A successful partnership is only as strong as the relationship built. We're your trusted partner for IT hiring, recruiting and staffing needs. For over 16 years, Eight Eleven has established and maintained relationships that are designed to meet your IT staffing needs. Whether it's contract, contract-to-hire, or permanent placement work, we customize our search based upon your company's unique initiatives, culture and technologies. With our national team of recruiters placed at 21 major hubs around the nation, Eight Eleven finds the people best-suited for your business. When you work with us, we work with you. That's the Eight Eleven promise. Eight Eleven Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, national origin, age, sex, citizenship, disability, genetic information, gender, sexual orientation, gender identity, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state, and local laws.

We are seeking a proactive and organized Administrative Assistant/HR Coordinator to support key HR functions, with a focus on recruiting support, onboarding, monthly training coordination, and employee event planning. This role is ideal for someone who is highly organized, enjoys working with people, managing details, and wants to contribute to a positive and engaging employee experience. This role is designated as a 35-hour-per-week position and is eligible for full-time benefits. Essential Duties/Responsibilities: Schedule interviews and coordinate candidate communications Support recruiting efforts by helping organize and attend career fairs and hiring events Facilitate onboarding logistics, including orientations scheduling, paperwork and system access Coordinate with IT and Marketing to ensure new hires receive their day-one essentials, including uniforms, system access and technology setup Organize and oversee monthly training sessions, including scheduling, materials preparation, and attendance tracking Review Onboarding Survey results for points of concern to be addressed Assists in planning and execution of employee engagement events such as appreciation days, wellness activities and holiday celebrations Assist with general HR administrative tasks as needed Serve as a point of contact for employees' questions relating to onboarding and training Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 2-3 years of experience in an HR support or coordinator role Education: Minimum of a 2-year associate's degree Experience/Skills/Abilities Required: Strong organizational and time management skills Excellent written and verbal communication Proficiency in Microsoft Office Suite; experience with HRIS or ATS system as a plus Ability to handle sensitive information with confidentiality and professionalism Positive attitude and a team-orientated mindset Work Environment/Physical Demands: Typical office environment - moderate noise level. This position regularly requires standing; walking; sitting; use hands; reaching with hands and arms; and talking and/or hearing. Occasional lifting and/or moving up to 25 pounds. We are an equal opportunity employer, dedicated to fostering a diverse and inclusive workplace where everyone is valued and has equal access to opportunities. WE ARE A DRUG FREE WORKPLACE.

Support procurement of items such as materials, components, equipment, supplies, and outsourced services that are required for engineering prototype builds and general engineering operations. Provides analytical and specialized administrative support to relieve executive, director, and/or staff managers of complex details and advanced administrative duties. ESSENTIAL DUTIES AND RESPONSIBILITIES Coordinate executives, directors and/or manager's calendar, meetings, correspondence and presentations as needed. Coordinate and arrange meetings facilities and records and transcribe minutes of meetings. Participate or lead special projects and/or events as needed. Serve as the administrative liaison with others within and outside the company regarding administrative issues relating to purchasing, personnel, facilities and operations. Plan and prepare for customer visits and corporate events. Serve as resource to others in the resolution of complex problems and issues. Issue Purchase Orders to pricing, terms & conditions that are negotiated and agreed to by Commodity Managers and Buyers. Ensure suppliers' adherence to established agreements. Processes purchase requisitions and purchase orders through Coupa. Optimize order management process to ensure effective communication with suppliers. Support Accounts Payable in resolving invoice discrepancies. Handles shipping and receiving packages. Processes new vendor onboarding. Perform analysis and reporting of purchase history and supplier performance. Adheres to all safety and health rules and regulations associated with this position and as directed by supervisor. Comply and follow all procedures within the company security policy. May perform other duties and responsibilities as assigned. JOB QUALIFICATIONS EDUCATION & EXPERIENCE REQUIREMENTS Typically requires a minimum of 6+ years of related experience. Or an equivalent combination of education, training or experience.

Rite Way Transport Group is a leading logistics provider specializing in the transportation of vehicles, buses, cranes, equipment, ambulances, etc. Utilizing proprietary, industry-leading technology, the company ensures the fastest turnaround times in shipments across the United States. With a focus on transparency and customer convenience, Rite Way offers clients access to an online portal for seamless and reliable transactions. The company's commitment to innovation and long-term staff investments makes it a trusted solution in the transportation industry. Role Description This is a full-time, on-site Administrative Assistant position at Rite Way Transport Group, located in Coral Springs, FL. The Administrative Assistant will handle daily administrative and clerical tasks, provide support to Sales Executive Team members together with management, and ensure efficient operations within the office. Key responsibilities include heavy phone communications, maintaining schedules, and supporting internal teams in their day-to-day activities. Qualifications Proficiency in Administrative Assistance and Executive Administrative Assistance Strong Phone Etiquette and effective Communication skills Competence in Clerical Skills, including organization and filing Strong attention to detail, time management, and multitasking abilities Proficient in office software and equipment Comfortable and excels in a fast-paced environment Clear and adequate skills in writing and verbal communications Previous experience in a similar role is required High school diploma or equivalent required; additional certifications are a plus

Administrative Assistant to the President We are seeking an extremely detail-oriented, organized, and professional Administrative Assistant to support the President of a boutique engineering & technology staffing firm. This is a critical, high-visibility role that keeps day-to-day operations running smoothly and ensures the President can operate at maximum efficiency. This position is fully on-site in Plantation, FL and requires strong communication skills, exceptional punctuality, and proficiency with Outlook, Office 365, and Excel. Responsibilities Manage the President's calendar, schedule, and daily workflow Organize and prioritize emails in Outlook; draft correspondence when needed Prepare documents, spreadsheets, reports, and meeting summaries Maintain accurate digital filing systems across Office 365 Assist with various administrative tasks, data entry, and internal trackers Coordinate travel, appointments, reservations, and itineraries Communicate professionally with clients, candidates, and vendors Handle confidential information with discretion What We're Looking For Extremely detail-oriented and highly organized Punctual, reliable, and consistent with deadlines Strong written and verbal communication skills Proficient with Outlook, Office 365, and Excel Comfortable in a fast-paced environment with shifting priorities Prior administrative or executive assistant experience is a plus The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Process payroll Research and data aggregation Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite