Senior administrative assistant jobs in Champaign, IL

Exec VP & VP Academic Affairs , are not eligible for the employee referral program. . Provide confidential operational and executive-level management support for the duties and responsibilities administered by the Office of the Executive Vice President & Vice President for Academic Affairs (OEVP/VPAA), including management of the schedule and obligations of the Executive Vice President & Vice President for Academic Affairs (EVP/VPAA), who acts on the behalf of the President as requested, and of the reporting administrators within OEVP/VPAA. Manage OEVP/VPAA operational activities and projects. Perform administrative functions related to a variety of managerial activities to achieve success with established University and OEVP/VPAA objectives and goals. Position supervises one to two clerical employees. This position is in person at our Urbana Champaign campus daily. Duties and Responsibilities 1. Administer and manage a variety of administrative and managerial functions, which requires comprehensive knowledge about OEVP/ VPAA program activities, and includes providing and interpreting applicable University and departmental policies and procedures. Deliver and/or draft authoritative responses that represent appropriate positions of the EVP/VPAA and OVPAA officers, and that may commit a course of action to effectively address and/or resolve matters related to OEVP/VPAA operations and services. 2. Establish, manage and oversee processing of memoranda, reports, and correspondence received and/or produced by OEVP/VPAA, including those containing sensitive and confidential information, which requires comprehensive knowledge about program activities and the ability to provide and/or interpret applicable University and departmental policies and procedures to facilitate administrative responses in a timely manner. Account for the security, accuracy, and accessibility of all electronic and paper files, including business correspondence, financial information, personnel information, inventory records and other documentation. Write, review, edit, and/or revise documents prepared by other staff members and draft documents for the EVP/VPAA. 3. Provide confidential executive-level support to the EVP/VPAA and OEVP/VPAA administrators, including planning, coordinating and prioritizing schedule/appointments, meetings, and travel. Effectively work as primary liaison with units both internal and external to the university in achieving high quality working collaborations and assistance from OEVP/VPAA, answering inquiries and providing assistance and clarifications, including the three universities, the Office of the President, Board of Trustees, University Counsel, and state and federal government agencies (IBHE budget meetings, Illinois Legislative Appropriations hearings), Illinois Public Universities, External Relations State Tours. Coordinate and plan special events, including town hall meetings, high-level military and dignitaries' visits. 4. Liaison with system executive offices on day-to-day tasks. Assist president's office as needed. Assist with executive programs, projects and activities in conjunction with the President's Office, including the President's Executive Leadership Program, and other academic initiatives, chancellor investitures, Fireside Chats, Salute to Academic Achievement, Shin Humanitarian Award, University Scholars, OpEd Public Voices. 5. Assist with coordination of fiscal activities of OEVP/VPAA including: working closely with the AVPAA and the Coordinator of Fiscal Planning and Budgeting in managing OEVP/VPAA funds and 4 OEVP/VPAA accounts; handling OEVP/VPAA fund expenditures; consulting with other OEVP/VPAA units, CFO Office, and other University units regarding business/financial activities; reviewing and authorizing account usage for expenditures; facilitating and approving expense reports, requisitions, and other business transactions; and initiating follow up as needed. Manage OEVP/VPAA orgs 709000 and 276000 in FABWEB inventory system. Coordinate, authorize, and monitor requests for services and/or office equipment and supplies managed by UIUC Office of Facilities and Services, including: printing services, car pool, online maintenance orders, office equipment and supplies, and other requests. Serve as telecom unit coordinator for EVP/VPAA and monitor statement charges and accounts. 6. Manage and perform other assigned duties appropriate for a Business Administrative Assistant classification, such as coordinating assistance for the Chicago system offices as needed. Assist in maintaining EVPAA website for consistency, news, updates, etc. 7. Manage and coordinate all support activities of OEVP/VPAA with full accountability for results. Participate in the development/implementation of policies and procedures related to OEVP/VPAA operations to promote consistency and uniformity among administrative officials/staff, and to ensure management services and related functions are conducted in compliance with University and departmental guidelines and regulations. Coordinate and administer specific assignments provided by the EVP/VPAA or OEVP/VPAA administrators. Monitor priorities and deadlines of those assignments. 8. Review BOT items for each BOT meeting to ensure appointment items are accurate and coordinate review by the EVP/VPAA and president. Ensure that EVP/VPAA has all materials for BOT meetings. Provide a brief summary outlining the appointment for high-level candidates from the three universities. Liaison between the BOT, president's office, and the three universities for questions on high-level appointment process, approval, and announcements. 9. Provide support for the following OEVP/VPAA units as needed: Enterprise Risk Management; Chief Digital Risk Officer; Executive Director of Labor Relations and Chief Data and Analytics Officer. Partner with other OEVP/VPAA administrative officials/staff to achieve public relations/customer service objectives and goals, and respond to public information inquiries received from a variety of internal/external persons that comprise the following constituencies: members of the Board of Trustees; Illinois Board of Higher Education (IBHE) officials/staff; state/federal legislators; higher education administration from the State of Illinois and nationally; news media outlets; executive officials at all campus locations; University faculty, students, and staff; FOIA requests, and referrals made by the President's Office. Responsible for analyzing inquiries to ensure they are directed to the appropriate person for a timely and accurate response. 10. Manage the electronic calendar for the Executive Vice President & Vice President of Academic Affairs and exercise initiative, discretion and independent judgment in prioritizing scheduling conflicts and addressing urgent matters. Responsible for reviewing EVP/VPAAs schedule to meet deadlines and to gather and provide appropriate materials for meetings, appointments, travel, reports and special projects. Assist in managing and coordinating organizational activities of principal and unit and associated responsibilities and deadlines, expediting actions for update and successful completion. 11. Serve as confidential assistant to the EVP/VPAA and OEVP/VPAA officers in handling sensitive and confidential issues, and in reviewing and developing responses to general inquiries, complaints, requests for specific assistance, and/or urgent matters requiring immediate attention. 12. Manage OEVP/VPAA programs/special projects through completion including: coordinating OEVP/VPAA recurring programs including the sabbatical review process and committee; University Statutes, preparing agenda and materials for distribution to appropriate administrative officials/staff that contain sensitive and confidential information; monitoring progress of established timelines to ensure deadlines are met; ensuring projects and related functions are administered in alignment with high expectations for accuracy and professionalism; and initiating follow up as needed to ensure overall program/project objectives and goals are met. 13. Day to day supervision of clerical employees and responsible for coordination of schedule of office, principals calendar and travel, and all scheduling and meeting support. Minimum Qualifications Required: 1. Bachelor's degree in business administration, management, or a field related to the position. 2. Two (2) years of professional business, financial, and/or managerial work experience. (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.) 3. Based on position requirements, additional education, training, and/or work experience in an area of specialization inherent to the position may be required. Preferred Qualifications 1. An additional four(4) years of related experience. 2. Extensive knowledge and understanding about the administrative roles of the AVPAA and the VPAA to appropriately represent department administrative positions and managerial philosophies, and to effectively direct and administer all assigned duties and responsibilities. Knowledge, Skills and Abilities * Comprehensive knowledge about the organization of University Administration and university administrators to facilitate operations and services related to assigned duties and responsibilities, and about overall University operations/services/resources. * Comprehensive knowledge about operations and services administered by OVPAA to ensure programs and other departmental activities are directed and managed in compliance with university policies and procedures, and align with its high expectations for discretion, integrity, and professionalism. * Knowledge about policies and guidelines set forth in the following publications/resources: General Rules Concerning University Organization and Procedures; University of Illinois Statues; State of Illinois Statutes; UI Board of Trustees Bylaws; Business and Financial Policies and Procedures Manual; Travel Regulation Council Policies; Campus Administrative Manual; UIUC Employee Handbook; Policy and Rules for Civil Service Staff; Civil Service Statute and Rules; University Policy on Conflicts and Commitment of Interests; Labor and Employee Relations Office; AFSCME contract; and Handbook for Good Ethical Practice for Faculty and Staff at the University of Illinois. * Specialized computer skills including proficiency in the following programs/applications: Microsoft Office computer programs/applications, spreadsheets, and database software including Word, Excel, Access, PowerPoint, Outlook, and Internet Explorer. * Excellent keyboarding, grammar and proofreading skills, with strong emphases on accuracy and application of business and report writing techniques, to prepare correspondence and reports that have a professional presentation and reflect applicable formats. * Proficiency with office equipment including calculators, photocopiers, printers, digital scanners, and facsimile machines. * Strong interpersonal skills exemplified by tact, courtesy, and diplomacy that reflect positively on OVPAA in providing high quality services that align with University and unit work performance expectations. Ability to exercise good judgment and discretion in the performance of all assigned duties, and handling of highly confidential and sensitive information. * Ability to multi-task and prioritize work accordingly to meet stringent deadlines while handling numerous interruptions and appropriately responding to matters of urgency. * Self-motivation and initiative to develop new strategies and ideas to improve overall efficiency and effectiveness of office operations. Outstanding organizational skills to set up and maintain electronic and paper filing system. * Knowledge and respect of policies and procedures outlined for the University of Illinois and OVPAA. Appointment Information This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after 2/23/2026. The budgeted salary range for the position is $80,000 to $105,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. For more information on Civil Service classifications, please visit the SUCSS web site at ************************************************************ Application Procedures & Deadline Information Applications must be received by 6:00 pm (Central Time) on January 12th. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through ************************* will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Johanna Mayer at **********************. For questions regarding the application process, please contact ************. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at ************, or by emailing accessibility@illinois.edu. Requisition ID: 1034103 Job Category: Professional and Administrative Apply at: *************************

Total Rewards "Your life - our Mission" OSF HealthCare is dedicated to provide Mission Partners with a comprehensive and market-competitive total rewards package that includes benefits, compensation, recognition and well-being offerings that focus on the whole person and engage with their current stage of life and career. Click here to learn more about benefits and the total rewards at OSF. Expected pay for this position is $25.10 - $29.54/hour. Actual pay will be determined by experience, skills and internal equity. This is an Hourly position. Overview POSITION SUMMARY: The Executive Assistant provides administrative support to an OSF executive leader. Maintains the executive leader(s) calendar, schedules appointments, resolves scheduling conflicts and makes travel arrangements. Plans and arranges high-level meetings and events. Prepares correspondence and reports for Board and Cabinet members. Provides general clerical support such record keeping, answering/routing calls, writing documents and creating presentations. Manages projects as assigned. Maintains own work load independently. Demonstrates a high level of competence and professionalism including excellent written and verbal communication skills. At times, works as a proxy for the executive leader. Qualifications REQUIRED QUALIFICATIONS: * Education: High school diploma or GED * Experience: 3 years of secretary and/or administrative experience Other skills/knowledge * Advanced level in MS Word, Excel and PowerPoint * Proficient with email and calendaring systems * Proven communication and interpersonal skills in previous job or classwork * Demonstrated organizational and prioritizing skills PREFERRED QUALIFICATIONS: * Education: Associates Degree * Experience: Working knowledge of MS Project and OneNote * Licensure/Certification: Office Professional Certification OSF HealthCare is an Equal Opportunity Employer.

Under direct supervision provides secretarial assistance to an administrative unit or to the chairperson of an academic unit with seven or more professional employees. Essential Duties and Responsibilities: * May report to the unit head or department chairperson or to some other supervisor, and may supervise all other student assistants assigned to the unit or department office. * Takes dictation and types correspondence, memoranda, reports, instruction sheets. forms, file cards, statistical data or any other material that is relevant to the work of the administrative unit or program to which assigned. * Proofreads all materials typed to ensure their accuracy. * Composes letters and memoranda from general notes. * Compiles factual information from files, records, publications and other sources, and tabulates this information in accordance with standardized report forms. * Receives, open, sorts and distributes mail as directed, and assembles related material for use by the supervisor in answering mail. * Maintains accurate and current records of departmental purchases, equipment, travel, statistical data, daily office activities, daily program activities and appointments. * Establishes and maintains accurate and current files o£ letters, reports, records, and other documentary material, and ensures that information in these files is kept confidential. * Renders some limited kinds of administrative assistance as directed by the immediate supervisor and in accordance with specific written or oral instructions. * Receives and places telephone calls, schedules appointments and meetings, makes reservations, greets visitors and callers, records messages, and performs the functions of an office receptionist. * Prepares requests for office supplies when needed, and receives such supplies. * Performs general office management duties, and recommends methods for improving office procedures. * Performs any other duties that may be assigned by the immediate supervisor Minimum Position Requirements (including certifications, licenses, etc.): * Associate degree. * Two (2) years of administrative or clerical experience.Knowledge, Skills and Abilities: * Considerable knowledge of office management practices and procedures. * Considerable knowledge of business English, spelling and commercial mathematics. * Ability to compose and prepare accurate reports, records and correspondence. * Ability to prepare and maintain complex clerical files including statistical reports and materials. * Ability to deal effectively with the public in giving and obtaining information, referring callers and arranging appointments. * Ability to take dictation and to operate a word processor at a corrected rate of fifty words per minute

can be found here. . Salary/Benefits The compensation begins at $22.21/hour depending on years of applicable experience. Benefits information can be found here. This position is part of the Office and Technical Employee employee group. Additional Notes We are excited about your interest in our district! District 87 is home to one high school, one junior high, six elementary schools, and one early childhood school. We also have the Bloomington Career Academy which provides career exploration opportunities to high school students at Bloomington High School and surrounding school districts. Athletic/activity coaching opportunities are listed here. Link to District/Third Party Online Application Web Page ************************************************************ School District ****************** Position Website ************************************************************ ILearn Link ILearn Report Card Link District Report Card Job Posting Date 12/8/2025 Start Date 8/3/2026

Assistant or Associate University Counsel Job no: 519181 Work type: On Campus Title: Assistant or Associate University Counsel Division Name: Presidential Department: Office of General Counsel Job Summary The Assistant or Associate University Counsel is a highly skilled and experienced attorney and a vital member of the in-house legal team at Illinois State University. Under the direction of the General Counsel, the Associate University Counsel has primary responsibility for the management of numerous and varied legal matters and will provide timely and effective advice and counsel to various University units and personnel. Subject matter responsibility includes representing the University before state and federal external agencies, appearing in state and federal court, managing university litigation (both cases handled in house and with outside counsel), third party discovery requests, subpoenas, and records requests, conducting risk management analysis of litigation, and providing legal advice related to the University Department of Intercollegiate Athletics, NCAA compliance, Title IX compliance, faculty employment issues including related Appointment Salary Promotion and Tenure Policies (ASPT) and other policy matters with other matters as assigned. This employee must be capable of working with minimal supervision, of working very positively within a dynamic team, be an excellent communicator, and be willing to work on matters beyond primary focus as needs arise, including willingness to develop new areas of sub-specialty in a hands-on, high-volume in-house counsel office. Additional Information Benefit Highlights: Health, dental, vision, and life insurance Retirement and supplemental retirement Tuition waiver benefits Paid vacation (24 days a year) and sick time (12 days a year) Paid holiday/administrative closures (********************************************** For more University Benefit information: ************************************** Salary Rate / Pay Rate $130,000 - $150,000 combined with an excellent benefits package Required Qualifications 1. Law degree from an American Bar Association Accredited Law School 2. Licensed and in good standing to practice law in State of Illinois, or eligible for admission to practice within six months of employment 3. Five or more years of civil defense litigation experience including direct trial experience and direct client interaction. 4. Excellent analytical skills and legal research and writing skills. 5. Excellent verbal, and written communication skills to effectively interact with University leadership, administrators, campus partners and stakeholders. 6. Excellent interpersonal and advising skills demonstrating empathy, courtesy, diplomacy, and a collaborative approach demonstrating a commitment to effective client service. 7. Ability to work independently while effectively keeping supervisor, colleagues, and clients informed. 8. Excellent problem-solving skills and demonstrated ability to address difficult and complex issues. 9. Strong organizational skills and attention to detail with the ability to prioritize and work on multiple time-sensitive, concurrent, complex matters. 10. Ability to address senior level administrators and other groups with confidence. 11. Appreciation of unique and often complex decision-making dynamics associated with working for a university. 12. Willingness to work on matters beyond primary focus as needs arise including willingness to develop new areas of sub-specialty in a hands-on, high-volume in-house counsel office. 13. Ability to use common computer applications and case management software. 14. Ability to represent the University professionally and tactfully. Preferred Qualifications 1. Experience practicing law in a University setting or other in-house environment or in regular representation of public or private institutional clients. 2. Employment law experience. 3. Education law experience. 4. Civil Rights litigation experience. 5. Civil defense litigation experience. 6. Title IX compliance experience. 7. Experience working directly with HR, risk management, and employees of clients. Functional Expectations Must be able to complete the following with or without a reasonable accommodation: 1. Remain at a workstation for extended periods 2. Move about in various locations on and off campus as needed to complete day-to-day work 3. Effectively communicate on a daily basis Proposed Starting Date ASAP Required Applicant Documents - Resume / C.V. - Cover Letter - Reference List Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply" Special Instructions for Applicants To ensure full consideration, applicants are encouraged to submit their application materials by August 16, 2024. Review of applications will commence on this date and continue until the position is filled. Contact Information for Applicants Meghan Lugo ***************** Important Information for Applicants This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources. Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at **************. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence. If you are having difficulty accessing the system, please call Human Resources at **************. Advertised: 08/12/2024 Central Daylight Time Applications close: Employee Referral Send me jobs like these We will email you new jobs that match this search. Great, we can send you jobs like this, if this is your first time signing up, please check your inbox to confirm your subscription. The email address was invalid, please check for errors. You must agree to the privacy statement Assistant or Associate University Counsel Opened08/12/2024 Closes DepartmentOffice of General Counsel Illinois State University seeks an Assistant or Associate University Counsel in the Office of General Counsel (OGC). TEST Current Opportunities Assistant or Associate University Counsel Opened08/12/2024 Closes DepartmentOffice of General Counsel Illinois State University seeks an Assistant or Associate University Counsel in the Office of General Counsel (OGC).

Shine on as an admin assistant In special education and alternative education settings nationwide, the team members of Specialized Education Services, Inc. (SESI) shine a positive light on students who need academic, emotional, social, and behavioral support and uncover the unique learner within. Have a profound impact, grow, learn, and thrive as part of our team. Overview What you can expect to do. Advance student potential-and your own-as you collaborate with the teacher to work with small groups of students in delivering individualized services and support. Realize the joy of possibility as you monitor student behavior, track educational progress, communicate with parents, and reinforce learning and skills through our proven model. Responsibilities * Understands and implements SESI's philosophy, policy and procedures relating to conduct, discipline, educational and attendance outcomes for students, staff and parents. * Orders and maintains adequate school and office supplies and within designated budget requirements. Ensures proper delivery and reviews charges for accuracy. Notifies vendor if there are any discrepancies and ensures corrections are made. * Operates a variety of office equipment, including phone systems, printers, faxes, copies and different computer application. * Maintains confidentiality and privacy of personnel, business and other confidential, sensitive, electronic proprietary information of Specialized Education Services and their current and past employees and current and past students. * Ensures state, municipal and federal compliance in the areas of upholding and enforcing maintenance of school records. * Distribution of school mail. Uses discretion in disseminating information. Is highly guarded with confidential information. * Receptionist duties as required- Answers phones and greets visitors and treats them in a professional manner. Directs call to appropriate person or screens calls as directed. Use judgment in interacting with employees and outside parties. * Monitor employee compliance around COVID-19 regulations and training completion * Enter data around enrollment, attendance, behavioral incidents, test scores as needed * Exhibits professional conduct with school colleagues, students and their parents in accordance with Camelot Education policies, procedures and work rules. * Performs other duties as assigned and to be determined based upon SESI needs and business requirements. Qualifications * High School Diploma or equivalent required- advanced education preferred * Ability to operate office equipment including, phone systems, printers, faxes, copies computers * Understanding of Microsoft office applications including word, excel and power point * Experience working in school setting preferred Posted Salary Range Starting from USD $39,000.00/Yr. Physical Requirements * Ability to run short distances and move swiftly in response to student needs, including bending, kneeling, and crouching. * Ability to lift and assist students with mobility challenges, often requiring the handling of up to 50 pounds or more. * Skill in managing fine motor tasks, such as helping students with writing, manipulating small objects, or using adaptive devices. * Ability to operate a computer or tablet for up to 8 hours daily. * Capacity to notice and respond to non-verbal cues from students * Capacity to remain calm and composed during physically and emotional demanding situations, ensuring student safety and well-being Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Administrative Assistant I (9 months) JobID: 2592 Office & Technical Employees/Administrative Assistant Date Available: August 2026 Additional Information: Show/Hide We are excited about your interest in our district! District 87 is home to one high school, one junior high, six elementary schools, and one early childhood school. We also have the Bloomington Career Academy which provides career exploration opportunities to high school students at Bloomington High School and surrounding school districts. Please review the attached job description, non-union compensation rates and Office and Technial Employees handbook in the bottom right-hand corner. * The minimum starting compensation for this position will be $16.72/hour and compensation will be commensurate with prior District 87 and full-time external experience as outlined in the OTE compensation matrix. Compensation and benefits are subject to change prior to August 2026; updated information will be provided as it becomes available. * Employment beginning after the normal employment start date will be prorated based on the number of days worked. * More detailed information about benefits and costs associated with benefits can be found here. This position will be classified as part of the OTE employee group.

C-U Under Construction and Trade Services is looking for the next piece to our puzzle. Do you fit? We want to make sure we fit with your future as well. Come join a team who truly puts their employees and families above all else. An environment that will have you excited to come and work every day. Benefits: · COMPETATIVE WAGES · COMPANY HEALTH INSURANCE PACKAGE · PAID VACATION · PAID HOLIDAYS · 401K · LIFE INSURANCE · DISABILITY INSURANCE (AT EMPLOYEES EXPENSE) · COMPANY VEHICLE (QUALIFYING POSITIONS ONLY) · COMPANY PROVIDED TOOLS · COMMISSION OPPORTUNITIES AVAILABLE Job description: Receive incoming calls Evaluate calls and transfer to appropriate department Schedule incoming estimate appointments for construction and trades Provide clerical and administrative support to management and department heads as requested Additional administrative tasks as requested

Job Description Carle Health & Fitness Center in Bloomington, IL is looking for one admin assistant to join our team. Our ideal candidate is attentive, motivated, and engaged. Responsibilities Field telephone calls Receive and direct visitors Maintain and coordinate schedules, appointments, and calendars Create spreadsheets, presentations, and marketing materials Maintain an organized filing system Conduct internet research Place orders for office equipment or business needs Enter data into reports as needed Create email and postal mail campaigns Qualifications Exceptional attention to detail Ability to organize and create orderly systems Experienced in computer technology that includes excel, google docs, powerpoint, and social media marketing We are looking forward to hearing from you. Available shifts and compensation: We have available shifts all days of the week. Compensation depends on your experience. By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply. Powered by Homebase. Free employee scheduling, time clock and hiring tools.

The M&R Administrative Assistant supports plant-wide maintenance operations by managing documentation, processing work orders in SAP, and coordinating departmental training. This role interacts with both management and hourly maintenance staff and ensures accurate recordkeeping and communication. It is a critical support role that contributes to the smooth operation of the maintenance department. Responsibilities Include: Organize maintenance records for processing and filing. Heavily uses SAP to process completed maintenance work orders and asks clarification questions as needed. Scan and file paper records for long term retention and reference. Track maintenance time confirmation for the maintenance hourly employees. Create maintenance call out sign-up sheets and publishes the weekly maintenance call out sheets for the plant. Creates new MRO maintenance parts items for global SAP records, local stock room and reordering capabilities. Assist to maintain the Master Label Data list for MRO items used in the local stock room for product labelling. Create training documents and tracking to ensure the maintenance department is current on training requirements. Create daily night notes of completed maintenance work activities and email to distribution lists within the plant. Tracks individual maintenance employee's timesheet to ensure time confirmation completeness. Makes copies of daily forms for plant wide use. Completes monthly near miss observations. Uses Microsoft Office suite to organize data and email notices. May participate in work permit reviews with the safety team. Perform routine office management activities. Communicate effectively, orally and in writing Work effectively in a team environment. Work in time sensitive environment and on multiple tasks. Coordinate maintenance meals and snacks during special occasions. Organizes department food areas and order supplies. Orders office supplies for the department. Mostly office work but may be times that this role will go into the plant environment. Qualifications: High school diploma or equivalent. General understanding of maintenance work settings. Excellent organizational and time management skills. Strong communication and interpersonal abilities. Strong computer skills in Microsoft Suite. SAP knowledge is preferred. Ability to read and interpret documents typed and handwritten. Maintain accurate records of maintenance records. Communicate with other Maintenance team members, both management and hourly. We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability. Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more Salary Ranges: $42400- $53000

The M&R Administrative Assistant supports plant-wide maintenance operations by managing documentation, processing work orders in SAP, and coordinating departmental training. This role interacts with both management and hourly maintenance staff and ensures accurate recordkeeping and communication. It is a critical support role that contributes to the smooth operation of the maintenance department. Responsibilities Include: Organize maintenance records for processing and filing. Heavily uses SAP to process completed maintenance work orders and asks clarification questions as needed. Scan and file paper records for long term retention and reference. Track maintenance time confirmation for the maintenance hourly employees. Create maintenance call out sign-up sheets and publishes the weekly maintenance call out sheets for the plant. Creates new MRO maintenance parts items for global SAP records, local stock room and reordering capabilities. Assist to maintain the Master Label Data list for MRO items used in the local stock room for product labelling. Create training documents and tracking to ensure the maintenance department is current on training requirements. Create daily night notes of completed maintenance work activities and email to distribution lists within the plant. Tracks individual maintenance employee's timesheet to ensure time confirmation completeness. Makes copies of daily forms for plant wide use. Completes monthly near miss observations. Uses Microsoft Office suite to organize data and email notices. May participate in work permit reviews with the safety team. Perform routine office management activities. Communicate effectively, orally and in writing Work effectively in a team environment. Work in time sensitive environment and on multiple tasks. Coordinate maintenance meals and snacks during special occasions. Organizes department food areas and order supplies. Orders office supplies for the department. Mostly office work but may be times that this role will go into the plant environment. Qualifications: High school diploma or equivalent. General understanding of maintenance work settings. Excellent organizational and time management skills. Strong communication and interpersonal abilities. Strong computer skills in Microsoft Suite. SAP knowledge is preferred. Ability to read and interpret documents typed and handwritten. Maintain accurate records of maintenance records. Communicate with other Maintenance team members, both management and hourly. We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability. Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more Salary Ranges: $42400- $53000

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Will provide administrative assistance to the TRIO Student Support Services and TRIO Destination College Programs Directors staff and will serve as program receptionist. Essential Job Functions: * Remains informed of TRIO grant legislation and regulation on documentation * Coordinates documentation of grant services, including budget information, statistical information, event summaries, and student documentation * Compiles data for reports; provides information analysis for the Project Director to make necessary changes in project design/services for participants' needs * Processes student applications for both projects * Coordinates all accounts payable tasks * Reviews purchases and prepare credit card reconciliations for both TRIO projects * Greets visitors and provides information to the public, students, and staff * Answers and directs calls from a multi-line digital phone system * Oversee mailings of program materials and written correspondence to students * Schedules appointments, sets up meetings, cultural events, campus tours and campus functions * Prepare documents, prepares handouts for presentations, surveys and proof reads materials for mailing * Maintains accurate up-to-date student records and database including documentation of participant eligibility, academic records, contracts, exit and follow-up information * Revises program forms as needed * Works with, trains, and supervises student workers * Assists in preparations for special events, receptions, or ceremonies * Develops queries and reports using database programs * Maintains an accurate up-to-date inventory and check-out procedure for equipment and supplies * Assist in preparing reports for LLC, US Department of Education, target schools, and communities to keep informed of programs progress * Performs other related duties assigned by TRIO Project Directors Education Requirements: * Associate's Degree required. Experience Requirements: Minimum experience in an office setting; related experience in college setting preferred Knowledge: Business etiquette,general office procedures Skills: Excellent interpersonal,oral and written communication, organizational skills; Microsoft Office skills Personal Requirements: Detail-oriented, self-starter who enjoys relating to a diverse population of students, staff and public in a fast-paced work environment with multiple interruptions; freedom from racial/ethnic biases; background similar to that of the participants preferred; ability to maintain confidentiality of participants and staff information entrusted during the course of completing duties

can be found here. with an anticipated start date of August 2026. Salary/Benefits The compensation begins at $16.72/hour depending on years of applicable experience. Benefits information can be found here. This position is part of the Office and Technical Employee employee group. Additional Notes We are excited about your interest in our district! District 87 is home to one high school, one junior high, six elementary schools, and one early childhood school. We also have the Bloomington Career Academy which provides career exploration opportunities to high school students at Bloomington High School and surrounding school districts. Athletic/activity coaching opportunities are listed here. Link to District/Third Party Online Application Web Page **************************************************************************************************** School District ****************** ILearn Link ILearn Report Card Link District Report Card Job Posting Date 12/22/2025 Start Date 8/3/2026

Substitute Administrative Assistant JobID: 2480 Substitute/Substitute Administrative Assistant Date Available: 08/15/2025 Substitute positions are not eligible for benefits. Compensation is $16.50/hour.

This role is responsible for calendar scheduling, working with online room scheduler and taking minutes at several meetings. Timekeeping for 200+ employees and support of managers who are in need of help with Kronos scheduler. Qualifications Education: Associate's Degree Responsibilities Weekly review of Kronos for managers Bi-weekly review of quality indicators-Glo and QA for supervisors and coordinators Monthly graphing of quality indicators Monthly communication and follow-thru for competencies for housekeepers, waste management and floor care areas Customer service for all sales reps, vendors and repair staff from outside of the facility Excellent phone skills with customers Calendar set up and follow through for Director & ManagerPurchasing through LawsonRoom scheduler including room set up for EVS leaders as needed Meeting minutes as assigned by Director or ManagerOrganize and responsible for department scrub program Complete quality assurance, glo check and competency assignments and successful completion records as well as graphing results monthly Send reminder emails to all EVS leaders regarding their assignments for Quality Assurance, Glo Checks and Competencies Be responsible for all Kronos Timekeeping, vacation requests and master schedule Create and print the 4-week master schedule for all EVS, Linen, Med Waste and Floor Care employees Create and update the Holiday Schedule for all EVS employees Assist Quality and Training manager with JLRP class scheduling, instructor invites, printing and assembling handouts Review all Zone Reports and submit the necessary work requests to facilities, also inform EVS leadership of any issues via email About Us Find it here. Discover the job, the career, the purpose you were meant for. The supportive and inclusive team where you can thrive. The place where growth meets balance - and opportunities meet flexibility. Find it all at Carle Health. Based in Urbana, IL, Carle Health is a healthcare system with nearly 16,600 team members in its eight hospitals, physician groups and a variety of healthcare businesses. Carle BroMenn Medical Center, Carle Foundation Hospital, Carle Health Methodist Hospital, Carle Health Proctor Hospital, Carle Health Pekin Hospital, and Carle Hoopeston Regional Health Center hold Magnet designations, the nation's highest honor for nursing care. The system includes Methodist College and Carle Illinois College of Medicine, the world's first engineering-based medical school, and Health Alliance. We offer opportunities in several communities throughout central Illinois with potential for growth and life-long careers at Carle Health. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. | For more information: *************************. Compensation and Benefits The compensation range for this position is $16.03per hour - $25.97per hour. This represents a good faith minimum and maximum range for the role at the time of posting by Carle Health. The actual compensation offered a candidate will be dependent on a variety of factors including, but not limited to, the candidate's experience, qualifications, location, training, licenses, shifts worked and compensation model. Carle Health offers a comprehensive benefits package for team members and providers. To learn more visit careers.carlehealth.org/benefits.

The Administrative Assistant provides administrative and secretarial assistance to the Office of Disability Services' unit, reports directly to the Director of Disability Services, and performs other job-related duties such as secretarial assistance to the professional employees in the unit as assigned.Essential Duties and Responsibilities: * Interact and work with a diverse group of students, faculty and staff. * Answer phone calls and inquires and direct students and visitors to the right faculty and university office. * Complete the request for accommodations ADA student accommodations. * Complete Electronic Personnel Action forms (EPAFs) * Complete ODS staff travel requests and requisitions for reimbursement. * Track and manage office supplies and order additional supplies when requested by faculty. * Assist with tasks including setting-up displays during open house and recruitment events. * Ensure vendors and contractors are paid timely. * Performs any other duties as assigned. Minimum Position Requirements (including certifications, licenses, etc.): * Bachelor's degree * At least three (3) years of experience that is directly related to the duties and responsibilities specified. Knowledge, Skills and Abilities: * Considerable knowledge of office management practices and procedures * Considerable knowledge of American Disabilities Act (ADA) * Excellent verbal and written communication skills. * Ability to compose and prepare accurate reports, records and correspondence * Ability to prepare and maintain complex clerical files including statistical reports and materials * Ability to deal effectively with the public in giving and obtaining information, referring callers and arranging appointments * Ability to take dictation and to operate a word processor at a corrected rate of fifty words per minute

Extra Help Administrative Assistant Job no: 521006 Work type: On Campus Division Name: Academic Affairs Department: Center for Civic Engagement The Center for Civic Engagement coordinates multiple campus initiatives related to the University's core values of community and civic engagement. This position supports one administrative professional position, five civil service positions, and two graduate assistants, as well as serving as the first contact for faculty, staff, students, and members of the community who utilize the Center. The position is integral to the efficient operation of the Center and answers inquiries at the reception desk, oversees recordkeeping and office supply ordering and inventory, and provides support for administration of the Civic Engagement and Social Change minor, while supporting staff and supervising front desk student staff. Additional Information The vision of the Center for Civic Engagement (CCE) is “a more just and equitable world cultivated through the participation of all people in the co-creation of knowledge and collective action.” Its mission is to connect students, faculty, staff, and alumni with local, national, and global communities through meaningful civic engagement to promote the lifelong learning and development of active community members.” In general, CCE is responsible for enacting Illinois State's commitment to civic engagement and fostering a culture that values and rewards civic engagement. This is accomplished through a variety of programs and services with students, faculty, and staff, and in partnership with Bloomington-Normal community organizations. CCE's work involves volunteering and service-learning, political engagement, and civic education. Benefits include time away from work for eligible employees and the option to participate in the University's 403(b) Plan. Salary Rate / Pay Rate $20.00 per hour Required Qualifications High School graduation or equivalent Excellent communication skills Strong organizational skills, attention to detail, and the ability to collaborate Ability to use good judgment; operate computer systems; use word processing, database, and software packages; and to exercise discretion in handling sensitive and confidential information. Preferred Qualifications Experience supervising students or other employees Work Hours Approximately 28 hours per week for 18 weeks Functional Expectations Must be able to complete the following with or without a reasonable accommodation: Effectively communicate on a daily basis. Remain at a workstation for extended periods. Move about in various locations on and off campus as needed to complete day-to-day work. Proposed Starting Date January 2026 Required Applicant Documents Cover Letter Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply" Optional Applicant Documents Certification of Retirement Annuity Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply" Special Instructions for Applicants Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered. Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position. Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. Extra Help employees may only work up to 28 hours per week for all University employment and are paid for hours worked only. Extra Help employment does not guarantee permanent employment. Extra Help employees may only work up to 900 total hours. Contact Information for Applicants Kira Shelton Human Resources ***************** ************** Important Information for Applicants This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources. Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at **************. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence. If you are having difficulty accessing the system, please call Human Resources at **************. Application Opened: 12/04/2025 01:35 PM CST Application Closes: 01/15/2026 11:55 PM CST Whatsapp Facebook LinkedIn Email App Send me jobs like these We will email you new jobs that match this search. Great, we can send you jobs like this, if this is your first time signing up, please check your inbox to confirm your subscription. The email address was invalid, please check for errors. You must agree to the privacy statement Extra Help Administrative Assistant Opened12/04/2025 Closes01/15/2026 DepartmentCenter for Civic Engagement The Center for Civic Engagement is seeking a part-time temporary administrative assistant. Current Opportunities Extra Help Administrative Assistant Opened12/04/2025 Closes01/15/2026 DepartmentCenter for Civic Engagement The Center for Civic Engagement is seeking a part-time temporary administrative assistant.

section of the work history. This will be considered an incomplete application and incomplete applications will not be considered. Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position. Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. Extra Help employees may only work up to 28 hours per week for all University employment and are paid for hours worked only. Extra Help employment does not guarantee permanent employment. Extra Help employees may only work up to 900 total hours. Contact Information for Applicants Kira Shelton Human Resources ***************** ************** Important Information for Applicants This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources. Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at **************. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence. If you are having difficulty accessing the system, please call Human Resources at **************. Application Opened: 12/04/2025 01:35 PM CST Application Closes: 01/15/2026 11:55 PM CST