Senior administrative assistant jobs in Gulfport, MS - 573 jobs

SHR Talent is partnering with a client in its search for a highly organized Executive Assistant to support the Chief Executive Officer (CEO) and select members of the executive leadership team at its Birmingham office. The Executive Assistant role is ideal for a proactive, detail-oriented professional who enjoys being close to leadership, managing priorities, and helping run the day-to-day rhythm of a fast-moving business. The ideal candidate is polished and resourceful with strong organizational, time management, and prioritization skills, excellent communication abilities, a proactive, solutions-oriented mindset with attention to detail, maintains a high level of discretion, professionalism, and emotional intelligence, is comfortable operating in a fast-paced, evolving environment, and thrives in an office-based leadership support role. The Executive Assistant role blends traditional executive assistant responsibilities with broader business management support, requiring strong communication skills, discretion, and the ability to anticipate needs in a dynamic environment and offers strong visibility, meaningful responsibility, and the opportunity to grow alongside an organization that is continuing to scale. Responsibilities: Provide high-level administrative and operational support to the Chief Executive Officer and select executive leaders Manage complex calendars, scheduling, and meeting coordination Serve as a gatekeeper and liaison between leadership and internal and external stakeholders Prepare meeting materials, agendas, notes, and follow-ups Assist with business operations, special projects, and executive initiatives Coordinate travel arrangements and expense reporting Help maintain office organization, workflow, and communication cadence Track action items and ensure follow-through across leadership priorities Handle confidential and sensitive information with discretion and professionalism Support ad hoc projects as needed to help leadership operate efficiently Qualifications: Bachelor's degree preferred, but not required with relevant experience 5+ years of experience as an Executive Assistant or similar role Experience supporting C-level or senior executive leadership Strong proficiency in Microsoft Office or Google Workspace

Job Title: Executive Assistant Requirements: Bachelor's degree required. Proficiency in MS Office Suite (Excel, Word, Outlook). Candidate must be comfortable updating and creating Excel spreadsheets. Strong organizational and multitasking skills, with attention to details. Responsibilities: Assist in processing invoices, payroll, and expense reports. Perform various administrative office duties including maintaining office supplies and coordinating meetings and events. Assist with data entry and filing. Support recruiting, onboarding, and compliance processes.

Smartstyle Hair Salon With over 180 full-service Smartstyle Hair Salons inside Wal Marts in 11 states, Yellowhammer Salon Group (YSG) is the largest operator of this brand in the United States. In these salons you'll have: instant clientele in the world's busiest marketplace the potential to earn up to 60% commission (top stylists earn over $40/hr before tips!) on-going technical training support from engaged leadership so you are not alone! We chose to be inside Walmart stores, where you'll see an average of 5,000 customers per day, (which is 150,000 per month---1,800,000 per year!) walking by your front door! Other benefits of working with YSG Flexible schedules Career advancement opportunities Monthly on-trend educational topics to keep up with the latest trends Paid Vacation Health and Dental Benefits Unlimited $250 Referral bonuses Employee product and service discounts We hope you never need it, but we also offer confidential Workplace Chaplains for emotional and spiritual support! Make your next move your best move! Join YSG, where we'll welcome you with open arms Watch our short 2-minute video to share all the amazing things YSG has to offer Please note that the stylist position requires a current cosmetology or barber license. You are submitting your information for potential employment opportunities with an independent franchisee of Regis Corporation or one of its subsidiaries (collectively "Regis"). If hired, you will be a direct employee of the franchisee, not of Regis. Franchisees are independent business owners/operators who set their own wage and benefit programs which can vary from Regis or other franchisees. Only the franchisee is responsible for employment matters at the salon including hiring, firing, discipline, supervision, staffing, scheduling, wages and benefits. Regis will not receive a copy of your employment application and will have no involvement in any hiring or other employment decisions.

Sid Potts, Inc. is a private jeweler and diamond & estate broker based in Shreveport, Louisiana. The company was established in 1997 to offer a unique concept in the local fine jewelry business. Sid Potts, Inc. is known for its client-focused approach, casual atmosphere, creative process, and cost savings. The company values professional relationships that have been built throughout the years. Many opportunities to grow into higher level roles in the organization! Role Description This is a full-time ON-SITE ONLY role for an Administrative Assistant to the leadership team, with additional role supporting other departments and team members as assigned. Duties and Responsibilities: • Maintain calendars & schedules both in Outlook and manual calendars, setting and rescheduling meetings as required and making the President aware of any changes to his schedule • Maintain all tasks lists - updated and prioritized daily • Prepare repairs, purchase orders, special orders, and manage and maintain status of all • Maintain client data, files & portfolios • Prepare appraisals • Assist in showroom and around office as needed • Develop and maintain relationships with clients and vendors • Assist with any other general office duties, as required Qualifications Experience administrative assistance is preferred Proficient in Microsoft Office Suite Excellent phone etiquette and communication skills Dedicated and career oriented for this amazing opportunity Strong Work Ethic, dependable, on time and excellent attendance Professional, well-dressed, clean, polite and approachable Flexible with work schedules as required Strong organizational and multitasking abilities Highly reliable, efficient, and detail-oriented Ability to maintain confidentiality and exercise discretion Education/Certification/Screening • High school diploma or equivalent required; associate or bachelor's degree preferred • Background screening required Pay and Benefits • $18-$30/hour starting plus commission/bonus with potential to earn six figures • Healthcare (50% of employee cost paid by employer) • 401k eligible after 90 days with up to 3% of salary match • Accrued sick days - up to 5 per year • Accrued vacation days - up to 10 per year • Continuing Education Reimbursement based upon policy

We are seeking an exceptional Executive Assistant / Personal Assistant to support a high-level executive with multiple company involvements across growth-stage and startup environments in Birmingham, AL. This is a dynamic, high-trust role for someone who thrives in fast-paced, ever-evolving settings and enjoys being a strategic partner as much as an operational powerhouse. Executive Support Manage complex calendars across multiple businesses, time zones, and stakeholders Coordinate meetings, board-related logistics, and investor interactions Prepare agendas, presentations, reports, and briefing materials Act as a gatekeeper and trusted point of contact for internal and external partners Anticipate needs, proactively solve problems, and streamline workflows Personal & Lifestyle Support Manage personal scheduling, travel, and appointments Handle select personal projects, errands, and household coordination Serve as a liaison with vendors, advisors, and service providers Business Operations & Special Projects Support multiple startup and operating entities simultaneously Track follow-ups, priorities, and deadlines across ventures Assist with light project management and ad hoc initiatives Maintain organization of documents, contracts, and confidential materials Help bring structure and clarity to fast-moving, ambiguous situations Qualifications 3+ years of experience supporting a senior executive, founder, or C-suite leader Experience in startup, entrepreneurial, or high-growth environments preferred Exceptional organizational and time-management skills Strong written and verbal communication abilities High emotional intelligence and sound judgment Ability to manage shifting priorities with calm and professionalism Tech-savvy; comfortable with Google Workspace, Microsoft Office, and collaboration tools Absolute discretion and confidentiality Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

- Community/Association Management Beacon Management Services is hiring an *Entry-Level Team Member* to join our association management company. This is a great opportunity to grow your career with an excellent team-oriented work environment. **Duties Include: * Administrative support * Property visits * Data entry * Hands-on training for growth and skillset **What We're Looking For: * Strong work ethic * Dependable and reliable * Excellent customer service skills * Positive, team-focused attitude * Reliable vehicle and valid driver's license required **What You'll Get: * Great opportunity for career growth * Supportive and collaborative work environment * Hands-on training and development * Competitive benefits package * Health insurance benefits * Paid time off * Retirement savings plan If you're motivated, dependable, and enjoy helping others, **we want to hear from!! Qualifications Strong interpersonal, customer service and communication skills Ability to multitask Show initiative Proficient in Microsoft Office suite Proficient in web applications

For a description, visit file at: ************ belhaven. edu/pdfs/employment/executive-assistant-to-the-vice-president-of-student-development. pdf

Independently manages and oversees the activities of the Vice President of a major, multifaceted division of the University. Acts as the primary point of contact for both internal and external constituencies on all matters pertaining to the office and assists and represents the office principal in communicating with constituents. Researches, prioritizes, and follows-up on multiple issues and concerns addressed to the office principal, including those of a sensitive and/or confidential nature. Manages a variety of special projects, some of which may have institutional impact. Salary Grade: 14 Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department. Essential Duties and Responsibilities: 1. Serves as the primary point of initial contact on any matter directed to the office by University and community constituencies; independently researches and prioritizes incoming issues and determines appropriate course of action, referral, and/or response. 2. Oversees and coordinates the day-to-day activities of the office administrative support staff, to include management and training, scheduling and prioritizing work assignments, and implementation of effective operating policies, procedures, and systems. 3. Manages special programs for the office principal, some of which may have University-wide impact. 4. Gathers, investigates, researches, analyzes, and/or studies information affecting University-wide, intradepartmental, or interdepartmental operations. 5. Coordinates the disposition and/or resolution of individual problems and disputes involving faculty, staff, students, and/or members of the general public, as they arise. 6. Coordinates and/or assists with establishing or recommending budget allocations for the office and reviews revised and final budgets; may coordinate the budget processes for one or more other internal or external organizational entities, as specifically assigned. 7. Reviews and approves transactions, as assigned, and advises the office principal on appropriate disposition; provides key coordination and consultation with regards to faculty/staff recruitment and hiring, as appropriate to the position. 8. Provides assistance in the understanding and interpretation of University policies and procedures, as appropriate, and ensures that office operations are in compliance with policy provisions and standards. 9. Participates in various committees and professional organizations. 10. Oversees the planning and coordination of key special events for the office principal. 11. Performs miscellaneous job-related duties as assigned. Supervisory Responsibility: This position may supervise/coordinate the work of other staff. Minimum Qualifications: Bachelor's degree* Business or other related discipline. Seven years' of directly related experience to the duties and responsibilities specified. A valid driver's license is required. *Any equivalent combination of education and/or experience will be considered for this position. Preferred Qualifications: Administrative experience supporting executive officers in a University setting Knowledge, Skills, and Abilities: 1. Direct, supervise, and coordinate the administrative function of a complex office. 2. Manage complex events calendar for unit; coordinate the logistics of unit functions and events. 3. Manage complex scheduling as directed for the Vice President. 4. Prepare documents for the Vice President as needed for meetings. 5. Study, analyze, and recommend procedures and processes to improve continuity and simplify reporting 6. Manage the daily financial activities of the department or unit, which include budget preparation and control, accounting, purchasing, and business planning and management; ensures compliance with university policies and procedures, state, and federal regulations 7. Coordinate, design, and implement internal financial reporting systems, financial controls, and management information systems in coordination with the automated financial reporting systems of the university. 8. Develop and implement systems and processes to establish and maintain records for the operating unit. 9. Prepare, in conjunction with the budget office, budget requests, operating budgets and formal budget revisions as required. 10. Coordinate the preparation of reports for management; presents recommendations for changes and/or improvements, monetary control, and adherence to budgets. 11. Evaluate and/or negotiates contracts for the purchase of services in coordination with the university purchasing department. 12. Manage cash, cash-related receipts, accounts receivable and credit and collection functions, ensuring timely processing of billings, payments, and collection of program revenue. 13. Fleet Management. 14. As appropriate to the needs of the unit, may oversee auxiliary units. 15. Represents the organization at various community and/or business meetings, committees, and task forces. 16. Performs miscellaneous job-related duties as assigned. Working Conditions and Physical Effort No or very limited physical effort required. No or very limited exposure to physical risk. Work is normally performed in a typical interior/office work environment. Position may require occasional travel. Instructions for Applying: Apply online, attaching a resume and cover letter. Screening Date: Screening will begin on November 11, 2024 and continue until the position has been filled. Equal Employment Opportunity Statement: MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population. What do I do if I need an accommodation? In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: ************** or *******************. If you have any questions regarding this policy, contact the Department of Human Resources Management at ************** or *******************. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

The Senior Lending Assistant will assist the Executive Officer, Branch Manager, or Loan Officer in gathering financial data and credit information used in the credit decision. This individual will prepare loan documents and proofread for corrections. In addition, the individual will handle confidential files and records of the bank, assist in loan closing, and in many cases responsible for closing loans as well as prepare all entries to book loans. RENASANT BANK IS AN EQUAL OPPORTUNITY EMPLOYER Responsibilities * Prepare loan papers, documents, files, and correspondence * Aid the lender in collecting financial and related data in order for the lender to determine the general credit worthiness of the prospects and the merits of the specific loan request * Collect information which reflects the current credit worthiness of clients and the current merits of existing loans * Assist the lender by monitoring the overdraft list in his/her absence and calling for deposits as needed * Assist the lender in collection efforts through preparing correspondence and monitoring payments * Assist in preparing management reports including past due reports * Prepare all the necessary entries to book loans including loan proceeds checks * Assist loan customers on a daily basis with their deposit inquiries and problems * Follow-up on tickler exceptions * Responsible for keeping records and for preparing master note draws, construction lines of credits, and other business related lines of credit * Determine loan documentation and compliance documents needed for loans * Close loans on a regular basis * Assist lender in monitoring and collecting information needed for notes to be renewed * Assist in other branch assignments as needed * Assist in the preparation of loan presentations to the Loan Committee by packaging all the necessary reports and data that is needed by the Loan Committee to properly analyze the loan request * Responsible for the collection and maintenance of historical financial information. Write letters and telephonically instructs customer of stale financial information. Maintain a minimum of 3 years financial information on companies for indication of trends and peer comparisons for credit analysis * Responsible for reviewing loan documents prior to loan closing for compliance with all regulatory agencies and reviewing documents to check for proper documentation as it relates to bank policy * Assist with floor plan transactions and maintain floor plan records, balancing subsidiary to loan records on a monthly basis * Perform collections duties on past due loans over 16 days outstanding; consists of phone calls to the customer and preparation and mailing of collection letters * Prepare and maintain credit files on lines of credit over a designated amount * Lending limits may be assigned at the discretion of the Executive Officer * Perform other related duties as assigned Qualifications * High school diploma or equivalent required * Minimum of 2 years job related experience * Ability to operate a personal computer using Microsoft Word and Excel * Ability to use DecisionPro and nCino, with a working knowledge of SBLU, BBLU, CLU, and the LSP highly preferred (Small Business Lending Unit, Business Banking Lending Unit, Commercial Lending Unit, and the Loan Submission Package) * Basic knowledge of accounting * Ability to deal tactfully and effectively with customers issues as well as co-workers * Technical knowledge and proficiency to handle the activities and responsibilities of the job * Excellent organizational skills and ability to multi-task Physical Demands The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand or sit; kneel, stoop, or squat; use hands or fingers to handle or feel objects, tools or controls; reach with hands and arms, and talk or hear. The employee is occasionally required to walk. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and the ability to focus. Work Environment The Bank's professional working environment requires employees to communicate effectively, both verbally and in writing. Employees must demonstrate strong interpersonal skills when working closely with internal business partners and external clients. Employees may be exposed to confidential and propriety information within the working environment, therefore, must uphold confidentiality at all times. Due to the possibility of being exposed to high risk situations (i.e. robbery), detailed instructions and procedures are required to be followed at all times to safeguard the Bank's employees, customers, and assets. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. The principal duties and responsibilities enumerated are all essential job functions except for those that begin with the word "May". This is intended to describe the normal level of work required by the person performing the work. The principle duties outlined are the essential responsibilities and duties. Other duties may be assigned as needs arise. Job requirements and/or processes may be modified to reasonably accommodate persons with a disability as required by law. This description is not intended as a contract and is subject to change. Any written contractual agreements supersede this job description.

Job Description Executive Assistant to Senior Advisors Classification: Full-time, Non-Exempt Reports to: Senior Advisor Quality Care Innovator Department: Operation Restoration About Operation Restoration: Operation Restoration (OR) supports women and girls impacted by incarceration to recognize their full potential, restore their lives, and discover new possibilities. At OR, we focus on advocacy, education, economic mobility, and true economic equity for our staff, clients, and community. Our goal is to end the incarceration of women and girls. Incarceration is defined as confinement in prison, jail, immigrant, juvenile or military detention, or a deportation facility. Directly impacted women and girls are those that are or have been incarcerated, arrested, are on probation and/or parole. About the Position: Under the direction of the Senior Advisor Quality Care Innovator, the Executive Assistant to Senior Advisors position performs a variety of administrative tasks and supports the organization's senior level executive to contribute to the efficiency of the organization by providing personalized and timely support to executive members. Support Duties & Responsibilities: ● Manage information flow in a timely and accurate manner. ● Manage executives' day-to-day calendar, including making appointments and prioritizing the most sensitive matters. Manage email with 24 response time for timely matters Manage travel arrangements and logistics as it relates to Operation Restoration and Bail Fund ● Compare calendars across the Executive Team when necessary for job interviews, funder meetings, etc. ● Uses various software, including Salesforce, Adobe, ClickUp, Slack, Scribe, ClerkConnect, word processing, spreadsheets, and presentation software to prepare reports and/or special projects. ● Format information for internal and external communication - memos, emails, presentations, reports. ● Take summary minutes during meetings and share them with the Executive Team as directed. ● Support with preparation of reimbursement requests, purchase and check request ● Gather and share proper documentation required for preparation of external presentations, engagements, and reporting. for the Senior Advisor. ● Perform miscellaneous job-related duties related to Operation Restoration, as assigned. Onboarding and Offboarding Support Duties & Responsibilities: Distribute and process equipment for new hires, ensuring that equipment is inventoried. Manage distribution of parking decal for staff and deactivation upon offboarding Maintain access to employee shared drives Prepare binders for new hires. Support management of Cox portal. Maintain key inventory and distribute and collect keys to onboarding and offboarding hire Works as liaison between Operation Restoration and the organization's information and technology contractor/vendors. Update organizational hardware tracking system and record all Operation Restoration-owned equipment in inventory. Onboard all new hires with technology equipment and set up computers/equipment before start date with Operation Restoration. Set up and distribute cellphones when needed and work with Quality Care Innovator to maintain relationship with cell phone provider. Update the all staff contact sheet, as needed. Take notes during staff meetings in the event that the Special Assistant to the President is unavailable. Receive and inventory equipment from offboarded employees and ensure quality/care of equipment. Notify HR Generalist and Finance if there is any damaged equipment. Desired Qualifications and Skills: ● Be detail-oriented with strong organization skills. ● Ability to multi-task and problem solve. ● Be comfortable taking appropriate initiative. ● Commitment to criminal justice reform. ● Excellent computer skills. Regular use of Microsoft Office and Google products. ● Ability to work well with diverse individuals and groups, balance needs and employ objectivity. ● Ability to manage timelines, prioritize multiple products and meet demanding deadlines. ● Ability to communicate effectively. ● Ability to work effectively, both independently and as part of a team. ● Flexibility to meet organizational changes.

Requirements COMPETENCIES: Ability to handle multiple projects simultaneously while maintaining consistency, accuracy and providing superior service. Ability to communicate well with others on staff, both orally and in writing. Ability to manage work load and deadlines. Ability to adapt to changing technologies. Must be dependable, well organized, punctual, detail oriented, and have the ability to prioritize tasks. Ability to work both independently and as part of a team with professionals at all levels. Works autonomously under the pressure of tight deadlines and multiple priorities. Must exhibit a high degree of professionalism including the ability to maintain the highest levels of confidentiality. SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience: High school diploma or GED required, bachelor's degree in Accounting, Business, or Finance preferred. One to three years of administrative experience; experience in a public accounting or professional services environment is a plus. Other Skills and/or Requirements: Must be at least 18 years of age and possess a valid Louisiana driver's license. Reliable transportation in an insured personal vehicle required. Computer Skills: To perform this job successfully, an individual should have working knowledge of the Internet, Microsoft Outlook, office equipment, computer hardware and peripheral devices. Ability to learn Firm-specific software such as document scanning software as well as Adobe Acrobat Pro. Ability to learn and run postage machine. Firm Culture/Client Service: Promotes the firm's culture, including supporting Heard, McElroy & Vestal's philosophy of developing a relationship with each client on a personal level, catering to their specific needs. Ability and judgment to interact and communicate appropriately with other employees, clients and management. Ability to serve clients, both internal and external (community/public) in a manner that will support superior client relations. Physical Demands/Work Environment: While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk or use hands to finger, handle, or feel. The employee is occasionally required to stand, reach with hands and arms, and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. The noise level in the work environment is usually moderate. This reflects management's assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned. Heard, McElroy & Vestal shall, in its discretion, modify or adjust the position to meet the Firm's changing needs. This job description is not a contract and may be adjusted as deemed appropriate in the Firm's sole discretion. Heard, McElroy & Vestal is an Equal Opportunity Employer. We actively seek and employ qualified persons in all job classifications and administers all personnel actions without regard to race, color, religion, age, gender or sex (including pregnancy), national origin, ancestry, marital status, non-job related disability, veteran/military status, genetic information, gender identity, sexual orientation or any other characteristic protected by applicable federal, state or local law.

The Executive Administrative Assistant will provide high-level administrative support for the Office of the Dean of the School of Medicine. They will be primary backup to the Senior Aide to the Sr. VP/Dean. The Executive Administrative Assistant will administer and manage budget for supplies, events, and general office expenses. They will oversee process flow, organize and manage documents for SOM faculty recruitment searches, and maintain the database, including preparing reports for SOM faculty recruitment activity. They will oversee the day-to-day operations of the Dean's office, including but not limited to supply management, office equipment maintenance, break rooms, main conference room, etc. They will assist with organizing space resources for the Dean's office. They will provide backup to the Executive Assistant to the Executive Dean and will support to the Assistant Deans for Finance and Administration.• Ability to respond diplomatically, professionally, and courteously with individuals at all levels within the organization. * Ability to maintain confidentiality in all work performed. * Excellent skill and knowledge of the use of Outlook, in particular, Calendar functions. * Ability to use various standardized word processing and spreadsheet software such as Microsoft Word, Excel, etc. * Ability to work independently in the accomplishment of assigned tasks. * Ability to organize and prioritize work effectively; and the ability to meet established deadlines. * Excellent oral and written communication skills * High School Diploma or equivalent * Three years of executive-level administrative experience * Bachelor's Degree * Experience working with senior-level leaders or executives * 10 or more years of experience in a university or higher education environment * Project management experience

This position provides high-level administrative, operational, and programmatic support to the director and associated programs within the office. This position plays a critical role in ensuring the effective day-to-day functioning of initiatives that support student success, retention, and engagement from orientation through graduation. Additional responsibilities include supporting major programs including ROAR (orientation program), family engagement, the presidential mentors academy (PMA), and living-learning communities (LLCs) through organization, communication, data tracking, and coordination. This role requires exceptional organizational skills, professionalism, attention to detail, and the ability to manage multiple priorities while serving as a point of contact for students, families, faculty, staff, and campus partners. * Provide comprehensive administrative support to the director; * Manage office operations including scheduling meetings, maintaining calendars, coordinating logistics, and handling correspondence; * Serve as the primary point of contact for the office, responding to inquiries from students, families, faculty, staff, and external partners; * Maintain organized electronic and physical filing systems, including program records and reports; * Assist with preparation of agendas, meeting materials, presentations, and reports; * Support planning and implementation of various events and initiatives; * Coordinate event logistics including room reservations, catering, materials, registration tracking, and on-site support; * Assist with communication to students, families, and campus partners related to programs, events, and deadlines; * Assist with tracking participation, attendance, and engagement data for programs and initiatives; * Utilize university software systems to input, update, and track program data related to retention and student success; * Assist in compiling data for annual reports, retention dashboards, and assessments; * Draft, edit, and distribute program communications including emails, newsletters, forms, and website updates; * Maintain accurate records for scholarships, mentoring programs, and participant tracking (e.g., PMA scholars); * Assist with budget tracking, purchase requests, reimbursements, and financial documentation for departmental programs; * Monitor supply inventory and coordinate ordering of office and program materials; * Support scholarship documentation and tracking under the direction of supervisor; * Assist with onboarding and scheduling of student employees and paraprofessional staff; * Support training logistics and documentation for student staff and mentors; * Serve as a resource for student employees regarding procedures and expectations; * Assist in maintaining the schedule of and scheduling meetings for the assistant vice president for enrollment management; * Assist in the creation and maintenance of detailed spreadsheets to track office budgets, expenses, and contracts; * Perform all other duties as assigned. ADDITIONAL DUTIES: Maintain availability for occasional evening or weekend work to support orientation sessions, major events, or university programs, as requested. * High school diploma/equivalent is required; * Some college education or a bachelor's degree is preferred; * Minimum of two years of administrative or office support experience is required; * Higher education work experience is preferred; * Experience with scheduling, event coordination, administrative support, student success, orientation, retention, mentoring programs, CRM systems, student information systems, data tracking platforms is preferred; * Experience supporting leadership or scholarship-based programs is preferred. LICENSES, CERTIFICATIONS, OR REGISTRATIONS: None Applicants must upload a cover letter and resume at the time of application, as well as provide contact information for at least three professional references. For questions, please email ****************** or call ************ and select option #2. Selecting an option other than #2 will result in a delayed response.

The National WWII Museum is currently seeking an Executive Assistant for the Executive Vice President (EVP) and Chief Financial Officer (CFO). Reporting to the EVP and CFO, this position provides administrative and operational assistance to the EVP and CFO to support the successful organization, implementation, and management of objectives of the office of the EVP and CFO. The Executive Assistant to the EVP and CFO manages administrative and project activity across the Finance and Accounting, IT, A/V, Security, Retail, Insurance, and Legal functions and across the organization, on the behalf of the EVP and CFO. The Executive Assistant is responsible for managing high-level and complex calendaring activities, coordinating projects, researching and preparing materials and preparing reports. Requirements Executive Support Provide comprehensive administrative support to the Executive Vice President including scheduling meetings, managing calendars and handling correspondence. Act as a liaison between the Office of the Executive Vice President and internal/external stakeholders, ensuring timely communication and follow up on action items. Prepare agendas, presentations and reports for executive meetings and assist in the dissemination of relevant materials. Support the EVP in preparing for Cabinet, Board and Committee meetings including preparing the documentation, reports, and handouts. Prepare purchase orders, invoices, contracts, expense reports, and other materials for the EVP's approval. Project Management Coordinate special projects and initiatives, tracking progress and ensuring deadlines are met. Collaborate with cross-functional teams to gather information, conduct research, and compile data for executive decision making. Manage the implementation of executive directives, monitoring outcomes and providing regular updates to stakeholders. Special projects include but are not limited to: annual insurance renewals, annual state solicitation registrations, annual state tax exempt applications and building and maintaining the Finance Department Museum Hub page. Legal Provide administrative support to Corporate Counsel including scheduling meetings, managing calendars, and handling correspondence. Contract administration - manage the Museum's online contracts repository. Legal and organizational document compliance - update corporate documents with Sam.gov, LA Secretary of State, New Orleans One-Stop, and respond to various vendor requests (e.g., COIs and credit applications). Legal Matters and Intellectual Property - support Corporate Counsel to ensure that licenses, certifications, and trademarks are current and active. Conduct due diligence research and review corporate records, contracts, and other materials for accuracy and compliance. Document preparation and proofreading. Other Responsibilities Board/Committees - provide assistance and support in preparation and execution of EVP's role in Board and Committee meetings including taking minutes, if requested. Act as insurance liaison between the Museum and the Museum's insurance brokerage firm and support EVP and Corporate Counsel in managing insurance and claims reporting and tracking. Retail - prepare purchase orders for approval and distribution to A/P; liaise with the Retail Department as needed, supporting the EVP's objectives for that department. IT, Security and A/V- Liaise with these Departments as needed, supporting the EVP's objectives for those departments. Work Teams - serve on various work teams as considered necessary Confidentiality and Discretion Handle sensitive information with the utmost confidentiality and discretion, always maintaining a high level of professionalism. Manage confidential documents, records, and communications, ensuring compliance with company policies and regulatory requirements. Exercise sound judgment in resolving complex issues and navigating challenging situations with tact and diplomacy. Relationship Management Cultivate strong relationships with internal stakeholders, including department heads, managers, and staff members to foster collaboration and alignment. Serve as point of contact for external partners, clients, and vendors, representing the Office of the Executive Vice President with professionalism and integrity. Anticipate the needs of the Executive Vice President and stakeholders, proactively addressing concerns and providing proactive support as required. Undertakes special assignments/projects on a wide variety of issues as requested by the EVP and CFO. Qualifications Bachelor's degree in Business Administration, Management or related field. Proven experience in similar roles, supporting C-suite executives or senior management. Exceptional organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment. Excellent attention to detail. Strong communication skills, both written and verbal, with the ability to interact effectively with individuals at all levels of the organization. Proficiency in office productivity software (e.g. Office365) and project management tools. Demonstrated discretion and integrity when handling confidential information and sensitive matters. Strategic mindset, with the ability to think critically, analyze data and contributed to decision making processes. Flexibility and adaptability to navigate rapidly changing priorities and requirements. Professional demeanor with a positive attitude and a commitment to excellence. In addition to offering competitive wages, the Museum's benefits package includes: Medical insurance - 2 plan options; Museum pays 75% of premium Dental and vision insurance Flexible spending account 401(k) - Museum matches 50% of employee contribution up to 6%; employer contribution full vested after 3 years of employment Life insurance and AD&D - $15,000 policy employer paid; additional life and AD&D available Long term disability insurance Paid vacation and sick leave, 10 paid holidays per year Free parking Tuition assistance and professional development Employee assistance program The National WWII Museum is an Equal Opportunity Employer and seeks diversity in its workforce. We are dedicated to a policy of non-discrimination in employment on any basis including age, sex, race, religion, national origin, sexual orientation, or disability. Consistent with the Americans with Disabilities Act, applicants may request accommodations needed to participate in the application process.

Job DescriptionSalary: Based on Experience NOW HIRING MANAGEMENT PIZZA ARTISTA Baton Rouge Where creativity meets career growth! Do you love building great teams, creating unforgettable guest experiences, and working in a fast-paced environment with flavor and flair ? Pizza Artista in Lafayette is looking for dynamic, motivated leaders to join our management team! Why Pizza Artista? Locally Owned with a Passion for People Competitive Pay + Growth Potential Flexible Scheduling Hands-On Leadership Role Positive, Team-Driven Culture What Were Looking For: Restaurant or food service leadership experience Strong communication & organizational skills A passion for hospitality, teamwork, and excellence A calm, solutions-oriented approach in a busy environment Bring your leadership, creativity, and love for great food to a company that values you. Apply online today! ****************************

Job DescriptionBenefits: $500 Annual HSA Contribution 401(k) 401(k) matching Dental insurance Health insurance Vision insurance We are hiring a full-time Personal Assistant to provide administrative, logistical, and execution support across personal and professional domains. This role focuses on calendar management, scheduling, reminders, task tracking, follow-up, travel coordination, and personal logistics, allowing the Principal to remain focused on high-value leadership, decision-making, and execution. We are a growing firm with increasing operational and personal complexity, making consistency, organization, and follow-through especially important. This is not a leadership role, not a strategy role, and not a decision-making position. It is an execution support role designed to reduce friction, protect focus, and ensure reliable follow-through across day-to-day responsibilities. Primary Purpose The primary purpose of this role is to maximize the Principals effectiveness and available focus by offloading non-essential cognitive, operational, and administrative load. You act as execution leveragehandling logistics, reminders, coordination, and follow-through so nothing is missed, delayed, or needlessly escalated. Core Responsibilities Calendar management and scheduling (personal and professional) Appointment coordination and scheduling hygiene Task capture, entry, tagging, cleanup, and follow-up Reminders on already-defined commitments Travel planning and logistics coordination Vendor and service coordination (as directed) Inbox or message triage related to personal logistics Producing notes, summaries, and action items as needed Tracking commitments and ensuring reliable closure What This Role Is / Is Not This role IS: execution support, administrative leverage, organization, accuracy, reliability, follow-through. This role is NOT: leadership, strategy, decision-making, priority ownership, or system redesign. You work within clearly defined direction. Ownership of priorities, decisions, and outcomes remains with the Principal. Ideal Candidate This role is ideal for someone who thrives in structured, execution-focused support work and takes pride in keeping schedules, logistics, and commitments running smoothly. You are likely a strong fit if you: Enjoy scheduling, coordination, and organization Prefer clarity, structure, and defined expectations Are patient, detail-oriented, and dependable Can resolve small logistical issues independently within direction Follow instructions consistently and close loops Do not need to lead or make decisions to feel fulfilled This role is not a fit if you are seeking leadership, strategy, high autonomy, or constant novelty. Required Skills & Experience Strong administrative and organizational skills Excellent attention to detail and follow-through Clear written communication and summarization ability Comfort with calendars, scheduling tools, and task systems Discretion, professionalism, and reliability Prior experience as a Personal Assistant, Administrative Assistant, Executive Assistant, or Office Assistant preferred Compensation and Benefits Base salary: $50,000$65,000, based on experience and demonstrated reliability Why This Role Matters When done well, this role directly increases clarity, stability, and execution speedallowing the Principal to operate with less friction and greater focus across both professional and personal responsibilities. If you take satisfaction in executing well, keeping schedules clean, and ensuring nothing falls through the cracks, this role will be a strong fit.

Job DescriptionDescription: The Executive Coordinator will provide high-level administrative support to the CEO. Reporting directly to the CEO, the Executive Coordinator provides executive support in a one-on-one working relationship. The Executive Coordinator also serves as a liaison to the senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Coordinator must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. ROLE OBJECTIVE: Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization. KEY RESPONSIBILITIES: Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company. Sustain a daily calendar of meetings and events. Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. Arrange travel and accommodations for executives. Prepare expense reports. Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff. Excellent communication and time management skills; proven ability to meet deadlines. Ability to function well in a high-paced environment; performs additional duties as assigned by executives. Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with Manage the Executive's contacts Assist in preparing and managing presentations and decks. Be responsive to emails/texts/phone calls, with contact outside normal business hours Welcome the Executive's guests by greeting them, in person or on the phone; answering or directing inquiries. Use discretion, confidentiality, and good judgment to handle C-Level matters. Represent the company and the Executive in a positive light through great follow-through skills and sound judgment. Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance. Organize complex calendars and schedules; resolving any scheduling issues Requirements: SKILLS AND QUALIFICATIONS: Bachelor's degree (preferred) 3+ years of related experience required in working in an executive assistant role supporting C-Level executives. Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) Ability to communicate effectively and professionally. Flexible hours as dictated by the needs of business for projects and meetings. PREFERRED ATTRIBUTES: Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed. Commitment to excellence - perform duties at the highest level possible on a consistent basis. Excellent communicator - able to interact with people of all levels in a confident, professional manner. Demonstrate ability and temperament to work with sensitive information. Team player - have team-oriented experience and approach. Service focus - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties. Ability to think outside of the box with a sense of urgency. Benefits: 100% Healthcare Insurance Coverage Dental/Life/Vision Insurance Offered 401K Quarterly Bonuses $50/Phone Expense Paid each month Up to 3 Weeks Paid Time Off Job Type: Full-time Salary: From $40,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule: 8 hour shift Monday to Friday Supplemental pay types: Bonus pay Ability to commute/relocate: Flowood, MS 39232: Reliably commute or planning to relocate before starting work (Required) Experience: Microsoft Excel: 1 year (Required) Microsoft Powerpoint: 1 year (Required) Work Location: In person

We're looking for a dependable and organized Administrative Personal Assistant to support an executive with daily scheduling, communication, and administrative tasks. This role is ideal for someone who enjoys creating order, staying on top of details, and helping others work more efficiently. This position may be full time or part time. Responsibilities: Manage email inbox, draft responses, and prioritize messages Maintain calendars and schedule meetings, appointments, and travel Prepare documents, presentations, and simple reports Coordinate meetings, send reminders, and track follow-up items Assist with personal errands and tasks as needed Handle sensitive information with confidentiality Qualifications: Previous experience in an administrative or assistant role Strong organizational and communication skills Comfortable with Microsoft Office and calendar/email systems (Outlook or Google Workspace) Proactive, reliable, and adaptable to changing priorities

Schedule: Monday-Friday 8am-5pm Benefits include: 100% tuition assistance, wellness initiatives, generous paid time off, paid parental leave, Public Service Loan Forgiveness Program eligible employer, plus more. In addition to our many benefits and perks, UAB Medicine provides a variety of resources to support employees both personally and professionally. Under minimal supervision, to provide essential administrative and business support services within a school, department or unit which may include budget maintenance, personnel processing, policy communication, facilities/space management, database/files management, office/clinic management or patient flow management. To coordinate programmatic activities and functions. To conduct special projects relating to an office's administrative operations at the direction of superior. To maintain vendor relationships. To interface with internal and external constituencies. May provide confidential secretarial/office support functions for department chairs, large division directors, deans or other organization executives. Typically supervises clerical/secretarial staff. May assist in preparation and submission of grants. May be responsible for equipment/furniture repair. May assist with grants and contracts administration. May prepare financial reports and analyses. Position Requirements: 1. Provides administrative and business support services for a school, department, unit or clinic: budget maintenance, personnel processing, policy communication, facilities/space management, database/file management, office/clinic oversight, patient flow management, grants and contracts administration, preparation of financial reports. 2. Coordinates programmatic functions and/or special assignments as requested. 3. Interfaces with internal and external constituencies; may maintain vendor relationships. 4. May provide oversight of clerical/secretarial support staff. 5. Performs other duties as assigned. Minimum Requirements: Bachelor's degree in a related field and one (1) year of related experience required OR an equivalent combination of relevant education and/or experience. TRAITS & SKILLS: Must be self-directed / self-motivated; must have excellent communication and possess outstanding customer service and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for one's own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs. UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.