Senior administrative assistant jobs in Saint George, UT

About Synergos At Synergos, we're transforming the way homes are built. We believe there's a smarter, more efficient way forward. By uniting the industry's leading trade partners under one team, we simplify the building process-making it faster, more reliable, and easier to manage. Our family of companies-including Austin Companies, Brewer Plumbing, Door Sales & Installations (DSI), Erickson Framing, Focus Companies, and ODC Construction-bring together innovation and collaboration to eliminate bottlenecks, streamline scheduling, and reduce cycle times. The result? Homes delivered on time, on budget, and with uncompromising quality. With Synergos, construction managers benefit from a single point of contact, one integrated team, and countless advantages. One team. Infinite advantages. *THIS ROLE WILL BE BASED AT FOCUS COMPANIES WHICH IS LOCATED IN LAS VEGA, NEVADA Summary The Executive Assistant to the President provides high-level administrative, operational, and strategic support to the President, ensuring effective leadership, efficient workflow, and seamless coordination across the organization. This role serves as a critical extension of the President's office-supporting communication, project follow-through, scheduling, cross-departmental coordination, and confidential matters with professionalism and discretion. The ideal candidate is proactive, highly organized, emotionally intelligent, and capable of operating in a fast-paced, evolving environment with multiple companies under one corporate umbrella. Responsibilities The job duties listed below are not all inclusive of what the employee may be responsible for. Other duties may be assigned. Executive Administrative Support Manage the President's daily schedule, including meetings, travel arrangements, and priorities. Act as the primary gatekeeper for the President-screening calls, visitors, and requests. Draft, edit, and prepare correspondence, reports, presentations, and executive summaries. Manage confidential documents and communications with absolute discretion. Ensure the President is briefed and prepared for all meetings, appointments, and events. Cross-Functional Coordination Serve as a liaison between the President and internal departments, including Operations, HR, Finance, IT, and Safety. Coordinate multi-department workflows, follow up on action items, and track deadlines. Facilitate communication between the President and General Managers or department leaders. Support coordination of board meetings, leadership meetings, and executive off-sites. Project & Operational Support Assist the President in tracking key initiatives, KPIs, and strategic projects across business units. Maintain organized systems for reporting, file management, and project documentation. Conduct research, prepare summaries, and gather data to support decision-making. Support operational oversight by organizing agendas, notes, and follow-up for: Bi-weekly Operations meetings President roundtables Bid meetings and customer updates Leadership one-on-ones Customer & Partner Support Support President in maintaining relationships with builders, partners, and external stakeholders. Manage scheduling and logistics for executive-level client meetings and events. Draft follow-up communications and support relationship-management initiatives. Event & Logistics Management Organize company events, leadership meetings, executive travel itineraries, and internal gatherings. Prepare meeting rooms, materials, minutes, and distribute outcomes as needed. Office Leadership & Executive Support Oversee front-office operations and reception. Ensure professional appearance, organization, and efficiency within the executive office. Assist with onboarding processes for executives or newly acquired business units. Qualifications Required 5+ years of executive administrative support experience, supporting a C-suite or President-level executive. Exceptional planning, organization, and multitasking abilities. Strong written and verbal communication skills. High level of professionalism, confidentiality, and emotional intelligence. Proficiency in Microsoft Office Suite (Outlook, Excel, Teams, Word, PowerPoint). Ability to anticipate needs, think proactively, and solve problems independently. Preferred Experience in construction, homebuilding, manufacturing, or a related industry. Experience supporting executives across multiple business units or a parent-company structure. Familiarity with ERP systems, HRIS platforms, or workflow tools (e.g., iSolved, SharePoint, OneIT). Project coordination or executive operations background. Work Environment & Physical Requirements This role is primarily office-based and may require: Occasional travel to job sites, company locations, or industry events. Extended hours during peak periods or executive deadlines. Synergos is an Equal Opportunity Employer. We value diversity and are committed to providing an inclusive workplace where all qualified applicants receive equal consideration regardless of background or protected status.

Provide senior-level administrative support directly to the Vice Presidents and/or Senior Vice Presidents. May also provide administrative support for additional assigned departments, as needed. Essential Duties and Responsibilities: Reconcile and verify the accuracy of vendor invoices, receipts, and credit card statements. Function as department liaison and first point of contact. Maintain executives' calendars by preparing agendas and scheduling meetings, conferences, teleconferences, and travel/itineraries. Maintain executives' contacts and send bulk communications to contacts as needed. Communicate with vendors and assist in the coordination of all department-specific events. Take notes in meetings to ensure accurate information is recorded for the executive team. Follow up on any action items assigned to individuals. Create and/or write routine reports and correspondence. Back-up other team members, as needed. Perform other related duties, as assigned. Minimum Qualifications (Education, Experience, Skills): Minimum of 3-4 years of experience as an administrative professional in a warehouse and corporate setting, preferably with VP-level and above. Must type a minimum of 60 words per minute. Must be highly proficient in Microsoft Word, Excel, PowerPoint, and Outlook. Strong written, verbal, and interpersonal communication skills, including electronic media and e-mail. Ability to read, edit, and interpret complex documents, both electronically and in hard copy, to create a clear audit trail. Ability to work independently on assigned tasks, as well as to accept direction on given assignments. Ability to multitask effectively and deal with frequent changes, delays, or unexpected events. Manage time well, meet deadlines, and prioritize multiple tasks. High attention to detail and accuracy. Demonstrate a high level of professionalism and relate comfortably to people in all levels of the organization. Maintain high-level confidentiality at all times by having the ability to identify and hold sensitive, financial, proprietary, and/or attorney-client privileged information in strict confidence. Must be able to quickly acquire a thorough knowledge of policies and procedures and understand the mission, vision, and culture of the organization. Ability to pass a background check and drug screen, where applicable for the position. Reasonable Accommodation Statement: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Are you a proactive, high-performing Executive Assistant looking for your next long-term home? If you thrive in a fast-paced environment, love being the right hand to an executive, and enjoy wearing many hats to help drive success, this could be your next home! Come be part of a premier specialty subcontractor known for an outstanding company culture, amazing benefits and a reputation that speaks for itself! Govig - Your #1 full-service recruiting firm, your access to the best opportunities available, is seeking an Executive Assistant for the largest commercial subcontractor in the Southwest. About the company. Founded in 1984, our client is a specialized contractor with operations across 7 western states known for quality workmanship, exceptional performance, and unparalleled client satisfaction. As an Employee Stock Ownership Plan (ESOP) company, our client has built their reputation over several decades on providing outstanding solutions and the highest quality work on every project. About the position. The Executive Assistant will serve as a key point of contact, both internally and externally, and will play a critical role in ensuring the executive's time is optimized, priorities are managed, and key initiatives are executed with precision. This role requires strong judgment, discretion, and the ability to thrive in a fast-paced environment. Responsibilities will include, but are not limited to: Serve as a trusted partner, maintaining confidentiality and professionalism in all situations Manage the VP's calendar, including scheduling meetings, site visits, travel arrangements, and time blocks. Coordinate and schedule recurring one-on-one meetings with team members to foster communication and feedback. Prioritize appointments based on urgency and relevance. Record approved direct report vacation time on the VP's calendar for visibility. Maintain consistent daily communication with the VP to review priorities and address urgent matters. Draft, review, and manage executive correspondence including emails, reports, and memos. Monitor incoming communications and flag critical messages requiring the VP's immediate attention. Organize and coordinate internal and external meetings, ensuring all materials and agendas are prepared in advance. Arrange catering for meetings and events, considering dietary preferences and requirements. Record detailed meeting minutes and track follow-up items to ensure completion by designated deadlines. Assist in monitoring project timelines, deliverables, budgets, and key milestones. Prepare routine status updates and executive-level reports highlighting progress, concerns, and next steps. Support data collection and analysis to aid executive decision-making. Assist in tracking departmental budgets and maintaining accurate financial records. Collect and organize credit card receipts for monthly reconciliation. What you need. To be a hero in this organization, the Executive Assistant will have: 3-5 years of experience in administrative support, ideally supporting senior executives Excellent written and verbal communication Time management & organization Attention to detail Strong problem-solving abilities Tech-savvy - proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint), Google Workspace, and scheduling software Have we sparked your interest? Ignite your career and apply today for a confidential conversation!

Job Title: Executive Assistant Company: PuroAir At PuroAir, our mission is to make clean, healthy indoor air accessible to everyone, everywhere. Since launching in 2021, our products are providing breathable air in over 300,000 homes, classrooms, and offices and we're just getting started. We're one of the fastest-growing brands in the country, and while we're proud of our progress, we know that our team is the key to what's next. We're looking for a highly organized, proactive Executive Assistant based in Phoenix, AZ to support our leadership team. This is a unique opportunity to work closely with company executives, help drive operational efficiency, and contribute meaningfully to a mission-driven business that's scaling fast. The role will start as a part-time position at 20 hours per week, with the potential to grow into a full-time role at 40 hours per week. What You'll Do: Manage executive calendars, meetings, and email inboxes Coordinate logistics, prepare materials, and ensure meetings run smoothly Assist with light office management tasks such as ordering supplies and maintaining a tidy workspace Run local errands and take care of light upkeep (e.g., watering plants, taking out trash) Welcome and assist office guests when needed Support with a range of administrative and personal assistant tasks as they arise What You'll Need: Must be based in or near Phoenix, AZ and able to work on-site at least 1x per week. Prior experience as an executive or administrative assistant preferred Excellent organizational skills and high attention to detail Ability to multitask and handle shifting priorities with ease Comfortable taking initiative and working independently Trustworthy, discreet, and able to handle sensitive information Friendly, approachable, and professional demeanor

We're Hiring: Executive Assistant Scottsdale, AZ Are you the kind of person who thrives behind the scenes-keeping schedules tight, communications clear, and executives looking sharp? We're looking for a reliable, detail-driven Executive Assistant to support our senior executive. This role is all about making things run smoothly. You'll manage calendars, prep for meetings, handle emails, and create polished documents that help our executives show up informed and ready to lead. 🔹 What You'll Do • Coordinate calendars and schedule meetings • Prepare materials and briefing documents for executive meetings • Respond to emails and document requests on behalf of executives • Draft clean, professional slides, notes, and communications 🔹 What You need to Bring Bachelor's degree or equivalent experience Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Strong organizational skills and attention to detail Ability to manage multiple priorities and follow through Excellent written and verbal communication Strong work Ethic 🔹 What We Offer -We're dedicated to being an employer people are proud to work for. Competitive Salary, based upon experience Health care coverage Matching 401(k) Profit sharing Paid vacation and holidays We value professionalism, punctuality, and work ethic. If you take pride in showing up prepared for work, we'd love to connect. 📍 To help cut down the stress of a long commute, we're prioritizing local candidates. Applicants must live within 20 minutes of our office near the 101 and Shea in Scottsdale

Job Title: Administrative Assistant Duration: 03 months contract with possible extension Payrate: $30.30/hour on W2 *****(Need only W2 and Local Candidates in Phoenix, AZ || No C2C)****** Administrative duties include Reviewing team email inbox multiple times per day Saving documents received Tracking information in spreadsheets and on dashboards Meeting daily with manager Meeting multiple times per week with team members Reporting to manager on late responses Creating letter and email correspondence Maintaining calendar events Being available via google meetings, chats, or telephone (constant - 15-30-minute increments) Managing confidential data Other duties assigned Required Skills: MUST HAVE COMPUTER SKILLS, experience in high volume roles, ability to change tasks frequently, flexibility, following set workflows, Google Suite, experience in business software, responding to emails and requests quickly. Preferred Skills: administrative experience or other administrative certifications. Education: High School Diploma/GED

Our client, is looking to hire an Administrative Assistant to join their team in Phoenix, Arizona. This is an initial 4-month contract hybrid position. As their Administrative Assistant, you will play a key role in ensuring smooth day-to-day operations by managing scheduling, scanning medical documentation, coordinating calendars, and delivering empathetic service while maintaining strict confidentiality and compliance with privacy policies. Contract: 4-months (possibility of extension) Schedule: Hybrid Responsibilities: Provide administrative support to nursing staff and report directly to the department manager Assist with appointment scheduling and day-to-day coordination for clinical teams Scan, upload, and organize documents and medical records with accuracy and confidentiality Deliver exceptional and empathetic service to colleagues while maintaining compliance with privacy policies (HIPAA) Proactively coordinate and manage multiple calendars, including booking meetings on behalf of medical personnel Manage incoming phone calls and emails; prioritize urgent matters and respond/acknowledge as needed on behalf of staff Ensure organized workflows and support operational efficiency across the department Qualifications: High level of integrity and strict adherence to confidential information handling Excellent communication skills, both written and verbal Strong interpersonal and collaboration skills; dependable team player Proficient in Microsoft Outlook, Word, PowerPoint, DocuSign, and Excel Ability to operate with professionalism, empathy, and attention to detail in a healthcare environment

The Administrative Assistant is responsible for providing essential support to help achieve overall company goals. This position requires flexibility, strong organizational skills, and the ability to coordinate multiple priorities across departments, including Human Resources, Accounting, Payroll, and Management. The ideal candidate will be detail-oriented, dependable, and able to handle sensitive information with professionalism and discretion. Duties and Responsibilities Answer and direct phone calls to the appropriate departments or staff. Perform general administrative and clerical duties to support daily operations. Maintain confidentiality when handling sensitive company or employee information. Assist with payroll processing and related reporting. Support the hiring process by reviewing applications, managing resumes, and assisting with onboarding new employees. Provide employee assistance related to benefits and general HR inquiries. Support Accounts Payable functions, including data entry and invoice coordination. Prepare and process reports as requested by management. Provide backup support to administrative staff as needed. Perform additional duties and special projects as assigned to support company goals. Qualifications Knowledge of office management systems, procedures, and administrative practices. Excellent time management skills with the ability to multitask and prioritize effectively. High attention to detail and strong problem-solving abilities. Strong written and verbal communication skills; bilingual ability is a plus. Proficiency in Microsoft Outlook, Word, and Excel, with an interest in learning new programs and processes. Ability to work independently as well as collaboratively in a team environment. Must be able to pass a pre-employment background check and drug screening.

About Us Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects. The Role We Want You For The Administrative Assistant plays a key role in supporting Clayco's Operations team and senior leadership. This individual will deliver high-level administrative support, ensure smooth daily operations, and act as a communication hub across departments and regional offices. This role is ideal for someone who thrives in a fast-paced environment, is highly organized, detail-oriented, and capable of managing multiple priorities with professionalism and discretion. The Specifics of the Role Provide daily administrative support to Operations executives and internal team members. Manage calendars, coordinate meetings, prepare agendas, and maintain conference room schedules. Draft, edit, and proofread correspondence, reports, and presentations. Maintain organized and accurate electronic filing systems, data entry, and document archives. Assist with contract execution, invoice processing, and departmental documentation. Handle sensitive and confidential information with absolute discretion. Serve as a key liaison between departments, regional offices, and external partners. Triage and prioritize incoming requests, calls, emails, and inquiries. Coordinate business travel, accommodations, itineraries, and transportation. Support cross-functional communication to ensure timely follow-up and operational alignment. Assist in planning internal meetings, events, and company activities, including invitations, catering, and logistics. Support marketing, proposal development, and light PR/communications needs as required. Oversee general office organization and supplies to maintain a streamlined, efficient workspace. Manage archiving, scanning, and electronic document systems to ensure accessibility and accuracy. Requirements Self-starter with a solutions-driven mindset. Highly organized with strong time-management abilities. Comfortable managing multiple priorities with a sense of urgency. Strong attention to detail and commitment to delivering high-quality work. Excellent verbal and written communication skills. Positive, collaborative team player who embraces change and challenges. Comfortable learning and adopting new software and systems. Previous administrative, office coordination, or executive support experience. Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint Some Things You Should Know Our clients and projects are nationwide No other builder can offer the collaborative design-build approach that Clayco does. We work on creative, complex, award-winning, high-profile jobs. The pace is fast! Why Clayco? 2025 Best Places to Work - St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal. 2025 ENR Midwest - Midwest Contractor (#1). 2025 ENR Top 100 Design-Build Firms - Design-Build Contractor (Top 5). 2025 ENR Top 100 Green Contractors - Green Contractor (Top 3). 2025 ENR Top 25 Data Center Builders - Data Center Contractor (Top 3). Benefits Discretionary Annual Bonus: Subject to company and individual performance. Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more! Compensation The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.

The Executive Assistant to Senior Leadership is a highly skilled and trusted administrative professional responsible for supporting the executive leadership team in a fast-paced, dynamic environment. This individual will serve as the central point of coordination for senior leaders, handling executive calendars, board communications, travel logistics, confidential reporting, and cross-departmental initiatives. The role requires exceptional organizational skills, discretion, flexibility, and a 24/7 on-call mindset. The Executive Assistant must anticipate needs, solve problems proactively, and represent the executive team professionally inside and outside the organization. Key Responsibilities Manage and prioritize complex calendars, meetings, and travel for multiple senior executives Prepare executive-level reports, presentations, board documents, and meeting summaries Coordinate cross-functional project support and follow-ups on behalf of the executive team Act as a liaison between executives and internal departments, clients, and external partners Maintain absolute confidentiality and discretion on sensitive organizational matters Arrange travel logistics, lodging, and expense reconciliation Support leadership with communications, including drafting correspondence, memos, and announcements Monitor and respond to urgent messages and requests at all hours (24/7 availability required) Organize and prepare for board meetings, leadership offsites, and strategic planning sessions Perform additional administrative tasks and special projects as directed Requirements Minimum 7-10 years of experience as an Executive Assistant, supporting C-Suite or Senior Leadership Proven ability to handle highly sensitive and confidential information with professionalism Strong command of Microsoft Office Suite, Google Workspace, and executive calendaring platforms Excellent communication, writing, and interpersonal skills Ability to multitask under pressure, meet deadlines, and work autonomously Flexibility to be on call 24/7 and support after-hours communications and travel needs Strong judgment, problem-solving ability, and proactive mindset Preferred Experience Experience in hospitality, fuel, transportation, logistics, or high-growth environments Project coordination or operations support a plus

Job Description Sr. Executive Assistant- Healthcare TEEMA Full Time In-Person | Glendale, AZ, United States The Opportunity You're the kind of person who is always looking to learn. You want to grow into something greater and you're looking for an employer encourages and supports your professional development. Support an Executive with administrative needs. Responsibilities Manager a hectic calendar with Travel, Expenses and coordination of meetings. Maintain confidentiality of sensitive healthcare information and executive decisions. Coordinate executive schedules and manage healthcare-related appointments efficiently. Track and report on key performance indicators related to healthcare administration. Ensure compliance with healthcare regulations and company policies. Prepare and edit correspondence, reports, and presentations for healthcare executives. Facilitate communication between healthcare executives and internal/external stakeholders. Experience/Qualifications 7 years experience as a Sr. EA Bachelors Degree Computer Savvy Well Organized Strong Accurate Typing Ability to maintain confidentiality and handle sensitive information discreetly. Proven experience in healthcare administration or executive support roles. Strong knowledge of healthcare regulations and compliance standards. Excellent organizational skills for scheduling and appointment management. Strong communication skills for interacting with executives and stakeholders. Strong analytical skills for tracking and reporting performance indicators. What's in it for you? (Salary, Commissions & Benefits) Enjoy the convenience of working on-site in the vibrant city of Glendale, AZ. Stay healthy and secure with our comprehensive health insurance plan. Plan for your future with our robust retirement plan, ensuring peace of mind. Protect your loved ones with our life insurance coverage, providing added security. .

Country: United States of America Onsite U.S. Citizen, U.S. Person, or Immigration Status Requirements: Active and transferable U.S. government issued security clearance is required prior to start date. U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance Security Clearance: Secret - Current At Raytheon, the foundation of everything we do is rooted in our values and a higher calling - to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today's mission and stay ahead of tomorrow's threat. Our team solves tough, meaningful problems that create a safer, more secure world. The Advanced Technology Strategic Business Unit (SBU) is seeking an Executive Assistant (Senior Coordinator, Admin) to provide high-level administrative support to multiple strategic programs within Advanced Effectors and Space SSBU. As an Executive Assistant, you will have a key role with a variety of responsibilities that fall within three main categories: Provide direct support to the Program Manager, provide as-needed support for over 400 program employees within the Programs and interface with staff across other Programs/Directorates within the Advanced Technology SBU. The Executive Assistant must exhibit the utmost level of professionalism and use strong interpersonal skills to build relationships with the Directorate leadership team. You will maintain a high degree of confidentiality and will need to exhibit discretion when handling sensitive information. This role is onsite in Tucson, AZ. Responsibilities to Anticipate: Manage calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minutes changes. Attention to detail is a must as multiple locations and time zones are employed. Work with other administrative personnel to coordinate meetings between various members of leadership who could be in multiple locations and/or time zones. Coordinate travel arrangements and complete expense reports and other associated tasking in a timely manner. Arrange for conference rooms, catering, audio/video and other essential services for meetings and conferences. Compile and/or assist in preparation of various documents including meeting minutes, presentations, reports, correspondence, and other materials. Submit visit requests via approved Raytheon tools. Process employee changes utilizing approved Raytheon tools. Attend meetings and other functions as requested. Plan and coordinate on-boarding and off-boarding activities for employees. Work with the admin team on various projects, as well as, assisting with improving processes where necessary. Perform a wide variety of intricate administrative duties requiring professionalism, tact, diplomacy, discretion, and sound judgement. Build and maintain good business relationships with managers and administrative personnel. Qualifications You Must Have Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience Administrative or office support experience in roles involving general administrative or office support tasks Experience with meeting coordination and logistics Active and transferable Secret U.S. government issued security clearance is required prior to start date with the ability to obtain program access after start Qualifications We Prefer Microsoft Office experience Time-management and prioritization skills Experience with calendar management, meeting scheduling and coordination, event planning and generation of travel and expense reports Ability to respond quickly and effectively to non-routine requests and situations. Ability to maintain confidentiality of information and data. Evidence of being a team player who can concentrate on multiple tasks at once. Experience in working independently as well as working in a team environment. Evidence of being a self-starter with the ability to take appropriate initiative and independent judgement for assisting leaders, customers, employees, and others. Comfortable working in a fast-paced environment Comfortable using technology such as Zoom and SharePoint, and open to learning new tools and technology Experience working with Raytheon tools, such as CAFM, ServiceNow, Concur, SAP/APEX, RTime, etc. Familiarity with Raytheon policies, procedures, forms, and processes What We Offer Our values drive our actions, behaviors, and performance with a vision for a safer, more connected world. At RTX we value: Safety, Trust, Respect, Accountability, Collaboration, and Innovation. Relocation assistance is not available for this position. Learn More & Apply Now! This position requires a security clearance. DCSA Consolidated Adjudication Services (DCSA CAS), an agency of the Department of Defense, handles and adjudicates the security clearance process. More information about Security Clearances can be found on the US Department of State government website here: ************************************************ Location Info: Tucson, AZ: ************************************************************** As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote. The salary range for this role is 50,000 USD - 100,000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education/training, and key skills.Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company's performance.This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window. RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act. Privacy Policy and Terms: Click on this link to read the Policy and Terms

Performs advanced, diversified, and confidential secretarial and administrative duties requiring broad and comprehensive experience, skills, and knowledge of organizational policies and practices. Provides extraordinary secretarial services to executive-level staff in the Presiding Bishopric Offices. This role is 100% in the office. Employees at this level work independently with minimal supervision and a high degree of autonomy. Work duties are typically complex in nature, requiring a high degree of professional-level communication, discretion, and problem-solving skills. Responsibilities also require making intermediately complex non-routine decisions using initiative, originality, ingenuity, and sound judgment to resolve diverse and complex issues and requests in a proactive way. Only the most complex issues are referred to higher levels. Responsibilities include: * Composes, edits, and prepares correspondence, memoranda, reports, agendas, and documents. * Compiles and evaluates complex data/information from multiple sources and prepares correspondence, documents, and reports (including creating charts and graphs). May also perform research and conduct analysis on data. * Coordinates programs, projects, and/or processes specific to assignment or leader being supported following up on project details and activities and ensuring that deadlines are met. * Serves as an administrative liaison between senior leadership and other key leaders both internally and externally. * Screens telephone calls, written correspondence, and visitors and resolves routine and complex inquiries. * Maintains and updates calendars, schedules and coordinates meetings, and makes travel arrangements. * Prepares and distributes minutes of meetings. * Assists in the organization of large group events * Provides support within an environment of strict confidentiality. * May administer internal and external purchasing, deposits, and other financial matters * May assist in budget preparation and control activities including monitoring project or department budgets and keeping management appraised of budgetary status. Required: * Bachelor's Degree and 7+ years related experience, or any combination of equivalent education and related experience totaling at least 11 years. * Advanced communication skills both verbally and in writing * Advanced research, analytical, and data summation abilities * Advanced experience with Microsoft Office software especially Word, Excel, PowerPoint, and Outlook * Excellent interpersonal skills * Ability to work with sensitive and highly confidential information * Strong independent analysis and good judgment * Broad knowledge of the organization's structure, functions, and key personnel * Working knowledge of Church doctrine, policies, and procedures. * To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment

Greet persons entering the office, determine nature and purpose of visit, and direct/escort to destination. Open, read, and prepare answers to routine letters. Locate and attach appropriate files to incoming correspondence requiring replies. Take and distribute meeting minutes to appropriate individuals. Handle and distribute incoming and outgoing mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Transmit information or documents using a computer, mail, or facsimile machine. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers such as telephone, typewriter, fax, photocopier, calculator, and electronic peripherals. Document and communicate all guest requests/complaints to appropriate personnel. Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Speak with others using clear and professional language, and answer telephones using appropriate etiquette. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors. At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

Performs advanced, diversified, and confidential secretarial and administrative duties requiring broad and comprehensive experience, skills, and knowledge of organizational policies and practices. Provides extraordinary secretarial services to executive-level staff in the Presiding Bishopric Offices. This role is 100% in the office. Required: • Bachelor's Degree and 7+ years related experience, or any combination of equivalent education and related experience totaling at least 11 years. • Advanced communication skills both verbally and in writing • Advanced research, analytical, and data summation abilities • Advanced experience with Microsoft Office software especially Word, Excel, PowerPoint, and Outlook • Excellent interpersonal skills • Ability to work with sensitive and highly confidential information • Strong independent analysis and good judgment • Broad knowledge of the organization's structure, functions, and key personnel • Working knowledge of Church doctrine, policies, and procedures. • To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment Employees at this level work independently with minimal supervision and a high degree of autonomy. Work duties are typically complex in nature, requiring a high degree of professional-level communication, discretion, and problem-solving skills. Responsibilities also require making intermediately complex non-routine decisions using initiative, originality, ingenuity, and sound judgment to resolve diverse and complex issues and requests in a proactive way. Only the most complex issues are referred to higher levels. Responsibilities include: • Composes, edits, and prepares correspondence, memoranda, reports, agendas, and documents. • Compiles and evaluates complex data/information from multiple sources and prepares correspondence, documents, and reports (including creating charts and graphs). May also perform research and conduct analysis on data. • Coordinates programs, projects, and/or processes specific to assignment or leader being supported following up on project details and activities and ensuring that deadlines are met. • Serves as an administrative liaison between senior leadership and other key leaders both internally and externally. • Screens telephone calls, written correspondence, and visitors and resolves routine and complex inquiries. • Maintains and updates calendars, schedules and coordinates meetings, and makes travel arrangements. • Prepares and distributes minutes of meetings. • Assists in the organization of large group events • Provides support within an environment of strict confidentiality. • May administer internal and external purchasing, deposits, and other financial matters • May assist in budget preparation and control activities including monitoring project or department budgets and keeping management appraised of budgetary status.

Performs advanced, diversified, and confidential secretarial and administrative duties requiring broad and comprehensive experience, skills, and knowledge of organizational policies and practices. Provides extraordinary secretarial services to executive-level staff in the Presiding Bishopric Offices. This role is 100% in the office. Required: • Bachelor's Degree and 7+ years related experience, or any combination of equivalent education and related experience totaling at least 11 years. • Advanced communication skills both verbally and in writing • Advanced research, analytical, and data summation abilities • Advanced experience with Microsoft Office software especially Word, Excel, PowerPoint, and Outlook • Excellent interpersonal skills • Ability to work with sensitive and highly confidential information • Strong independent analysis and good judgment • Broad knowledge of the organization's structure, functions, and key personnel • Working knowledge of Church doctrine, policies, and procedures. • To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment Employees at this level work independently with minimal supervision and a high degree of autonomy. Work duties are typically complex in nature, requiring a high degree of professional-level communication, discretion, and problem-solving skills. Responsibilities also require making intermediately complex non-routine decisions using initiative, originality, ingenuity, and sound judgment to resolve diverse and complex issues and requests in a proactive way. Only the most complex issues are referred to higher levels. Responsibilities include: • Composes, edits, and prepares correspondence, memoranda, reports, agendas, and documents. • Compiles and evaluates complex data/information from multiple sources and prepares correspondence, documents, and reports (including creating charts and graphs). May also perform research and conduct analysis on data. • Coordinates programs, projects, and/or processes specific to assignment or leader being supported following up on project details and activities and ensuring that deadlines are met. • Serves as an administrative liaison between senior leadership and other key leaders both internally and externally. • Screens telephone calls, written correspondence, and visitors and resolves routine and complex inquiries. • Maintains and updates calendars, schedules and coordinates meetings, and makes travel arrangements. • Prepares and distributes minutes of meetings. • Assists in the organization of large group events • Provides support within an environment of strict confidentiality. • May administer internal and external purchasing, deposits, and other financial matters • May assist in budget preparation and control activities including monitoring project or department budgets and keeping management appraised of budgetary status.

The Executive Assistant - Senior proactively anticipates needs to support a variety of administrative functions for a system executive leader or leadership team with significant system influence in a time sensitive, accurate, and confidential nature using discretion and diplomacy. **Executive Assistant Senior for Intermountain Physician Advisor Services.** **Minimum of five years of experience in a related role is highly preferred.** **Seeking candidates with demonstrated experience in physician contracts.** **Manage and approve timecards, ability to prioritize multiple projects, coordinate travel and submit reimbursement for a provider group and operations leaders.** **Essential Functions** + Primary responsibilities include partnering with the leader on task management and coordinating high-stakes, strategic initiatives, and serving as a liaison with other internal and external stakeholders. Work is broad in scope and may involve system-level coordination with multiple markets, facilities, sites, service lines/departments, and boards. + Caregiver understands the business strategy and works as a competent auxiliary member of the leadership team actively supporting team goals and priorities and developing procedures and processes to ensure successful execution of team strategy. This caregiver will create and modify documents and presentations, track and influence performance metrics, and serves as a thought partner to their assigned leader(s). + The Executive Assistant - Senior provides advanced meeting support including event coordination, remote meeting management, facilitation and creation of meeting materials, and management of multimedia needs. + Additionally, this caregiver proactively manages executive calendar and email, correspondence, travel/expense management, response to inquiries and requests and support of system needs and priorities. The Executive Assistant - Senior may supervise other administrative caregivers. **Skills** + Team Support + Meeting Facilitation + Answering Telephones + Office Administration + Communication Work + Communication + Interpersonal Communication + Leadership + People Management + Organizing Meetings + Meeting Management + Organizing **Required Qualifications** + Demonstrated experience supporting an executive director, multiple managers or functional area in an office setting, or system leader + Demonstrated ability to work efficiently and effectively in an independent manner + Demonstrated ability to exercise sound judgement and professional behavior while acting decisively + Demonstrated organizational and problem-solving skills with high attention to detail + Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings + Demonstrated interpersonal skills with internal and external senior-level leaders + Demonstrated proficient verbal and written communication skills including discernment, spelling, punctuation, and grammar + Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities + Demonstrated ability to manage conflicting priorities without loss of composure **Preferred Qualifications** + Bachelor's degree. Education must be obtained through an accredited institution. Degree will be verified. + Experience working in a matrixed healthcare setting + Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others) **Physical Requirements:** **Physical Requirements** + Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs. + Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately. + Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc. + For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles. **Location:** Key Bank Tower **Work City:** Salt Lake City **Work State:** Utah **Scheduled Weekly Hours:** 40 The hourly range for this position is listed below. Actual hourly rate dependent upon experience. $29.05 - $44.24 We care about your well-being - mind, body, and spirit - which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged. Learn more about our comprehensive benefits package here (***************************************************** . Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. At Intermountain Health, we use the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process. All positions subject to close without notice.

We're looking for driven and detail-oriented Administrative Assistant Interns to join our sales Business Support team within Mortgage Banking. In this role, you'll be a key partner in the mortgage process, providing critical support to sales leadership and ensuring smooth day-to-day operations. This internship offers hands-on experience in a fast-paced, client-focused environment where you'll strengthen your organizational and communication skills, collaborate with passionate professionals, and share ideas that help us innovate and elevate the client experience. About the Role Assist sales leadership in mortgage banking with a variety of administrative tasks that keep daily operations running smoothly. Handle essential duties such as taking notes, managing projects, and scheduling meetings to support team efficiency. Create presentation materials that reflect and amplify Rocket's culture and values. Gather and analyze performance metrics and reporting to help mortgage banking teams make informed decisions. Build and strengthen interpersonal sales skills through direct collaboration with team members and leadership. Contribute fresh ideas to improve processes and enhance overall business efficiency. About You Proficient in Microsoft Office Suite (especially Excel and PowerPoint). Excellent verbal and written communication skills Strong organizational and time management abilities. Ability to thrive in a fast-paced environment. Self-motivated with a competitive spirit and a passion for learning. What you'll get Our team members fuel our strategy, innovation and growth, so we ensure the health and well-being of not just you, but your family, too! We go above and beyond to give you the support you need on an individual level and offer all sorts of ways to help you live your best life. We are proud to offer eligible team members perks and health benefits that will help you have peace of mind. Simply put: We've got your back. Check out our full list of Benefits and Perks. About us Rocket Mortgage was founded in 1985. Today, we're a Detroit-based, publicly traded company with a mission to Help Everyone Home. At Rocket Mortgage, we believe that home is more than the house you live in. Our wide variety of home loan options, tools and resources empower our clients to achieve their homeownership dreams. We're known as experts in the mortgage industry, but we're also innovators - we strive to create the best experiences for our clients from beginning to end. And we're not your typical employer. We're insistently different in how we look at the world and are committed to an inclusive workplace where every voice is heard. Apply today to join a team that offers career growth, amazing benefits and the chance to work with leading industry professionals. This job description is an outline of the primary responsibilities of this position and may be modified at the discretion of the company at any time. Decisions related to employment are not based on race, color, religion, national origin, sex, physical or mental disability, sexual orientation, gender identity or expression, age, military or veteran status or any other characteristic protected by state or federal law. The company provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable state and federal laws. Applicants requiring reasonable accommodations in completing the application and/or participating in the application process should contact a member of the Human Resources team, at ************************** .

Come build your future at our award-winning company with this exciting 3-month paid internship! Gain hands-on experience, work alongside industry professionals, and develop real-world skills in a dynamic and innovative environment while making a positive impact in our community. * Paid internship - earn while you learn! * Mentorship & professional development opportunities * A fun, collaborative, and creative work culture This is your chance to kickstart your career and make a meaningful impact. Don't miss out-apply today! Credit Union West has been named a 'Top Company to Work for in Arizona' for the 13th year in a row (2013-2025)! This prestigious award announced by Best Companies is earned by achieving stellar marks in a comprehensive workplace survey, where employees are asked to rate and share feedback including culture, leadership and overall satisfaction. Internship Dates: 01/05/2026 - 03/31/2026 20 hours per week for 3 months Must be 18+ years old $15.15 per hour POSITION SUMMARY We are seeking a motivated and enthusiastic intern to join our Administration team. This internship offers a valuable opportunity to develop skills, gain real-world experience, and contribute to the secure and efficient operations of administration at a growing credit union. They will be responsible for performing a range of clerical and administrative tasks to support business operations, serve as a Corporate Center Lobby Receptionist, and support a professional environment by delivering a service excellence attitude that builds trust and loyalty to inspire our members, employees, and communities to achieve their financial goals and enhance their quality of life. ESSENTIAL FUNCTIONS & ADDITIONAL RESPONSIBILITIES * Administrative Support - Performs a range of clerical and administrative tasks to support daily operations. Duties such as but not limited to filing, typing, copying, binding, scanning, faxing, record keeping, appointment scheduling, mail distribution, event planning, business correspondence, screening administration phone calls, greeting office guests, etc. • Receptionist - Serves as Corporate Center Lobby Receptionist. Receives and screens all visitors, takes appropriate action to ensure that the visitor is efficiently handled and directed to the proper party. Receives and screens all incoming deliveries, takes appropriate action to ensure that the package or packages are promptly and accurately distributed to the proper party. Receives and screens telephone calls. Answers routine questions or directs them to appropriate personnel. Records and relays messages as needed. Maintains lobby security by following procedures, monitoring logbook, and issuing visitor badges. • Business Communications and Relationships - Supports a professional environment and attitude that promotes the organization's mission statement and core values. Promotes and supports a cooperative and collaborative environment. Displays a positive professional image of the credit union. Maintains professional business relationships with members, officials, vendors, service providers and other business professionals. Ensures that all communications, either written or verbal, are well-organized and effective. Acknowledges and resolves, when possible, requests, questions, complaints, and problems received. Keeps management informed of possible concerning activities and significant problems. Attends and participates in business meetings, events, or functions as required. • Perform other duties as assigned. PROGRAM AND STRUCTURE * Orientation - All interns will participate in an orientation session, which will cover the Credit Union's history, values, policies and work expectations. Interns will be introduced to their department and team members. • Mentorship - Each intern will be paired with a mentor or supervisor who will guide them through the internship, providing support, feedback and career development advice. • Projects and Tasks - Interns will be assigned specific projects, tasks, and responsibilities based on business needs and when possible, aligned with their academic studies and career goals. QUALIFICATIONS & REQUIREMENTS EDUCATION: High school diploma. EXPERIENCE: Able to communicate effectively and tactfully with employees both orally and in writing. Demonstrate critical thinking and being self-reliant to better analyze and solve problems. SKILLS & COMPETENCIES * Live the mission, vision, and core values of the credit union. • Able to communicate effectively and tactfully with employees and members both orally and in writing. • Exceptional leadership skills: ability to motivate, influence, and engage direct and indirect reports and peers with a significant level of diplomacy and trust. • Excellent judgment and creative problem-solving skills including negotiation and conflict resolution skills. • Energetic, forward-thinking, and creative in businesssolutions with high ethicalstandards and trustworthiness. • Act as a change agent who can collaborate with diverse interests and adapt to internal, market or regulatory-driven changes.• Proven, high-level experience of decision-making within the discipline and authority of the role. • Use of advanced logic to make highly complex judgments with a material impact at the organizational level. • Work as a team member and possess positive influencing skills to bring others to new thinking and mindset. • Present a professional, courteous image when interacting with members, co-workers, the Board of Directors, management, business partners, and the community to build strong collaborative business relationships. • Maintain working knowledge of Microsoft Office, SharePoint, and collaborative tools (Teams and Zoom). • Thorough knowledge and understanding of organization's Employee Handbook and policies. • Must comply with the Bank Secrecy Act in addition to other Federal laws, including but not limited to U.S. Patriot Act, Office of Foreign Assets & Control, Anti-Money Laundering, Right to Financial Privacy Act, and the Bank Bribery Act.