Senior administrative assistant jobs in Santa Fe, NM

The Opportunity: Tetra Tech is adding a highly skilled Senior Executive Assistant to provide high-level administrative and operational support to executive leadership and technical staff within the Tech2 Solutions (T2S) Water Program. This role is vital to the smooth functioning of daily program activities, including project deliverable preparation, vehicle fleet logistics, and program management office functions. The Senior Executive Assistant will also support finance, purchasing, and human resources functions through data management, reporting, and process coordination. This individual will play a key role in designing and improving administrative workflows, generating documentation using specialized software, and collaborating with other administrative professionals to achieve program goals. This position is on-site at our Los Alamos, NM office. Only local applicants will be considered. Why Tetra Tech: At Tetra Tech, we are Leading with Science to solve the world's most complex challenges. Our industry-leading experts in engineering and consulting are committed to driving positive change in communities around the world. For over 50 years, we have been at the forefront of innovation and sustainability. Today we stand as a market leader, offering cutting-edge solutions in water, environment, energy, and international development. Our work has improved more than 625 million lives around the world. Your Impact: Join Tetra Tech to make a real difference. Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world-class scientists and engineers to create meaningful change around the world. Discover your full potential - join us to advance your career while leaving a lasting legacy. Your Role: * Provide executive-level administrative support for the T2S Water Program. * Support technical staff with preparation, reproduction, and submittal of project reports and deliverables. * Administer the T2S vehicle fleet, coordinate with custodians, and maintain logs. * Assist the Program Management Office with tracking and formal submittals of project deliverables. * Perform support activities for finance, purchasing, HR, or project/technical units. * Compile and generate reports, statistics, timelines, tables, graphs, correspondence, and presentations using specialized software. * Collaborate with other administrative staff to ensure program objectives are met. * Design processes to improve workflow and efficiency. * Provide guidance and information to others on unit procedures and practices. * Adhere to all health & safety policies and practices. * Conduct activities in line with internal procedures, legislation, and industry standards. * Pursue continuous professional development and maintain a high degree of discipline knowledge and awareness. * Work in a safe manner at all times and report all health and safety incidents and concerns. * Additional duties as required. Required Skills/Abilities: * High degree of professionalism, sensitivity, and tact, especially in high-pressure situations. * Ability to maintain confidentiality and handle sensitive information. * Strong organizational and prioritization skills with ability to manage multiple tasks. * Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and database management. * Ability to work independently with minimal direction as well as in a collaborative team environment. * Strong written and verbal communication skills. * Familiarity with the LANL site and work environment preferred. * Knowledge of applicable laws, regulations, and policies. * Must possess a valid driver's license with a clean driving record without restrictions. * U.S. Citizenship required Qualifications: * High school diploma or equivalent required; Bachelor's degree preferred. * Career level determined by years of relevant experience, knowledge, and demonstrated ability. * Combination of education and experience will be considered if knowledge, skills, and abilities are met. Life at Tetra Tech: The perks of working at Tetra Tech include: * Comprehensive and market-competitive benefits. ***************************************************** * Merit-based financial rewards. * Flexibility and company-wide commitment to work/life balance. * Collaborative team atmosphere that values the contributions of all employees. * Learning and development opportunities for ongoing professional growth. A pre-employment drug screen in compliance with federal regulations is required, along with a physical if needed. Working Conditions: * The physical and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. * Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands: * While performing the duties of this job, the employee is required to walk, use hands to finger, handle objects, tools, or controls; reach with hands and arms; balance; stoop; bending or crouching; talk or hear. * Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. * Some lifting of files, opening cabinets. * Bending or standing as necessary. Work Environment: While performing the duties of this job, the employee is exposed to weather conditions and other elements prevalent at the time. This description is not intended to be, nor should it be construed as an all-inclusive list of responsibilities, skills or working conditions associated with the position. It is intended to accurately reflect the activities and requirements of the position, but duties may be added, deleted, or modified, as necessary. This description does not constitute a written or implied contract of employment. At Tetra Tech, health and safety play a vital role in our success. Tetra Tech's employees work together to comply with all applicable health & safety practices and protocols, including public health orders and regulations that are mandated by local, state, provincial, federal, international authorities, and clients. About Tetra Tech: Tetra Tech is the leader in water, environment, and sustainable infrastructure, providing high-end consulting and engineering services for projects worldwide. With 30,000 employees working together, Tetra Tech provides clear solutions to complex problems by Leading with Science to address the entire water cycle, protect and restore the environment, design sustainable and resilient infrastructure, and support the clean energy transition. Tetra Tech is proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sex, marital or familial status, status as a protected veteran, or any other characteristic protected by law. Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans. We invite applications from all interested parties. Explore our open positions at ********************************** Follow us on social media to learn more about our people, culture, and opportunities: LinkedIn: @TetraTechCareers X (Twitter): @TetraTechJobs Additional Information * Organization: 194 CES

Job DescriptionPosition Description: Senior Administrative Assistant (3 positions) (5 year position) Summary:Senior Administrative Assistants provide mid-level administrative support to managers and staff, ensuring smooth daily operations. Key Responsibilities:Support with confidentiality, scheduling, travel arrangements, meeting prep, and correspondence. Process logs, records, and administrative documents. Assist with supply management, visitor escorting, and office coordination. Qualifications:High school diploma and 5 years of administrative support experience. Proficiency in Microsoft 365 and federal administrative systems. Strong organizational and communication skills. Must meet DOE/NNSA background suitability requirements. Task Manager & Records Manager must hold a DOE/NNSA Q clearance. All staff must comply with DOE/NNSA security and suitability standards, including visitor access and badging. Must adhere to performance standards, such as accuracy (=9799%), timely record retrievals, and supply fulfillment (=95%). $25. 00 - $45. 00 Hourly

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Compensation: CS117 Minimum starting rate: $22.86/hr. Final offer will be based on relevant experience, education, and other applicable factors. Compensation Type: Hourly Employment Type: Regular Scheduled Weekly Hours: 40 The Executive Assistant for Marketing and Public Relations provides high-level administrative, operational, and communications support to the Chief Communications Officer and the MPR department. This position manages scheduling, purchasing, and event logistics; coordinates departmental communications; assists in producing and distributing internal and external materials; and ensures the smooth execution of day-to-day operations that support the college's marketing, media, and outreach efforts. Duties & Responsibilities Maintain calendars and facilitate department meetings. Manage notifications of events, request meeting materials, draft and distribute agendas and presentation materials. Record meetings, create meeting summaries, and extract and track action items. Manage purchasing expenditures and ensure adherence to financial policies and procedures. Review invoices, prepare purchase requisitions, obtain prior authorizations, and process purchase order payments. Reconcile P-Card activity, develop expense reports, submit and track to completion. Monitor and maintain departmental budgets. Provide effective communication and excellent customer service through phone, email, and written inquiries, including research, follow-up, and timely responses. Maintain office inventory, supplies, and equipment, and coordinate work orders and vendor visits. Track and manage project deadlines using task management software. Assist in drafting, proofreading, and distributing newsletters, press releases, and public announcements. Coordinate logistics for public events, photo/video shoots, and community outreach activities. Monitor expiration dates of administrator memberships and subscriptions, negotiate renewal pricing, obtain necessary documents for renewals, and maintain data in Financial Management systems. Monitor reconciliation process and confirmation of payment. Maintain and create computerized SFCC databases and collect information to revise and maintain program websites and offerings. Knowledge, Skills, and Abilities: Knowledge of executive-level administrative procedures, calendar management, and scheduling tools. Excellent written and verbal communication skills, with the ability to draft, proofread, and distribute materials professionally. Awareness of event planning, community outreach, and logistics coordination. Skill in managing notifications of events and coordinating meeting materials, agendas, and presentations. Strong organizational and multitasking skills to manage multiple projects and deadlines. Skill in preparing, editing, and formatting documents with attention to detail and accuracy. Ability to effectively coordinate schedules, meetings, and travel arrangements. Proficiency in MS Office Suite; ability to maintain and create computerized databases and update program websites and offerings. Proficiency in digital communication tools and office technology systems. Strong logistical planning and coordination abilities for events, photo/video shoots, and outreach activities. Skill in tracking project milestones and deadlines using task management platforms. Skill in managing departmental budgets, reconciling accounts, and tracking expenditures. Ability to handle sensitive information with discretion and maintain high ethical standards. Ability to work independently with minimal supervision while contributing to a team-oriented environment. Minimum Qualifications: Associate degree 4 years' job-related experience Education may be substituted for relevant experience on a year-for-year basis. Preferred Qualifications: Experience in a higher education environment. Physical Demands and Working Conditions: Work is normally performed in a typical interior/office working environment. Work Hours: Typically, 8:00 a.m. - 5:00 p.m., Monday through Friday. May be to work after-hours and/or weekends. Instructions to Applicants: Please add the following documents to your application in the "Resume Drop Box" section of your application. Resume Cover Letter Copies of Transcripts Best Consideration Date: 12/3/25 Additional Comments to Applicants: Applications are disqualified in the first level of review if they do not meet all Minimum Qualifications listed in this job posting. (Years of experience are calculated based upon numbers of hours worked per week. Example: 2 years of experience working 20 hours per week equals 1 year of experience.) Relevant experience pertains to Minimum Qualifications, Job Summary/Basic Function, and Preferred Qualifications/Knowledge, Skills and Abilities described in this job posting. ASSUMPTIONS ARE NOT MADE at any level of SFCC's Hiring Process if information presented in the application material does not clearly address the Minimum Qualifications, Job Summary/Basic Function, and Preferred Qualifications/Knowledge, Skills and Abilities. Number of pages of application material will not negatively/positively affect your application, however, LACK OF DETAIL may. EEO Statement: As an EEO employer, Santa Fe Community College will not discriminate in our employment practices based on an applicant's race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, serious medical condition or status as a protected veteran or spousal affiliation. Santa Fe Community College hires only U.S. citizens and individuals lawfully authorized to work in the U.S. ADA Statement: The SFCC is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), SFCC will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes. SFCC Recruiting Statement: Santa Fe Community College is a Hispanic-serving institution, which neighbors the eight northern Indian pueblos in Northern New Mexico. We are committed to attracting and retaining highly qualified and diverse faculty and staff. SFCC strives to make our campus a place where all individuals feel welcome, nurtured, and valued. At the heart of SFCC's mission - Empower Students, Strengthen Community. Empoderar a los Estudiantes, Fortalecer a la Comunidad - is a commitment that higher education and opportunity should be open to everyone. SFCC fosters a welcoming environment and a climate of inclusivity for students, faculty, and staff. Join the SFCC team in working to empower students and strengthen community! For additional jobs apply at *********************

Benefits: 401(k) 401(k) matching Dental insurance Employee discounts Health insurance Paid time off Vision insurance The Administrative Assistant Level II plays a vital role in ensuring the smooth operation of a government sales office and warehouse. This position requires strong organizational skills, attention to detail, and knowledge of government contracting procedures. The administrator will support daily operations, maintain compliance with federal, state, and local regulations, and assist with administrative tasks related to government contracts. Supervisory Responsibilities: - None Duties/Responsibilities: - Administrative Support: Manage office operations, including scheduling, correspondence, and document preparation. - Government Compliance: Ensure adherence to procurement regulations and maintain contract documentation. - Inventory & Logistics Coordination: Assist with tracking inventory, processing orders, and coordinating shipments. - Customer & Vendor Relations: Communicate with government agencies, suppliers, and internal teams to facilitate smooth transactions. - Recordkeeping: Maintain accurate records of contracts, invoices, and procurement activities. - Office & Warehouse Coordination: Support warehouse operations by managing supplies, tracking shipments, and assisting with logistics.- Reporting & Documentation: Prepare reports, maintain databases, and ensure compliance with government contract requirements; knowledge and proficiency in Excel is required.- Team Collaboration: Work closely with sales, operations, and warehouse teams to streamline processes. - Performs other duties as assigned. Required Skills/Abilities: - Strong organizational, communication, and problem-solving abilities.- Proficiency in Microsoft Office Suite, inventory management systems, and government procurement platforms. - Familiarity with GSA schedules, FAR Regulations, and government procurement platforms. - Excellent customer service abilities. - Thorough understanding of company policies and practices. Education and Experience: - Associate's degree (or equivalent) in business administration or related field (preferred) - Minimum 3 years' experience in office administration, preferably in government contracting or logistics. Work Environment/Physical Requirements: - Office and warehouse setting with occasional interaction with government representatives. - Fast-paced environment requiring adaptability and attention to detail. - Prolonged periods sitting at a desk and working on a computer. - Must be able to lift up to 15 pounds at times. Compensation: $18.00 - $22.00 per hour No matter who you are or where you call home, you add something powerful to any team you're on. Maybe it's a drive to achieve, a need to discover or create, or a desire to help others. As a part of our team, you'll use your unique talents, vision, and passion to help support our communities-through the best of times and the greatest challenges.

Eaton's ES AMER Sector Integration division is currently seeking a DO NOT APPLY TESTING REQ-Training Coordinator.HR.Admin Support.. Add sentence or two about what the business does/manufactures. Example - We are a leader in.... Insert Unique Benefit information (if relevant). Example - Field Service Representative roles offer company car and guaranteed 40-hour paid week. The expected annual salary range for this role is $43499.97 - $63799.96 a year. Please note the salary information shown above is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as market and business considerations. **What you'll do:** Gather and integrate data from various sources and proficiently design and develop SQL queries to retrieve and analyze data stored in multiple databases. - Implement and maintain data quality and data governance processes, including data cleansing, validation, and metadata management. Optimize data models, database schemas, and data processing algorithms to ensure efficient and high-performance data storage and retrieval. **Qualifications:** + Minimum Graduate in Mathematics, Business, Economics, Computer Science. + 3-5 years of experience - manufacturing industry exposure preferred. **Skills:** FOR ANY FULLY REMOTE US ROLES OR ANY ROLES THAT ARE OR COULD BE LOCATED IN COLORADO ADD the date that you anticipate to close the application window (THIS DATE CAN BE EXTENDED BUT NOT UPDATED TO EARLIER; EXAMPLE: 26-JAN-24 COULD BE EXTENDED TO 31-JAN-24 BUT CAN NOT BE MOVED UP TO 24-JAN-24)- **THESE INSTRUCTIONS NEED TO BE DELETED PRIOR TO POSTING** ; USE THE BELOW ONLY IF THE ABOVE CRITERIA IS MET ON THIS REQUISITION **The application window for this position is anticipated to close on INSERT DATE HERE.** We are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law. Eaton believes in second chance employment. Qualified applicants with arrest or conviction history will be considered regardless of their arrest or conviction history, consistent with the Los Angeles County Fair Chance Ordinance, the California Fair Chance Act and other local laws. You do not need to disclose your conviction history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Eaton is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. To request a disability-related reasonable accommodation to assist you in your job search, application, or interview process, please call us at ************** to discuss your specific need. Only accommodation requests will be accepted by this phone number. We know that good benefit programs are important to employees and their families. Eaton provides various Health and Welfare benefits as well as Retirement benefits, and several programs that provide for paid and unpaid time away from work. Click here (********************************************* for more detail: Eaton Benefits Overview. Please note that specific programs and options available to an employee may depend on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

**What You Will Do** We are looking for a highly motivated, professional, and customer-focused individual to provide strategic and administrative support to the Computing and Artificial Intelligence Division (CAI). Reporting to and working closely with the Staff Operations Manager, as well as the CAI management and administrative teams, this role supports a large group of scientists, postdoctoral associates, students, and visitors. In this role, you will provide day-to-day administrative support to the division staff, collaborating with various organizations, groups, and staff both within and outside CAI. The ability to work independently with minimal supervision, manage multiple priorities effectively, and handle personnel and sensitive matters with tact and discretion is essential. The ideal candidate will possess strong communication, organizational, and problem-solving skills and ability to perform complex administrative and office-related functions and activities requiring considerable judgment, high degree of initiative, and independent action. This includes coordination of domestic and foreign travel arrangements and reimbursements, multiple calendars and complex schedules, act as a timekeeper for division staff and students, handle sensitive information and/or classified matter including FVTS and CMPC responsibilities, serve as the designated procurement representative as well as a pcard holder, and may serve as the key/core custodian. **What You Need** **Minimum Job Requirements:** + Expert-level knowledge of and experience with the provision of administrative services and activities, including general office management. + Expert-level knowledge of and experience with office-interfacing software packages. + Expert-level knowledge of the Laboratory's organizational structure and administrative policies, practices, and procedures. Knowledge of governmental regulations and potential environmental impacts related to administrative practices. + Highly proficient in the preparation and formatting of correspondence, reports, and/or presentations. + Excellent oral and written skills, including proofreading, grammar, spelling, punctuation, accuracy, and attention to detail. Excellent customer service skills. + Ability to effectively work in a team environment and interact with all levels of internal and external personnel, including the ability to network with all levels of internal and external personnel. + Successfully demonstrated ability to organize, prioritize, and follow-through to completion on multiple tasks, often under strict deadlines, frequent interruptions, and changing priorities. + Ability and/or demonstrated experience working with sensitive information and/or classified matter **Education/Experience:** Position requires a High School Diploma and 5 years related experience; or an equivalent combination of education and experience directly related to the occupation. At this level, additional training, certification, and/or education may be desirable. **Desired Qualifications:** + Proficiency in multiple LANL business systems (e.g., Oracle, Time and Labor, Concur, Ariba and computer software applications (e.g., MS Word, Excel, Outlook, PowerPoint, etc.) + Knowledge of, and experience in, executing simple and complex procurements, including subcontracts + Experience working with sensitive and/or classified information + Experience with LANL's visitor procedures + Active Q clearance **Work Location:** The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management. **Position commitment:** Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year **Note to Applicants:** For full consideration, applicants must submit a comprehensive cover letter that addresses the key requirements of the position. Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory. **Where You Will Work** Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes: § PPO or High Deductible medical insurance with the same large nationwide network § Dental and vision insurance § Free basic life and disability insurance § Paid childbirth and parental leave § Award-winning 401(k) (6% matching plus 3.5% annually) § Learning opportunities and tuition assistance § Flexible schedules and time off (PTO and holidays) § Onsite gyms and wellness programs § Extensive relocation packages (outside a 50 mile radius) **Additional Details** **Directive 206.2** - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2 (******************************************************************** . Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A. **No Clearance:** Position does not require a security clearance. Selected candidates will be subject to drug testing and other pre-employment background checks. **New-Employment Drug Test:** The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer. **Regular position:** Term status Laboratory employees applying for regular-status positions are converted to regular status. **Internal Applicants:** Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 (*********************************************** for applicant eligibility requirements. **Equal Opportunity:** Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to ****************** or call ************** opt. 3.

ATA Services, Inc. is currently seeking to hire Administrative Assistants to work on a temporary assignment with the State of New Mexico Health Care Authority in Santa Fe. Pay Rate: $17.00 per hour; weekly pay Work Location: 2040 S Pacheco St, Santa Fe, NM 87505 The positions will be processing criminal background checks for caregivers, reviewing dispositions and charges, generating letters, and making phone calls. Requirements: 3+ years' experience working as a Senior Administrative Assistant٫ or Executive Administrative Assistant High School degree: additional qualification as a personal assistant or secretary will be a bonus. Significant experience with office management and daily operations Good practical experience with MS Office Excellent knowledge of office equipment٫ like printers and fax machines Strong verbal and written communication skills Strong organizational and time-management skills ATA Services, Inc., provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. ATA Services, Inc., expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

Job Description Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key ResponsibilitiesAdministrative & Clerical Support Manage and coordinate schedules for assigned personnel Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions Review and edit outgoing materials for accuracy and clarity Create and maintain project and activity files Prepare project setup information and billing profiles Maintain records of engineer licensure, training, and certifications Draft PowerPoint presentations for client meetings Prepare agendas and meeting notes for staff and in-house meetings Maintain client information and assist with client communications Assist with billing, invoice review, and project expenditure tracking Maintain laboratory test logs and transfer data to accounting Additional Responsibilities Serve as backup for answering phones and receptionist duties Provide backup support for ordering and tracking office supplies Assist with planning company events Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures Actively participate in safety meetings, toolbox talks, and safety initiatives Perform other duties as assigned QualificationsMinimum Requirements High School diploma or equivalent required; Associate's degree in a relevant field preferred 3-5 years of administrative experience in a professional office environment Valid driver's license Strong written and verbal communication skills Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred Willingness to work flexible schedules and overtime as needed Ability to work on-site in a heavy construction setting Flexibility and willingness to travel when needed Physical Requirements Ability to sit for extended periods and operate office equipment Ability to stoop, bend, and file documents Effective verbal and written communication skills Ability to safely operate a motor vehicle Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.

WHAT WE OFFER If you are looking for an opportunity to @UnleashYourPotential as a Leader and Salon Assistant Manager, you've come to the right place. Leading with style, kindness, compassion, and care puts you a cut above the rest. We might be just what you are looking for. WHAT YOU'LL DO * You'll be the heartbeat of the salon alongside the Salon Leader, supporting in salon operations and providing leadership and tools for success. * Leading by example, you'll help your Salon Leader and teammates increase their clientele and the business. You will focus on the profitability of the salon and teach stylists the ins and outs of the business. * You will set the example as well as provide all hair care services offered by SmartStyle and ensure the highest quality is provided to each guest * You will act as a coach and mentor to bring out the best in salon employees, ensuring there is a positive work environment. * You will support the salon lead with recruiting, hiring, training, and handling conflicts and client complaints with ease and professionalism. WE'D LOVE TO HEAR FROM YOU IF YOU MEET THESE QUALIFICATIONS * You lead by example, with our customer service at your core, and can resolve challenges with professionalism. * You know how to bring out the best in others by being the best yourself in training, supporting the salon leader, developing the team, creating a positive work environment, providing guidance on business and technical matters, and always keeping the salon's bottom line in mind. * You have a current cosmetology/barber license as required by state/provincial regulations. * You can and want to work a flexible schedule, including evenings and weekends. * You are tech-savvy and can perform administrative tasks. You may be closing out the system at the end of the day. * You need to know how to read, write, and do basic math. * You need to be able to travel to mandatory meetings and training sessions, including overnight travel. PHYSICAL REQUIREMENTS * You need good eyesight to observe a guest's hair, including close vision, color vision, and the ability to adjust focus. * If you enjoy moving around and staying active, you can do that here. You'll be standing, lifting, and reaching for the stars. You need to be comfortable with lifting, bending, and performing repetitive movements, occasionally lifting 10-25 lbs. * We use chemicals and fragrances in our treatment,s which you will smell. You must be okay with fragrances and chemicals. DISCLAIMER: "You are submitting your information for potential employment opportunities with an independent franchise of Regis Corporation or one of its subsidiaries (collectively "Regis"). If hired, you will be a direct employee of the franchise, not Regis. Franchisees are independent business owners/operators who can vary from Regis or other franchisees. Only the franchisee is responsible for employment matters at the salon, including firing, discipline, supervision, staffing, scheduling, wages, and benefits. Regis will not receive a copy of your employment application and will have no involvement in any hiring or other employment decisions."

Part-time Description WORK, PLAY & ENJOY LIFE WITH LA EMI FLAMENCO PRODUCTION! Part-time Hourly Position starting at $18.00 DOE Required to work out of the "La Emi" office in Santa Fe, NM. *Must be able to be in-office Mon. and Wed. from 3-7PM, and Tue. and Thur. from 4-7PM* EmiArteFlamenco Academy is a non-profit organization located in Santa Fe, New Mexico. Our mission is to empower New Mexican youth through the art of Flamenco. We are seeking a qualified candidate to oversee our Academy operations and flow of daily administrative tasks and communication. We are looking for an individual with a strong interest in non-profit administration, project management, and the performing arts. We are committed to providing comprehensive training and development opportunities for the right candidate. This is a W-9 contract position with flexible hours, averaging a maximum of 15 hours per week. The position is ON-SITE working at our Academy studio during class sessions for our semester. You must live in Santa Fe, New Mexico or willing to commute to our Academy location. We encourage passionate and result-oriented individuals to apply. Responsibilities: Making sure the studio is prepped for our weekly classes and all supplies are stocked Completing bank deposits, collecting payments from studio, and mail from the post office Greeting students and parents during our first week of classes and overseeing the last week of classes, as well as the recital, answering any questions, collecting registrations, and taking payments Filing documents and organizing the studio Data management on our Google Drive files and spreadsheets Updating emails and answering the Academy phone Marketing our classes and residency opportunities through digital and in person efforts Working with school coordinators on our residency information and document packets Updating our social media and email newsletters Daily team meetings Requirements Must be able to work in Santa Fe, New Mexico (required) Bachelor's degree is preferred but not required Highly organized Strong communication Experienced with Google Drive Exceptional customer service skills Grant writing skills or willing to learn is a plus To submit your application please send your resume and cover letter to ******************************** Salary Description $18 Hourly DOE

Genie Healthcare is looking for a Administrative to work in Obstetric Assistant for a 13 weeks travel assignment located in Santa Fe, NM for the Shift (3x12hr days, 07:00:00-19:00:00, 12.00-3). Pay and benefits packages are estimated based on client bill rate at time the job was posted. These rates are subject to change. Exact pay and benefits vary based on several things, including, but not limited to, guaranteed hours, client changes in bill rate, experience, etc. Benefits: Medical Insurance, Dental Insurance, Vision Insurance, 401(k) with company matching (50% up to 6% of what you contribute)

This position is responsible for providing professional administrative support with all non-academic processes and is expected to become well-acquainted with the Counseling Program and its three concentrations in order to provide assistance to faculty, and prospective and current students. Additionally, the position calls for researching, prioritization, and follow-up on multiple issues and concerns addressed to the Counseling Department. Candidate must be able to work independently and develop institutional knowledge to assist the Chair which is a rotating position. Duties And Responsibilities Operations: Oversee and coordinate the day-to-day activities of the office to include implementation of effective operating policies, procedures, and systems; Research and prioritize incoming issues and determine an appropriate course of action, referral, and/or response; Maintain confidential files for the office; organize and archive necessary departmental, school, and university records and files; Become familiar with the Student Handbook and all other university policies and procedures; Supervise work-study student(s); Department liaison: Provide assistance to faculty related to procedures for general operations between the Counseling Department and all other University departments; Answer routine telephone, e-mail, and in-person inquiries and direct individuals to appropriate academic and business departments; Calendaring & paperwork: Develop and maintain a calendaring system, and communicate semester and annual deadlines for department, school, university, and accreditation; Prepare Travel Requests, Vouchers, Purchase Requisitions, Checks Requests and other financial documents; Prepare Schedule Entry Forms and Schedule Change Forms; Follow textbook ordering process working with faculty and bookstore as necessary; Create and maintain progress files on students (application to graduation); Assist with preparation and tracking student documentation through the approval process with confirmation of completion; Data collection and processing Take minutes at committee meetings and maintain meeting documentation including a decisions log; Work with the appropriate offices to access data as needed for reports; Assist with gathering program data for departmental review, outcomes assessment, and accreditation; Maintain regular attendance; and, Perform miscellaneous job-related duties as assigned. Physical Demands - Repetitive hand motions and prolonged use of computer. - Ability to see within normal parameters. - Ability to hear within normal range. - Must occasionally lift and/or move up for forty (40) pounds. - Sitting for extended periods of time. - Kneel, bend, and stoop. Preferred Qualifications Bachelor's Degree. Experience in Higher Education.

People are a company's greatest resource, which is why caring for employees and keeping them healthy is so important. Proactive MD offers a comprehensive health management solution that extends well beyond the clinic walls. Access to on-site physicians, full direct primary care services, and excellent client support are the hallmarks of our program. By engaging a workforce and offering them a personal relationship with a primary care physician, we can deliver measurably better outcomes, making people happier, healthier, and more productive while significantly lowering overall medical costs for employers. We put employees' health first because amazing care yields amazing results. We are the next generation of workplace health centers. The Administrative Assistant provides basic administrative support for clinic staff, including scheduling, greeting and directing patients, billing, answering phones and emails, and various other administrative duties to ensure the smooth operation of the Health Center. As this role is generally the first face a patient sees when entering a Health Center, they are a constant champion of our Patient Promise and ensures a positive experience for the patient from this first interaction. . ESSENTIAL DUTIES AND RESPONSIBILITIES Schedules all appointments for the Health Center. Greets patients and visitors in a warm, friendly manner and directs them as appropriate. Answers all incoming calls for the Health Center. Handles all billing and payment for the Health Center. Communicates via phone, email, Electronic Medical Record software, and other systems regarding patient inquiries, concerns, or escalations. KNOWLEDGE, SKILLS, & ABILITIES Required: High School Diploma or equivalent required. Requires 1+ years of relevant experience; previous administrative experience preferred. Requires proficiency in MS Office (Word, PowerPoint, Excel). Experience in a clinical setting preferred. Current BLS certification through the American Heart Association valid for at least 90 days after start date WORK ENVIRONMENT & PHYSICAL REQUIREMENTS This job primarily operates in a professional medical office environment. The following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job: While performing the duties of this job, the employee is regularly required to talk, see, and hear. Prolonged periods of sitting at a desk and extended use of a computer and phone are required. The employee frequently is required to stand, walk, use hands, reach with hands and arms, and occasionally lift office products. Additionally, the employee will need to be able to lift/move/store individual 20-30 pound boxes and items such as office and medical supplies and equipment.

Administrative Assistant - Glorieta Adventure Camps On-site · Glorieta, NM Full Time · Year-round Hourly pay plus housing and benefits Administration Department Primary Responsibility Provide clean and welcoming spaces for meetings of all teams hosted by administration (E-Team, Directors, Managers, Staff Meetings, Trainings, Retreats, etc) Oversee the housekeeping responsibilities of administrative spaces (152 Oak). This includes ordering cleaning supplies, scheduling the team to clean, and coordinating cleanup after meetings and events. Stock and set up snacks for administrative meetings that take place in the 152 Oak Conference Room and additional locations throughout camp. Oversee and coordinate all embroidery orders for Glorieta. Coordinate the recognition of employee birthdays, work anniversaries, and accomplishments. Partner with the HR Admin Team in Onboarding new Employees when assistance is requested Staff Meeting preparation and coordination of the presentation Assist the Executive Admin Assistant with Leadr assessments and tracking new employee engagement in the Leadr platform Support Operations Team when requested through Executive Admin Assistant All other duties as assigned from Admin Department Qualifications A vibrant relationship with Jesus Christ, commitment to Scripture and will continue to pursue Strong sense of hospitality and customer service High degree comfortability with phone calls, emails, and staff interaction Ability to use technological systems at Camp proficiently; spreadsheet, Salesforce, etc Easily communicate with guests/staff in a professional and friendly manner verbally and in writing Strong administrative and organizational skills with high attention to detail Willingness to learn new skills Ability to be flexible with time-off and new policies Ability to problem solve and be flexible and adaptable with the changing and developing needs of guests/staff and handle the resulting actions with speed and kindness Company Overview Glorieta Adventure Camps is a Christian outdoor adventure camp located in Northern New Mexico. Our mission is to inspire Christ-like change through outdoor adventure, authentic relationships, and Biblical truth. Our camps are filled with activities and programs that are loaded with fun and tailored to inspire lives towards deeper relationships with Christ. Our staff are passionate about providing an environment that is safe and points guests back to the mission. Working at Glorieta Adventure Camps is an opportunity to be a part of something bigger than oneself and know one is making a difference in people's lives and communities. We are looking for ministry-minded individuals to join our team and help further our mission. We encourage all applicants to carefully consider our mission statement before applying. Compensation and Benefits Compensation starts at $15.00/hour with overtime pay. On-site housing with utilities and appliances included Medical coverage through CHM, employer-funded HRA, and pharmacy benefit plan - 100% paid by employer for employee and spouse PTO - base amount of 20 days annually, sick leave, and volunteer time off Retirement - After 1 year of employment, employer contributes 4% NEC and up to 4% matched Camp program and retail discounts, including a free session of camp annually, friends and family lodging options and use of camp facilities for personal gatherings On-site meals for employee and family during the summer and special occasions This is not a complete list of employee benefits, but a general overview Application Process Submit a cover letter and a resume.

**What You Will Do** The International Threat Reduction Group (NEN-3) within the Nuclear Engineering and Nonproliferation Division is seeking a highly organized, reliable, and customer-focused Administrative Professional to provide business and high-level administrative support to our dynamic team. In this role, you will serve as the first point of contact for the group, working closely with NEN-3 management, the staff operations manager, and NEN leadership. You'll support a broad range of administrative functions in a fast-paced, mission-driven environment and play a key role in ensuring the group's daily operations run smoothly. We are looking for a proactive problem-solver who anticipates challenges, handles sensitive matters with discretion, and communicates effectively across all organizational levels. This position requires someone who thrives working independently, balances multiple priorities, and demonstrates initiative, professionalism, and sound judgment. **What You Need** **Minimum Job Requirements:** **Organization & Time Management** + Proven ability to organize, prioritize, and complete multiple tasks under strict deadlines and shifting priorities. + Demonstrated dependability, punctuality, and consistent attendance. **Communication Skills** + Excellent written and verbal communication, including strong proofreading and editing skills. + Ability to compose clear, accurate correspondence and documents with attention to detail. + Strong interpersonal skills and the ability to interact effectively with personnel at all levels, both internal and external. **Technical Proficiency** + Expert-level proficiency in Microsoft Teams and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). + Ability to independently prepare professional documents and produce reports and presentations. **Customer Service & Interpersonal Skills** + Strong relationship-building and collaboration skills. + Ability to handle difficult interactions with professionalism, tact, and discretion. **Confidentiality & Integrity** + Experience handling sensitive or classified information, including Controlled Unclassified Information (CUI), with discretion and diplomacy. + Ability to work independently with minimal supervision, maintaining confidentiality and integrity at all times. **Problem Solving & Initiative** + Experience supporting teams in areas such as calendar management, travel coordination (domestic and foreign), procurement, meeting logistics, and timekeeping. + Strong problem-solving abilities and initiative to identify, develop, and implement effective solutions. **Adaptability & Flexibility** + Demonstrated ability to balance long-term projects with urgent requests and shifting priorities. **Leadership & Teaming** + Proven ability to foster teamwork and collaboration across groups. + Dependable, adaptable, and able to manage interruptions calmly and effectively. **Education/Experience:** Position requires a High School Diploma and 5 years related experience; or, an equivalent combination of education and experience directly related to the occupation. At this level, additional training, certification, and/or education may be desirable. **Desired Qualifications:** + Familiarity with LANL business systems, including Oracle, Ariba/purchase card procurements, the Foreign Visits Tracking System, badging and clearance systems, SharePoint, and MS Teams. + Experience with Concur or a similar business travel system and familiarity with government travel policies. + In-depth understanding of Laboratory organizational structures, operations, policies, and procedures. + Active DOE Q clearance **Work Environment:** **Work Location:** The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management. **Position commitment:** Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year. **Note to Applicants:** Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory. **Where You Will Work** Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes: + PPO or High Deductible medical insurance with the same large nationwide network + Dental and vision insurance + Free basic life and disability insurance + Paid childbirth and parental leave + Award-winning 401(k) (6% matching plus 3.5% annually) + Learning opportunities and tuition assistance + Flexible schedules and time off (PTO and holidays) + Onsite gyms and wellness programs + Extensive relocation packages (outside a 50 mile radius) **Additional Details** **Directive 206.2** - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A. **Clearance: Q** (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad. ***Eligibility requirements:** To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information. **New-Employment Drug Test:** The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer. **Regular position:** Term status Laboratory employees applying for regular-status positions are converted to regular status. **Internal Applicants:** Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements. **Equal Opportunity:** Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to ****************** or call ************** option 3.

A respected and rapidly expanding property management company with offices throughout New Mexico is seeking a sharp, dependable Administrative Assistant to join their Santa Fe team. This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys supporting a team, and wants to grow professionally as the company continues to scale. This organization places a strong emphasis on service, communication, and operational excellence. They also promote a healthy work/life balance for the team. Compensation and Benefits $24 - 32/hour per hour, depending on experience Paid Time Off (PTO) Retirement plan Growth paths for internal advancement in property management, accounting, or expanded administrative responsibilities Location Onsite in Santa Fe, New Mexico What You'll Do In this key administrative support role, you'll provide direct support to property managers and ownership, ensuring the smooth operation of the office and assisting with property management duties. Responsibilities include: Managing and updating budgets, reports, and tracking spreadsheets Assisting with tenant applications and processing within 24 hours Preparing leases, renewals, and related documents Answering phones, greeting clients, and helping walk-in visitors Scheduling property showings and assisting with onsite visits Taking property photos and coordinating marketing efforts Tracking and following up on work orders with tenants, owners, and vendors Maintaining digital and physical filing systems Supporting internal communications and staff meetings Identifying and implementing ways to improve administrative processes Who We're Looking For The ideal candidate is detail-oriented, proactive, and eager to contribute to a growing, mission-driven company. 5 years of experience in an administrative role, ideally in a property management or real estate setting Proficiency in Microsoft Office, especially Excel and Word Strong organizational skills and ability to manage multiple priorities Excellent verbal and written communication skills A proactive, team-first attitude and ability to work independently Type of Employment Full-time Onsite Direct hire Equal Employment Opportunity The Hire Firm is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability, sexual orientation, or any other protected status.

Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key Responsibilities Administrative & Clerical Support Manage and coordinate schedules for assigned personnel Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions Review and edit outgoing materials for accuracy and clarity Create and maintain project and activity files Prepare project setup information and billing profiles Maintain records of engineer licensure, training, and certifications Draft PowerPoint presentations for client meetings Prepare agendas and meeting notes for staff and in-house meetings Maintain client information and assist with client communications Assist with billing, invoice review, and project expenditure tracking Maintain laboratory test logs and transfer data to accounting Additional Responsibilities Serve as backup for answering phones and receptionist duties Provide backup support for ordering and tracking office supplies Assist with planning company events Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures Actively participate in safety meetings, toolbox talks, and safety initiatives Perform other duties as assigned Qualifications Minimum Requirements High School diploma or equivalent required; Associate's degree in a relevant field preferred 3-5 years of administrative experience in a professional office environment Valid driver's license Strong written and verbal communication skills Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred Willingness to work flexible schedules and overtime as needed Ability to work on-site in a heavy construction setting Flexibility and willingness to travel when needed Physical Requirements Ability to sit for extended periods and operate office equipment Ability to stoop, bend, and file documents Effective verbal and written communication skills Ability to safely operate a motor vehicle Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.

The incumbent would serve as a half-time assistant to the Native American Social Work Studies Institute ( NASWSI ), providing administrative support to the Director. and half-time assistance to the Field Education Program, tasked with overseeing the field management software program, program calendar, organizational processes, and files. In addition, the incumbent is responsible for maintaining open communication among Field Education staff, and between other School of Social Work ( SSW ) faculty and staff, University Departments, students, off-campus field sites and the general public. Duties And Responsibilities Maintains, updates and improves the field management software and ensures proper access. Ensures maintenance of all applicable documentation for Field Education and NASWSI including: student files, agency files, contracts, purchase orders, and travel vouchers, to ensure documents are up-to-date and accurate. Establishes positive relationships with all students, staff, faculty, and the general public. Provides data entry, including but not limited to: field management software, CSWE (Council on Social Work Education) reports, RSVP lists, and RPSP reports. Plans, coordinates and sets up training, orientations, meetings, and special events, including but not limited to: CEU events, Field Orientations, Field Fairs and events/meetings for the NASWSI . Prepares reports, faculty contracts and travel vouchers, and purchase orders. May assist with monitoring of budget for NASWSI . Answers phones and responds to emails promptly. Assists in supervision of graduate assistants and work-study students as needed. Ensures all files and appropriate SSW and University student information is routed and completed in accordance to policy. Composes letters, memos, flyers, PowerPoint presentations, and correspondence. Takes minutes at meetings as requested. Coordinates work with other Field, NASWSI , SSW and University faculty and staff as needed. Provides administrative support to other SSW faculty and staff as needed. Assists the Field and Office Coordinators to coordinate class schedules, faculty teaching assignments, and classroom assignments for Field Education. Arranges appointments as needed. Maintains regular attendance and follows assigned work schedule. Performs other related duties as assigned. Physical Demands Repetitive hand motions and prolonged use of computer. Ability to see within normal parameters. Ability to hear within normal range. Must occasionally lift and/or move up to forty (40) pounds. Sitting for extended periods of time. Kneel, bend, and stoop. Preferred Qualifications Associate's Degree in any field. Experience in Higher Education. Experience working with Ellucian Banner.