Senior administrative assistant jobs in Spring Hill, FL

LHH Recruitment Solutions has partnered with an organization in Tampa, FL to find an experienced Executive Assistant. Benefits include medical, dental, vision, paid time off, gym access, and access to a 401(k) plan with company match. Location: Tampa, FL Schedule: Hybrid Salary: $75,000 - $80,000 annually Responsibilities: Supports the CEO with managing an active calendar and planning complex travel arrangements. Prepares and processes correspondence, including letters, reports, memos, emails, and articles of interest to industry. Plans for internal and external meetings and lunches. Some personal assisting duties. Background: Minimum 5 years of experience supporting a C-Suite executive Bachelor's degree strongly preferred

Nusens USA is a niche construction company dedicated to providing specialized containment system services coast-to-coast. We are not a sub-contractor - we self-perform all of our services. We are searching for a dedicated and detail-oriented Administrative Assistant / Bookkeeper to join our team full-time. This role requires a strong foundation in administrative work, as well as practical experience in accounting and finance. This is a full-time in-office position. Nusens is truly a dynamic work place which requires self-motivated people. The ideal candidate is flexible, proactive, and has a passion for keeping things organized and running smoothly. If you are someone who thrives in a dynamic environment and enjoys wearing multiple hats, we'd love to hear from you. Your Role: Answer incoming calls, take messages, and greet visitors and clients Maintain office organization, supplies, and equipment to ensure day-to-day functionality Order office and kitchen supplies, keeping tabs on inventory and keeping everything well-stocked Handle accounts payable and accounts receivable Record daily financial transactions and assist with bookkeeping tasks Generate invoices, credit memos, and other accounting documents Assist with documentation, data entry, and internal reporting Support the team with various administrative tasks and projects as needed Qualifications: Minimum of 3 years of relevant experience (required) Proficient in QuickBooks (required) Solid working knowledge of Microsoft 365 (Word, Excel, Outlook, Teams, etc.) Strong multitasking and time management skills Demonstrated ability to work independently and prioritize effectively Excellent written and verbal communication skills Strong attention to detail and high level of accuracy Positive attitude and team-oriented mindset Professional phone etiquette and client service experience Valid driver's license (required) Spanish language skills are a plus We Offer A collaborative and supportive team environment Competitive salary based on experience Opportunities to grow and expand your role over time

Position is responsible for providing general administrative support for GE Aerospace Senior Leaders. The ideal candidate can exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills. Job Description ESSENTIAL RESPONSIBILITIES: * Assists with calendar management. * Able to coordinate daily activities, prioritize inquires and requests, as well as troubleshoot conflicts. * Will work in conjunction with the leader to ensure smooth day-to-day engagements. * Provides a bridge for smooth communication between the leader's office and internal departments; Able to maintain credibility, trust and support with senior management. * Coordinate travel arrangements; create travel trip itineraries; arrange for transportation, lodging, and other needs while traveling; communicate with supervisors while traveling to ensure that they are fully informed of all issues arising; process and reconcile T&L expense accounts; print and submit/mail VAT reports, if necessary. * Works closely and effectively with the leader to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. * Demonstrated ability to be discreet, flexible, work in a fast-paced environment, deal well with ambiguity. * May be required to schedule, plan and organize logistical details for in-house and off-site meetings, training and events. * Develop and prepare agendas for various departmental meetings; coordinate and attend staff meetings as appropriate; prepare and distribute minutes to appropriate personnel, on an as needed basis. * Maintain filing and records management systems and other office flow procedures which may be confidential. * Prepare, track and coordinate mail and shipments for the organization. Able to effectively acquire and maintain inventory of office supplies and equipment within budget constraints * Helps support community responsibility events/activities. * Able to identify the necessary credentials to ensure proper access to employees, both US and Foreign Nationals, as well as visitors, to protect GE Proprietary information and comply with government regulations. Knowledge of point of contacts and tools for all requests. * Facilities coordination: manage new hire working space, office moves, update floor plans, report building issues and communicate as necessary. Maintain office equipment, report any issues or request service to keep equipment operation. Custodian of organization resources. * Demonstrated ability to manage contacts using Outlook to conduct up-to-date database entry, track and manage highly classified correspondence, and facilitate relationships with key stakeholders. Helps keep organization charts, phone lists, and birthday lists up to date. QUALIFICATIONS: * High school diploma / GED * This position requires U.S. citizenship status. * Experience: Minimum of 5 years' experience as an Executive Administrator. * Technical Skills: Min of 5 years experience: * Strong expertise in calendar management and scheduling. * Comprehensive knowledge of office management practices and modern communication technologies. * Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook). * Skilled in data reporting using Excel, Access, and other data analysis tools. * Experience with database management, including accurate data input and updates. DESIRED CHARACTERISTICS: * Self-Starter, proactive, able to work independently, able to maintain confidentiality and handle matters discreetly. * Effective time management and organizational skills; able to balance multiple priorities. * Able to effectively interact and communicate with senior level management, corporate contacts and external customers. * Excellent interpersonal, verbal and written communications including strong grammatical skills. High attention to detail. * Able to quickly identify and prioritize goals and uses resources. Able to create solutions and meet deadlines, while considering both strategy and efficiency. * Team player with strong interpersonal skills, capable of working within a globally diverse team across different time zones and businesses. * Ability to adapt to changing priorities and schedules based on business demands. This includes availability to work outside standard business hours, including evenings, weekends, and holidays, as needed to support critical business operations, meetings, or events. The base pay range for this position is $33.65 per hr. ($70,000.00 annually) - $38.46 per hr. ($80,000.00 annually). The specific pay offered may be influenced by a variety of factors, including the candidate's experience, education, and skill set. This posting is expected to close on 01/30/26. GE Aerospace offers comprehensive benefits and programs to support your health and, along with programs like HealthAhead, your physical, emotional, financial and social wellbeing. Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to a Health Coach from GE Aerospace; and the Employee Assistance Program, which provides 24/7 confidential assessment, counseling and referral services. Retirement benefits include the GE Aerospace Retirement Savings Plan, a 401(k) savings plan with company matching contributions and company retirement contributions, as well as access to Fidelity resources and planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability insurance, life insurance, and paid time -off for vacation or illness. GE Aerospace (General Electric Company or the Company) and its affiliates each sponsor certain employee benefit plans or prog rams (i.e., is a "Sponsor"). Each Sponsor reserves the right to terminate, amend, suspend, replace or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No individual has a vested right to any benefit under a Sponsor's welfare benefit plan or program. This document does not create a contract of employment with any individual. #LI-KS1 This role requires access to U.S. export-controlled information. Therefore, employment will be contingent upon the ability to prove that you meet the status of a U.S. Person as one of the following: U.S. lawful permanent resident, U.S. Citizen, have been granted asylee or refugee status (i.e., a protected individual under the Immigration and Naturalization Act, 8 U.S.C. 1324b(a)(3)). Additional Information GE Aerospace offers a great work environment, professional development, challenging careers, and competitive compensation. GE Aerospace is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE Aerospace will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). Relocation Assistance Provided: No

Job Description About Company: At United Way of Central Florida, your career is more than just a job -- it's an opportunity to change lives and strengthen our community. Every day, our team works with passion and purpose to create lasting change, ensuring individuals and families have the resources they need to thrive. When you join us, you become part of a positive, dedicated team that believes in collaboration, innovation, and the power of giving back. Whether you're helping connect people to vital services, empowering local organizations, or leading initiatives that drive real change, your work will make a tremendous impact on the lives of those who need it most. Here are our UWCF values -- do these resonate with you? If you're looking for a rewarding career where you can grow professionally while making a difference, United Way of Central Florida is the place for you. Come be a part of something bigger -- where your skills, compassion, and drive can help build a stronger, more vibrant community for all. Join us today and be a force for good! Position Overview The Senior Executive Assistant provides direct executive-level support to the President & Chief Executive Officer (CEO), serving as a trusted partner in advancing the organization's mission and carrying out board operations. This role requires discretion, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. The Senior Executive Assistant manages the President & CEO's calendar, communications, and strategic priorities, while also supporting board governance and executive operations. This position interacts daily with senior leadership, board members, donors, and community partners, requiring exceptional organizational, communication, and relationship management skills. The ideal candidate has prior experience supporting executives and boards, thrives under pressure, and consistently delivers with excellence. Key ResponsibilitiesExecutive Support Manage President & CEO's calendar, appointments, travel arrangements, and meeting logistics. Prioritize and triage communications (email, calls, correspondence), drafting responses when appropriate. Prepare agendas, briefing documents, presentations, and follow-up notes for meetings. Track deadlines, approvals, and deliverables to ensure timely follow-through. Maintain confidential files, records, and sensitive documentation. Board & Leadership Support Provide administrative support to the Board of Directors and board committees, including agenda preparation, scheduling, materials, and minutes. Coordinate board retreats, leadership meetings, and executive events. Serve as liaison between the President & CEO and board members, ensuring timely communication and follow-up. Operations & Special Projects Support cross-departmental initiatives, compliance reporting, and special projects as assigned. Assist in the execution of key organizational events such as the Annual Meeting, leadership gatherings, and community partnerships. Conduct research, manage special assignments, and prepare reports with discretion. Updating information in CRM and pulling relevant data reports, upon request. Relationship Management Represent the President & CEO's office in interactions with donors, staff, and community partners. Maintain professionalism and confidentiality at all times. Build strong working relationships across departments to support organizational priorities. Problem Solving & Initiative Anticipate needs of the President & CEO and proactively address challenges. Identify process improvements to streamline executive operations. Exercise strong judgment in decision-making, balancing priorities and deadlines. Qualifications Education: • Bachelor's degree preferred; Associate's degree with extensive relevant experience considered. Experience: Minimum of 5 years providing high-level executive support to senior leadership. Proven experience managing complex schedules and executive communications. Technical Proficiency: Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Knowledge of CRM database and reporting. Proficiency in virtual collaboration tools and board management platforms. Other Key Competencies: Exceptional organizational skills with keen attention to detail. Strong written and verbal communication abilities. Ability to manage multiple deadlines and priorities under pressure. High integrity with proven ability to handle confidential information. Compensation and Benefits This is an in-office role. Starting hourly wage is $33/hour with a 30 hour/week schedule. This non-exempt role is eligible for health, life insurance and 403(b) retirement savings benefits. PTO and Holidays are paid on a 6-hour/day schedule. Travel Demands Must have reliable transportation and the ability to travel to board meetings, work sites, and community-based events. Disaster Response Every United Way of Central Florida employee is a disaster response worker and is expected to work any time when the Emergency Support Function (ESF 15) is activated after they have assessed the welfare of their families and the safety of their own surroundings. Employees may be assigned to roles outside of the UWCF tri-county area.

This position provides administrative, organizational, and logistical support to the Vice President of USF World. The position is responsible for managing a detailed calendar, coordinating and scheduling meetings/appointments and responding to requests for meetings, developing relevant briefing and background materials for meetings and events that the VP attends, managing protocol for international visitors and delegations and the associated itineraries, coordinating complex travel arrangements, communicating with internal and external stakeholders, and performing various administrative tasks as needed. This position requires a Bachelor's degree and a minimum of four (4) years of related experience. Degree Equivalency Clause: Four years of direct experience for a bachelor's degree. Degree Equivalency Clause: Four years of direct experience for a bachelor's degree. • Senate Bill 1310- The Florida Senate (************************************************ is conditional upon meeting all employment eligibility requirements in the U.S. • SB 1310: Substitution of Work Experience for Postsecondary Education Requirements • A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed: • (a) Two years of direct experience for an associate degree; • (b) Four years of direct experience for a bachelor's degree; • (c) Six years of direct experience for a master's degree; • (d) Seven years of direct experience for a professional degree; or • (e) Nine years of direct experience for a doctoral degree • Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment. • Minimum Qualifications that require a high school diploma are exempt from SB 1310. Oversees the day-to-day operations and administrative support activities for the Vice President. Provides direct, confidential assistance to the Vice President. Keeps appointment calendars for the Vice President and schedules meetings and appointments. Coordinates travel, domestically and internationally, for meetings, conferences, partners visits and other VP commitments. Coordinates assignments from the VP to the correct individuals, including follow up as necessary. Serves as a resource person and keeps up to date with ongoing projects at the executive level. Serves as a liaison to other executive offices, colleges, faculty, and external stakeholders (domestically and globally). Manage the operations of the VP Cabinet meetings, including scheduling, communication, and meeting notes. Schedules the USF World Advisory Council meetings and takes notes at each meeting - identifies action and follow-up items. Manages protocol for international visitors and delegations including ordering university gifts, supervising the inventory of gifts, and making recommendations regarding proper gifting protocol. Coordinates agendas and itineraries for visitors including collaborating across colleges and units to establish an agenda that reflects the goals of the visitor. Manages complex international travel that may include participants in addition to the Vice President. Recommends changes in procedures or workflow to improve administrative processes. Reads and analyzes incoming correspondence, inquiries, and reports. Makes judgments about the significance of these items, handling many of these on behalf of the executive, and applying judgment as to which should be brought to the executive for review and action. Maintains required records and reports, establishing systems for retrieval of data in electronic and/or paper formats. Performs related duties as required or deemed necessary to meet the executive's overall goals for effective administration of the executive's program area. Skills Demonstrate exceptional written and verbal communication skills tailored to diverse audiences, including internal leadership, faculty, staff, and external stakeholders. Ability to draft clear, concise, and persuasive correspondence. Serve as a liaison between the executive's office and internal/external partners, ensuring professionalism and consistency in messaging. Composure and professionalism at all times. Maintain confidentiality and diplomacy in all communications.

Mission: The Executive Assistant (EA)provides administrative support to multiple key executives as well as event planning and operations support, as needed, for the office. This role keeps the executive on their "A" game so that they are ready and organized for the day/week/month ahead. This includes planning travel, managing contacts and schedules, supporting events that help drive business or support the series, and managing expenses. In this role the EA will act independently to execute activities and initiatives on behalf of the executives with minimal guidance. Key Outcomes: * The executive is ready take the trip, go to the meeting feeling organized with the right information, communications and details handled. * The event goes off without a hitch and the smallest of details have been managed. * The executive feels supported and taken care of at a moment's notice. * You have anticipated the needs and stayed in rhythms with the executive. Key Responsibilities: * Coordinate executive communications, including taking calls, responding to emails and interfacing with clients. * Coordinate domestic and international travel * Prepare internal and external corporate documents for team members and industry partners. * Manage contacts and schedule internal and external appointments and conference calls. * Prepare and submit expense report-related activities, such as receipt collection and follow up, and corporate credit card billing reconciliation. * Coordinate events such as charity events, client/prospect outings and fund-raising events including contract negotiation and budget management * Maintain an organized filing system of hard copy and electronic documents. * Assist with prospect and client management in salesforce. * Assist with commission reconciliation for book of business. * Uphold a strict level of confidentiality and careful handling of critically sensitive documents. * Develop and sustain a level of professionalism among staff and clientele. * Provides backup assistance and support to the Office Operations team including periodic coverage for receptionist/front desk. * Other duties as assigned

Job Description Performs skilled and confidential administrative and secretarial services for the Executive Director, Board of Directors, other Directors, and administrative staff. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Provides administrative support to the Executive Director - including all correspondence, routing information, keeping files, answering voice mail, opening & sorting mail, and maintaining Executive Director's phone contacts. Provides administrative support to the Board of Directors- including scheduling meetings, preparing agenda packets, typing minutes, and maintaining all files/records. Coordinates food and beverage needs for meetings. Provides administrative support to other agency directors and managers, as needed. Responsible for coordination of all staff travel arrangements, including registrations, hotel & airline reservations, check requests to business office and dissemination of information to attendees of professional training and other conferences. Responsible for preparation of the monthly administrative calendar and for keeping Executive Director's calendar. Maintains agency contract files in accordance with agency standards. Opens and distributes all incoming mail on a day-to-day basis - agency wide Assists with processing all outgoing mail agency wide. Provides secondary relief to Receptionist, as requested. Maintains agency mailing list database. Maintains agency administrative files. Knowledge of agency policies, regulations, procedures, both programmatic and administrative. Maintains a high level of confidentiality for matters pertaining to all discussions and aspects related to the agency and personnel. Coordinates with Executive Director regarding all issues with Agency Events, including updating mailing list, working with Executive Director on location of event, preparing and mailing all correspondence, communication with caterer regarding menu selection, including all other issues regarding event. Attendance at all Board meetings which may be an after-hours requirement. Ensure all board members attend required JWB trainings. Provide all Board Meeting summaries to accounting for auditing purposes. Responsible for bi-weekly management meeting, scheduling, and meeting summary. Responsible for renewing all agency community partner licensures and immediately reports any agency changes to those partners. Addresses agency “.info” emails and/or communicates need to appropriate department/program for resolution. Prints out and distributes all informational agency brochures. Works with media department assure all department business cards are ordered and distributed. Other duties and specific projects as assigned. Required Skills/Abilities: Ability to use Internet for research for Executive Director's needs. Proficient in Microsoft Office and agency software, ex. AVATAR, postage system etc. Education and Experience: Preferred: Associate of Arts degree in Business or related field and four years of responsible administrative experience in a healthcare setting. Minimum: A high school diploma with business courses emphasized. Two years of clerical experience, Ability to use computer and all Microsoft Office applications, and type 55 wpm. Physical Requirements: Must be able to lift up to 15 pounds at a time. Must be able to sit, twist, bend and stand for long periods. Must be able to transport self from building to building and differing locations. Must be able to communicate orally and in writing. Special Working Conditions: Exposure to public and outside business officials/professionals, some client contacts, and at times treatment program conditions, occasional late hours or weekend events. Primarily daytime business hours, Monday - Friday. 40 hours per week.

This position supports the Director of Manufacturing at Central Shops and two Senior Managers. You would be responsible for supporting the day-to-day operational needs of the Manufacturing team. In addition to general duties, you would be responsible for overall office administration and balance multiple priorities in a fast-paced, team environment using critical thinking, problem solving, and relationship management. This is a fully on-site role and is based in Lake Buena Vista, Florida. Relocation will not be available for this position. You will report to the Director of Manufacturing. This is a Full-Time role. What You Will Do Every day in this role is different! On any given day you might: Thoughtfully handle complex calendars and be ready to adjust schedules at the drop of a hat. Ensure the Executive and Senior Managers are prepared for meetings and events. Look ahead and be proactive. Schedule and host Teams meetings which could include presentation sharing. Attend meetings to take notes as well as follow-up on action items. Handle highly confidential correspondence and information with utmost discretion. Manage Travel & Entertainment expenses for your team. Proactively resolve issues and pitch in to help. Coordinate onboarding/offboarding of team members. Ensuring offices are clean and welcoming and supplies, name plates, IT access and other essentials are ready for their arrival. Track team time off using Labor Reports in SAP. Plan recognition and team events. Organize service awards and recognition celebrations in close partnership with the Manager to celebrate cast achievements and service milestones. Order supplies and equipment along with other office management duties. Prepare reports to be shared with leaders and stakeholders. For example, cast training compliance, overtime utilization, shift bids, vacation planning, and labor utilization to ensure operational efficiency and adherence to company standards. Compose correspondence on behalf of the Leaders. Prepare professional PowerPoint presentations. Work closely with the Executive and Senior Leaders on activities, projects, meetings, event planning and office logistics. Partner with department administrative staff on office procedures, events, and office logistics. Coordinate and set-up regulatory training. Submit Workday salaried headcount requisitions, track open headcount and recruiting efforts. Monitor Craft Maintenance Council Overtime Equalization. Assist with opening and managing hourly, union position job postings in accordance with established processes and labor agreements. Ensure all communication channels (bulletin boards, digital signage, email updates, etc.) are accurate, timely, and up to date. Monitor and support supervision of building access to maintain a secure and well-controlled facility. Required Qualifications & Skills 3 years' minimum experience in an administrative role Proven success partnering and interacting with all levels of Cast Members/Employees including Executive Leadership Strong proficiency with standard office tools such as Microsoft Office (Outlook, Word, PowerPoint, Excel), SAP, Coupa, and Concur Generally tech savvy and willing to learn new skills Professional and highly discreet while maintaining absolute confidentiality Effective strong verbal and written communication skills Ability to be proactive, resourceful, flexible, and responsible Ability to take initiative and anticipate needs Extremely well organized and attentive to detail Ability to partner effectively and work in a team environment Demonstrated innovative thinking and problem-solving skills Preferred Qualifications Prior experience supporting the Director level Experience working with MyTime and Workday Familiarity with the Facilities & Operations Services organization and Craft Maintenance Council agreement Education Bachelor's degree or equivalent experience Additional Information Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at **************************************** #LI-ML3, #DXFOS Job Posting Segment: FOS Job Posting Primary Business: Construction & Distribution & Manufacturing (WDW) Primary Job Posting Category: Executive Support Employment Type: Full time Primary City, State, Region, Postal Code: Lake Buena Vista, FL, USA Alternate City, State, Region, Postal Code: Date Posted: 2025-10-17

If you are a current University of Tampa student, please search for and apply to student jobs here via Workday. Job applications for current students will not be considered if submitted through the external career center. Details The Administrative Assistant to the Vice President for Marketing and Communications provides high-level administrative, operational, and analytical support to ensure the efficient and effective functioning of the Office of Marketing and Communications. This position supports the Vice President and marketing senior leadership team in managing day-to-day operations, coordinating civic and university partner engagement, maintaining divisional budgets and analytics, preparing board and cabinet materials, and tracking strategic priorities tied to institutional goals. Duties and Responsibilities Executive and Administrative Support - Manage the Vice President's daily calendar, appointments, and scheduling logistics with a high level of accuracy and confidentiality. - Coordinate meeting preparation, including agendas, briefings, background materials, and follow-up actions. - Anticipate information needs, prepare briefing materials in advance of meetings, and ensure the Vice President is thoroughly informed and prepared. - Draft, edit, and proofread correspondence, memos, reports, and presentations for internal and external audiences. - Manage travel arrangements, reimbursements, and procurement card reconciliations in compliance with university policies. - Maintain organized digital and physical filing systems for correspondence, contracts, and institutional records. - Willingness to embrace new technologies and innovative organizational practices. - Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday and Microsoft Office. Budget and Operations - Track and reconcile the division's operating budget, including invoices, purchase orders, and vendor contracts. - Prepare monthly budget and variance reports; assist with forecasting and resource planning. - Liaise with Finance and Procurement on purchasing, compliance, and reporting needs. - Support the Vice President in ensuring that fiscal and operational processes align with institutional priorities and policies. - Assist in identifying process improvements and digital tools that enhance efficiency, tracking, and reporting accuracy across the division. Board, Cabinet, and Institutional Reporting - Assist in preparing executive-level reports and presentations for the President's Office, Cabinet, and Board of Trustees. - Compile divisional performance data and key performance indicators (KPIs) for monthly and quarterly review. - Coordinate timelines, gather inputs from team leads, and ensure all reporting deliverables meet quality and accuracy standards. - Support the creation of visually engaging presentations and dashboards that communicate outcomes and impact. Public Affairs Support - Provide project support senior leaders within the division as directed by the VP of Marketing and Communications. - Assist with logistics, scheduling, and materials preparation for media relations, crisis communication, and public affairs initiatives. - Support communications tracking and media monitoring efforts, ensuring follow-up and documentation of key outcomes. - Help coordinate messaging, speaking engagements, and event preparation for university leadership and community representation. - Maintain confidentiality and professionalism in handling sensitive institutional and media matters. Civic and Community Partner Engagement - Coordinate logistics and follow-up for the Vice President's participation in civic, community, and industry partnerships - Maintain a calendar of civic, donor, and community events where the Vice President or division is represented. - Track engagements and ensure timely follow-up, briefings, and communications with external stakeholders. - Support preparation of talking points, bios, and event summaries related to civic and community representation. Strategic Initiatives and Project Tracking - Support implementation and tracking of divisional strategic priorities and the Vice President's 90-day and annual plans. - Coordinate divisional planning and goal-setting sessions; monitor progress on key initiatives and institutional deliverables. - Maintain project trackers and assist in follow-up on action items resulting from cabinet, leadership, and cross-divisional meetings. - Collaborate with Marketing and Communications managers to gather data and updates for strategic dashboards and reports. Internal Communications and Team Operations - Serve as a central point of contact for the Office of Marketing and Communications, ensuring seamless communication flow within the division. - Support planning and logistics for team meetings, retreats, and recognition events that foster culture, collaboration, and morale. - Coordinate staff recognition, professional development, and team-building initiatives that reinforce the division's culture of creativity, collaboration, and shared purpose. - Draft and distribute internal division announcements and project updates on behalf of the Vice President. - Assist with onboarding of new employees and maintenance of team rosters, contact lists, and shared resources. Qualifications Required: - Associate's or Bachelor's degree (business administration, communications, or related field preferred). - Minimum of 3-5 years of progressively responsible administrative experience supporting senior executives or managing office operations. - Strong proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Teams, SharePoint); comfort with analytics and project management tools. - Excellent written and verbal communication skills, with a strong eye for accuracy, detail, and professional presentation. - Proven ability to handle confidential information with discretion and sound judgment. - Demonstrated ability to interact professionally with senior executives, trustees, media representatives, and community partners. - Exceptional discretion, diplomacy, and judgment in managing sensitive and confidential information. - Strong organizational skills, time management, and ability to manage multiple priorities in a fast-paced environment. Preferred: - Experience in higher education, nonprofit, or marketing/communications environments. - Budget and financial management experience, including forecasting and expense tracking. - Familiarity with data analytics or KPI reporting. - Demonstrated ability to coordinate events, civic engagements, or community partnerships. Ideal Candidate Profile The ideal candidate is a proactive, resourceful, and detail-oriented professional who takes pride in anticipating needs and creating order out of complexity. They thrive in a fast-paced, creative environment and are energized by supporting a dynamic, high-performing division. They possess exceptional judgment, professionalism, and interpersonal skills, and they bring a calm, solutions-focused approach to challenges. They are a cultural ambassador-someone who supports the Vice President's servant-leadership style and helps foster a joyful, collaborative, and high-trust team culture within the division. The ideal candidate thrives in an environment where no two days are alike-balancing executive precision with flexibility, tact, and creative problem-solving. They are energized by being a trusted partner to leadership, a reliable point of contact for the campus community, and a behind-the-scenes force in advancing UTampa's national reputation and civic presence. Core Competencies - Professionalism and integrity - Strategic organization and attention to detail - Communication excellence (written, verbal, visual) - Initiative and independent judgment - Collaboration and relationship-building Additional Information • This position reports directly to the Vice President for Marketing and Communications. Required Attachments Please be sure to attach all required documents listed below in the attachment section at the bottom of the "My Experience" page of the application before continuing through the application. 1. Cover letter 2. Resume Work Schedule • This is a full-time, on-campus position based in the Office of Marketing and Communications. • Monday through Friday, 8:30 a.m. to 5:00 p.m. • Summer: Monday through Thursday, 8:00 a.m. to 5:30 p.m. • Occasional early morning, evening, or weekend hours may be required to support events or board/civic engagements. The University of Tampa offers great benefits to include: • FREE Tuition • Generous paid leave • Wellness initiatives • 100% Employer-Funded Health Reimbursement Account • 100% Employer-Paid Short & Long Term Disability Insurance • 100% Employer-Funded Employee Assistance Program • Discounted On-Campus Dining Meal Plans • FREE On-Campus Parking • Access to Campus Amenities (pool, library, campus events and more) • Fitness Center • Pet Insurance • Flexible Spending Accounts • And more! Submission Guidelines To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission. Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application. Background Check Requirements Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report. Additional Information This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.

The Executive Assistant provides high-level administrative and organizational support to the Vice President of Enrollment & Student Affairs, serving as a key liaison between the division and internal/external stakeholders. This role is responsible for coordinating events, managing communications, supporting division operations, and ensuring the smooth execution of projects and initiatives. Responsible for demonstrating LSSC's core values of Caring, Communicating, Collaborating, and Celebrating when interacting with students, employees, visitors, and community members. Include, but are not limited to the following: * Provide comprehensive administrative support to the Vice President of Enrollment & Student Affairs and the division, adapting to changing priorities and needs. * Assist with the coordination and organization of meetings, events, and special projects as assigned. * Maintain and update division records, lists, and communications as needed. * Support budgetary and operational processes, including documentation and tracking of relevant materials. * Serve as a point of contact and liaison for internal and external stakeholders, ensuring effective communication and collaboration. * Contribute to the planning and execution of division initiatives, offering support in a variety of administrative and logistical capacities. * Uphold a high standard of professionalism, confidentiality, and customer service in all interactions. * Perform other duties as assigned to support the ongoing work and mission of the division. KNOWLEDGE. SKILLS AND ABILITIES REQUIRED: * Proficiency in Microsoft Word, Excel, Access, Outlook, and PowerPoint. * Strong organizational, multitasking, and time management skills. * Excellent verbal and written communication skills; ability to make presentations. * Ability to work independently and as part of a team, demonstrating flexibility and adaptability. * Professional appearance and demeanor. * Ability to maintain confidentiality and exercise sound judgment. * Ability to work various hours, including nights, early mornings, and weekends as needed. * Valid Florida Driver's License. ABILITIES/GENERAL: * Promote a common purpose consistent with the College's stated goals and demonstrate a commitment to students and the learning environment. * Possess knowledge of general written standards and procedures utilized, and have the ability to read, interpret, and follow procedural and policy manuals related to the job tasks. * Demonstrate the ability to respond to supervision, guidance, and direction in a positive, receptive manner and follow stated policies. * Deliver exceptional customer service by fostering a welcoming and supportive environment. * Present a professional image in words, actions, and attire. * Conduct oneself in a manner consistent with the College's standards of ethical conduct. * Apply effective techniques to establish and maintain working relationships, fostering collaboration to achieve common goals; effectively communicate and collaborate with others to achieve shared objectives. * Demonstrate the skills necessary to examine situations and processes, making recommendations for improvement critically. * Strong service orientation and ability to effectively work as a member or leader of a team by cooperating with others, offering to help others when needed, and considering larger organizational goals rather than individual concerns. Includes the ability to build &/or support a constructive team spirit where members are committed to the goals and objectives of the organization. * Plan, organize, and successfully multitask to meet multiple deadlines and frequently new work tasks within required timeframes. Proven flexibility to successfully work on a variety of projects quickly and accurately. * Effectively manage change and adaptability. * Adheres to all workplace safety rules, safety laws, regulations, standards, and practices * Ability to work various hours, including nights, early mornings, and weekends * Ability to travel amongst various campuses and attend College events, on or off campus, as required. MINIMUM QUALIFICATIONS: * Required: * Bachelor's degree from an accredited institution. * Four or more years of related experience.

Job Description Legal Operations & Executive Administrative Assistant (Part Time, On-Premise) Are you a highly organized, proactive, detail-oriented task master who wants to work in an environment where those skills are appreciated? You'll be responsible for assisting the managing attorney with administrative duties such as documenting law office procedures, maintaining and closing client files, supporting law office operations, and organizing chaos. If you love the idea of stepping into a versatile role at a tech-savvy law firm and have the vision to see beyond a to-do list and anticipate needs, then this is the job for you. You'll need to have strong skills with Microsoft Office products, superb organization skills, experience working with a busy executive, and preferably some experience working in a small law office environment or another small business. More importantly, you'll need to have a passion for continual improvement and the desire to make an impact with your work. This is a part-time position that requires you to be on-site in our Tampa office. At Melnik Legal, we hire talented people based on their accomplishments, intellectual curiosity, and a strong alignment with our Core Values. Does this describe you: Quality is Job #1: I always strive for the best result through superior effort. I embrace the “measure twice, cut once” principle. I Own It: I act with integrity. I reject a “that's not my job” mentality. I pitch in, help out, and solve problems collaboratively. I do whatever it takes to get the job done. Mistakes to Mastery: I know mistakes happen. When they do, I acknowledge and learn from them. I pursue growth and learning daily. Positive and Professional: I cannot always control what happens. I can and will control how I respond. I always strive to have a positive mindset. 1% Rule: I am always looking for ways for the firm to improve. I embrace change. Excellent Client Experience: At the conclusion of the engagement, the client will return to us for future legal assistance and confidently refer their colleagues. At Melnik Legal, we care about you succeeding at our firm. In order for Melnik Legal to understand your skill levels and personality, we ask all candidates to take a skills and personality assessment. If you are not willing to take this assessment as part of your application process, please do not apply. Compensation: $30 hourly Responsibilities: Become a trusted collaborator with the attorney to understand the attorney's practice and leverage resources to remove administrative tasks from the attorney's plate. Have the vision to see beyond a to-do list and anticipate needs. Take ownership of multiple projects with shrewd attention to detail, and have the accountability to follow through. Document and improve existing procedures and processes, and create procedures and processes as needed. (We use SharePoint as a KB). Prepare and electronically distribute invoices to clients. Prepare engagement letters. Review and proofread correspondence and documents. Create and edit documents, including redlining changes and appropriately formatting and proofreading for grammar, spelling, and punctuation. Manipulate PDF documents, including reorganizing content on a PDF page. (We use Adobe Acrobat Pro). Assist with scheduling, managing deadlines, task management, and follow up on outstanding tasks and document status in the Firm's practice management solution. (We use PracticeMaster). Maintain accurate records in and close client files using the Firm's practice management solution. (We use PracticeMaster). Other assistant and operations duties as assigned. Qualifications: Understand and respect strict confidentiality requirements and obligations. Comfortable working in a small law office, directly with the managing attorney. Gain energy from learning and tackling new tasks. Be agile when faced with frequently changing needs, which will require proficiency in time management, project management, organization, and communication skills. Strong experience with Microsoft Office products (Outlook, Word, Excel, PowerPoint, and Teams), M365, and Adobe Acrobat. Excellent written and verbal communication skills to effectively convey information, strong grammar knowledge, and proficiency in proofreading with a keen eye for detail. 5+ years as an assistant, executive assistant, or in a position performing supportive duties. A glass-half-full outlook and a positive and professional demeanor. About Company Details You'll Want to Know: We offer an excellent benefits package to full-time employees, including health insurance (coverage for you is paid 100% by the firm), dental, vision, 401(k) with employer match, short- and long-term disability, life insurance, paid time off, and a home office allowance.

Location: On site in Memphis, TN, Charlotte, NC, Raleigh, NC, Tampa, FL, Miami, FL, Lafayette, LA, New Orleans, LA, Dallas, TX. The Administrative Assistant receives direction from assigned management personnel. The incumbent in this position schedules appointments, greets visitors, gives information to callers and otherwise relieves officials of clerical work and minor administrative and business detail. Provide general and clerical administrative support to an individual, or small group of individuals, relieving them of clerical, administrative, and business detail. Essential Duties and Responsibilities: * Greets scheduled visitors and directs them to appropriate area or person * Perform clerical duties related to department activities such as typing, filing, distributing mail and answering phones * Composes and types of routine correspondence * Organizes and maintains file system and files correspondence and other records. Creates and maintains database and spreadsheet files * Answers telephone calls, and arranges conference calls * Coordinates manager's schedule and makes appointments * Arranges and coordinates travel schedules and reservations * Performs a wide variety of complex, responsible, and confidential administrative duties for management personnel * Researches, compiles, and analyzes data for special projects and various reports * Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings. * Makes copies of correspondence or other printed materials * Prepares outgoing mail and correspondence, including e-mail and faxes * Orders and maintains supplies, and arranges for equipment maintenance * May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations * Assist other AA's and other departments with administrative support as needed * Performs all other duties as assigned Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Additionally, the qualifications listed below are representative of the knowledge, skills, and/or abilities required in this position: * High school diploma or GED and at least 5 years of experience or equivalent combination of education and experience. About Us First Horizon Corporation is a leading regional financial services company, dedicated to helping our clients, communities and associates unlock their full potential with capital and counsel. Headquartered in Memphis, TN, the banking subsidiary First Horizon Bank operates in 12 states across the southern U.S. The Company and its subsidiaries offer commercial, private banking, consumer, small business, wealth and trust management, retail brokerage, capital markets, fixed income, and mortgage banking services. First Horizon has been recognized as one of the nation's best employers by Fortune and Forbes magazines and a Top 10 Most Reputable U.S. Bank. More information is available at ********************* Benefit Highlights * Medical with wellness incentives, dental, and vision * HSA with company match * Maternity and parental leave * Tuition reimbursement * Mentor program * 401(k) with 6% match * More -- FirstHorizon.com/First-Horizon-National-Corporation/Careers/Our-Benefits Follow Us Facebook X formerly Twitter LinkedIn Instagram YouTube

Performs skilled and confidential administrative and secretarial services for the Executive Director, Board of Directors, other Directors, and administrative staff. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Provides administrative support to the Executive Director - including all correspondence, routing information, keeping files, answering voice mail, opening & sorting mail, and maintaining Executive Director's phone contacts. Provides administrative support to the Board of Directors- including scheduling meetings, preparing agenda packets, typing minutes, and maintaining all files/records. Coordinates food and beverage needs for meetings. Provides administrative support to other agency directors and managers, as needed. Responsible for coordination of all staff travel arrangements, including registrations, hotel & airline reservations, check requests to business office and dissemination of information to attendees of professional training and other conferences. Responsible for preparation of the monthly administrative calendar and for keeping Executive Director's calendar. Maintains agency contract files in accordance with agency standards. Opens and distributes all incoming mail on a day-to-day basis - agency wide Assists with processing all outgoing mail agency wide. Provides secondary relief to Receptionist, as requested. Maintains agency mailing list database. Maintains agency administrative files. Knowledge of agency policies, regulations, procedures, both programmatic and administrative. Maintains a high level of confidentiality for matters pertaining to all discussions and aspects related to the agency and personnel. Coordinates with Executive Director regarding all issues with Agency Events, including updating mailing list, working with Executive Director on location of event, preparing and mailing all correspondence, communication with caterer regarding menu selection, including all other issues regarding event. Attendance at all Board meetings which may be an after-hours requirement. Ensure all board members attend required JWB trainings. Provide all Board Meeting summaries to accounting for auditing purposes. Responsible for bi-weekly management meeting, scheduling, and meeting summary. Responsible for renewing all agency community partner licensures and immediately reports any agency changes to those partners. Addresses agency “.info” emails and/or communicates need to appropriate department/program for resolution. Prints out and distributes all informational agency brochures. Works with media department assure all department business cards are ordered and distributed. Other duties and specific projects as assigned. Required Skills/Abilities : Ability to use Internet for research for Executive Director's needs. Proficient in Microsoft Office and agency software, ex. AVATAR, postage system etc. Education and Experience: Preferred: Associate of Arts degree in Business or related field and four years of responsible administrative experience in a healthcare setting. Minimum: A high school diploma with business courses emphasized. Two years of clerical experience, Ability to use computer and all Microsoft Office applications, and type 55 wpm. Physical Requirements: Must be able to lift up to 15 pounds at a time. Must be able to sit, twist, bend and stand for long periods. Must be able to transport self from building to building and differing locations. Must be able to communicate orally and in writing. Special Working Conditions: Exposure to public and outside business officials/professionals, some client contacts, and at times treatment program conditions, occasional late hours or weekend events.

DirectHire CSS is working with a respected Healthcare System in need of an Executive Assistant that provides personal administrative support and assistance to Executive leaders.This position is in Abilene, Texas. Requirements: High School or equivalent 3 Years of related work experience Ability to demonstrate excellent human relations and oral/written communication skills. Ability to handle confidential information. Ability to demonstrate extreme diplomacy and tact.

Job Description Executive Assistant - Company: Small Financial Services Firm We are seeking a highly organized, proactive Executive Assistant to support our Corp leadership team of four. This individual will serve as a critical partner to our executives, ensuring smooth day-to-day operations by managing schedules, coordinating travel, handling expenses, and facilitating communication. The ideal candidate is detail-oriented, resourceful, tech-savvy, and thrives in a fast-paced, professional environment. Key Responsibilities Provide comprehensive administrative support to four executives. Manage complex and dynamic calendars, including scheduling meetings, conference calls, appointments, and internal/external engagements. Coordinate domestic and international travel arrangements, including flights, hotels, itineraries, and ground transportation. Prepare, track, and process expense reports in a timely and accurate manner. Serve as a professional point of contact for phone calls, emails, and correspondence; prioritize and route communications as appropriate. Organize and maintain confidential files, documents, and records. Assist in preparing presentations, reports, and meeting materials using Microsoft Office (Word, Excel, PowerPoint). Support project tracking, meeting follow-ups, and general office organization. Anticipate executive needs and proactively resolve scheduling or logistical issues. Perform other administrative tasks as needed to support the leadership team and office operations. Qualifications At least 5 years of experience as an Executive Assistant, Administrative Assistant, or similar role-preferably supporting senior leadership. Strong proficiency in Microsoft Office Suite, especially Outlook, Excel, Word, and PowerPoint. Exceptional time-management and multitasking skills; able to manage shifting priorities with grace. Excellent written and verbal communication skills. High level of professionalism, discretion, and judgment in handling confidential information. Strong attention to detail, accuracy, and follow-through. Ability to work independently and as part of a team in a fast-paced environment. Experience in financial services is a plus but not required. Work Environment On-site position: Monday-Friday, 9:00 AM-5:00 PM. Collaborative, professional office environment in Tampa. Compensation & Benefits

Become an integral part of Global Corporate Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Administrative Assistant in Global Corporate Banking, you will manage busy calendars, travel, plan and assist with local events and projects for the business and may support various activities such as managing tactical office needs, client tickets, compliance requirements or business travel tax. You will tap into your thought leadership to manage priorities, ensure efficient use of executives' time, and collaborate closely with colleagues to ensure robust on-site support and backup coverage. You will also work with key stakeholders in the business, partner with various teams (Office Management, etc.) to complete projects. Job responsibilities Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc. Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc. Produce high quality emails and messages to individuals at all levels of the organization Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Support the physical site support demands required including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed Maintain confidential data, enforce internal controls, and comply with policies and procedures Support internal CRM or other LOB reporting activity within scope for role and simple reporting for the business such as pulling canned reports and scorecards Required qualifications, capabilities, and skills 3 years of administrative support experience with background in a client facing sales and financial services environment Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment Effective travel planning skills and knowledge Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented Effective interpersonal skills and excellent communication - confident, organized, and clear Fluent in Microsoft Office, PitchPro and Adapts easily to process changes and learns new technologies Project and event management experience Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required. Strong knowledge of invoice payment processing and/or Sponsorship and Donation processes Commitment to customer service and ability to work in team-oriented environment tied to solid judgment, decision making and problem-solving skills Collaborate effectively with colleagues and team members, assisting with projects and tasks as needed Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Executive Administrative AssistantPosition Overview:Provides support and assistance to executives that ensure effective use of time and productive interactions with staff and the public.Position Description: Duties & Responsibilities: · Handles a wide range of administrative and executive-support tasks spanning clerical, administrative, research, and operational functions. · Manages complex scheduling, calendar coordination, office administration, communication flow, information preparation, company records, data analysis, and representation of the Executive team to internal and external stakeholders. · Leads the organization and management of Board meetings and Board member communication. · Handles sensitive and confidential information with professionalism and discretion. · Maintains a full working understanding of the company's operations, procedures, and priorities. · Supports the CEO and CFO in managing high-level external relationships, ensuring communication is handled with maturity, professionalism, and sound judgment. · May be responsible for training and supervising lower-level administrative staff. · Uses discretion, sound judgment, and organizational knowledge to facilitate Executive activities and decision-making. · Manages simultaneous, multi-layered tasks-each individually simple, but collectively complex-while maintaining accuracy, organization, and prioritization. Minimum Knowledge, Skills & Abilities Required: Experience · Associate degree or equivalent required. · 3-5 years of administrative experience, or 2 years with additional specialized training and/or certification. · Prior Executive Assistant or Executive Administrator experience preferred but not mandatory. · Advanced proficiency with word processing, spreadsheets, and presentation/graphics software. · Ability to work independently within established procedures. Computer / Technical Skills · Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook). · Demonstrated ability to quickly learn and operate office software applications. · Experience using copiers, scanners, fax machines, and other office equipment. · Experience handling multi-line phone systems. Other Skills · Strong organizational ability and attention to detail. · Excellent written and verbal communication skills. · Professional telephone etiquette, including call screening and message handling. · Ability to prioritize responsibilities, manage multiple tasks, and meet deadlines effectively. · Experienced in meeting scheduling, logistics coordination, and document management. WORKING CONDITIONS: Normal office environment Extending viewing of computer screens ESSENTIAL FUNCTIONS: Spends time at a computer workstation and desk. Moves throughout department or other locations to access or exchange information. May involve carrying loads up to 50 lbs. and being able to remain in a stationary position. May involve lowering oneself to file, and reaching, twisting or turning. Involves handling office materials, typing, writing and other tasks that require manual dexterity. Continuous listening. Ability to communicate information. This job may require accommodating different bodily movements and physical abilities. About Us: For more than 40 years, VenturEd Solutions (formerly part of Community Brands) has been supporting K-12 private and independent schools. We offer a comprehensive suite of software tools for admissions, enrollment, financial aid, tuition management, student information, communication, fundraising, and accounting. These tools empower schools to fulfill their missions and deliver exceptional educational experiences. Our leading software seamlessly integrates all aspects of school management, contributing to overall school success. Our suite of solutions includes Ravenna Admit, Ravenna Student Management, TADS, School and Student Services (SSS), Educate, TuitionPay, CampusPay, MySchoolWallet, and payment processing. Through collaborative partnerships with schools, we aim to enhance user experiences, streamline operations, and foster a strong sense of community. Our education solutions are flexible and customized to meet the unique needs of each school. Why Work Here?: Good People, Doing Good Things: Employees at VenturEd Solutions are techies and volunteers who strive to make the Company a great place to work. We dream big and are motivated to help our customers use the technology we create to improve the world around us. Medical, Dental & Vision Benefits Flexible Planned Paid Time Off Generous Sick Leave Purpose-Driven Culture Work-Life Balance Passionate About Community Involvement Company Paid Parental Leave Company Paid Short Term Disability Remote Flexibility

Salary: $16.50 - $29.72 Performs administrative and office support activities providing customer service, clerical, secretarial, processing, mail sorting/delivery services, and/or internal Financial related duties, which may require varying degrees of independent judgment. Positions in this series normally support a Unit, Division, and/or Department. Core Competencies Customer Commitment - Proactively seeks to understand the needs of the customers and provide the highest standards of service. Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional, and ethical behaviors that establishes trust throughout the organization and with the public we serve. Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations. Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals. Duties and Responsibilities Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below. Maintains basic manual and automated file systems or assists in the maintenance of a large, complex system. Codes, classifies, posts and compiles information for use by others. Receives, verifies, and registers documents; assigns file number and affixes seal as appropriate. Reviews forms, documents and other materials for accuracy and completeness. Provides assistance to staff and public as required. Responds to inquiries and searches files for requested information. Compiles data, computes and verifies figures. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Maintains logs and records of equipment, inventory, costs, services performed, documents received, and charges to be assessed; may also maintain employee attendance and leave records. Maintains office supplies inventory by checking stock to determine inventory level, anticipates needed supplies, places, and expedites orders for supplies, and verifies receipt of supplies. Operates office equipment such as adding machines, copiers, telephones, shredders, and postage meters. Types forms, vouchers, requisitions, invoices, notices, schedules, legal documents, and other materials; types from rough drafts or combines data from multiple sources. Trains, provides guidance, and reviews work of others for completeness and accuracy. May be assigned the primary responsibility to drive a motor vehicle to deliver mail and/or supplies to field offices or other county facilities. Greets and receives callers or visitors in an office and ascertains nature of business and provides general support where applicable. Conducts office functions such as conducting inventory, receiving, and filing documents, prepare reports, etc.; may also maintain employee attendance. Writes or types of bills, statements, receipts, checks, correspondence, or other documents, copying information from one record to another. Requires simple computations and verifying of figures. Organize and schedules meeting and appointments and sorts and delivers incoming mail. Other related duties as assigned. Job Specifications Knowledge of English grammar, punctuation, and spelling. Ability to maintain and file records. Ability to proof own work and the work of other clerical personnel. Ability to perform accurate computations and verification of data. Ability to coordinate the work of other clerical employees. Ability to instruct new employees. Ability to follow oral and written instructions and the ability to work effectively with others. Knowledge of, and ability to operate data processing, word processing and other office equipment. Ability to type, prioritize work and to perform other clerical duties such as filing, answering the phone, and compiling figures for routine reports. Ability to use a computer and related software Physical Requirements Position typically operates in a professional office environment. Requires an employee to be mostly sedentary. May require an incumbent to lift boxes up to 30 pounds, open filing cabinets, and bend/stand as necessary. Work Category Sedentary work - Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. Minimum Qualifications Required Graduation from high school or possession of a GED Certificate; AND Two (2) years of clerical experience; OR An equivalent combination of education (not less than possession of a high school diploma/GED), training, and experience that would reasonably be expected to provide the job-related competencies noted above. Based on area of assignment may require possession of a valid Florida Driver's License. Candidates who meet the minimum qualifications may be invited to complete a skills assessment as part of the selection process. Emergency Management Responsibilities In the event of an emergency or disaster, an employee may be required to respond promptly to duties and responsibilities as assigned by the employee's department, the County's Office of Emergency Management, or County Administration. Such assignments may be for before, during or after the emergency/disaster. Additional Job Requirements A department, depending on the nature of its mission and operations, may require that employees in all or certain positions in this job classification: Maintain the ability to pass the background checks required for the position. These background checks may include but are not limited to: Criminal History Background Check using Florida Department of Law Enforcement (FDLE) Criminal Justice Information Services (CJIS) Level 1 and Level 2 Background screening (Ch. 435 Florida Statutes) Child Abuse, Abandonment and Neglect Record Check using the State Automated Child Welfare Information System (SACWIS) Sex Offender and Sexual Predator record check using the list maintained by the Florida Department of Law Enforcement (FDLE) Possess the necessary job-related license(s) or certification(s) that may include possession of a Florida Driver License (Class E).

Job Code **4679** \# of Openings **1** Apply Now (**************************************************** Requisition?org=GATEWAYVENT&cws=55&rid=4679) **Ghostrock,** a subsidiary of Three Saints Bay, LLC, and a Federal Government Contractor industry leader, is seeking a **Junior Administrative Assistant.** **Position Responsibilities:** + Perform file management responsibilities per DoD & SECNAV policy. + Perform Time and Attendance functions for labor and reporting. + Maintain updated telephone directories and hurricane recall bills. + Control departmental appointment schedule for meetings & events. + Receive, procure & distribute Division supplies. + Manage/assist in daily mail processing and delivery for both incoming and outgoing mail. **Position Requirements:** + **_US Citizen_** + **_Only candidates currently possessing an Active Secret Clearance (or higher) will be considered for this position._** + High School Diploma or Equivalent. + A working knowledge of Microsoft Outlook, Word and Excel. + A working knowledge of PowerPoint, SUPDESK, Business Objects and (MRQT) Material Requirements tool. + Experience at Regional Maintenance Centers (RMC) is advantageous. VEVRAA Federal Contractor Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international. We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.