Senior administrative assistant jobs in Syracuse, NY

Sony Corporation of America, located in New York, NY, is the U.S. headquarters of Sony Group Corporation, based in Tokyo, Japan. Sony's principal U.S. businesses include Sony Electronics Inc., Sony Interactive Entertainment LLC, Sony Music Entertainment, Sony Music Publishing and Sony Pictures Entertainment Inc. With some 900 million Sony devices in hands and homes worldwide today, a vast array of Sony movies, television shows and music, and the PlayStation Network, Sony creates and delivers more entertainment experiences to more people than anyone else on earth. To learn more: **************** POSITION SUMMARY Sony Corporation of America (SCA) is seeking an experienced Executive Assistant to support the Vice President of the Corporate Information Security Division in our New York office. This role requires a high degree of discretion, strong organizational and communication skills, and the ability to manage competing priorities in a fast-paced environment. This position follows a hybrid schedule with 3 days per week in the New York office. JOB RESPONSIBILITIES Manage complex executive calendars, including cross-time-zone scheduling, prioritization of requests, timely updates, and resolution of conflicts. Coordinate team collaboration, including facilitation of tools such as SharePoint, Teams, and distribution lists. Plan and support meetings and events, including booking rooms, sending invitations, tracking RSVPs, arranging technology support, ordering catering, and preparing security access. Prepare and process executive and team expense reports in compliance with corporate guidelines. Support planning and execution of departmental workshops, offsites, and large meetings. Draft, edit, and format correspondence, presentations, and other documents while maintaining secure and organized digital file storage Assist with departmental projects and day-to-day operational needs. Manage and distribute department communications. Handle confidential information with the highest level of professionalism. Continually improve processes and procedures to reduce work time. Build strong relationships with internal teams, administrative colleagues, and other Sony Group companies. Perform other duties as needed to support the department head and team. Honesty, trustworthiness and ethical conduct are material requirements for the responsibilities outlined above QUALIFICATIONS FOR POSITION Your qualifications and experience should include: College degree is preferred Minimum 5 years of executive-level administrative experience, ideally in a technical or corporate environment. Highly organized, detail-oriented, and proactive, with the ability to anticipate needs. Strong problem-solving skills and ability to adapt to changing priorities. Excellent written and verbal communication skills. Proven ability to work independently while being an effective collaborator. Strong interpersonal skills with the ability to work professionally across teams and organizations. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, OneDrive, SharePoint, Adobe). In addition to competitive pay and benefits, we offer an environment and culture that promotes Diversity, Equity, and Inclusion. We are committed to creating an inclusive employee experience for you to thrive as part of Sony's purpose to “fill the world with emotion through the power of creativity and technology”. Benefits: SCA offers benefits-eligible employees (generally regular employees scheduled to work 20 or more hours a week) a comprehensive benefits program that offers coverage and support for employees and their family's physical, emotional, and financial well-being. What we offer you: Comprehensive medical, prescription drug, dental, and vision coverage with coverage for spouses/domestic partners and child dependents, including access to a Health Savings Account (HSA) and Flexible Spending Account (FSA) Employee assistance plan and comprehensive behavioral health benefits Fertility benefits, including surrogacy, and adoption assistance programs Basic and supplemental life insurance for employees as well as supplemental life insurance coverage for their spouses/domestic partners and children Voluntary benefits such as group legal, identity theft protection, accident, and hospital indemnity insurance Short-term & long-term disability plans Paid parental and caregiver leave 401(k) Plan with pre-tax, Roth, and after-tax options and company match with immediate vesting Education assistance and student loan programs Other Programs: Flexible Work Arrangements, including remote and hybrid work schedules Time off to include vacation, paid holidays, sick leave, Summer Fridays (early release), and a winter break between Christmas and New Year's Day (based on business needs) Referral bonuses (subject to eligibility) Matching gift program A wide variety of employee business resource groups (EBRGs) Special discounts on Sony products, offered exclusively to Sony employees Employee stock purchase plan (Sony covers commissions and fees for your Sony stock purchases made through after-tax payroll deductions) Annual incentive bonus The target annualized base salary range for this position is $78,000 to $86,000. The individual will be paid hourly and eligible for overtime. In addition to the annual base salary, this role has an annual bonus target of 5%. This range does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. #LI-SC1 All qualified applicants will receive consideration for employment without regard to any basis protected by applicable federal, state, or local law, ordinance, or regulation. Disability Accommodation for Applicants to Sony Corporation of America Sony Corporation of America provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in job application procedures. For reasonable accommodation requests, please contact us by email at ******************* or by mail to: Sony Corporation of America, Human Resources Department, 25 Madison Avenue, New York, NY 10010. Please indicate the position you are applying for. We are aware that unauthorized individuals or organizations may attempt to solicit personal information or payments from job applicants by impersonating our company through fraudulent job postings. We take these matters seriously but cannot control third-party websites. To protect your personal information, please verify that any job posting you respond to also appears on our official Careers page: ***************** Please also be advised that we never request personal identifying information (such as Social Security numbers, bank details, or copies of identification documents) during the initial stages of our application process. If you have any doubts about the authenticity of a job posting or communication, please contact ******************* before submitting any information. Right to Work (English/Spanish) E-Verify Participation (English/Spanish)

This role will assume primary leadership to clerical/secretarial support staff and management of clerical duties. The role will be expected to participate in all related front office duties including providing guidance and support to staff as needed. Track and support clerical staff productivity. Participate in hiring processes for clerical staff per HR guidelines. Facilitates open lines of communication with staff, medical director, health care team, patients and families. Liaison to internal and external referring offices. Prepare standardized and ad hoc reports for hospital administration to include dashboards, patient volumes, no-show and cancellation rates, time-to-third, and other access related. Ensures quality improvement initiatives are developed to facilitate patient flow and gathering of patient information required for delivery of health care and billing for services. Set up/updates platform for new services and current services. Minimum Qualifications: Associates Degree and three years relevant experience or equivalent combination of education and experience. Preferred Qualifications: Bachelor's degree in business or healthcare. 3+ years supervisory experience in healthcare. EPIC experience or certification Work Days: Monday-Friday 8:00AM - 4:30 PM Message to Applicants: Salary Range-$52,000-$65,000 Recruitment Office: Human Resources

Our client, a large financial services company, is seeking a Senior Administrative Assistant for a 3+ month contract assignment in Syracuse, NY. This role is fully onsite. The Senior Administrative Assistant provides support to meet the business needs of company Executives. Under moderate supervision, this job meets the daily requirements of Executives and various other office needs, including operational tasks, organizational duties and office-wide coordination efforts. Key Responsibilities and Duties Serves as primary administrative contact for Executives, working across all lines of business and with external agencies to answer questions and resolve administration-related issues. Provides support for daily Executive operations including meeting arrangements, travel and expenses. Coordinates overall office functioning through inventory checks, space scheduling, event planning, event execution and paperwork processing. Acts as a liaison between Executives and internal departments, ensuring effective communication and cohesion. Maintains Executive calendars, contact lists and provides ad-hoc support as needed. Requirements High School diploma 2+ years of administrative support in an office/professional setting Pay Rate $36.97 - $38.97 per hour.

A fast-paced couple near Columbus Circle is seeking a top-tier personal assistant to help them coordinate their busy schedules and keep their lives running smoothly. The family is seeking someone who wants to be with the family long-term; who will come in and learn their preferences and priorities and become a gatekeeper and trusted advisor. The general schedule for this role will be Monday through Friday, 8 or 9am- 5pm, though there will be some additional hours during events or when the family is traveling. This position will guarantee 40 hours per week, but it is expected that there will be 5-10 hours of overtime on a regular basis. This is a mainly in-person role, with the assistant working out of a nearby co-working space in order to meet with the principals at their home as needed. Responsibilities Plan and book complex domestic and international travel, both private and commercial, for family members and staff, including flights, accommodations, ground transportation, and itineraries Maintain up-to-date records of travel documents, including passports, visas, driver's licenses, and other IDs Establish and maintain relationships with hotels, concierge services, and travel vendors to ensure VIP-level service Manage several virtual PAs Managing email inboxes and correspondence Work collaboratively with the family's house manager to keep the home running smoothly Maintain detailed records and databases for licenses, memberships, and subscriptions Coordinate multiple calendars Handle various errands, such as sending and retrieving packages, and making returns Research and present information upon request Coordinate all school-related needs (forms, supplies, uniforms etc) Manage communication with teachers, tutors, coaches Ensure gifts are purchased for birthday parties and playdates, and thank you cards are promptly sent when necessary Support the family with special projects, including holiday cards, gift purchases, and event planning and execution Serve as a liaison between the family, vendors, and service providers Anticipate needs and proactively resolve scheduling conflicts or logistical issues Qualifications Understand how to communicate and work effectively with a full staff Ability to delegate to virtual PAs, and supervise various projects happening simultaneously Strong organizational and time-management skills with keen attention to detail "Can do” attitude, problem ownership and creativity in problem solving Adaptable, and able to handle rapidly evolving situations with ease Exceptional organization skills; ability to juggle multiple, sometimes competing, priorities seamlessly Outstanding written and oral communication skills with strong attention to detail Unwavering professionalism, absolute discretion, and exceptional judgment Requirements US work authorization Seeking a long-term role Willing to work outside of standard work-week as needed Local to NYC with the ability to work on the UWS- there may be some remote aspect to the role, but the majority will be on-site Tech-savvy, experience working with Google Workspace and Notion At least 8 years of proven, verifiable experience in a similar role, with excellent long-term references Salary and Benefits $50-60/hr.+, 40 hours guaranteed, often with 5-10 hours of weekly overtime Medical insurance PTO Annual discretionary bonus

A fast-paced couple near Columbus Circle is seeking a top-tier personal assistant to help them coordinate their busy schedules and keep their lives running smoothly. The family is seeking someone who wants to be with the family long-term; who will come in and learn their preferences and priorities and become a gatekeeper and trusted advisor. The general schedule for this role will be Monday through Friday, 8 or 9am- 5pm, though there will be some additional hours during events or when the family is traveling. This position will guarantee 40 hours per week, but it is expected that there will be 5-10 hours of overtime on a regular basis. This is a mainly in-person role, with the assistant working out of a nearby co-working space in order to meet with the principals at their home as needed. Responsibilities Plan and book complex domestic and international travel, both private and commercial, for family members and staff, including flights, accommodations, ground transportation, and itineraries Maintain up-to-date records of travel documents, including passports, visas, driver's licenses, and other IDs Establish and maintain relationships with hotels, concierge services, and travel vendors to ensure VIP-level service Manage several virtual PAs Managing email inboxes and correspondence Work collaboratively with the family's house manager to keep the home running smoothly Maintain detailed records and databases for licenses, memberships, and subscriptions Coordinate multiple calendars Handle various errands, such as sending and retrieving packages, and making returns Research and present information upon request Coordinate all school-related needs (forms, supplies, uniforms etc) Manage communication with teachers, tutors, coaches Ensure gifts are purchased for birthday parties and playdates, and thank you cards are promptly sent when necessary Support the family with special projects, including holiday cards, gift purchases, and event planning and execution Serve as a liaison between the family, vendors, and service providers Anticipate needs and proactively resolve scheduling conflicts or logistical issues Qualifications Understand how to communicate and work effectively with a full staff Ability to delegate to virtual PAs, and supervise various projects happening simultaneously Strong organizational and time-management skills with keen attention to detail "Can do” attitude, problem ownership and creativity in problem solving Adaptable, and able to handle rapidly evolving situations with ease Exceptional organization skills; ability to juggle multiple, sometimes competing, priorities seamlessly Outstanding written and oral communication skills with strong attention to detail Unwavering professionalism, absolute discretion, and exceptional judgment Requirements US work authorization Seeking a long-term role Willing to work outside of standard work-week as needed Local to NYC with the ability to work on the UWS- there may be some remote aspect to the role, but the majority will be on-site Tech-savvy, experience working with Google Workspace and Notion At least 8 years of proven, verifiable experience in a similar role, with excellent long-term references Salary and Benefits $50-60/hr.+, 40 hours guaranteed, often with 5-10 hours of weekly overtime Medical insurance PTO Annual discretionary bonus

Guggenheim is seeking a proactive Executive Assistant to support its Investment Banking Healthcare Services Team. This person will support executives in all administrative functions. The ideal candidate must be reliable exercise excellent judgment, have exceptional communication skills, demonstrate strong customer service and professionalism, have the ability to handle numerous projects, must handle a heavy workflow with a high level of accuracy. The successful candidate will have experience supporting senior level executives and be comfortable interacting with other senior members of the team and external clients in a fast paced and entrepreneurial environment. This position gives the opportunity to learn different industries within Investment Banking. The Executive Assistant role is located in New York and is four days in the office and one day remote. This position reports to the Director of Investment Banking Administration. Essential Job Functions Manage complex calendars in different time zones Arrange meetings and appointments with clients and other counterparties Arrange domestic and international business travel Assist visiting clients with travel arrangements Process expense reports Interface and communicate with internal administrative functions on behalf of the professionals they support, including expense management, conference management, marketing and other departments Answer multiple phone lines and provide phone coverage for other team members as needed. Able to professionally relay appropriate information to callers as directed, route calls to other persons as necessary, and ensure that messages are received and conveyed promptly. Proactively organize materials for calls, meetings, and travel Liaise with administrative staff of clients as necessary Monitor emails for professionals, as requested Perform other related duties as assigned or requested by professionals they support Preferred Qualifications Proficiency in Microsoft Office Suite Knowledge of DealCloud CRM and Workday preferred but will train Strong time management skills and ability to manage multiple tasks for many professionals Strong interpersonal and communication skills Strong organizational skills Ability to exercise judgment including prioritizing issues and tasks Detail-oriented and able to multi-task in a fast-paced environment Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success Self-starter who is able to work with the professionals they support to identify issues and problems and proactively solve them Basic Qualifications Bachelor's degree or equivalent experience Minimum of 10 plus years executive assistant experience, preferably in financial services Salary Annual base salary between $90,000 - 110,000 The base salary range represents the low and high end of the anticipated base salary range for this position. Actual base salaries may vary depending on factors such as location and experience. The range listed reflects base salary only, and the total compensation package may include other components such as incentive compensation. About Us: Guggenheim Securities is the investment banking and capital markets business of Guggenheim Partners, a global investment and advisory firm. Guggenheim Securities offers services that fall into four broad categories: Advisory, Financing, Sales and Trading, and Research. Guggenheim Securities is headquartered in New York, with additional offices in Chicago, Boston, Atlanta, San Francisco, and Houston. For more information, please visit GuggenheimSecurities.com, follow us on LinkedIn or contact us at ****************************************** or ************. Guggenheim Securities, LLC (“GS”) does not accept unsolicited resumes or applications. GS considers any resume or application to be unsolicited if (a) received from an entity or individual without a current recruiting agreement with GS or (b) submitted to anyone at the firm other than through the process set forth in the recruiting agreement between GS and the submitting entity or individual, and GS will not pay a fee to any entity or individual for such submission.

The Executive Assistant supports the Senior Vice President for Business Development, coordinating administrative functions for Syracuse University Global. This includes all scheduling, meeting preparation, project assignments, travel coordination, and office management. The Executive Assistant interacts with a broad constituency, both internal and external, including university leadership, faculty, students, community leaders, and staff. The Executive Assistant works independently and manages unit-wide projects, always maintains confidentiality, and works in a high pressure, face paced, time sensitive environment while projecting a calm, customer-service focused demeanor. The Executive Assistant responds to a wide array of inquiries in a timely and sensitive manner, including regular interaction and appointment setting with students, staff, faculty, and senior leaders throughout the university. Education and Experience * Bachelor's degree and a minimum of 7 years of practical administrative and project management work experience in a business or higher education environment. Skills and Knowledge * Ability to exercise independent judgement and discretion. * Exceptional demonstrated organizational and interpersonal skills, including diplomacy, tact, discretion, and confidentiality. * Demonstrated ability to independently organize workload and manage time with minimal supervision. * Demonstrated ability to solve problems and pivot quickly in a fast-paced environment. * Knowledgeable and proficient with MS Office, Teams, Excel, PowerPoint, and Word. * Team player mindset, ability to create and maintain strong working relationships with all university departments. * Excellent oral and written communication skills demonstrated success in managing multiple priorities and projects. * Accuracy and attention to detail are essential. Responsibilities * Provide executive level administrative assistance to the Senior Vice President for Business Development. * Manage the day-to-day operations of the Senior Vice President's Office and support the overall administrative functions of Syracuse University Global, including business-related matters. * Assist the Senior Vice President using tact, discretion, positivity, a team-oriented attitude, and exercising independent judgement. * Receive and screen phone calls, emails, mail, and visitors for the Senior Vice President in a highly confidential manner exercising good judgement, diplomacy, and tact. * Manage the Senior Vice President's calendar in such a way that accommodates their personal needs and preferences (including scheduling appointments, providing materials for meetings, etc.). * Organize and maintain all electronic and paper files and reference materials for easy retrieval. * Assist with management of unit-wide projects. * Independently prioritize and schedule meetings and events for the Senior Vice President. * Coordinate schedules with the SU Global leadership team as necessary. Manage internal and external meetings including scheduling, travel, logistics, and taking detailed minutes when necessary. * Execute special projects assigned. Coordinate budget and expenses with advisement from the Director of Administration & Budget. * Keep the Senior Vice President informed of upcoming commitments, and responsibilities, following up as appropriate. * Use proactive approach to deliverables regarding issues and concerns addressed to the unit. * Serve as a resource for the SU Global unit, demonstrating efficiency, enthusiasm, and acumen in a fast-paced environment. * Be available for calls, requests, and actions outside of standard business hours, as necessary. * Other duties as assigned. Physical Requirements Not Applicable Tools/Equipment Not Applicable Application Instructions In addition to completing an online application, please attach a resume and cover letter.

This role provides comprehensive administrative support to the Chief Financial Officer (CFO), Corporate Compliance Officer, and other Directors in the Finance Division. The Administrative Assistant will also manage day-to-day office activities for the Fiscal Services and Revenue Cycle Services departments. Key Responsibilities: Manage meeting arrangements, prepare board portals and PowerPoint presentations for monthly Board Audit & Finance Committee meetings. Coordinate scheduling, food services, and special needs for meetings; maintain reports and minutes. Prepare correspondence and reports for the CFO, Controller, Sr. Director of Revenue Cycle Services, Director of Budget & Reimbursement, and other members of the Finance Division as needed. Compose and edit correspondence; perform research for projects, surveys, and applications. Support the Corporate Compliance Officer with compliance activities, including preparing documents for Corporate Compliance Committee meetings. Track and maintain Business Associate Agreements. Manage schedules for the CFO and other Directors in the Finance Division. Analyze and prioritize incoming mail and emails for significance and appropriate follow-up. Develop and maintain department records to ensure timely access to financial information. Answer and direct phone calls promptly and professionally. Perform other duties as assigned. Qualifications: Education: Associates Degree (minimum) Experience: 2+ years of relevant administrative support experience Skills: Strong proficiency in Microsoft Excel, with the ability to generate reports and present data clearly. Proficiency in Microsoft Word and PowerPoint. Excellent organizational skills and attention to detail. Strong interpersonal and customer service skills. Ability to manage multiple schedules and prioritize tasks effectively. Experience in corporate compliance is beneficial but not required.

(Hiring) Executive Administrative Assistant We are seeking an Executive Administrative Assistant to join our team! You will provide high-level administrative support for an Executive at our company. Responsibilities: Handle administrative needs of Executive Arrange conference calls and meetings Plan work-related travel details Receive visitors Train and supervise lower-level clerical staff Maintain and order supplies Qualifications: Previous experience as an executive secretary, administrative assistant, or in other related fields Strong organizational skills Ability to prioritize and multitask Strong attention to detail Email Resumes To: Admin@viperstaffing.com

ABOUT OUR DISTRICT: The Syracuse City School District is undergoing a new phase of innovation and transformation with the goal of ensuring that all students graduate high school with the skills needed to be ready for college and career. For Syracuse, all means all. The School Board and Syracuse community have charged the Superintendent with improving student achievement, and she is seeking a dedicated and diverse team of educators to partner with her in moving the district toward its goals. The Syracuse City School District represents 35 schools and programs, including 6 high schools, 6 middle schools, 6 K-8 schools, 13 elementary schools, and 4 alternative education programs, serving approximately 19,000 students Pre-K-12. Of these students, 82.3% qualify for free or reduced-price lunch, 20.1% are served by the Office of Special Education, and 83% are students of color. JOB DESCRIPTION: The district is committed to ensuring that there is an effective school leadership at the helm of every school and a high quality teacher in every classroom. Administrative Interns provide transformational leadership to planning and managing one of the district's schools. This includes: assisting in implementing a school instructional model which focuses on high student achievement; building a positive school climate that supports the whole student; leveraging research and data to drive instructional practice; and building a high-performing staff to achieve the school's vision and goals. The Administrative Intern will collaborate with parents, community members, the SCSD central office, consultants, as well as other internal/external resources and stakeholders to implement new educational programs, school culture, systems reform, tools and other resources to accelerate student achievement. REPORTS TO: Principal DUTIES & RESPONSIBILITIES: The Administrative Intern will be expected to fulfill the following responsibilities: Results Orientation Promote a widely shared institutional belief that every child deserves and can have expert instruction and that all team members must be advocates for students Set high performance goals for self and others despite instability and obstacles to success Establish and enforce high standards for excellence with students, teachers, and staff Relentlessly focus school activities on student achievement Promote a widely shared institutional belief that every child deserves and can have expert instruction and that it is their responsibility to help ensure this practice Assist in creating a sense of urgency and in taking immediate action to ensure early successes Action Orientation Effectively plan and take action to achieve goals and objectives under the direction of the principal Consistently identify potential issues and obstacles and proactively take action to create and implement solutions Formulate and execute on action plans despite ambiguity, obstacles or resistance Impact and Influence Identify and engage teachers to drive consensus, build trust and facilitate change Establish a culture of learning and achievement Act consistently to influence others' thinking and behavior to achieve results Assist in anticipating and responding to stakeholder concerns and identify and engage key influencers and community resources necessary for success Lead High Performing Teams and Develop and Execute Rigorous, Standards-Aligned Instruction Know and execute teaching and learning best practices, including involving different modalities and engaging a variety of students Coach teachers on recognizing cause and effect between instructional activities and results Effectively organize adult teams to mirror vision and produce maximum results Understand strengths and areas of growth for both team and individuals Effectively engage team in shared decision-making when appropriate Encourage learning and consistently provide instruction, expectations, feedback and other developmental activities to encourage leadership and build capacity Consistently inspire excellence and promote high morale and a positive school culture Strategic Planning and Problem Solving Quickly recognize patterns and trends related to school performance Analyze complex information to help formulate strategic vision and implement action plans Use qualitative and quantitative data to help in assessing performance and to help drive goals and decision-making Quickly recognize patterns and trends related to student academic performance and be able to develop this skill in teachers The Administrative Intern will be expected to perform additional related duties as required. QUALIFICATIONS: Possession of a Master's Degree Minimum 3 years of teaching experience Adaptable to the complexities of the urban school environment Strong belief that all students can learn at high levels and focus on building this culture school-wide Proven experience in teaching in urban schools to accelerate student academic and learning performance Demonstrated success establishing a safe and positive school and/or classroom culture that is conducive to student needs and student learning Familiar with classroom and/or school level best practices to build and sustain change Knowledge of current trends and best practices in education policy and research, including comprehensive assessment systems and data-driven instruction Experience participating in successful design and delivery of educator professional development Demonstrated success in school leadership activities (student activities, department head, etc.) •Prior demonstration of exemplary attendance is expected of any candidate for hire Training and or experience with Culturally Relevant Education (preferred) Preference will be given to those internal candidates who have participated in the Syracuse Aspiring Leadership Academy (SALA). The successful candidate will be required to pass a fingerprint-based background check, at the cost of $102.50 to the candidate. City Residents are encouraged to apply! CERTIFICATION REQUIREMENTS: New York State Administrative Internship Certificate, School Building Leader (SBL) Certificate, or School District Administrator Certificate required. SALARY/SALARY RANGE: Administrative Inters will be compensated $95,000 per year and receive benefits pursuant to the Unit 2 contractual agreement.

All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.Job Posting Title:Executive Assistant - Executive Communications & EventsPosition Type:Professional / UnclassifiedDepartment:LSUAM College of Engineering (Vicki Colvin (00089820)) Work Location:2214 Patrick F. Taylor HallPay Grade:Professional: The Dean's Executive Assistant and manager of events and engagement provides high-level administrative, and strategic support to the Dean and serves as a key liaison between internal and external partners, including faculty, staff, students, students, alumni, donors, and industry partners. This position ensures the efficient management of the Dean's daily activities, including complex calendar coordination, correspondence, communication and meeting preparation, while leading the planning and execution of events and engagement initiatives that advance Dean's priorities and strengthen stakeholder relationships. 40% Executive Support & Communication: Manage and optimize an active and complex and dynamic calendar, including prioritizing meetings, resolving schedule conflicts; Review, prioritize, and respond to incoming correspondence and emails; draft or prepare professional communications on behalf of the Dean as appropriate; Exercise sound judgment, discretion, and confidentiality in handling sensitive and institutional matters; Serve as a trusted liaison between the Dean and college or university departments, faculty, staff, students, and external stakeholders. 30% Dean's Engagement: Coordinate high-level meetings with internal and stakeholders including drafting agendas, preparing briefing documents, presentations, and taking minutes. Handle sensitive and confidential information with discretion and professionalism, ensuring timely preparation of materials. 25% Event Management: Lead the planning and execution of events hosted by the Dean's Office, including advisory council meetings, faculty and staff recognition events, donor receptions, student award ceremonies, and special university functions; Collaborate with college advancement, communications, and academic affairs teams to ensure events and initiatives align with the Dean's strategic priorities and the college's engagement goals; Oversee all event logistics including invitations, RSVPs, venue coordination, catering, décor, audiovisual needs, and printed materials; Manage event budgets, vendor contracts, and procurement processes in compliance with university policies. 5% Support special projects, initiatives, and other duties as assigned by the Dean. Minimum Qualifications: Bachelor's degree and 1 year of experience supporting executive-level leadership in a fast-paced environment. Proven experience managing complex calendars and high-level correspondence. Preferred Qualifications: Bachelor's degree and 5+ years of experience. Experience with Microsoft tools. LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply- a degree is not required as long as the candidate meets the required years of experience Additional Job Description:Special Instructions:For questions concerning this position, please reach out to Jessica Waters: ********************* Posting Date:November 12, 2025Closing Date (Open Until Filled if No Date Specified):March 9, 2026Additional Position Information: Background Check - An offer of employment is contingent on a satisfactory pre-employment background check. Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more! Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, next Source Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement. Essential Position (Y/N):LSU is an Equal Opportunity Employer. All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university's ability to employ individuals in certain positions. HCM Contact Information: For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at ************ or email **********. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.

CNY Diagnostic Imaging is looking for a detail oriented, dependable individual who has a positive, compassionate and energetic attitude with professional phone and customer service etiquette. This individual will be cross trained as a medical receptionist and in scheduling. Must be willing to travel between offices (Clay/Hill) as needed. Our ideal teammate: Is a self-directed learner who is willing to apply direct feedback and continuously and humbly self-assess in order to grow personally and professionally. Will work under general guidance with some expectation of autonomy. Has excellent verbal and written communication skills and strong attention to detail. Has the ability to prioritize tasks and to delegate them when appropriate. Acts with integrity, professionalism, and confidentiality. Can work in a fast-paced, patient focused environment with heavy call volume. Is committed to quality patient care and exceptional customer service. Essential Functions of Admin Support Greet and register patients in a fast-paced radiology facility. Answer telephone calls. Accurately schedule multi-modality radiology studies. Enter/confirm patient demographics and insurance information in the patient medical record. Verify patient insurance eligibility. Work as a team to assist radiologists, technologists, co-workers, patients, and referring physician offices as needed. Deliver exceptional customer service. Respond to requests for information in a timely manner. Confirm appointments/preparations. Adhere to safety protocols. Education and Experience High School degree or equivalent. Minimum of 1 year of prior medical receptionist experience. Computer skills What We Offer Immediately accrue PTO as you work! (Full Time) 6 Observed Holidays Medical, Dental, Vision, Life and other voluntary insurances for full-time employees 401(k) Retirement plan Employee Assistance Program

CNY Diagnostic Imaging is looking for a detail oriented, dependable individual who has a positive, compassionate and energetic attitude with professional phone and customer service etiquette. This individual will be cross trained as a medical receptionist and in scheduling. Must be willing to travel between offices (Clay/Hill) as needed. Our ideal teammate: Is a self-directed learner who is willing to apply direct feedback and continuously and humbly self-assess in order to grow personally and professionally. Will work under general guidance with some expectation of autonomy. Has excellent verbal and written communication skills and strong attention to detail. Has the ability to prioritize tasks and to delegate them when appropriate. Acts with integrity, professionalism, and confidentiality. Can work in a fast-paced, patient focused environment with heavy call volume. Is committed to quality patient care and exceptional customer service. Essential Functions of Admin Support Greet and register patients in a fast-paced radiology facility. Answer telephone calls. Accurately schedule multi-modality radiology studies. Enter/confirm patient demographics and insurance information in the patient medical record. Verify patient insurance eligibility. Work as a team to assist radiologists, technologists, co-workers, patients, and referring physician offices as needed. Deliver exceptional customer service. Respond to requests for information in a timely manner. Confirm appointments/preparations. Adhere to safety protocols. Education and Experience High School degree or equivalent. Minimum of 1 year of prior medical receptionist experience. Computer skills What We Offer Immediately accrue PTO as you work! (Full Time) 6 Observed Holidays Medical, Dental, Vision, Life and other voluntary insurances for full-time employees 401(k) Retirement plan Employee Assistance Program

The Rescue Mission is seeking an Administrative Intern (unpaid). Preferred applicants are individuals who are friendly, professional, organized and are looking to gain experience with administrative and HR duties. Applicant must be a current college student. The Rescue Mission Alliance strives to share hope, end hunger and homelessness, change lives and strengthen communities one person at a time. We operate in the communities of Syracuse, Auburn, Binghamton and Ithaca with programs tailored to each community. Among the services we offer are emergency shelter, meals, supportive permanent housing, employment resources, and spiritual care. In all of our locations, case managers help guests develop individual plans and connect with the support they need to leave homelessness and hunger behind. As an Administrative Intern, you will provide administrative support to the Reception Office and Human Resources Team. Education Requirements High School diploma or GED required Current college student pursing Business Degree, Human Resources or related field Knowledge, Skills, & Abilities Needed to Perform Effectively in this Position Ability to maintain confidentiality of all aspects of responsibilities Team Player Proficient computer skills (Microsoft office & Outlook) Excellent oral and written communication skills Excellent organizational skills and attention to detail Passion for the mission and vision of the organization Additional Requirements Student member of SHRM a plus.

This position provides administrative support to Kyle F Mumpton, CFP . This role is critical to our member experience and requires a friendly, upbeat demeanor. The incumbent supports the daily operations of the practice, including, but not limited to: answering the phones, meeting/greeting members, handling/distributing postal mail and practice email, ordering supplies, utilizing Thrivent Financial computer systems and programs in support of client relations, and other administrative tasks as assigned. The Administrative Assistant reports to and is employed by Kyle F Mumpton, CFP . Immediate growth track to get NY Life and Health Insurance Licensed (Life, Health, Annuity) within the first 6 months. This is a fully in-office position out of Liverpool, NY. Hours: 8a - 4pm, Monday - Friday Compensation: $20-25/hr. depending upon experience Benefits: Simple IRA with 3% match and 15 days PTO. Health benefits are not offered. Job Description Position Roles/Responsibilities/Accountabilities Handles incoming telephone calls and responds to requests for information Performs routine administrative duties such as maintaining office supplies and processing mail Prepares or coordinates the preparation of routine correspondence, reports, and special projects typically of a routine nature Supports projects, administration of various programs, and processing functions as needed Drive client/member facing activity in the practice by scheduling meetings with client/members on behalf of the practice's Financial Advisors Update the contact management system with client/member contact and preference information Assist Financial Advisors in the preparation and follow up for the client/member meetings Provides back-up support on tasks that do not require any type of licensing or registration for other staff members, as needed Participates in the business planning process Completes other miscellaneous tasks as assigned Position Qualifications Previous administrative/secretarial experience desired Insurance licensed; preferred or must be willing to attain. Strong technical computer aptitude and knowledge of business tools (e.g., Microsoft Word, Excel, PowerPoint) or ability to learn Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions Ability to maintain integrity of sensitive/confidential information Basic understanding of our products and services, and Thrivent Financial Competencies Planning/Organizing Customer Focus Communication Interpersonal Skills Teamwork and Collaboration Adaptability/Flexibility Technology Forward External/Internal Dependencies Must be able to work with all roles of the team Must be able to represent the organization in work with external clients Must be able to cultivate and maintain relationships with outside organizations As part of Kyle F. Mumptons' recruiting/hiring/contracting process, a verification of a candidate's background will be made to complete the hiring/contracting process. In addition, fingerprints will be taken for submission to the Federal Bureau of Investigation for review against nationwide fingerprint records. Determine the need for future access to Wealthscape. All persons with access to Wealthscape are deemed Access Persons and are subject to Compliance with the firm's Code of Ethics which requires all outside brokerage accounts to be maintained at one of the firms designated by TIMI.

This position is responsible for implementation of federally mandated disability accommodations. They will implement exam services as part of these accommodations for students with disabilities and faculty. Responsibilities Administering, proctoring, reading and scribing exams for students that require testing accommodations. Position also works closely with faculty to ensure exams are being administered and returned per Professor specifications. Greeting visitors, checking in students for exam appointments, answering phones, and other general office duties.

Job Description Mr. Rooter Plumbing is seeking a detail-oriented and organized individual to join our team as a Plumbing Administrative Assistant. The ideal candidate will provide administrative support to our plumbing team, assist with scheduling, invoicing, and customer service tasks, and contribute to the overall efficiency of our office operations. Responsibilities: - Assist with scheduling appointments for plumbing services and dispatching technicians to customer locations. - Answer phone calls and emails, providing excellent customer service and addressing inquiries or concerns in a professional manner. - Prepare and send invoices, process payments, and follow up on outstanding invoices to ensure timely payment. (Accounts Receivable) - Maintain accurate records of customer information, service requests, and billing details in our database. - Coordinate with technicians, customers, and vendors to ensure smooth communication and timely completion of plumbing services. - Assist with general office tasks, such as filing, data entry, and document management, to support the administrative needs of the plumbing team. - Collaborate with team members to streamline workflow and improve office efficiency. Qualifications: - High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or related field preferred. - Previous experience in an administrative assistant role, preferably in a plumbing or construction industry. - Strong communication skills and ability to interact professionally with customers, technicians, and team members. - Proficiency in Apple products and familiar with a Mac desktop or laptop. - Experience with scheduling software or customer management systems. - Detail-oriented, organized, and able to prioritize tasks effectively in a fast-paced environment. - Ability to work independently and as part of a team, demonstrating flexibility and adaptability to changing priorities. - Experience in Quickbooks Online, at least 1 year experience. - Can type at least 40 WP Pay will be $20.00 - $22.00 an hour. This could be part time or full time. Before you click apply, please make sure you take our typing test at : ********************************************** If you meet the qualifications and are interested in the Plumbing Administrative Assistant position at Mr. Rooter Plumbing, please submit your resume and cover letter highlighting your relevant experience. We are looking for a dedicated individual to support our plumbing team and contribute to the success of our office operations.

Job Description CME Associates, Inc. (CME) is an engineering technology firm providing comprehensive Construction Materials Evaluation and Technical Support Services. Our experts specialize in geotechnical engineering, construction materials evaluation, special inspections, geological sciences, subsurface exploration, and investigative engineering. Summary The Marketing Administrative Assistant provides essential support to the marketing team by managing proposals, organizing and maintaining project documentation, and assisting with client communications. This role ensures smooth administrative operations and contributes to the overall success of marketing initiatives. This position is in-office, Monday-Friday, 8:30 AM - 5:00 PM. Responsibilities Assist in Proposal Creation: Support the development and formatting of marketing proposals and presentations and ensure accuracy and consistency in branding and messaging across all materials. Document Management: Receive, organize, and maintain project-related documents in designated systems, and track and update documentation to ensure timely access and compliance with company standards. Data Entry & System Logging: Accurately log project information into internal systems and databases, and maintain up-to-date records for project milestones, deadlines, and deliverables. Client Relations Support: Serve as a point of contact for client inquiries and provide timely responses. Administrative Support: Coordinate internal communications between marketing and other departments. Qualifications Must possess a High School Diploma; Associate degree is preferred. Minimum of 2 years' experience performing administrative responsibilities. Experience with Microsoft Office programs, including Excel, Outlook, Word; this position requires strong experience with Excel. Possess good interpersonal and communication skills. Attention to detail and problem-solving skills. Compensation: $20 - 23 per hour Benefits CME offers competitive wages and benefits such as: Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full time employees. This is an Equal Employment Opportunity. All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws. CME Associates, Inc. is an Affirmative Action Employer. A New York State Certified Woman Owned Business Enterprise (WBE). Powered by JazzHR aOW7EwlYKx

Job Description Title: Administrative Assistant 1 Immediate Supervisor: Site Manager, Owner Exempt Non-Exempt Overtime Required: Yes No Under direct supervision, performs a wide range of office administration duties for assigned functions or program areas, duties may be complex in nature and may involve access to confidential information. Represents company and provides information and assistance to internal and external customers. Principal duties and Responsibilities: • Provides operations/general support to manager or team • Speaks clearly and respectfully to internal and external customers to relay information. • Data entry and maintenance of specific systems such as work orders, production, locates, employee time, invoicing, billing, or other tasks as requested to meet the needs of local office. • Perform other related work as assigned using available resources to achieve established goals. Position Requirements: High School Diploma preferred Experience in managing multiple telecom projects Proficient in Microsoft Office products and reporting, specifically Word and Excel. Outlook preferred Familiar with the telecom industry (permits, locates, etc.) Have the ability to complete assignments with minimal supervision Organized and motivated to provide project support as directed Conscientious professional who has a pleasant phone manner and excellent organizational skills Ability to handle multiple tasks (This is not a complete listing of all duties and responsibilities. Other duties as indicated by the supervisor/manager may also apply.)