Senior administrative assistant jobs in Waco, TX - 39 jobs

L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers' mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do. L3Harris Technologies is the Trusted Disruptor in the defense industry. With customers' mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security. Job Title: Lead, Systems Engineer - EA ISR Programs Job Code: 30408 Job Location: Waco, TX (On-Site) Job Schedule: 1st Shift 9/80 Job Description: The Lead Systems Engineer (LSE) will be responsible for supporting the development, integration, test, and verification of a variety of new and/or modified systems for a missionized Gulfstream G550 platform. The LSE will require working knowledge of encrypted communications, flight deck missionization, Emissions Control (EMCON), and Position, Navigation, and Timing (PNT). The LSE will be responsible for requirements development and management, technical risk identification, system design, system Integration, Verification and Validation (IV&V), civil and military certification, and liaison troubleshooting and sustainment efforts. The LSE will support large, complex project initiatives of substantial importance to the organization with minimal oversight or direction on and off-site. They will Communicate with internal leadership, external subcontractors and customer teams to explain and influence changes to practices, processes and approaches. The LSE will provide input into new products/processes and implements operational plans that have measurable impact on business or functional results. Essential Functions: + Developing aircraft system requirements: Concept of Operations (ConOps), system specifications, component specifications, and system schematics. + Performing verification and validation such as: creating test plans, creating test procedures, physically operating the system to perform ground and flight testing, writing certification reports. + Supporting technical publications by providing source data and reviewing publications such as: system operating manuals, maintenance manuals, instructions for continued airworthiness. + Supporting periodic travel for Technical Interchange Meetings, Program Reviews, Testing, and Aircraft Field Support. + Significant experience with some or all of the following: encrypted communications, flight deck missionization, Emissions Control (EMCON), and Position, Navigation, and Timing (PNT). + Proficient computer skills (Microsoft Office tools: Word, Excel, PowerPoint, Visio). + Proficient communication skills (verbal, written, slide presentations). + Proficient technical writing skills (specifications, procedures, reports). + Performing hands-on testing and troubleshooting of aircraft electrical and mechanical systems; requires climbing and crawling on the aircraft in confined areas to perform job duties. + Understanding and supporting the aircraft certification process (Civil : 14 CFR Part 25; Military: MIL-HDBK-516). + Interpreting and using aircraft technical documentation such as: system schematics, mechanical drawings, electrical drawings, aircraft technical publications, Standards (MIL, SAE, RTCA, 14 CFR, etc.). + Creating bids and writing proposals. + Ability to work effectively in a fast-paced, dynamic environment with time-critical requirements. + Excellent communication skills and ability to work effectively in a team environment. + Able to travel up to 10%. + Read and interpret technical specifications, engineering blueprints, test procedures, and technical publications. + Ability to obtain a US security clearance at the Secret level Qualifications: + Bachelor's Degree and minimum 9 years of prior relevant experience. Graduate Degree and a minimum of 7 years of prior related experience. + In lieu of a degree, minimum of 13 years of prior related experience. + An active DoD Secret Security Clearance, which requires U.S. Citizenship. + Demonstrated experience in program planning, guidance, and engineering execution within scope, schedule, and budget. + Demonstrated experience understanding of engineering processes and policies + Demonstrated experience in Aircraft Integration, Test and Delivery + Ability to travel as needed based on business demands Preferred Additional Skills: + An active DoD Top Secret (SCI) Security Clearance, which requires U.S. Citizenship. + Ability to use standard Microsoft Office suite of applications + Ability to operate within a Product Lifecycle Manager (PLM); TeamCenter preferred + Experience conducting first article verification testing + Experience managing requirements within a management tool (DOORS, JAMA, etc.) + Experience working within a MBSE tool (CSM preferred) + Experience working with subcontractors and US Government customers. + Demonstrated experience in communicating with internal and external Customer stakeholders + Experience with FAA (STC) and Military (MTC) certification activities #LI-EN2 L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law. Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information. By submitting your resume for this position, you understand and agree that L3Harris Technologies may share your resume, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions. L3Harris Technologies is an E-Verify Employer. Please click here for the E-Verify Poster in English (******************************************************************************************** or Spanish (******************************************************************************************** . For information regarding your Right To Work, please click here for English (****************************************************************************************** or Spanish (******************************************************************************************** .

Job Title Executive Assistant Build the future with us : Are you driven by the life insurance sector and eager to contribute to the purpose of a company that aims to help its clients feel confident and secure about their future? As an Executive Assistant, will be responsible for providing direct support to the President and senior leadership team of American Amicable, and other members of iA senior management. The Executive Assistant will actively coordinate a number of administrative functions and reporting requirements. These responsibilities may include managing meeting schedules, coordinating communications on behalf of the senior leadership team and preparing sales, marketing, product and strategy reports in collaboration with senior leaders. This position is a great opportunity to showcase your skills and fully realize your potential within a caring and trustworthy company. Here, people and their development are at the heart of our priorities, fostering an environment that encourages collaboration and innovation. What you'll accomplish with us : As an Executive Assistant, you'll be at the core of our mission. Here are the main responsibilities: Liaison with the senior leadership team and Shared Services departments (e.g. Human Resources, Legal, Compliance, Finance, and IT). Participate in the planning of corporate events and onsite business meetings and support coordination and preparation of virtual and in-person management events. Develop documents, notably Power Point presentations, for leadership and strategic planning meetings. Maintain calendars for the senior leadership team, as requested, and maintain communication documents for the team. Other responsibilities include but are not limited to maintaining organizational charts, DMS, and distribution lists, collaborating with assistants in other lines of business across iA, assisting with the senior leadership team's corporate travel arrangements and expense reporting and assist with other projects as required. What could accelerate your success in this role : We're looking for someone who: Is known for their expertise in Microsoft Office products, including PowerPoint, Word, Excel and Outlook Stands out for their ability to identify and resolve issues. Demonstrates strong ability to analyze and think critically. Is recognized for their ability to work independently as well as function effectively as a team player and adapt well to change, both procedural and organizational. Has minimum 5 years of experience in administrative support role within a corporate setting. Why you'll love working with us : A work environment where learning and development merge with a collective pursuit of excellence; A healthy, safe, fair, and inclusive environment where potential can be freely expressed and developed; The opportunity to work in a hybrid environment, supported by flexibility and access to inspiring and innovative workspaces; Competitive benefits: Flexible Health, Dental and Vision insurance, 401(k) + company match, PTO, employee and family assistance program, performance bonus, and much more! Apply now and get ahead of your career, where your talent really belongs! Still unsure about applying? At iA, we believe in potential and value diverse experiences. If this role inspires you, go ahead and apply - your place might be with us, and we want to get to know you! Applicants must be authorized to work for any employer in the U.S. We are unable to support or take over sponsorship of employment visas at this time, including H-1B visas and participation in STEM OPT work authorizations. CompanyAmerican-Amicable Life Insurance Company of TexasPosting End Date2026-01-23 About us American Amicable is a part of iA Financial Group, one of the largest insurance and wealth management groups in North America. Our headquarters is in Waco, TX. Tracing its roots back to 1910, the American-Amicable Life Insurance Company of Texas is a progressive special markets insurer. The Company offers innovative life insurance and annuity products developed to target the individual needs of protection, wealth creation, and estate preservation. iA Financial Group is the fourth largest life and health insurance company in Canada and offers a wide range of products for all stages of life and to meet the needs of clients across its vast sales network. Founded in 1892, iA Financial Group's stability and solidity make it an employer of choice that invests in its employees and their development over the long term. Our CEO Denis Ricard won #1 Insurance CEO in Canada from Glassdoor! Our Commitment to Diversity and Inclusion At iA American, we support and celebrate diversity. We strive to provide a workplace that is recognized as inclusive for all, regardless of ethnic origin, nationality, language, religious beliefs, gender, sexual orientation, age, marital status, family situation, or physical or mental disability. Please note that if you need help or assistance to make the recruitment process more accessible for you, please contact us. Someone from our team will be happy to assist you.

Job DescriptionCrouch Staffing Solutions, Inc. is seeking an Executive Support Specialist for the Waco, TX area. Job Title: Executive Support SpecialistJob Status: Full-time Job Location: Waco, TX 76710Job Hours: Monday-Friday, 8 AM to 5 PMJob Salary: 55,000-65,000 DOE Qualifications: Education: Bachelor's or associate's degree in accounting, finance, or business- Required Prefer 8 or more years of relevant professional office experience Exceptional interpersonal skills for effective collaboration with a diverse team Comfortable engaging with executives at various levels Strong organizational and time-management abilities Demonstrates sound judgment, prioritization, and decision-making skills Enthusiastic and proactive in approaching new projects and concepts Adaptable to swiftly changing priorities and roles Detail-oriented self-starter with a knack for anticipating executive needs Previous experience in accounting or finance is advantageous Proficient in Microsoft Office tools (Excel, Word, and PowerPoint), Adobe Acrobat Excellent verbal and written communication skills Quick learner of new software and systems Responsibilities and Duties: Coordinate internal and external meetings or events, managing logistics, agendas, and documentation Maintain executive calendars, handle scheduling requests, and resolve conflicts Participate in meetings, document discussions, and track action items Generate reports and prepare meeting materials for committees, task forces, and Board presentations Prioritize daily tasks and projects for the executive Monitor emails and materials requiring input or approval, redirecting matters as needed Provide superior customer service as a liaison between the executive and the public Draft internal and external communications on behalf of the executive Manage travel arrangements and reservations Assist with personal tasks, including license renewals, phone calls, appointments, and errands Complete and submit monthly credit card statements, invoices, and expense reports Maintain electronic filing systems with confidentiality and sensitivity Manage stock/inventory in the breakroom and accounting storage area Support the team as needed APPLY AT www.crouchstaffing.com

Unbound Now is ending human trafficking by identifying victims, supporting survivors, seeking justice, and leading system change. We are motivated by our faith in Jesus and work each day as individuals driven by hope, oriented towards service, and committed to excellence. To learn more about our values, please read our Statement of Faith. Title: Community Outreach and Administration Intern Internship Status: Part-Time | Unpaid Location: Local Office Summary: The primary role of the Community Outreach and Administration Intern is to support the Outreach and Training Program Director and the local Director of Programs. The key responsibilities include assisting in the development of the volunteer engagement program, such as creating materials, coordinating training, and planning volunteer events; providing general administrative support; participating in community outreach efforts; and contributing to the planning and execution of special projects and events. Availability: Determined in alignment with the intern's academic requirements and school-related goals, and Unbound Now's work hours and needs. Working Conditions: Work is typically conducted in a standard office or professional setting. On rare occasions, duties may require performing tasks in environments with exposure to extreme weather conditions, fumes, odors, or elevated noise levels. Travel: This position may require limited travel for training and team/professional development opportunities. May require travel to meet with clients. Responsibilities: Assist in the development of training materials for community awareness and professional training. Participate in outreach to specialized professionals (i.e., medical professionals, hotels, etc.) and populations at risk for trafficking. Represent Unbound Now in community outreach events such as resource tabling events Help design outreach and training materials as needed. Create a bibliography of research on human trafficking based on recent studies. Research of best practices in anti-trafficking, survivor services, outreach, and prevention education. Assist in the preparation and implementation of the in-kind initiative. Track and verify volunteer hours in the volunteer database. Assist in the development and sustainability of the volunteer program. Support in volunteer recognition events. Provide support in the preparation and coordination of Unbound Now special events. Expectations/Job Requirements of an Intern: Pursuing a degree or a graduate degree with at least 60 hours of completion Mature Christian faith, as evidenced by participation in a local Christian church Agreement with the vision, mission, and values of Unbound Now Agree to and pass all required criminal background checks and child abuse registry checks Agreement to complete the Unbound Now Foundations course Ability and willingness to maintain the confidentiality of sensitive information Ability to build trust and good working relationships with others Intern will agree to abide by all Unbound Now policies and procedures, and comply with all applicable state and federal laws, including Unbound Now's Abuse Prevention and Response Policy Willingness to accept the direction of duties assigned by paid staff The intern will complete assigned tasks within a given time frame or on time. High level of organizational and time management skills Strong work ethic - consistent and reliable Arriving on time for all assigned shifts is essential Commit to once-weekly in-person meetings with the supervisor Participate in weekly team meetings *This position description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the intern candidate. The scope of the position may change as needed to meet organizational demands. Unbound Now will structure position duties and supervision in a manner that allows the Intern to receive credit hours and welcomes input on this issue. Physical and Driving Requirements: Must possess a valid driver's license, current car insurance, and be able to operate a personal or company vehicle as needed for intern-related travel. Occasional physical demands may require the ability to lift or carry loads up to 30 pounds. Frequent demands require close visual attention to detail and prolonged periods of mental concentration. Expectations of Unbound Now: Unbound Now will provide opportunities to meet with community engagements. Unbound Now will provide opportunities for continued education. Unbound Now will provide weekly supervision to discuss professional development and ethical dilemmas. Unbound Now will provide feedback for school assignments on time. Unbound Now will provide supervision over the intern's job responsibilities. Will the intern be paid? Yes___ No X Will the intern receive mileage reimbursement? Yes___ No X Unbound Now is not obligated to offer full-time employment to an intern at any point before or after the internship period. Similarly, interns are not obligated to accept employment or continue any relationship with Unbound Now upon completion of their internship. Internship Relationships: Supervisor: Unbound Now Outreach & Training Program Director, Local Regional/Assistant Director, and Director of Programs Works with: Other Unbound Now teams, community partners, and other local organizations Supervises: None

Bachelor's degree preferred, but will accept Associates degree or 48 college hours. Must love to work with students. Must have strong communication skills. Must be able to use Microsoft Office. Must be able to teach and develop curriculum in at least one of the following areas: Science, Math, Social Studies, College & Career Prep and/or Dance. Positions are available Monday-Thursday - 2:45 to 6:00. Preferrred experience working with students. Primary location - La Vega Elementary and La Vega Intermediate Salary Range - $15 per hour without teacher certification and $25 per hour with teacher certification

Job Description You are applying for work with a franchisee of Taco Bell, not Taco Bell Corp. or any of its affiliates. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set their own wage and benefit programs that can vary among franchisees. At Taco Bell, we live to “Serve Others” with Mas Heart. If you want to “Serve Others” with Mas Heart, read on! The success of your day, week, month, and year is ultimately in your hands. Success means following the brand standard and recognizing your team to deliver an amazing brand experience. You achieve results through your team. When they succeed, you succeed. Every customer experience should be served up with a “Here to Serve” attitude. Essential Functions Inspire and engage customers and fellow Team Members alike Train, coach, and recognize the talent before you Growth through great service Work approximately 50 hours a week Lastly, create a restaurant experience for team members and customers that you are proud of.

ADMINISTRATIVE ASSISTANT - PART TIME Sylvan Learning Center is hiring an administrative assistant who will keep us on track as we go through our very busy days. Sylvan has been helping students succeed in school for over 40 years and you will be our first contact with the many phone calls and visits we receive from parents, students and those asking about our services. For this reason, you must be outstanding on the phone and have the ability and willingness to offer exceptional customer service. The Admin/Coordinator supports the Center Directors in scheduling appointments, students and teachers, all reception functions and administrative services along with supporting student activities. We also expect our Administrative Assistant to check-in clients for identity screening services and test proctoring. Be part of a team who work together so that students succeed and parents get the best customer care possible. Qualifications Must have the ability to multi-task and remain calm under pressure. Enthusiastic, welcoming demeanor and professional customer service skills. Attention to detail Two years office experience preferred Computer proficient, ready to learn our center operations software. Organizational skills and ability to self-direct. Ability to work well under pressure. Ability to maintain confidentiality. Ability to react to change productively and handle other essential tasks as assigned. Ability to pass a federal background check. Ability to prioritize, multi-task, and produce high quality and accurate work. Ability to create a welcoming and professional front desk environment for our students, families, and community.

Communications: We will be open and courageous in our communication with students and with one another. We will communicate decisions and the reasons for them. Excellence: We will strive for excellence in all that we do. We will actively plan for the future, seeking new and innovative ways to accomplish our mission. Inclusiveness: We will seek to appreciate and understand our students and each other, actively seeking different viewpoints. We will work to create a welcoming environment where our diverse community of students and employees learn, teach, and work together. Integrity: We will work with the highest level of integrity, taking responsibility for all of our actions. We will tell the truth and seek to be fair in our decision-making and actions. People: We will be honest, humble, respectful, and gracious to our students and to each other. We best serve our students, colleagues, and community when we work as a team. Application will not be considered until ALL required documents are received. POSITION OPEN UNTIL FILLED Provides highly responsive, responsible, and professional support to the Director and Associate Director of Marketing & Communications. This position supports the department's operational and strategic initiatives through the seamless execution of administrative tasks, contributes to effective communication within the college and externally, and helps maintain a dynamic, efficient, service-oriented and collaborative environment. This position receives direction from the Director of Marketing & Communications and exercises no supervision. Note: This is a security sensitive position and an appropriate background investigation will be made on applicants being strongly considered for this position. SELECTION CRITERIA: The cover letter should address how the following knowledge, skills, and abilities were acquired: Knowledge of: 1. MCC's policies and procedures; 2. Basic principles and practices of budget administration and transactions; 3. Microsoft Office Suite, including Outlook, proficiency in Word and Excel preferred, Canva; 4. Correct spelling, grammar, and punctuation; 5. Office practices and marketing tools, CRM software, and content management systems; Skills in: 6. Organization and time-management; 7. Interpersonal, verbal and written communication; 8. Timely and accurate communication across departments and with external partners; 9. Coordinating responses to inquiries related to marketing and communications efforts; 10. Quickly learning and proficiently using specific software; 11. Excellent customer service, demonstrating a professional, courteous, service-oriented and patient demeanor; Ability to: 12. Work independently, but also in a collaborative manner; 13. Communicate clearly, professionally, effectively, and accurately with students, faculty, staff, and administrators; 14. Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative; 15. Establish and maintain cooperative working relationships with those contacted in the course of work; 16. Be adaptable and flexible and interested in learning new things; 17. Organize and prioritize work to meet deadlines; 18. Learn new software quickly and proficiently, applying new tools to streamline operations, improve workflows, and support evolving departmental needs. WORKING CONDITIONS: Sedentary-Desk work; occasional field trips e.g. for college or program activates. Minimal Hazard/Exposure-Standard office setting. At least minimal environmental controls are in place to assure health and comfort. MINIMUM QUALIFICATION REQUIREMENTS: Education: High School Diploma or GED Experience: More than one year of work experience in an office environment PREFERRED QUALIFICATIONS: Education: Associate's degree from an accredited college or university Please feel free to contact this office regarding the status of your application. NOTE: Finalists may be asked to participate in an in-basket exercise. MCC uses E-Verify to confirm the employment eligibility of all newly hired employees. For more information visit ********************* Please feel free to contact this office regarding the status of your application. REQUIRED APPLICATION MATERIALS: Online Employment Application Resume Cover Letter (See Selection Criteria) Copy of High School/GED Transcript MCC provides equal educational opportunities to all individuals and does not discriminate against any individual regardless of race, color, religion, national or ethnic origin, gender, disability, age, veteran status, genetic information, sexual orientation, gender identity, pregnancy, or other legally protected category in its educational programs, activities, or employment. ****************************************************************

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting daily operations, ensuring efficient office management, and providing exceptional clerical support. This position requires strong communication skills, proficiency in various software applications, and the ability to manage multiple tasks effectively. Duties Handle student enrollment processes, including data entry and payment tracking. Answer inquiries from potential students via phone, email, and in person. Support instructors with administrative tasks such as preparing class materials and printing documents. Coordinate with lab technicians to ensure all class materials are ready. Track payments and prepare reports for the Operations Manager. Assist with various tasks as needed Qualifications Strong organizational skills with attention to detail. Proficiency in Microsoft Office Suite (Excel, Word, etc.). Experience in an administrative role, preferably in an educational or training environment. Ability to manage multiple tasks and prioritize effectively. Strong communication skills This position is essential for maintaining the smooth operation of our office environment while providing valuable support to our team. If you are a proactive individual with a passion for organization and efficiency, we encourage you to apply. Job Type: Full-time Pay: $14.00/hr Expected hours: No more than 40 per week Schedule: 8 hour shift Monday to Friday No weekends Experience: Microsoft Office Suite: 1 year (Required) Google Workspace: 1 year (Required) Customer Service: 1 year (Required) Work Location: In person

Why Work for Wilkirson-Hatch-Bailey Funeral Home? Service At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual. Work with leading experts in the funeral and cemetery profession. Benefits Financial assistant programs encouraging employees through education and development in industry related subjects. Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life's challenges. Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match. Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team. Employee Discounts on services, merchandise, and property to help our team members in their time of need. Culture We value honesty, courage, integrity, ethical behavior and the development of personal growth. We are rooted in the communities to provide a personal touch to every family we serve. We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families. Summary/Objective This position is the primary administrative role in most of Park Lawn's individual business locations and is responsible for performing a variety of administrative and accounting related tasks to ensure the business runs smoothly and the expectations of our client families and their guests are exceeded. Essential Functions Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. Greets and escorts all visitors and their guests. Performs all accounting (AP/AR), inventory, and account reconciliation for the business. Updates Timekeeping system as employees fill out missed punch log. Prepares daily deposit reports and reconciliations Processes and codes all business invoices for payment. Researches invoices and resolve any issues or discrepancies. Receives and records payments from client families. Schedules appointments for the business. Composes and types correspondence as needed. Compiles and reports on statistical data as required by the business. Inputs data into operating system accurately, completely, and timely. Assists client families with processing necessary paperwork and scheduling appointments. Scans, copies and prints as needed. Updates and maintains files and related systems for the business. Serves as business timekeeper and maintains local employee files. Coordinates and maintains office supplies and equipment. Serves as a backup in other administrative functions as needs dictate. Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling. Special projects and other duties as assigned. Competencies Communication Proficiency. Teamwork Orientation. Detail Orientation. Customer Service Orientation. Time Management. Required Education, Experience, Certifications and Licensure High school diploma or equivalent combination of education and experience preferred. Minimum two years administrative or general accounting experience or have demonstrated knowledge, skills and abilities required to perform all job tasks. Valid state issued driver's license in good standing and acceptable driving record. Additional Eligibility Qualifications Ability to read, write, and speak English fluently. Bilingual is a plus. High degree of overall computer proficiency. High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure). High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Proficiency with multi-line phone systems and general office equipment. Effective and professional communication skills, with an emphasis on verbal skills and the ability to resolve and respond to issues in a professional manner. Ability to empathize with client families and their guests and demonstrate tact and patience in emotionally charged situations. Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication. Ability to simultaneously handle multiple projects, prioritize tasks, and exercise good judgment. Attention to detail and follow-through. Supervisory Responsibility This position has no direct supervisory responsibilities. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The duties associated with this position are generally performed in an indoor office setting. Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle. Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds. This position may also require reaching, pushing, and pulling. Employees may be exposed to chemicals and/or blood borne pathogens. Exposure risk is considered: Low Overtime is sometimes necessary or required. Travel This position may require up to 10 percent out of area and overnight travel. Travel is primarily local occurring during the business day only. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

TPWD - Administrative Assistant II (Assistant Office Manager) (00054734) Organization: PARKS AND WILDLIFE DEPARTMENT Primary Location: Texas-Mexia Work Locations: SP-Fort Parker SP 194 Park Road 28 B Mexia 76667 Job: Office and Administrative Support Employee Status: Regular Schedule: Full-time Standard Hours Per Week: 40. 00 Travel: Yes, 5 % of the Time State Job Code: 0152 Salary Admin Plan: A Grade: 11 Salary (Pay Basis): 3,697. 79 - 3,697. 79 (Monthly) Number of Openings: 1 Overtime Status: Non-exempt Job Posting: Dec 29, 2025, 2:57:00 PM Closing Date: Jan 13, 2026, 5:59:00 AM Description TPWD MISSIONTo manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. EXCELLENT BENEFITS:Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, staggered work hours, Employee Assistance Program and a Return-to-Work Program. For new employees or rehires, health insurance is available on the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. PLEASE NOTE: All applications must contain complete job histories in the WORK HISTORY SECTION to include Job TitleDates of employment (month/year) Hours worked per week Name of Employer, Name of Supervisor and Phone NumberDescription of duties performed Volunteer experience credit is counted toward any experience requirement. Please list those experiences to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. Omission of data can be the basis for disqualification; you may state ‘unknown' for any incomplete fields. College Transcripts are required at the time of interview (unless otherwise noted on the posting) if education is used to meet the minimum requirements of the job posting. A copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. Applications with “See attached" or "See resume" will not be accepted in lieu of a completed application. Work In Texas (WIT) Applications: WIT applicants are required to complete the supplemental questions to be considered for the posting. To complete the supplemental questions, login to CAPPS Recruit. IF THIS INFORMATION IS NOT SUBMITTED, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE. NEED HELP? Watch our VIDEO ON HOW TO APPLY FOR JOBS MILITARY OCCUPATIONAL SPECIALTY CODES:Job ClassificationServiceMilitary SpecialtyCustomer Service Representative I-VArmy15P, 42A, 56M, 68G, 420ACustomer Service Representative I-VNavyRS, SN, YN, YNS, 741XCustomer Service Representative I-VCoast GuardYN, PERSCustomer Service Representative I-VMarine Corps0100, 0111, 4133, 0170Customer Service Representative I-VAir Force3F1X1, 3F5X1Customer Service Representative I-VSpace ForceNo Military Crosswalk. Qualified veterans are encouraged to apply. *More information on military occupational specialty codes can be found below:************ onetonline. org/crosswalk/MOC/*********** sao. texas. gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide. pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted. If you have questions regarding this requirement, please visit our Military Employment Reference page at ************* texas. gov/jobs/veterans/. Required forms that will need to be attached with application for Military Employment Preference:Veteran- DD214 showing honorable discharge or Statement of Service (only for transitioning service members who have not reached their date of separation). Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active-duty military orders. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. HIRING CONTACT: Alysha Donaho, **************, Email: alysha. donaho@tpwd. texas. gov PHYSICAL WORK ADDRESS: Fort Parker State Park, 194 Park Road 28, Mexia TX 76667 GENERAL DESCRIPTION:Under the direction of the Office Manager, this position performs routine (journey-level) administrative support work to include disseminating information, preparing correspondence and/or maintaining filing systems regarding personnel management, purchasing, budgeting, training, material/property management, and/or other administrative procedures as assigned. May provide information and assistance to the public. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. ESSENTIAL JOB DUTIES:% of TimeEssential Job Duties by Category30%Administrative Support:Responds to basic inquiries involving routine administrative rules, regulations, policies and procedures. Responsible for daily tasks and workflow of administrative duties. 30%Purchasing, Accounting and/or Budgeting Duties:May provide assistance with fiscal control, revenue collection and reporting as required. May review and enter data related to purchase orders, requisitions and procurement card transactions into system of record. 5%Personnel Management:May coordinate equipment and uniform assignment/retrievals for new and separating employees. May provide information on agency and division specific training requirements for employees and volunteers. May assist with screening applicants. 30%Other Division Specific Job Duties:Provides customer service to provide information and assistance to site visitors/public. 5%Marginal Job Duties:Performs additional duties as assigned. Complies with Agency, Division and Department rules, regulations, and procedures. Qualifications MINIMUM QUALIFICATIONS:Education:Graduation from High School or GED. Experience:One year of experience in administrative support work. Licensure:Applicant must possess a valid state driver's license. PREFERRED QUALIFICATIONS:Experience:Two years of experience in administrative support work. Experience in customer service. Experience in cash management, accounting, auditing or revenue reporting concepts. KNOWLEDGE, SKILLS, AND ABILITIES:Knowledge of office practices or administrative procedures. Knowledge of budget management, tracking, or monitoring. Knowledge of purchasing, procurement methods or procedures. Knowledge of retail sales practices and procedures, including ordering, receiving, inventory control, and merchandise display. Skill in use of standard office equipment and software. Skill in using Microsoft Office Suite, Virtual meeting platforms (MS Teams, Zoom, Webex, etc) and/or Adobe products. Skill in training others. Ability to communicate effectively. Ability to handle difficult/emergency situations. Ability to accurately handle cash and account for revenue collected. WORKING CONDITIONS:Required to work 8 hours per day, 5 days per week. May be required to work overtime, holidays, weekends, and hours other than regularly scheduled with supervisor approval. May be required to operate a state vehicle. Required to travel 5% with possible overnight stays. Required to conform to dress and grooming standards, work rules and safety procedures. Required to follow non-smoking policy in all state buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER NEED HELP? Watch our VIDEO ON HOW TO APPLY FOR JOBS

TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. EXCELLENT BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, staggered work hours, Employee Assistance Program and a Return-to-Work Program. For new employees or rehires, health insurance is available on the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. PLEASE NOTE: All applications must contain complete job histories in the WORK HISTORY SECTION to include * Job Title * Dates of employment (month/year) * Hours worked per week * Name of Employer, Name of Supervisor and Phone Number * Description of duties performed * Volunteer experience credit is counted toward any experience requirement. Please list those experiences to receive credit towards meeting the minimum requirements. * Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. * Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. * College Transcripts are required at the time of interview (unless otherwise noted on the posting) if education is used to meet the minimum requirements of the job posting. A copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. * Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. * Work In Texas (WIT) Applications: WIT applicants are required to complete the supplemental questions to be considered for the posting. To complete the supplemental questions, login to CAPPS Recruit. IF THIS INFORMATION IS NOT SUBMITTED, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE. NEED HELP? Watch our VIDEO ON HOW TO APPLY FOR JOBS MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Customer Service Representative I-V Army 15P, 42A, 56M, 68G, 420A Customer Service Representative I-V Navy RS, SN, YN, YNS, 741X Customer Service Representative I-V Coast Guard YN, PERS Customer Service Representative I-V Marine Corps 0100, 0111, 4133, 0170 Customer Service Representative I-V Air Force 3F1X1, 3F5X1 Customer Service Representative I-V Space Force No Military Crosswalk. Qualified veterans are encouraged to apply. * More information on military occupational specialty codes can be found below: ***************************************** ********************************************************************************** MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted. If you have questions regarding this requirement, please visit our Military Employment Reference page at ************************************** Required forms that will need to be attached with application for Military Employment Preference: * Veteran- DD214 showing honorable discharge or Statement of Service (only for transitioning service members who have not reached their date of separation). * Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. * Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. * Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active-duty military orders. * Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. HIRING CONTACT: Alysha Donaho, **************, Email: **************************** PHYSICAL WORK ADDRESS: Fort Parker State Park, 194 Park Road 28, Mexia TX 76667 GENERAL DESCRIPTION: Under the direction of the Office Manager, this position performs routine (journey-level) administrative support work to include disseminating information, preparing correspondence and/or maintaining filing systems regarding personnel management, purchasing, budgeting, training, material/property management, and/or other administrative procedures as assigned. May provide information and assistance to the public. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. ESSENTIAL JOB DUTIES: % of Time Essential Job Duties by Category 30% Administrative Support: Responds to basic inquiries involving routine administrative rules, regulations, policies and procedures. Responsible for daily tasks and workflow of administrative duties. 30% Purchasing, Accounting and/or Budgeting Duties: May provide assistance with fiscal control, revenue collection and reporting as required. May review and enter data related to purchase orders, requisitions and procurement card transactions into system of record. 5% Personnel Management: May coordinate equipment and uniform assignment/retrievals for new and separating employees. May provide information on agency and division specific training requirements for employees and volunteers. May assist with screening applicants. 30% Other Division Specific Job Duties: Provides customer service to provide information and assistance to site visitors/public. 5% Marginal Job Duties: Performs additional duties as assigned. Complies with Agency, Division and Department rules, regulations, and procedures. MINIMUM QUALIFICATIONS: Education: Graduation from High School or GED. Experience: One year of experience in administrative support work. Licensure: Applicant must possess a valid state driver's license. PREFERRED QUALIFICATIONS: Experience: Two years of experience in administrative support work. Experience in customer service. Experience in cash management, accounting, auditing or revenue reporting concepts. KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of office practices or administrative procedures. Knowledge of budget management, tracking, or monitoring. Knowledge of purchasing, procurement methods or procedures. Knowledge of retail sales practices and procedures, including ordering, receiving, inventory control, and merchandise display. Skill in use of standard office equipment and software. Skill in using Microsoft Office Suite, Virtual meeting platforms (MS Teams, Zoom, Webex, etc) and/or Adobe products. Skill in training others. Ability to communicate effectively. Ability to handle difficult/emergency situations. Ability to accurately handle cash and account for revenue collected. WORKING CONDITIONS: Required to work 8 hours per day, 5 days per week. May be required to work overtime, holidays, weekends, and hours other than regularly scheduled with supervisor approval. May be required to operate a state vehicle. Required to travel 5% with possible overnight stays. Required to conform to dress and grooming standards, work rules and safety procedures. Required to follow non-smoking policy in all state buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER NEED HELP? Watch our VIDEO ON HOW TO APPLY FOR JOBS

Primary Purpose: Organize and manage the routine work activities of the designated office and provide clerical services to directors and other staff members. Help implement programs that fulfill regulatory requirements, meet the nutritional requirements for students, and promote the development of sound nutritional practices. Qualifications: Education/Certification: GED or High School Diploma Valid Texas Driver's License Special Knowledge/Skills: Ability to comprehend instructions, correspondence, and memos Effective organizational, communication, and interpersonal skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals Ability to compute rate, ratio, and percent Ability to carry out instructions furnished in written, oral, or diagram form Ability to deal with problems involving several variables Proficient typing, word processing, and file maintenance skills Must be able to use a computer, printer, copier, fax machine, and calculator Ability to use software to develop spreadsheets, databases, power points and to word process Knowledge of accounting principles Experience: Three years of experience in a secretarial position, preferably in a public education setting

Why Work for Wilkirson-Hatch-Bailey Funeral Home? Service * At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual. * Work with leading experts in the funeral and cemetery profession. Benefits * Financial assistant programs encouraging employees through education and development in industry related subjects. * Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life's challenges. * Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match. * Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team. * Employee Discounts on services, merchandise, and property to help our team members in their time of need. Culture * We value honesty, courage, integrity, ethical behavior and the development of personal growth. * We are rooted in the communities to provide a personal touch to every family we serve. * We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families. Summary/Objective This position is the primary administrative role in most of Park Lawn's individual business locations and is responsible for performing a variety of administrative and accounting related tasks to ensure the business runs smoothly and the expectations of our client families and their guests are exceeded. Essential Functions * Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. * Greets and escorts all visitors and their guests. * Performs all accounting (AP/AR), inventory, and account reconciliation for the business. * Updates Timekeeping system as employees fill out missed punch log. * Prepares daily deposit reports and reconciliations * Processes and codes all business invoices for payment. * Researches invoices and resolve any issues or discrepancies. * Receives and records payments from client families. * Schedules appointments for the business. * Composes and types correspondence as needed. * Compiles and reports on statistical data as required by the business. * Inputs data into operating system accurately, completely, and timely. * Assists client families with processing necessary paperwork and scheduling appointments. * Scans, copies and prints as needed. * Updates and maintains files and related systems for the business. * Serves as business timekeeper and maintains local employee files. * Coordinates and maintains office supplies and equipment. * Serves as a backup in other administrative functions as needs dictate. * Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling. * Special projects and other duties as assigned. Competencies * Communication Proficiency. * Teamwork Orientation. * Detail Orientation. * Customer Service Orientation. * Time Management. Required Education, Experience, Certifications and Licensure * High school diploma or equivalent combination of education and experience preferred. * Minimum two years administrative or general accounting experience or have demonstrated knowledge, skills and abilities required to perform all job tasks. * Valid state issued driver's license in good standing and acceptable driving record. Additional Eligibility Qualifications * Ability to read, write, and speak English fluently. Bilingual is a plus. * High degree of overall computer proficiency. * High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure). * High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). * Proficiency with multi-line phone systems and general office equipment. * Effective and professional communication skills, with an emphasis on verbal skills and the ability to resolve and respond to issues in a professional manner. * Ability to empathize with client families and their guests and demonstrate tact and patience in emotionally charged situations. * Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication. * Ability to simultaneously handle multiple projects, prioritize tasks, and exercise good judgment. * Attention to detail and follow-through. Supervisory Responsibility This position has no direct supervisory responsibilities. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. * The duties associated with this position are generally performed in an indoor office setting. * Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle. * Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds. * This position may also require reaching, pushing, and pulling. * Employees may be exposed to chemicals and/or blood borne pathogens. Exposure risk is considered: Low * Overtime is sometimes necessary or required. Travel * This position may require up to 10 percent out of area and overnight travel. * Travel is primarily local occurring during the business day only. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Title: Manufacturing Administrative Assistant Company: Noren Thermal Solutions The Manufacturing Administrative Assistant provides essential administrative support to the Manufacturing Department. This role requires strong attention to detail, excellent communication skills, and the ability to stay highly organized in a fast-paced environment. The ideal candidate will be self-motivated, trustworthy, and capable of working independently with minimal supervision. Prior experience in a manufacturing setting is preferred Key Responsibilities This list is not all-inclusive and may be expanded as needed by management. Manage incoming phone calls, correspondence, and greet visitors Maintain and update filing systems, inventory records, and databases Order, track, and manage inventory levels to ensure adequate stock Assist with new hire coordination and onboarding support Provide clerical support and assist colleagues as needed Ensure compliance with established safety standards in all tasks Serve as the primary administrative liaison for the Manufacturing Department Maintain and adhere to the quality management system. Qualifications High school diploma or equivalent required; additional education is a plus Prior success as an Administrative Assistant, ideally in a manufacturing environment Outstanding communication and interpersonal skills Strong organizational and multitasking abilities Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and ERP/office management software Demonstrated ability to coordinate workflows and prioritize competing tasks Excellent time management skills with the ability to meet deadlines Ability to make independent decisions and solve problems effectively Comfortable working in a fast-paced, labor-intensive manufacturing environment What We're Looking For We are seeking an individual who can thrive in a dynamic environment, keep both themselves and others organized, and support the smooth operation of the manufacturing department. If you are proactive, detail-oriented, and eager to contribute to a collaborative team, we'd love to hear from you!

Robinson - Agronomy Administrative Assistant In this role, you'll manage inventory accuracy, process orders, and ensure timely billing while maintaining compliance with company policies. You'll also work with corporate teams and handle daily office operations. Location 14626 E 1050th Ave, Robinson, IL 62454 Reports to Location Manager Salary $18-$27 per hour Key Responsibilities * Follow all established personnel and safety policies and procedures. * Customer service at the location includes taking orders, dispatching and processing orders, and handling or directing the handling of customer complaints. * Receive incoming product shipments against open Purchase Orders * Accountable for completing all inventory counts and inventory reporting including inventory accuracy and a summary of all inventory adjustments * Manage all inventory including taking inventories, researching discrepancies, and communicating with inventories to accounting department in corporate office * Ensure that all products and services at the location are accurately billed and within the company credit policy. * Completion of daily office work in a timely and accurate manner; including but not limited to bank deposits, billing and filing. * Communicate with the corporate accounting office and crops logistics coordinator to follow all SOPs in the account for all products the location handles. * Attend continuing education courses to maintain an adequate level of knowledge for the products and administration involved. * Responsible for all package chemical and cash & carry chemical purchases. Required Knowledge, Skills, and Leadership Characteristics * High School Diploma or GED. Associate degree in Agriculture or Accounting preferred * Strong time management and organizational skills * Self-Motivating personality as well as team building skills * Proficient in Microsoft Office including Excel, Word, and Outlook * Demonstrate ability to interact effectively with management, employees, and customers * Ability to define problems, collect data, establish facts, and draw valid conclusions * Strong verbal and written communication skills Work Environment This job operates in both an office and warehouse atmosphere. The nature of the business may require extended hours. Travel The employee may be required to travel to other facilities in The Equity trade area, conferences, educational opportunities, and other jo-related activities. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time. Date Posted 01/05/2026 Back to Careers

Govant Technology helps businesses innovate, adapt and compete in a constantly changing technology landscape. We are the company you need to have at your side because we understand your business, your market and your core thinking, but we also understand the emerging technologies that are defining the digital world. Job Description Answer and direct phone calls Organise and schedule meetings and appointments Maintain contact lists Produce and distribute correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Qualifications Must be a Military Veteran Must have at least 2 years experience in the military Excellent time management skills and ability to multi-task and prioritise work Knowledge of office management systems and procedures High school or Equivalent Additional Information All your information will be kept confidential according to EEO guidelines. Benefits: Health. Dental. Life and AD&D Insurance. Employee Wellness and 401k plans. Holidays with Generous Company Discounts. Parental Leave. pension/retirement and lifestyle benefits .

Primary Purpose: Organize and manage the routine work activities of the designated office and provide clerical services to directors and other staff members. Help implement programs that fulfill regulatory requirements, meet the nutritional requirements for students, and promote the development of sound nutritional practices. Qualifications: Education/Certification: GED or High School Diploma Valid Texas Driver's License Special Knowledge/Skills: Ability to comprehend instructions, correspondence, and memos Effective organizational, communication, and interpersonal skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals Ability to compute rate, ratio, and percent Ability to carry out instructions furnished in written, oral, or diagram form Ability to deal with problems involving several variables Proficient typing, word processing, and file maintenance skills Must be able to use a computer, printer, copier, fax machine, and calculator Ability to use software to develop spreadsheets, databases, power points and to word process Knowledge of accounting principles Experience: Three years of experience in a secretarial position, preferably in a public education setting

At Lhoist North America, our core values or Respect, Courage, and Integrity are more than words. We respect people, encourage courageous innovation, and uphold integrity in everything we do. If these principles resonate with you, you may find your next great opportunity with us. We believe our people make the difference. That's why we invest in talent by offering meaningful opportunities to grow your skills, expand your knowledge, and pursue your interests. Our work environment prioritizes safety, fosters collaboration across teams, and embraces inclusion. Here, you'll be challenged to grow, and you'll be supported throughout your career journey. Join us and help shape the future of Lhoist North America. POSITION SUMMARY: Performs general clerical duties to include but not limited to: answering main line phone, photocopying, faxing, mail distribution and filing. Coordinates and maintains HR and payroll records for site employees using Workday. Manages phones, company credit cards, office key management. Creates and modifies various documents using Microsoft Office. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Other duties such as coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. RESPONSIBILITIES & EXPECTATIONS: General Office Manage special events and projects including employee of the month, holiday celebrations and departmental luncheons. Maintain site files including MSHA and safety records, and personnel files. Pull and report working hours for MSHA reporting using SAP. Daily administrative tasks such as maintaining break and conference rooms, manage office supplies Human Resources Daily administration of plant level functions including setting interview schedules as needed, new hire processing, on-boarding, process weekly and end of month payroll in ADP, and annual benefits enrollment assistance. Administration of: attendance, safety boots, basic benefit questions, good understanding of the Company Policies. Administration Support Plant Manager as needed with presentation preparation, Word and Excel documents and prepare credit card reports monthly. Initiates new hire/termination paperwork for employees ensuring that all requirements are met. Support HR in hiring of new employees with the onboarding and orientation process. Assume a “project management/facilitator” responsibility for the departments from conception to completion; including compiling, organizing information collected from numerous sources to ensure accurate, professional presentations while meeting established deadlines. Create spreadsheets using formulas and analysis at plant manager direction. Drafting, editing and composition of letters, memos and reports Copying, processing and distribution to heavy correspondence on a daily basis. Maintain the confidential nature of highly sensitive subjects such as, but not limited to: strategic planning information, operating results, personnel, budgets, payroll information and records, etc. Work with purchasing on tasks such as getting quotes from vendors, creating purchase requisitions, vendor follow-up, receiving goods and services. Scan hand written BOL's to Customer Service in Customer Service Representative's absence. Perform other duties as assigned. ATTRIBUTES: Strong sense of confidentiality and handling sensitive information is required. Excellent communication skills are paramount to this position. This position requires continuous follow-through and closure. Must maintain HR confidentiality and interact with all levels of the organization in a professional, confident and effective manner. Expected to exercise good judgment within the guidelines set by the Plant Management. Proven ability to work independently and/or self-direction. Have a demonstrated ability to plan, organize, and delegate. Ability to prioritize and manage multiple tasks/projects and meeting all required deadlines. Strong sense of urgency in meeting customer needs. Must have strong working knowledge of Microsoft Excel, Word and PowerPoint software. Excellent computer skills utilizing spreadsheets, databases, MS Office, SAP, ADP and Workday. PHYSICAL DEMANDS INCLUDE, BUT ARE NOT LIMITED TO: Will be working most of the times in an office environment but may have to be out in a mining environment. The employee will be required to perform the following actions (from time to time): Standing, walking, balancing, stooping, kneeling, reaching, talking, seeing, hearing, typing, and sitting. Ability to consistently lift over 15 pounds as needed. Ability to travel up 5%. REQUIRED EDUCATION: High School Diploma or GED equivalent. Administrative or HR training or certification, and/or equivalent work experience. REQUIRED EXPERIENCE: Must have a minimum of 2 years of administrative responsibility in a mining or manufacturing, environment. Proven ability of supporting multiple groups within an organization. Lhoist North America is proud to offer a highly competitive compensation package designed to support your well-being and future. Our benefits include comprehensive medical, dental, vision, life, and disability insurance, along with paid vacation and sick time. We also offer an attractive 401(k) Retirement Savings Plan with a generous Employer Match as well as a Supplemental Contribution based on your Years of Service to help you plan confidently for the future. We recognize that growth doesn't stop at the workplace. That's why we provide educational assistance to encourage continued learning and professional development, empowering our employees to reach their full potential. At Lhoist North America, your success is our investment. Lhoist North America is proud to be an Equal Opportunity Employer. We are committed to fostering a workplace that values inclusion, respect, and diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. We believe that a diverse and inclusive environment strengthens our teams and drives innovation. That's why we encourage individuals from all backgrounds to apply and strive to ensure every employee feels respected, supported, and empowered to succeed. At Lhoist North America, inclusion isn't just a policy, it's a core part of who we are. If you need assistance completing the application process, please contact lna.accommodations@lhoist.com. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.