Senior administrative assistant jobs in Youngstown, OH - 71 jobs

Excellent benefits 60k+ based on experience Assistant to the President The Executive Assistant provides high-level administrative and strategic support to senior leadership. This role requires exceptional organization, discretion, and the ability to manage complex schedules, communications, and priorities in a fast-paced business environment. The ideal candidate is proactive, detail-oriented, and capable of anticipating executive needs while acting as a trusted partner. Key Responsibilities Manage executive calendars, meetings, and complex scheduling across multiple priorities Coordinate domestic and international travel, including itineraries and expense reporting Serve as a primary point of contact between executives and internal/external stakeholders Prepare presentations, reports, correspondence, and meeting materials Track action items, deadlines, and follow-ups to ensure accountability Handle confidential and sensitive business information with discretion Support strategic initiatives and special projects Organize meetings, board materials, and executive events Assist with budget tracking, invoicing, and expense reconciliation Improve administrative processes and workflows Required Qualifications Proven experience as an Executive Assistant or Senior Administrative Assistant Strong organizational, time-management, and prioritization skills Excellent written and verbal communication abilities High level of professionalism and confidentiality Proficiency in Microsoft Office, Google Workspace, and scheduling tools Ability to work independently and make sound decisions Preferred Qualifications Experience supporting C-level or senior executives Project management or operations support experience Experience in fast-paced or high-growth environments Bachelor's degree preferred but not required Key Competencies Executive presence Attention to detail Problem-solving and anticipation of needs Stakeholder management Adaptability and discretion

The Executive Assistant to the CEO provides high-level administrative, project, and logistical support to ensure the CEO's time, priorities, and organizational commitments are managed effectively. This role requires exceptional judgment, professionalism, and communication skills, as well as the ability to anticipate needs, coordinate complex details, and serve as a key liaison to internal staff, external partners, and industry organizations. The Executive Assistant manages the CEO's schedule, travel, correspondence, projects, events, and records while representing the CEO and Valmark with the utmost discretion and accuracy. Essential Functions and Responsibilities 1. Executive Schedule & Communication Management Manage the CEO's Outlook calendar, scheduling calls, meetings, events, and travel for optimal efficiency. Exercise independent judgment to prioritize demands on the CEO's time. Redirect inquiries and requests to appropriate departments as needed. Confirm appointments and prepare materials in advance. Edit and draft correspondence, proofread documents, and assist with articles, white papers, and departmental materials. 2. Travel, Event, & Meeting Coordination Coordinate all aspects of the CEO's travel, including flights, accommodations, and transportation. Manage logistics and catering for CEO-directed events and meetings (Valmark Board, Vistage, staff, local groups). Support conference participation by ensuring materials are submitted on time, registrations completed, and presentations prepared with the Graphics team. 3. Relationship, Board, & Committee Support Coordinate communications and logistics for industry committees chaired by the CEO. Support the CEO's involvement with university, foundation, and charitable boards. Initiate preparation for Member Advisory Board and Carrier Partnership calls, including scheduling, invitations, agendas, and surveys. Serve as liaison to staff, member firms, carrier partners, and the field on behalf of the CEO. 4. Project, Gift, & Special Assignment Management Manage special projects for the CEO, working with manufacturers, vendors, and designers. Coordinate ordering and distribution of gifts and recognition items for members, partners, and staff (holidays, life events, anniversaries, birthdays, designations). Prepare recipient lists, select items with the CEO, order gifts and packaging materials, and oversee mailing and cost management. 5. Financial Administration & Record Management Review and submit invoices for payment on behalf of the CEO. Complete expense reports and manage credit card statement submissions for both the CEO and EA. Use judgment in purchasing items needed for CEO-driven requests or projects. Maintain files for the CEO's insurance policies and trusts and scan documents into VMPC. Manage continuing education requirements for the CEO's designations and licenses, and maintain industry memberships. 6. Professional Representation & Internal Support Represent the CEO with professionalism and discretion in all interactions. Support communication flow between the CEO and internal staff. Maintain confidentiality and ensure timely, accurate information sharing on behalf of executive leadership. Core Competencies Exceptional written, verbal, and interpersonal communication skills Strong proofreading, editing, and attention to detail Proven ability to prioritize, organize, and manage multiple deadlines Exercises sound judgment, discretion, and professionalism Ability to anticipate needs and address issues proactively Flexible, adaptable, and effective in a changing environment Advanced proficiency in Microsoft Office; CRM experience helpful Supervisory Responsibility Not responsible for supervising employees but should exhibit leadership for other administrative staff. Required Education and Experience Associate degree At least five years of experience in a professional office setting supporting senior management Preferred Education and Experience Bachelor's degree Five to ten years' experience in a professional office setting supporting senior management Physical Demands This is a largely sedentary role; however, may occasionally lift up to 25 pounds for products, books or reprints received and stored. Position Type and Expected Hours of Work Days and typical hours of work are Monday through Friday, 8:30 a.m. to 5 p.m. A 40-hour work week is required for full-time status. Any flexibility in hours is subject to discussion. Up to 2 day WFH per week, per policy. Salary Range : $65,000-70,000 Actual salary at the time of hire may vary and may be above or below the range based on various factors, including, but not limited to, the candidate's relevant qualifications, skills, and experience. Valmark reserves the right to modify, interpret, or apply this in any way the Company desires. This in no way implies this is an all-inclusive list of responsibilities to be performed by the Employee in this position. This job description is not an employment contract, implied or otherwise. The employment relationship remains “at-will”.

Job DescriptionDescription: The Executive Assistant provides high-level administrative and organizational support to the Executive Director of Ministries and Executive Director of Weekly Services of Christ Community Chapel (CCC). This role manages complex schedules, communications, and projects with excellence, discretion, and initiative. The ideal candidate has prior experience as an executive assistant in a fast-paced environment and thrives in serving and anticipating the needs of senior leaders within a mission-driven organization. This is a full-time position and reports to the Executive Director of Ministries and Executive Director of Weekly Services. Job Responsibilities: Provide professional administrative support to the Executive Director of Ministries and Executive Director of Weekly Services, including scheduling, correspondence, and project coordination. Manage calendars, coordinate meetings, prepare agendas, and ensure timely follow-up on action items. Handle sensitive and confidential information with discretion and professionalism. Conduct research, draft communications, and prepare materials or presentations as needed. Process, track, and reconcile expense reports for both executives. Support planning and execution of executive-led initiatives, ministry priorities, and special projects. Participate fully as a member of CCC staff, including attending all-staff gatherings and contributing to the overall mission of the church. Greet and interact with members, guests, and external partners in a manner that reflects CCC's warmth and professionalism. Perform other duties as assigned. Requirements: You have a dynamic and growing relationship with Jesus Christ. Minimum of 2 years of experience providing executive-level administrative support in a fast-paced environment (nonprofit or ministry experience preferred). Demonstrated ability to anticipate needs, prioritize tasks, and execute with excellence and attention to detail. Proven ability to manage sensitive information with a high level of confidentiality and integrity. Strong communication, writing, and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Highly organized, proactive, and flexible; able to balance multiple priorities and deadlines. A learner's mindset, eager to grow and contribute across a wide range of ministry and organizational areas. A relational and team-oriented spirit with a servant-hearted attitude. Committed to the mission and vision of Christ Community Chapel.

Job Responsibilities Under general direction * Serves as point of contact between DFA administration, clients, public and private agencies, government officials, staff, and the general public. * Schedules appointments including * Meetings * Conferences * Special events * Responsible for normal, daily DFA functions including maintaining office supply inventories, ensuring space is organized, answering phone calls, and greeting guests * Screen and direct inquiries via email or phone calls. * Distributes mail and prepares packages. * Organize and prepare for meetings (excluding board meetings), including gathering documents, attending to logistics, and meal coordination. * Organize the office layout and ensure appropriate stationery and equipment are available and in working order. * Address staff requests regarding office administration needs. * Coordinate with service providers for all office equipment. * Make travel and accommodation arrangements for DFA management staff. * Provides assistance across multiple accounts payable/accounts receivable processes * Assist in the onboarding process for new hires * Interact with property managers for cleaning, security, and facility maintenance * Prepares reports, presentations, documents, and correspondence with accuracy and professionalism. * Maintains organized and comprehensive contact lists. * In coordination with supervisor, research and/or monitor programs, projects, and inquiries. * Organize and maintain paper and electronic filing systems. * Updates manuals and documents. * Provides messenger services as needed. * Assists other employees, clients, community, and governmental agencies as directed. * Attends meetings, conferences, workshops, seminars, and training to remain current and knowledgeable on agency, provider, and program rules, policies, regulations, procedures, and to receive information on available resources. * Presents self in a professional, ethical, and culturally sensitive manner to coworkers, partners, and the public. * Demonstrates regular and predictable attendance. * Performs other duties as assigned. Qualifications or Equivalent Combinations for Training and/or Experience * Completion of two (2) years post-secondary education in business, secretarial sciences, or related discipline * Two (2) years' experience performing responsible administrative and clerical duties or * Equivalent combination of training, education, and experience that provide required knowledge and abilities to perform the duties of the position Knowledge, Skills, and Abilities * Knowledge of business and public administration * Government process and structure * Administrative and office practices and procedures * Excellent MS Office Knowledge * Familiarity with standard office equipment/technology * Rules of English grammar and composition, communicate effectively in written and spoken English * Ability to analyze and interpret data * Discretion and confidentiality * Outstanding organizational and time management skills. * Prioritize multiple tasks and determine specific actions. * Proficiency in mathematics, organizational budgets, and invoicing. * Handle routine and sensitive inquiries from government officials and general public * Maintain effective working relationships. * Perform assigned duties with minimal supervision. * Demonstrate regular and predictable attendance. Other Requirements * Possession of a valid driver's license or state ID * Must maintain all required licenses, training, and certification Working Conditions * Job is physically comfortable, requires sitting, walking, standing, bending, keying, talking, hearing, seeing, and repetitive motions * Work is performed in an office setting and employee will be exposed to normal hazards associated with an office environment * Employee may be required to travel and access various assigned work sites, other offices, and agencies * Must regularly lift up to 10 pounds and occasionally lift and/or move up to 25 pounds Work schedule - Monday - Friday 8:30 - 5 Work Location: 1 Cascade Plaza, Suite 1700, Akron, OH 44308 - No hybrid work schedule available for this position. Pre-employment testing requirements: Pre-employment drug and alcohol testing Position : 925916001 Code : 20259200-8 Type : INTERNAL & EXTERNAL Group : DFA UNCLAS Posting Start : 12/03/2025 Posting End : 02/02/2026 HOURLY RATE RANGE: $15.39-$25.44

Job Address: 1223 Market Avenue North Canton, OH 44714 Administrative Assistant to CEO New Vista Health and Wellness is currently recruiting a Administrative Assistant for Sunrise Vista, located in Canton, OH.This position will provide full support to our healthcare organization on a professional level. This may include working the front desk, organizing meetings, working on projects and other duties as assigned. Characteristics and Skills: Familiar with Microsoft Office applications and proficient with Outlook Clerical/General Office Skills Take ownership of projects Ability to prioritize Keep team members informed - communicate all information necessary to get the job done right. Excellent telephone skills Respect others Professional presentation and appearance Primary Duties and Responsibilities: Help with special projects Ability to cross-train for mail/package distribution, facility badges Perform other related activities as assigned or requested Maintain and work within established departmental and Home Office policies, procedures, and objectives Maintain Internal Staff, Miscellaneous Home Office and Cell Phone lists Handle in-coming phone calls Oversee scheduling of all Home Office conference rooms, boardroom and training center As a New Vista employee you will enjoy competitive wages and PTO plans. We offer you a menu of benefit options from life and disability plans to medical, dental and vision coverage, from quality benefit carriers. We also offer 401(k) with employer match and Flexible Spending Accounts.If you meet the requirements below, please submit your resume immediate consideration. This is your chance to come on board and become one of our World Class Employees!Requirements: Must be self-motivated, independent worker Must be skilled with Microsoft Office applications and proficient with Outlook Must have experience in an Administrative support/Office support role Light travel may be required

Job Description We are hiring a Strategic Execution Partner to serve as the right hand to our COO/President, Josh Young. This role is a hybrid between strategic operations, project management, executive support, and logistical support - designed to expand executive bandwidth, tighten leadership alignment, and accelerate organizational execution. This is not a traditional Executive Assistant nor a Chief of Staff. It is a unique, high-impact position focused on driving clarity, consistency, and follow-through across the organization as we scale toward 550 units in 2026 and our long-term goal of 1,000+ units and $1B in volume. Mission of the Role To amplify Josh's impact by managing his operating environment, supporting leadership alignment, ensuring organizational follow-through, and providing strategic logistical support that protects his capacity. The ultimate objective is to eliminate bottlenecks, increase execution speed, and enable the company to scale predictably and efficiently. Why This Role Matters The Strategic Execution Partner is a critical leverage point for the next stage of our growth. When successful, this role will: Reduce operational and cognitive load on the COO/President Improve alignment, accountability, and communication across the company Accelerate execution of YT 3.0 initiatives Increase organizational speed, clarity, and consistency Remove friction and bottlenecks Expand the company's capacity and raise our operational ceiling What This Role Is Not Not a junior administrative assistant Not just a scheduler or gatekeeper Not a purely tactical executor Not a technical operations manager Not a corporate Chief of Staff Not responsible for deep personal matters or finances This is a strategic operator with the range to support both high-level execution and tactical logistics. Compensation- $60,000-$65,000 salary per year based on experience. Health and 401(k) benefits are also offered, as well as PTO. Compensation: $60,000 - $65,000 salary per year based on experience Responsibilities: Executive Leverage & Workflow Management Manage Josh's calendar, commitments, and priorities with a strategic lens Prepare meeting briefs, context, agendas, and follow-up actions Ensure leaders follow through on commitments and deadlines Draft internal communications, announcements, and documents in Josh's voice Convert notes into structured plans, agendas, and next steps Leadership Alignment & Accountability Track Rocks, quarterly goals, execution pillars, and cross-functional initiatives Maintain a Leadership Execution Tracker Ensure alignment and follow-through across DOS, DOO, DOM, Luxury, Expansion, and Sales Ops Identify operational bottlenecks and escalate proactively with recommended solutions Organizational Rhythm & System Support Own cadence for L10s, leadership meetings, All Hands, and quarterly planning Manage pre-work, documentation, and follow-up for all key meetings Support change management across YT 3.0, including SOPs, CRM workflows, and new processes Ensure documentation, adoption, and consistency across teams Project Management & Initiative Acceleration Break strategic initiatives into sequenced execution plans Coordinate timelines and stakeholders across departments Monitor progress and ensure traction without needing Josh to chase updates Support CRM, workflow, and SOP improvements with Operations and Sales Internal Communication & Culture Support Draft internal updates, President's Letters, and event communications Ensure consistent messaging across departments Coordinate team events, trainings, and sessions Reinforce values, expectations, and strategic priorities Strategic Personal Logistics Support (Business-Critical) To protect Josh's bandwidth, this role includes light personal logistical support, such as: Personal scheduling and appointment management Travel planning and reservations Calendar coordination across business and personal commitments Light vendor/household coordination Ordering items, handling returns, recurring reminders ( No personal family matters or financial management. ) Qualifications: Ideal Candidate Attributes High executive judgment: Knows what to decide and what to escalate Organizationally savvy: Can harmonize multiple departments and leadership styles Proactive and anticipatory: Solves problems before they surface Elite communication skills: Clear, concise, and capable of writing in an executive voice High ownership: Responsible for outcomes, not just tasks Calm, stable presence: Performs well under pressure and complexity Systems thinker: Builds order, structure, and clarity Low ego, service-minded: Proud to support executive performance and company success About Company At The Young Team, we're redefining the real estate experience in Cleveland and beyond. We're proud to be the #1 real estate team in Ohio, known for our passion, energy, and results-driven mindset. Our mission is to revolutionize real estate through contagious enthusiasm, expert market knowledge, and exceptional service at every step of the process. We are a collaborative, forward-thinking group that thrives on innovation and exceeding expectations - not just meeting them. We're looking for team members who resonate with our core values: Get Stuff Done Level Up Solve the Problem Be Kind Come from Contribution Put People First If these values speak to you and you're ready to join a high-performing team that's changing the game in real estate, we'd love to meet you.

Provides personal administrative support and assistance to the ownership and executive staff including the CEO, Chairman of the Board, COO, Vice Presidents and other business managers as needed with a high degree of initiative, independence, and confidentiality. Provides high-level administrative support such as conducting research, preparing presentations, handling information requests, completing complex projects, tracking and accounting for project costs and performing clerical functions including correspondence preparation, screening of calls, receiving visitors, setting up conference calls, managing calendars, opening, sorting and sometimes responding to or forwarding CEO/ Chairman of the Board's mail and scheduling meetings. **Part-Time Schedule of 30 Hours Per Week** Essential Job Functions: Assist with managing and maintaining executives' schedules and clerical support needs as required. Open, sort, and distribute incoming correspondence, including website email, faxes and regular mail for CEO/Chairman of the Board File and retrieve corporate documents, reference materials, records, and reports. Log new data and maintain existing data and documents for special projects. Greet visitors and callers and determine whether they should be given access to specific individuals. Prepare and edit correspondence, communications, presentations proposals, contracts, and other documents. Record, transcribe and distribute meeting minutes. Coordinate travel arrangements for all personnel. Includes: flights, accommodations (hotels and company managed), transportation (rentals and company managed), etc. Review rate schedules for local hotels and car rental agencies, negotiate and renew rates as needed. Maintain and support airline contracts (i.e. Southwest Airlines) Obtain and maintain travel profiles and passports for employees. Maintain travel credit cards and documentation, review, reconcile and approve billing statements. Maintain company vehicle records (mileage logs, scheduled usage, and maintenance needs) Provide support during off hours for out-of-town travelers as needed. Schedule maintenance for Ohio Company vehicles. Schedule NMG properties for NMG personnel. Schedule cleaning for 811 Hollywood Corporate apartment. Stock apartment with supplies. Plan and arrange conference calls and meetings (onsite and offsite) as needed to support business needs such as Advisory Board Meetings, Quarterly Compass Meetings or general business projects and programs. Arrange for refreshments, lunches, audio/visual equipment, etc. as needed. Provide support for company telephone system as needed. Provide back-up support for receptionist as needed to cover time-off, breaks, or other business needs. Maintain administrative meeting spaces to ensure supplies are stocked and rooms are kept clean, organized and professional at all times. Assist with customer/professional relations as needed and requested. Coordinate site visits Coordinate correspondence, including holiday card distribution. Assist company ownership and Family as requested in support of other business entities related to properties, equipment, and community relations, etc. Handle Corporate and Family Cell Phone account (currently Verizon). Additional Duties: May be required to drive at times their own vehicle or company vehicle to transport travelers, pick up items for the office, food for lunches, etc. Provide support for Lean manufacturing and continuous improvement initiatives, companywide. Other duties, reporting, special assignments, or projects as needed and assigned. Must remain current with, and complete all required training as assigned. Must adhere to Company Corporate EHS Policy and department, occupation, and task specific safety protocols, including but not limited to Personal Protective Equipment (PPE) requirements. Provide assistance to the Family CPA when needed. Provide assistance to the Family when needed. Qualifications: Demonstrated ability to maintain strict confidentiality when handling sensitive information. Excellent calendar management skills, including the coordination of complex meetings using current technology (MS Outlook, etc.) Strong interpersonal communication skills: with the ability to effectively interact with all levels in the organization. Experience creating professional presentations and supporting documentation. Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook; experience with MS Project and QuickBooks preferred. Experience scheduling travel arrangements, domestically and internationally Must submit to and satisfactorily pass any pre-employment screening required for employment with the Company. Must take medical exams required by law, in conjunction with occupation specific activities, the physical work environment, and ongoing industrial hygiene sampling results. Depending on assignment, may be required to use stairs, remain upright and/or seated for prolonged timeframes, intermittently reposition the body per various tasks performed, and use various tools and work-related supplies. May be required to perform manual lifting activities, not to exceed a 40lb lift performed by one individual. Education: High School Education/GED required

The Administrative Assistant will play a crucial role in supporting the administrative functions of the Nursing Department. This position is designed to facilitate the efficient operation of the department by providing reliable administrative support, maintaining effective communication channels, and ensuring compliance with college procedures. The individual in this role will contribute to the department's overall success by assisting with organizational tasks and fostering a professional and welcoming environment for faculty, staff, and students. This role acts as gatekeeper for a manager, department, division, or office. Also performs duties such as financial record keeping, event planning, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings and works on special projects as requested. This position answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with varying important external stakeholders as well as internal contacts at all levels of the college. May be responsible for meeting minutes. Works independently under general direction; must also be able to work cooperatively as a member of a team. Who We Are: The positive energy at Stark State College comes from exceptionally dedicated employees who work hard for students. Success - for both our employees and our students - is the result. We value people and experiences and strive to provide an environment that makes students, faculty, staff and community feel welcome and valued. You'll Be a Great Fit If: * You enjoy serving as the firs point of contact for inquiries via phone, email, and in-person visits, ensuring a welcoming and professional environment. * You can successfully manage and maintain department files, records, and databases with accuracy and confidentiality. * You excel at researching, compiling, and analyzing data for a variety of internal and external reports, including preparing special reports and contracts as necessary. * You excel at performing a variety of routine to moderately complex administrative office functions that require an understanding of departmental or divisional operations. * You have excellent typing and proofreading skills, confidentiality and a professional demeanor. * You possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative software. Typical Responsibilities Include: * Answering non-routine correspondence and assembling confidential and sensitive information. * Preparing correspondence, forms, outlines, and reports using Microsoft Office, Banner, and Argos Reporting Tool as well as recording meeting minutes. * Assisting in scheduling meetings, appointments, and events, including room reservations and preparing necessary materials * Order and maintain office supplies, prepare reimbursement requests, and schedule office, division, and/or department activities and related functions. * Maintaining good working relationships within the department as well as other areas of the college to ensure accurate reporting and coordination of activities. To Be Considered You Need: * A High School diploma or GED * Excellent typing and proofreading skills, confidentiality and a professional demeanor * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative software * Strong organizational and multitasking skills with attention to detail * A customer service-oriented attitude with the ability to interact effectively with students, faculty, and staff Preferred Qualification(s): * CAP certification Click here to view the full details. Outstanding benefits you can expect from Stark State: (See the benefits tab on the job description details.) The work you do at Stark State will matter to the thousands of students who walk through our doors and eventually across the commencement stage on their journey to a better tomorrow. Come join us and learn how your aspirations can be a part of a better future for them - and you. We love meeting stellar candidates, so please don't hesitate to apply!

What Timken makes possible begins with you. Those who came before us helped land a man on the moon, create the world's infrastructure, and introduce renewable energy alternatives. Now you can join the Timken team to write your own unique story and help drive what's next. A career at Timken means you can have an immediate impact doing Work That Matters to the world- improving the efficiency of today's industrial equipment and preparing for the future of motion on our planet and beyond. New employees can start contributing right away, and there are many opportunities to advance your career at your own pace. Join our global team of 19,000 people in 45 countries, and start helping our customers push the limits of what's possible in their world of motion. Executive Administrative Assistant Supporting Executive Leaders Are you detail oriented? Can you maintain confidentiality? Do you enjoy supporting Executive leaders in a global company? Do you enjoy multifaceted schedules where every minute counts? Are you experienced in creating complex global travel plans and itineraries? Then this challenging, yet rewarding position may be right for you! Reporting directly to an executive leader, we are looking for an Executive Assistant to provide comprehensive support for executive leaders and serve as the primary point of contact for internal and external constituencies on all matters pertaining assigned executive leaders. The ideal candidate will have the ability to exercise good judgment in a variety of situations, with excellent written and verbal communication, a strategic thought process, and the ability to maintain a balance among multiple priorities. We are looking for a proactive self-starter who has a high degree of personal integrity and strong interpersonal skills and can work well under pressure at times to handle a wide variety of activities and confidential matters with discretion. Responsibilities in supporting Executive Leaders: * Managing, monitoring, and communicating calendars, emails and appointments including scheduling and confirming appointments and resources * Providing assistance to executives with preparing and running reports, creating correspondence, etc. * Managing and scheduling travel (which includes coordinating private aircraft), purchasing airline tickets, making hotel reservations, coordinating ground transportation, obtain directions, etc. * Facilitating communication with other executives, leadership team members, and company employees * Facilitating communication with external parties, such as customers, suppliers, etc. * Managing internal documents and maintain office systems, including data management and filing * Coordinating team meetings and leadership reviews * Planning and executing events when required * Preparing slides and materials to support internal and external meetings and communications * Preparing expense reports and financial reporting documentation * Ordering/keeping an inventory of business materials * Supporting the executives through the use of technology platforms, such as Outlook, PowerPoint, Word, Excel, Concur, Teams, etc. to facilitate streamlined business interactions globally * Executing with accountability various ad hoc requests from executives * Managing daily, weekly, and monthly schedules and reporting in a concise manner any urgent matter that requires immediate response or attention Skills & Qualifications Required: * Minimum of 3 years' experience in a Corporate Executive Assistant position * College degree (including Associates degree) preferred * The ability to handle sensitive information with professionalism and confidentiality * Exceptional written and verbal communication, administrative and organizational skills * The ability to work under pressure, prioritize and manage tight deadlines * Outstanding computer and technology skills * Ability to work in a fast-paced environment with minimal supervision * Attention to detail and good systemic thinking * Flexibility and adaptability to manage a broad variety of tasks * Strong learning agility and ability to work well across global teams All qualified applicants shall be treated equally according to their individual qualifications, abilities, experiences and other employment standards. There will be no discrimination due to gender or gender identity, race, religion, color, national origin, ancestry, age, disability, sexual orientation, veteran/military status or any other basis protected by applicable law.

Job Title: Nursing Executive Assistant . Not remote.) Schedule: Monday - Friday, 8:00 AM - 4:00 PM East Ohio College/West Virginia Junior College (WVJC) is seeking a highly organized, detail-oriented Nursing Executive Assistant to provide direct administrative support to the Dean of Nursing and Nursing Leadership Team. This role is critical to ensuring smooth day-to-day operations in a fast-paced nursing education environment. The ideal candidate will be proactive, reliable, and thrive under pressure while maintaining accuracy and professionalism. Key Responsibilities: Provide high-level administrative support to the Dean of Nursing and Nursing Program Directors. Coordinate calendars, meetings, and communications. Prepare, edit, and manage documents, reports, and presentations. Assist with data entry, tracking, and reporting related to nursing program compliance and operations. Support faculty and staff with scheduling, student communications, and event coordination. Handle confidential information with discretion. Qualifications & Skills: Must live within 30 minutes of East Liverpool. Proficiency in Google Suite (Forms, Sheets, Docs, Surveys, etc.). Strong skills in Microsoft Office (Word, PowerPoint, Excel). Excellent organizational and time management skills. Ability to work under pressure in a fast-paced environment. Strong written and verbal communication skills. Exceptional attention to detail and accuracy. Reliable with excellent attendance. High level of technology proficiency and comfort learning new systems quickly. The Institution prohibits sex discrimination in any education program or activity that it operates. Notice of non-discrimination is located at *************

The Schwebel Baking Company is looking for an PT Administrative Assistant who will facilitates the efficient operation of the Plant by performing a variety of clerical and administrative tasks for Quality Assurance.. Duties/Responsibilities: Performs duties as assigned by the QAManager.

The Administrative Assistant assists the Executive officers, Human Resources and Retail Banking. This position provides a high level of administrative support. The position requires professionalism, exceptional organizational skills, confidentiality, multitasking, accuracy and superior computer skills. ESSENTAIL DUTIES AND RESPONSIBILITIES * Regular onsite attendance * Ability to work well with others in a team environment * Ability to work independently with little direction * Provides accurate, efficient and exceptional customer service to internal and external customers * Maintains knowledge of bank regulations, security and compliance responsibilities, policies, procedures and meets deadlines * Maintains required training courses. * Regularly files, faxes, scans, prints reports, answers telephone and makes calls as requested * Opens and closes executive area doors as needed and welcomes visitors/applicants to the executive area * Schedules meetings and coordinates the use of the meeting rooms at Headquarters. * Prepares correspondence written and electronic * Assists in the retail and Human Resources departments * Compiles data for reports using excel and word * Orders supplies * Leads the Events committee * Prepares monthly newsletter and company phone directory * Coordinates food and refreshments for meetings, such as the Board of Directors, retail manager meetings and training * Other duties as assigned SUPERVISORY RESPONSIBILITIES -This position has no direct reports. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION/EXPERIENCE High School diploma or (GED) required. One year related technical school and/or two years related experience and/or training; or equivalent combination of education and experience. LANGUAGE SKILLS Ability to read and interpret documents such as operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute percentages. Ability to apply concepts of basic algebra. REASONING ABILITY Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with and solve practical problems involving a variety of concrete variables in standardized situations. OTHER QUALIFICATIONS Must possess above average organizational, language, typing (50 words per minute) and computer skills. Proficient in Microsoft programs, especially Excel and Word. PowerPoint a plus. Extremely confidential and customer service oriented. Be able to work independently and with individuals at all levels of the organization A high degree of accuracy and attention to detail. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; or climb; and stoop, kneel or crouch. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus WORKING ENVIRONMENT/CONDITIONS The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. No hazardous or significantly unpleasant conditions (such as a typical office) Noise level is usually quiet.

Under the supervision of The Vice President for University Advancement at University of Mount Union, the executive assistant is responsible with or without reasonable accommodation for the planning and workflow of the office. This position provides high-level administrative and operational support within a confidential, fast-paced environment. The Executive Assistant plays an essential role in advancing the mission of the University by supporting donor relations, office operations, and Advancement initiatives with professionalism and integrity. The essential functions of this position include: maintaining the Vice President's calendar, providing assistance in answering incoming telephone calls, preparing mailings, and supporting the day-to-day operation of the office. This position must be able to energetically and enthusiastically serve the Office of Advancement, the faculty, staff, and the general public. Responsibilities Key Responsibilities Administrative Support & Office Coordination * Serve as the primary administrative liaison for the Vice President for University Advancement. * Coordinate and oversee the Vice President's calendar, schedule meetings, prepare materials, manage correspondence, and complete expense reports. * Greet and assist visitors, donors, and alumni with professionalism and discretion. * Coordinate communication and scheduling with the President's Office, Business Office, and other departments. * Work closely with the Office of the President to support donor and Board of Trustee relationship management. * Maintain organized electronic and paper files while ensuring confidentiality and compliance with University standards. * Monitor and respond to emails and calls; manage daily office operations. * Order office supplies and arrange football press box tickets and food orders for Advancement guests and events. Gift Processing & Donor Support * Process gifts and prepare acknowledgments and receipts using Raiser's Edge. * Maintain accurate donor and prospect records and gift documentation. * Support donor-related communications and ensure timely acknowledgment and stewardship from the Vice President and President Meeting & Event Coordination * Coordinate meetings for the Vice President, Board of Trustees Development Committee, and Gift Acceptance Committee. * Arrange travel and itineraries for Advancement leadership. * Provide administrative support for donor visits, Advancement meetings, and University events. Reporting & Compliance * Prepare weekly and monthly Advancement reports, including gift summaries and fundraising progress. * Complete required state filings and assist with Trust and Charitable Gift Annuity (CGA) reporting, communication, and documentation. Qualifications * A High School degree and significant experience in a related environment required. * Minimum of 3-5 years of administrative experience, ideally in higher education or a nonprofit environment. * Proficiency in Microsoft Office Suite; experience with Raiser's Edge preferred. * Strong organizational and multitasking skills with excellent attention to detail. * Exceptional oral, written, and interpersonal communication skills. * Proven ability to handle confidential information with discretion. * Demonstrated professionalism, initiative, and commitment to teamwork and the mission of the University of Mount Union. For benefit eligible positions, the University of Mount Union provides a comprehensive benefits package including, but not limited to: free tuition, generous retirement contribution, medical/RX insurance through AultCare, dental and vision insurance, and group life and disability insurance. The University of Mount Union prides itself on its dedication to the health and well-being of its community and offers tobacco cessation resources, as all campus buildings and property are tobacco free. * Participation in most benefit programs is optional and participation is effective after the completion of the formal enrollment process and after the appropriate waiting periods. A detailed explanation of benefits offered for this position is provided by Human Resources during on-campus interviews. Employer University of Mount Union Address 1972 Clark Ave Alliance, Ohio, 44601 Phone ************** Website **************************

Provide administrative support to all directors and/or managers. Duties include general clerical, receptionist, and project based work. Project a professional organizational image through in-person and phone interaction. ESSENTIAL DUTIES AND RESPONSIBILITIES (including the following; other duties may be assigned) * Assist in answering telephones and transfer to appropriate staff member. * Assist with general office duties: opening, sorting, distributing incoming mail and faxes; sign for and distribute UPS/FedEx delivered packages; copying, faxing, mailing, and filing. * Interact with clients, vendors, and visitors. * Assist in maintaining office calendar to coordinate workflow and meetings. * Type letters, reports, documents, memos, etc. from hand written drafts, dictated sources, or original documents into draft or final form as requested by directors or managers. Type information from copy onto forms, form letters, cards, envelopes, labels, charts, etc. * Compose letters or memos in reply to requests or questions on work processes or related information. * Assist in establishing filing system when new files are to be set up. Assist in designating files for periodic purging and/or storage. * Maintain and complete spreadsheets for cash receipts, maintain spreadsheets for payees. * Assists in supporting the programs * Assist in forwarding faxes for referrals for services to appropriate sites. * Assist HR Department with new hires in orientation when needed * Comply with all applicable federal, state, local laws and regulations, policies and procedures and reports any concerns about compliance practices. * Performs a broad variety of intermediate level clerical and administrative tasks as directed and required for the support of the office or individual. * Prepares office documents and memoranda, which may include higher-level technical, statistical, and narrative reports; distributes copies of documents as directed. * Prepares formal business communication, recurring reports, and similar correspondence; acquires signatures as necessary. * Schedules and coordinates meetings and conferences for assigned staff; takes notes, minutes, or other documentation as directed. * Greets and welcomes visitors * May be required to resolve complaints or answer inquiries. * Collaborates with other departments to complete some office functions. * Performs other related duties as assigned. SUPERVISORY RESPONSIBILITIES None QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High school diploma and at least two years of experience and/or training in business applications, or any other combination of education and experience. MATHEMATICAL SKILLS Ability to calculate figures and amounts including, but not limited to, discounts, interest, commissions, proportions and percentages. REASONING ABILITY Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. CERTIFICATES, LICENSES, REGISTRATIONS Act 33 / 34 clearances

Administrative Assistant Augment-HR is looking for a talented administrative assistant to join the team This position will be based onsite with one of our clients and is a possible contract to hire assignment. Qualifications Administrative Assistant Augment - Hr. is looking for a talented administrative assistant to join the team. This position will be based onsite with one of our clients and is a contract to hire assignment with the opportunity to go fulltime. Requirements High School diploma or equivalent, minimum 3 years office/clerical related experience. Excellent knowledge of Microsoft Word, Excel, and PowerPoint. Familiarity with other Microsoft office applications is desirable. Requires outstanding attention to detail and ability to handle multiple tasks at once. Self-starter, team player, ability to work with a partnership mentality. This position is responsible for general administrative support to a specific department within the company. This role will act as a main point of contact among managers, employees, and vendors. To be successful in this role, candidate should be well-organized and have excellent verbal and written communication skills. Time-management is critical, as well as the ability to act and correspond without guidance. This position will contribute to the efficiency of our business by providing personalized and thorough support to departments within the division. Other duties include, but are not limited to: Duties Organizing department filing system Internal/external meeting and event arrangements Reserving of conference rooms Ordering and maintaining department specific supplies Arranging equipment maintenance or set-up as needed On-boarding and off-boarding of employees Monitoring and updating department calendar and seating charts Format information for internal and external communications/distributions (Memos, Emails, Presentations, Reports - electronic or otherwise) Creating and editing PowerPoint presentations Tracking required training for department personnel Making copies of printed material Additional duties as assigned by supervisor or management to assist in the overall success of the group and company Job Type: Full-time

Job Title: Administrative Assistant Physical Location: Kent Campus - Kent, OH Salary: $18.67/hourly Basic Function: Provides administrative support to assist administrators and faculty in achieving department goals through liaison activities, coordination of daily business functions, and implementation of programs/projects. Reports to designated supervisor. Additional Basic Function - if applicable: Examples of Duties: Duties/essential functions may include, but not be limited to, the following: Serves as liaison and acts on behalf of administrator in dealings with people within (e.g., Directors, Chairpersons, etc.) and outside the University (e.g., representatives of agencies, professional contacts, etc.); represents administrator at meetings and conferences; may make presentations at meetings and conferences; independently composes non-routine correspondence on behalf of supervisor and/or under own signature. Coordinates and monitors multiple department budgets and expense accounts; approves expenditures and signs various financial forms; researches and reconciles discrepancies; assists in budget projections. Assists in the administration of department programs/projects; ensures compliance with policies, procedures, and regulations originating within and outside the University; participates in departmental procedures and policy changes; researches and analyzes information; drafts and composes reports; provides technical advice and information to aid administrator in decision making; answers questions and resolves problems concerning administration of program and projects. Directs the work of other clerical/secretarial staff and student employees by training, evaluating, assigning duties, and providing information about changes in department and University policies and procedures; may make hiring, firing, and disciplinary recommendations. May coordinate and monitor faculty and or staff actions (e.g., hiring, promotion, termination, etc.); serves as liaison between affected individuals and departments (e.g., Academic Personnel, Payroll, etc.); maintains records and files; ensures policies and procedures are followed. May assist with special projects. Performs related duties as required. Additional Examples of Duties - if applicable: Minimum Qualifications: High school diploma or equivalent plus completion of 18 months formal training in office administration, public administration or related field (or equivalent training or experience which provides comparable knowledge, skills, and abilities). A minimum of two years' experience in providing secretarial/administrative support in increasingly demanding positions. License/Certification: Knowledge Of: Bookkeeping/accounting procedures and terminology, if required by position Office practices and procedures Specific software may be preferred Skill In: Interpersonal communication to effectively interact with University personnel and public in person and over the telephone (e.g., to explain information, explain policies and procedures, handle sensitive inquiries, etc.) Public speaking, if required by position Written communication (e.g., to compose reports, speeches, correspondence and memos) Ability To: Resolve problems independently and make decisions Define problems, collect data, and draw valid conclusions Apply policies and procedures Train and provide effective work direction to other employees Manage time effectively and set priorities Carry out or assist in implementing changes Establish and implement office procedures Establish methods to gather, collate, and classify information Read and comprehend a variety of written information Utilize Microsoft Office Suite Maintain accurate records Perform basic mathematics (e.g., add, subtract, multiply, and divide whole numbers, fractions, and decimals, and to calculate percentages) Learn and utilize specific software applications Manage time effectively and set priorities Preferred Qualifications - if applicable: Assessments: Asterisk (*) indicates knowledge, skills, abilities which may require assessments. Assessments could take the form of interview questions, a request to provide work samples or a written or practical test to assess job related competencies. Working Conditions / Physical Requirements: None Working Schedule: 20 HOURS PER WEEK, SOME NIGHTS AND WEEKENDS Additional Information: Must pass a security check. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. For official job descriptions, visit **************** Kent State University is a Smoke-Free, Tobacco-Free University effective July 1, 2017. Smoking and tobacco use are not permitted on any of Kent State's campuses or other locations and properties that are owned, operated, or leased by Kent State, both domestic and international. For additional details, visit ************************ Disclaimer: The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Kent State University reserves the right to revise or change job duties, job hours, and responsibilities.

SUMMARY: Under supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial and advertising support to the branch office and sales agents. This role is supporting our Chesterland and Chardon offices. Typical schedule is 3 days in one location and 2 days in the other - schedule will vary based on office needs. DUTIES & RESPONSIBILITIES: * Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies. Accurately reports information to the Office Manager, as well as the Accounting Department. * Collects, types and processes advertisements for newspapers and television (Showcase of Homes) in conjunction with the Marketing department. * Orders installation and removal of signs, as well as maintains office sign inventory. * Accurately maintains the Lock Box inventory and logs. * Performs general secretarial duties (typing, filing, etc.) for the office manager and sales agents. * Processes checks for funds involved in real estate transactions. * Processes documents for new agents, including dues, board fees and applications. * Updates real estate transaction data into computer system. * Answers telephone and greets visitors. * Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner. * May perform other duties as assigned. Transaction Support: * Process earnest money and commission check deposits * Co-ordinate and process files in conjunction with the TC team KNOWLEDGE, SKILLS & ABILITIES REQUIRED: * Ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors and co-workers. Must possess exemplary customer service skills. * Ability to communicate professionally in oral and written fashion. * Must possess strong clerical, statistical and administrative skills. * Proven computer skills and experience in using applications such as Word, Excel, Power Point, Publisher, and Outlook. Must be able to type with accuracy. * Prior experience in an office administrative role is preferred. * High school diploma required; business school education desirable; * Knowledge of basic accounting, bookkeeping and computer skills required. * Ability to work independently on confidential material * Must possess good judgment and problem solving skills. * Ability to maintain skills required through training offered by the company or outside sources. HowardHanna.com Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.

Role OverviewPut your innovative technical solutions to work to drive strong business results in Facilities/Engineering. Sodexo is seeking a highly organized and proactive Administrative Assistant to provide comprehensive administrative and operational support for UH Portage Medical Center in Ravenna, OH. This role supports day-to-day operations, manages communications, and coordinates key projects while routinely interacting with senior-level internal and external contacts. The ideal candidate is detail-oriented, adaptable, and able to maintain confidentiality while supporting a fast-paced healthcare environment. What You'll DoProvide direct administrative and operational support to department leaders and staff. Manage complex calendars, meeting scheduling, and time coordination for multiple leaders. Prepare, organize, and distribute meeting materials, including agendas, handouts, and minutes. Assist with incoming communications, including phone calls, emails, correspondence, and inquiries. Serve as a liaison for the department, ensuring smooth communication flow with vendors. Assist with general office operations, including procurement, documentation tracking, and process organization. Provide support using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office equipment. Maintain flexibility and adaptability to shifting priorities and schedules as needed. What We OfferCompensation is fair and equitable, partially determined by a candidate's education level or years of relevant experience. Salary offers are based on a candidate's specific criteria, like experience, skills, education, and training. Sodexo offers a comprehensive benefits package that may include: Medical, Dental, Vision Care and Wellness Programs 401(k) Plan with Matching ContributionsPaid Time Off and Company HolidaysCareer Growth Opportunities and Tuition ReimbursementMore extensive information is provided to new employees upon hire. What You BringDemonstrated experience providing administrative support in a professional environment; healthcare experience preferred. Strong proficiency with PCs, Microsoft Office (Word, Excel, PowerPoint, Outlook), and general office technology. Experience with Oracle/SSI MarkView preferred. Strong written and verbal communication skills with the ability to interact professionally at all levels. Ability to work independently with minimal supervision while also supporting team initiatives. Knowledge of medical terminology preferred. Who We AreAt Sodexo, our purpose is to create a better everyday for everyone and build a better life for all. We believe in improving the quality of life for those we serve and contributing to the economic, social, and environmental progress in the communities where we operate. Sodexo partners with clients to provide a truly memorable experience for both customers and employees alike. We do this by providing food service, catering, facilities management, and other integrated solutions worldwide. Our company values you for you; you will be treated fairly and with respect, and you can be yourself. You will have your ideas count and your opinions heard because we can be a stronger team when you're happy at work. This is why we embrace diversity and inclusion as core values, fostering an environment where all employees are valued and respected. We are committed to providing equal employment opportunities to individuals regardless of race, color, religion, national origin, age, sex, gender identity, pregnancy, disability, sexual orientation, military status, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. If you need assistance with the application process, please complete this form. Qualifications & RequirementsMinimum Education Requirement - High School Diploma, GED or equivalent experience

Full-time Description The Executive Assistant provides high-level administrative and organizational support to the Executive Director of Ministries and Executive Director of Weekly Services of Christ Community Chapel (CCC). This role manages complex schedules, communications, and projects with excellence, discretion, and initiative. The ideal candidate has prior experience as an executive assistant in a fast-paced environment and thrives in serving and anticipating the needs of senior leaders within a mission-driven organization. This is a full-time position and reports to the Executive Director of Ministries and Executive Director of Weekly Services. Job Responsibilities: Provide professional administrative support to the Executive Director of Ministries and Executive Director of Weekly Services, including scheduling, correspondence, and project coordination. Manage calendars, coordinate meetings, prepare agendas, and ensure timely follow-up on action items. Handle sensitive and confidential information with discretion and professionalism. Conduct research, draft communications, and prepare materials or presentations as needed. Process, track, and reconcile expense reports for both executives. Support planning and execution of executive-led initiatives, ministry priorities, and special projects. Participate fully as a member of CCC staff, including attending all-staff gatherings and contributing to the overall mission of the church. Greet and interact with members, guests, and external partners in a manner that reflects CCC's warmth and professionalism. Perform other duties as assigned. Requirements You have a dynamic and growing relationship with Jesus Christ. Minimum of 2 years of experience providing executive-level administrative support in a fast-paced environment (nonprofit or ministry experience preferred). Demonstrated ability to anticipate needs, prioritize tasks, and execute with excellence and attention to detail. Proven ability to manage sensitive information with a high level of confidentiality and integrity. Strong communication, writing, and interpersonal skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Highly organized, proactive, and flexible; able to balance multiple priorities and deadlines. A learner's mindset, eager to grow and contribute across a wide range of ministry and organizational areas. A relational and team-oriented spirit with a servant-hearted attitude. Committed to the mission and vision of Christ Community Chapel.