Administrative associate vs assistant office manager

The differences between administrative associates and assistant office managers can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 1-2 years to become an administrative associate, becoming an assistant office manager takes usually requires 4-6 years. Additionally, an assistant office manager has an average salary of $43,074, which is higher than the $34,873 average annual salary of an administrative associate.

The top three skills for an administrative associate include administrative tasks, purchase orders and customer service. The most important skills for an assistant office manager are customer service, patients, and financial statements.

Administrative associate vs assistant office manager overview

	Administrative Associate	Assistant Office Manager
Yearly salary	$34,873	$43,074
Hourly rate	$16.77	$20.71
Growth rate	-8%	-8%
Number of jobs	54,499	56,866
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 57%	Bachelor's Degree, 45%
Average age	50	47
Years of experience	2	6

What does an administrative associate do?

An administrative associate is responsible for performing various tasks such as handling and processing paperwork, attending meetings and preparing minutes, responding to inquiries and other forms of correspondence, keeping accurate records, updating databases, and monitoring the company's financial activities. They also communicate with various department personnel, ensuring coordination should any important matter would arise. Furthermore, as an administrative associate, they are in charge of procuring supplies, implementing company policies, and supporting any staff members if needed.

What does an assistant office manager do?

An assistant office manager's role is to perform administrative and management support-related tasks. Most of the responsibilities revolve around gathering information and maintaining a database, preparing presentations and processing necessary documents, arranging schedules and appointments, and taking charge of the procurement of office supplies. Furthermore, an assistant office manager may take part in maintenance activities and decisions, devise plans to maximize space, improve the office environment, and even attend meetings on behalf of the manager.

Administrative associate vs assistant office manager salary

Administrative associates and assistant office managers have different pay scales, as shown below.

	Administrative Associate	Assistant Office Manager
Average salary	$34,873	$43,074
Salary range	Between $23,000 And $51,000	Between $31,000 And $59,000
Highest paying City	Washington, DC	Campbell, CA
Highest paying state	New York	Alaska
Best paying company	Lord Abbett	Cambridge Associates
Best paying industry	Finance	Finance

Differences between administrative associate and assistant office manager education

There are a few differences between an administrative associate and an assistant office manager in terms of educational background:

	Administrative Associate	Assistant Office Manager
Most common degree	Bachelor's Degree, 57%	Bachelor's Degree, 45%
Most common major	Business	Business
Most common college	Western Carolina University	California State University - Bakersfield

Administrative associate vs assistant office manager demographics

Here are the differences between administrative associates' and assistant office managers' demographics:

	Administrative Associate	Assistant Office Manager
Average age	50	47
Gender ratio	Male, 21.6% Female, 78.4%	Male, 17.8% Female, 82.2%
Race ratio	Black or African American, 9.4% Unknown, 3.9% Hispanic or Latino, 16.4% Asian, 3.8% White, 65.8% American Indian and Alaska Native, 0.7%	Black or African American, 10.6% Unknown, 4.7% Hispanic or Latino, 18.3% Asian, 5.2% White, 60.5% American Indian and Alaska Native, 0.6%
LGBT Percentage	6%	8%

Differences between administrative associate and assistant office manager duties and responsibilities

Administrative associate example responsibilities.

Manage consultants' calendar, arrange travel, paid bills via QuickBooks software.
Support medical doctors, manage sensitive and confidential records pertaining to high risk patients with emphasis on accuracy.
Enter invoices in QuickBooks and P2P.
Fulfill medical record requests from patients, providers and insurance companies in a HIPAA compliant way.
Prepare PowerPoint presentations and address day to day general operations and office procedures.
Prepare PowerPoint & other digital media for presentations that are distributed to upper management.

Assistant office manager example responsibilities.

Communicate Medicare and Medicaid benefits and regulations with patients.
Provide customer service to residents and family members in Medicaid process.
Maintain current patient demographic and insurance information, and ensure strict confidentiality of patients' records in accordance with HIPAA regulations.
Reduce overhead by thousands of dollars for waste management and EHR yearly cost with Aprima.
Review all diagnosis on the encounter forms to make sure that ICD-10 codes are used properly.
Organize patient information, insurance paperwork, and patient file management; closely follow and monitor HIPAA regulations.

Administrative associate vs assistant office manager skills

Common administrative associate skills

Administrative Tasks, 12%
Purchase Orders, 10%
Customer Service, 10%
Telephone Calls, 9%
Travel Arrangements, 9%
Patients, 8%

Common assistant office manager skills

Customer Service, 24%
Patients, 16%
Financial Statements, 5%
Front Desk, 4%
Appointment Scheduling, 3%
Office Equipment, 3%

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Administrative Associate
Administrative Associate vs Assistant Office Manager

Updated January 8, 2025

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