Administrative associate vs executive administrator

The differences between administrative associates and executive administrators can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 1-2 years to become an administrative associate, becoming an executive administrator takes usually requires 2-4 years. Additionally, an executive administrator has an average salary of $52,855, which is higher than the $34,873 average annual salary of an administrative associate.

The top three skills for an administrative associate include administrative tasks, purchase orders and customer service. The most important skills for an executive administrator are powerpoint, customer service, and expense reports.

Administrative associate vs executive administrator overview

	Administrative Associate	Executive Administrator
Yearly salary	$34,873	$52,855
Hourly rate	$16.77	$25.41
Growth rate	-8%	-8%
Number of jobs	54,499	141,235
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 57%	Bachelor's Degree, 54%
Average age	50	49
Years of experience	2	4

What does an administrative associate do?

An administrative associate is responsible for performing various tasks such as handling and processing paperwork, attending meetings and preparing minutes, responding to inquiries and other forms of correspondence, keeping accurate records, updating databases, and monitoring the company's financial activities. They also communicate with various department personnel, ensuring coordination should any important matter would arise. Furthermore, as an administrative associate, they are in charge of procuring supplies, implementing company policies, and supporting any staff members if needed.

What does an executive administrator do?

An executive administrator is responsible for assisting the senior management staff in planning strategies and analyzing business decisions to achieve the company's goals and objectives. Executive administrators schedule meetings and handle appointments, as well as helping with the implementation of training and programs for the employees to reach their maximum operational potential and increase productivity to meet projects' demands and ensure the highest customer satisfaction. They must have exceptional time-management and organizational skills, especially on performing administrative and clerical duties as needed, as well as excellent communication skills to respond to clients' inquiries, concerns, and requests.

Administrative associate vs executive administrator salary

Administrative associates and executive administrators have different pay scales, as shown below.

	Administrative Associate	Executive Administrator
Average salary	$34,873	$52,855
Salary range	Between $23,000 And $51,000	Between $35,000 And $77,000
Highest paying City	Washington, DC	Seattle, WA
Highest paying state	New York	New York
Best paying company	Lord Abbett	JPMorgan Chase & Co.
Best paying industry	Finance	Technology

Differences between administrative associate and executive administrator education

There are a few differences between an administrative associate and an executive administrator in terms of educational background:

	Administrative Associate	Executive Administrator
Most common degree	Bachelor's Degree, 57%	Bachelor's Degree, 54%
Most common major	Business	Business
Most common college	Western Carolina University	Western Carolina University

Administrative associate vs executive administrator demographics

Here are the differences between administrative associates' and executive administrators' demographics:

	Administrative Associate	Executive Administrator
Average age	50	49
Gender ratio	Male, 21.6% Female, 78.4%	Male, 14.8% Female, 85.2%
Race ratio	Black or African American, 9.4% Unknown, 3.9% Hispanic or Latino, 16.4% Asian, 3.8% White, 65.8% American Indian and Alaska Native, 0.7%	Black or African American, 7.6% Unknown, 4.8% Hispanic or Latino, 11.2% Asian, 5.0% White, 71.0% American Indian and Alaska Native, 0.4%
LGBT Percentage	6%	10%

Differences between administrative associate and executive administrator duties and responsibilities

Administrative associate example responsibilities.

Manage consultants' calendar, arrange travel, paid bills via QuickBooks software.
Support medical doctors, manage sensitive and confidential records pertaining to high risk patients with emphasis on accuracy.
Enter invoices in QuickBooks and P2P.
Fulfill medical record requests from patients, providers and insurance companies in a HIPAA compliant way.
Prepare PowerPoint presentations and address day to day general operations and office procedures.
Prepare PowerPoint & other digital media for presentations that are distributed to upper management.

Executive administrator example responsibilities.

Manage grant funding from NIH, HRSA, and private foundations.
Manage on-site nursing services deliver to patients; oversee billing and supervise on-site personnel.
Manage day-to-day human resource functions: maintain HRIS database, conduct new employee orientation, and benefits administration.
Manage 200 staff personnel (145 FTE's), consisting of 15 classifications, two unions and exempt personnel.
Develop twitter marketing landing pages, manage and maintain social marketing sites, blogs, and constant contact marketing efforts.
Achieve JCAHO accreditation for ambulatory care facilities.

Administrative associate vs executive administrator skills

Common administrative associate skills

Administrative Tasks, 12%
Purchase Orders, 10%
Customer Service, 10%
Telephone Calls, 9%
Travel Arrangements, 9%
Patients, 8%

Common executive administrator skills

PowerPoint, 10%
Customer Service, 9%
Expense Reports, 7%
Office Procedures, 6%
Payroll, 5%
Data Entry, 5%

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Administrative Associate
Administrative Associate vs Executive Administrator

Updated January 8, 2025

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