Administrative coordinator jobs in Beaumont, TX - 49 jobs

Position in the Contractor Management department responsible for the accurate auditing and processing of invoicing from external suppliers at the Orange Site. Position is responsible for understanding terms and conditions of multiple contracts and applying this knowledge to perform successful audit of subsequent billing under the contracts. Position will monitor gate log data, receive invoicing, perform audit of invoicing, and manage corrective actions from discrepancies arising from invoice audit through to successful contract compliance. Maintaining confidentiality is critical to position. Position is responsible for the following job functions: Audit of external contractor billing in a variety of formats, printing of billing for review and approval, auditing billing for compliance to terms and conditions of contracts, requesting corrective action, researching, and answering billing questions from external suppliers, accounts payable departments, and external contractor management services on site. Adherence to monthly and weekly deadlines for processing invoices. Presenting analysis of billing as needed for review of rates, spending volumes, aging invoicing, etc. Research and respond to inquiries regarding billing issues, accounts payable issues, and any additional problems arising from non-compliant billing. Develop written procedures and training material for documenting auditing processes for various contractor billing Assisting in capital project management workflow of documentation, database systems and record keeping. Scanning and importing documentation, performing data cleansing activities in SAP system, and fulfilling role as backup to timekeeping position in department. General clerical duties as needed on daily basis such as ordering supplies, completing expense reports, arranging meetings. Assist with special projects as needed. Person in position must have: Ability to read and understand contract terms and conditions to fulfill audit role and ensure accurate billing from suppliers. Review and verify accuracy of billing and supporting documentation as required by contract terms and conditions. Ability to effectively interact and communicate with staff of various levels internal and external to organization. Ability to multi-task, handling multiple requests and competing priorities. Qualifications Associate Degree in Accounting, Business, or related discipline or 3-5 years or more hands-on billing/auditing experience Operate office equipment including personal computer, copiers, and 10-key calculator. Demonstrate proficiency with MS Office suite with emphasis on Excel software skills. Experience in SAP modules preferred. Possess excellent interpersonal, verbal, and written communication skills with a service-oriented mindset and professionalism. Outstanding problem solving skills, strong organization skills and attention to detail, ability to prioritize and organize work flow, and use time efficiently. Self-directed and able to perform when dealing with time-sensitive deadlines. Flexibility to work additional hours as needed.

Perform general administrative tasks for the group. This includes but not limited to conducting research, handling information requests and clerical functions such as preparing correspondence, filing of electronic/paper copies, arranging meetings, answering phones and conference calls. Will also assist with documentation, report building, database management, and other client based record keeping tasks. Respond to stand requests from internal or external customers. Other duties may be required. Key Responsibilities/Accountabilities: Electronic and hard copy filing and file maintenance. Work on monthly/quarterly reports, monthly database upkeep, weekly/monthly recording keeping to support multiple client programs Printing, copying and scanning of hard copy files. Data entry and validation in electronic databases. Develop and compile weekly reports. Schedule meetings. Maintains and communicates group calendars. Orders departmental supplies. Corresponds with vendors for departmental needs and invoicing. Coordinates/schedules departmental events including catering needs. Meets and escorts visitors. Answers phone calls. Takes messages/meeting minutes. Coordinates building maintenance needs. Other activities as assigned. Maintain mail log Additional administrative duties as required Provide coverage for other administrative personnel including acting as receptionist. Assist with distribution of correspondence/documents from various departments. Basic Qualifications: Works with moderate supervision/guidance. Works on straightforward tasks using established procedures. Proficient in Microsoft Office Suite. Quick learner Be able to work independently Strong attention to detail. Strong proofreading and editing skills. Ability to maintain a high level of confidentiality. Excellent written, verbal and interpersonal skills. ABOUT APTIM APTIM is committed to accelerating the transition toward a clean and efficient energy economy, building a sustainable future for our communities and natural world, and creating a more inclusive and equitable environment that celebrates the diversity of our communities. We specialize in environmental, resilience, and sustainability and energy solutions, as well as technical and data solutions, program management, and critical infrastructure. For every challenge our clients face, there is an opportunity for APTIM to innovate a fit-for-purpose solution that will raise your organization or community to a new standard of excellence. What you can expect from APTIM: Work that is worthy of your time and talent Respect and flexibility to live a full life at work and at home Dogged determination to deliver for our clients and communities A voice in making our company better Investment into your personal and professional development As of the date of this posting, a good faith estimate of the current pay range for this position is $20.50-$23 per hour DOE. Compensation depends on several factors including: experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM. Employee Benefits APTIM Envir and Infra, LLC is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace ************************************ Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and 10+ carriers to find the right benefits that work for them in their location. Life insurance Short-term and long-term disability insurance Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law) 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here: APTIM 2025 401(k) Plan Features (makeityoursource.com) APTIM - Helpful Documents Watch our video: About APTIM - In Pursuit of Better #LI-ONSITE #LI-BN1

**Beaumont, Texas, United States** **Hot** Clerical & Administrative Support UTMB Health Requisition # 2505496 **Minimum Qualifications:** Associate's degree or equivalent; 3 years related experience. **Job Description:** To manage activities for a project or program. **Job Duties:** Coordinator II will coordinate resources through interdisciplinary collaboration to achieve optimal patient outcomes. Coordinator II will serve as an educator and clinical resource for patients and their families. + Undergo approximately one month of training at UTMB Galveston & complete required internal certification. + Travel to assigned clinic; may include travel to clinics in Galveston, Beaumont, Orange and surrounding areas. + Confirm patient vaccination status (with patient family, ImmTrac, EMR, etc.), determine eligibility, and obtain informed consent. + Counsel patients about the importance and safety of the HPV vaccination. + Determine eligibility for the federal Vaccines for Children Program and Medicaid; instruct families on this benefit. + Collect contact information for patient and close acquaintances who can reach them. + Administer vaccinations safely and properly as assigned. + Help to obtain and store vaginal swabs. + Arrange transport to Galveston for specimens. + Accurately document/communicate interventions and measurements in patient clinic record. + Check clinic records to update contact information as needed. + Set up phone and text reminders for the patient/patient family in their preferred language for all appointments. + Build Hospital Account Record (HAR) for every follow-up appointment, checking Medicaid eligibility and insurance status. + Schedule/reschedule appointments as needed. + Personally call patient/patient family to reschedule appointments; send letters when patients cannot be reached. + Maintain accurate records of all patients approached and number of vaccines received. + Collect high-quality data using patient enrollment forms and EMR systems. Accurately enter and validate data in an electronic database using all data collected at UTMB, and from ImmTrac, and update daily. + Work with clinic personnel to display materials on HPV vaccination in the waiting rooms. + Staff outreach events to promote the project and bring greater awareness of the HPV vaccine to the community. + Attend all educational sessions and maintain sign-in sheets to track attendance. + Assist with pre and post testing of educational sessions + Monitor CDC information to make sure patient education materials are current. + Attend weekly team meetings. + Perform other duties as assigned. **Preferred Qualifications:** Certified Medical Assistant **Salary Range:** Commensurate with experience. **EQUAL EMPLOYMENT OPPORTUNITY:** UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Compensation

The administrative assistant will provide administrative clerical support to terminal dispatchers.. ESSENTIAL DUTIES AND RESPONSIBILITIES Perform general office duties such as ordering supplies, maintaining records management systems. Learn dispatch duties to serve as a backup dispatcher Learn to assign drivers to loads Assist in reviewing bill of ladings Assist in checking logs and learning how to enter them enter them in system with fuel tickets Keep management current on all personnel issues Prepare responses to correspondence containing routine inquiries. Any other duties as assigned. Job Requirements EDUCATION / EXPERIENCE High School Diploma or higher related experience in business or accounting. * At least 2 years' of dispatch experience in terminal operations or related industry experience is preferred. Ability to read and understand log books, run tickets, purchase orders, maps, and give good direction. * Experience with knowledge of D.O.T regulations * Self-motivated high energy and strong work ethic * Ability to analyze and measure day-to-day operations * Superior planning and organization skills

Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key Responsibilities Administrative & Clerical Support * Manage and coordinate schedules for assigned personnel * Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions * Review and edit outgoing materials for accuracy and clarity * Create and maintain project and activity files * Prepare project setup information and billing profiles * Maintain records of engineer licensure, training, and certifications * Draft PowerPoint presentations for client meetings * Prepare agendas and meeting notes for staff and in-house meetings * Maintain client information and assist with client communications * Assist with billing, invoice review, and project expenditure tracking * Maintain laboratory test logs and transfer data to accounting Additional Responsibilities * Serve as backup for answering phones and receptionist duties * Provide backup support for ordering and tracking office supplies * Assist with planning company events * Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures * Actively participate in safety meetings, toolbox talks, and safety initiatives * Perform other duties as assigned Qualifications Minimum Requirements * High School diploma or equivalent required; Associate's degree in a relevant field preferred * 3-5 years of administrative experience in a professional office environment * Valid driver's license * Strong written and verbal communication skills * Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred * Willingness to work flexible schedules and overtime as needed * Ability to work on-site in a heavy construction setting * Flexibility and willingness to travel when needed Physical Requirements * Ability to sit for extended periods and operate office equipment * Ability to stoop, bend, and file documents * Effective verbal and written communication skills * Ability to safely operate a motor vehicle * Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.

If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: Comprehensive 6-month training including an experienced peer to help mentor you A wide support network that extends from your branch office to your region to the home office You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… Delivering exceptional personalized service to ensure clients feel understood and informed Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively listen for situations in the clients' lives that may indicate a need for additional services Driving marketing activities such as planning and executing events Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. Company Description Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Awards and Accolades At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones What skills would make you a successful BOA? Analytical Thinking Attention to Detail Adaptability Conversational Skills Digital Tool Utilization Team Collaboration Role Requirements Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. You can also expect… A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions An inclusive environment where everyone's different viewpoints are valued and help to achieve results. We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.

The Administrative Specialist plays a critical role in ensuring the smooth and efficient operation of office functions within the organization. This position is responsible for managing a variety of administrative tasks that support multiple departments, enabling teams to focus on their core objectives. The ideal candidate will coordinate schedules, handle communications, maintain records, and assist in project management to enhance overall productivity. By serving as a reliable point of contact and resource, the Administrative Specialist contributes to a well-organized and professional work environment. Ultimately, this role is essential in facilitating seamless internal processes and supporting organizational goals through effective administrative support. Job Qualifications Education: High School Graduate (College Preferred). Experience: One-year general office experience preferred. Skills: Computer skills preferred, excellent interpersonal and organizational skill. Knowledge of medical terminology preferred. Transportation: Reliable transportation and valid and current auto liability insurance. Environmental / Working Conditions: Performs duties in an office environment during Agency operating hours. Works in a routine office environment; noise level may be moderately high; must have the ability to work a flexible schedule and extended hours. Possible exposure to toxic materials, toner, etc. Answer incoming calls and assist as necessary. Serves as "in person" receptionist for all guests and front door traffic to the office. Serves as primary contact in obtaining supplies/services from office vendors, e.g., office supplies and printed materials. Processes incoming and outgoing mail, including receiving deliveries and preparing outgoing shipments. Schedule travel arrangements including hotel, car and meal reservations as required. Maintain master office location list as needed including phone #'s and points of contact. Assist with meeting planning and development of special events and conferences as needed. Provide clerical support to the Marketing Department and leadership team as needed. Order plants/flowers as directed for bereavement and miscellaneous occasions. Provides excellent customer service, along with a can-do, willing attitude. Provides computer support and data entry, as needed. Promotes the agency's philosophy and mission by presenting a positive image to patients/families, physicians, and community agencies. Provides effective communication to patient/family, team members, and other health care professionals and maintains confidentiality.

Secretary - Curriculum Instruction JobID: 551 Secretarial/Clerical Additional Information: Show/Hide Beaumont independent school district JOB TITLE: Secretary, Curriculum CLASSIFICATION: Nonexempt REPORTS TO: Curriculum Supervisors PAY GRADE: PSS 4 220-days LOCATION: Administration DATE REVISED: 8/7/2017 FUNDED BY: PRIMARY PURPOSE: Facilitate the efficient operation of the office of the Curriculum Supervisors and provide clerical services to assigned supervisors and other staff members. QUALIFICATIONS: Education/Certification: * High school diploma or GED Special Knowledge/Skills: * Proficient skills in typing word processing, desktop publishing and file maintenance, ability to use personal computer, printer, calculator, typewriter, multi-line phone, copier, fax machine, computer software, develop spreadsheets, and develop databases. Experience: * One to three years of secretarial experience preferably in a public education environment. MAJOR RESPONSIBILITIES AND DUTIES: * Organize and manage the routine work activities in the office of the Curriculum Supervisors (multiple supervisors). * Perform varied typing tasks in the preparation of correspondence, forms, reports, curriculum guides and related curriculum materials, and materials for district wide (subject related) staff development workshops, etc., for the curriculum supervisors and other staff members; e.g., Superintendent, Deputy Superintendent, and Asst. Superintendent. * Compile pertinent data as needed for the department, district, state and governmental reports. * Exercise good telephone etiquette, take reliable messages, and route to appropriate staff. * Maintain physical and computerized departmental files. * Receive, sort, and distribute mail and other documents to other department and staff members. * Maintain a schedule of appointments, district workshops, and make travel arrangements for appropriate supervisors. * Ensure confidentiality when required. * Be available to assist supervisors as requested. * Perform routine bookkeeping tasks, including simple arithmetic calculations for the department. * Assist with the preparation of purchase orders, payment authorizations and consultant statements. * Keep informed of and comply with all state and district policies and regulations concerning primary job functions. EQUIPMENT USED: * Ability to operate: personal computer (IBM Vs Macintosh computers) with multiple software, printer, calculator, typewriter, multi-line phone, copier, fax machine, and laminator WORKING CONDITIONS: Mental Demands * Maintain emotional control under stress * Work with frequent interruptions Physical Demands * Light lifting and carrying (under 15 pounds) to moderate (15 to 44 pounds) materials/equipment; reaching above shoulder, use of fingers, repetitive hand motions; frequent bending and stooping * Willingness to use technology for job enhancement * Prolonged use of computer Environmental Demands * Normal office environment * May work prolonged or irregular hours The above statements describe the general purpose and responsibilities assigned to the job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. This is not an employment agreement or contract. The administration has the exclusive right to alter this job description at any time without notice. Approved by Immediate Supervisor: Date: Reviewed by HR Director: Date: Received by Employee: Date: The Beaumont Independent School District does not discriminate on the basis of age, color, disability, national origin, race, religion, or sex in the educational programs or activities that it operates and is an equal opportunity employer.

Job DescriptionBenefits: Competitive salary Flexible schedule Paid time off Training & development Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

Primary Purpose: Manage the reception desk at Central Office. Under moderate supervision organize and manage the routine work activities of the Teaching and Learning department office and provide clerical support. Qualifications: Education/Certification: High school diploma or GED AND Preferred - Some college hours or office work experience Special Knowledge/Skills: Proficient skills in keyboarding, data entry, word processing, and file maintenance Ability to use software to develop spreadsheets and databases and do word processing Ability to prioritize workflow to address the multiple needs of the supervisor or the department Ability to multi-task numerous complex administrative activities Basic math skills Effective organizational, communication, and interpersonal skills Experience: Preferred 3 years secretarial experience Major Responsibilities and Duties: Records, Reports, and Correspondence Prepare correspondence, forms, manuals, schedules, and reports for the Assistant Superintendent of Teaching and Learning. Prepare textbook purchase orders and organize delivery. Other Answer and respond to incoming calls, take reliable messages, and route to appropriate staff. Greet visitors and assist employees and applicants with completing applications and required paperwork. Maintain a schedule of appointments and assist with scheduling interviews and meetings. Make meeting arrangement for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment. Make travel arrangements for department. Receive, sort, and distribute mail and other documents to department staff. Maintain confidentiality of information. Follow district safety protocols and emergency procedures. Supervisory Responsibilities: None. Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (under 15 pounds) Environment: May work prolonged or irregular hours; occasional districtwide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Primary Purpose: Manage the reception desk at Central Office. Under moderate supervision organize and manage the routine work activities of the Teaching and Learning department office and provide clerical support. Qualifications: Education/Certification: High school diploma or GED AND Preferred - Some college hours or office work experience Special Knowledge/Skills: Proficient skills in keyboarding, data entry, word processing, and file maintenance Ability to use software to develop spreadsheets and databases and do word processing Ability to prioritize workflow to address the multiple needs of the supervisor or the department Ability to multi-task numerous complex administrative activities Basic math skills Effective organizational, communication, and interpersonal skills Experience: Preferred 3 years secretarial experience Major Responsibilities and Duties: Records, Reports, and Correspondence * Prepare correspondence, forms, manuals, schedules, and reports for the Assistant Superintendent of Teaching and Learning. * Prepare textbook purchase orders and organize delivery. Other * Answer and respond to incoming calls, take reliable messages, and route to appropriate staff. * Greet visitors and assist employees and applicants with completing applications and required paperwork. * Maintain a schedule of appointments and assist with scheduling interviews and meetings. * Make meeting arrangement for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment. * Make travel arrangements for department. * Receive, sort, and distribute mail and other documents to department staff. * Maintain confidentiality of information. * Follow district safety protocols and emergency procedures. Supervisory Responsibilities: None. Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (under 15 pounds) Environment: May work prolonged or irregular hours; occasional districtwide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress

JOB POSTING 4073 Code : 6964073-1 Type : INTERNAL & EXTERNAL Posting Start : 12/08/2025 Posting End : 12/31/9999

Associates in a Warehouse Office Associate role supports the daily operations of the distribution center by performing essential administrative and clerical tasks that ensure accurate documentation, smooth workflow coordination, and timely communication across teams. This role is vital in maintaining operational efficiency, resolving system and vendor issues, and delivering reliable service to both internal and external stakeholders

Mont Belvieu Dental & Orthodontics is seeking an Administrative Assistant to join our team of dental professionals! As the initial point of contact, you will have the chance to create positive patient experiences by welcoming our guests and making them your top priority. We emphasize teamwork and strive to provide our staff with a collaborative and supportive environment. If you have a niche for customer service and meet our qualifications below, apply today! Schedule Full-time Monday - Friday 7:45 am - 5 pm Benefits Medical, dental, vision, and life insurance PTO and paid holidays 401(k) options Qualifications 1+ years of prior experience in a dental setting is required Knowledge of dental terminology and procedures Bilingual in Spanish is a plus Reliable transportation INDHRFO01

Pay Type: Hourly Amrize is building North America. From bridges and railways to data centers, schools, offices and homes, our solutions are inside the buildings and infrastructure that connect people and advance how we live. And we invite you to come and build with us. As the partner of choice for professional builders, we offer advanced branded solutions from foundation to rooftop. Wherever our customers are, whatever their job, we're ready to deliver. Our 19,000 colleagues work across 1,000 sites supported by an unparalleled distribution network. Infrastructure, commercial and residential, new build, repair and refurbishment: We're in every construction market. Amrize listed on the New York Stock Exchange and the SIX Swiss Exchange on June 23, 2025, following our spinoff as an independent company. Join us and build _your_ ambition. Learn more at ********************** (****************************************** Description: **Location:** Port Arthur TX **Job Req ID:** 15467 Join our amazing team and contribute as a: Administrative Assistant **ABOUT THE ROLE** Amrize is recruiting for a full-time Administrative Assistant based in the Port Arthur, TX. The Assistant will effectively manage and process the administrative functions for the Maintenance department. **WHAT YOU'LL ACCOMPLISH** + Work closely with the maintenance departments. + Resolve customer service issues. + Record keeping - purchase orders, invoicing. + PTO processing for the maintenance team. + Maintenance team company mobile phone program. + Demonstrate a commitment to communicating, improving and adhering to health, safety and environmental policies in all work environments and areas. Promote a culture of safety and exhibit these behaviors. + Other duties as assigned. **WHAT WE'RE LOOKING FOR** + High School diploma/GED + 3 years related work experience + Ability to muli-task + Works well in a team environment + Strong analytical and problem-solving skills + Organized self-starter + Action orientated + Time management + Effective communication skills + Strong organizational skills required + Punctuality **Additional Requirements:** + Successful candidates must adhere to all safety protocols and proper use of Amrize approved Personal Protection Equipment ("PPE"), including but not limited to respirators. Employees that are required to wear respirators must be clean shaven where the respirator seal meets the face in order to pass the qualitative and quantitative fit tests. **WHAT WE OFFER** + Competitive salary + Retirement Savings: Choose from 401(k) pre-tax and/or Roth after-tax savings + Medical, Dental, Disability and Life Insurance + Holistic Health & Well-being programs + Health Savings Accounts (HSAs) & Flexible Spending Accounts (FSAs) for health and dependent care + Vision and other Voluntary benefits and discounts + Paid time off & paid holidays + Paid Parental Leave (maternity & paternity) + Educational Assistance Program + Dress for your day **HR Contact:** Julia Morgan SANTAELLA **BUILDING INCLUSIVE WORKSPACES** At Amrize, there is endless opportunity for you to play your part. Whether you're in a technical, managerial, or frontline role, you can shape a career that works for you. We're seeking builders, creative thinkers and innovators. Come put your expertise to work while developing the knowledge and skills to drive your career forward. With us you'll have the chance to build your ambition! Amrize North America Inc. takes pride in our hiring processes and our commitment that all qualified applicants will receive consideration for employment without regard to age, race, color, ethnicity, religion, creed, national origin, ancestry, gender, gender identity, gender expression, sex, sexual orientation, marital status, pregnancy, parental status, genetic information, citizenship, physical or mental disability, past, current, or prospective service in the uniformed services, or any other characteristic protected by applicable federal, state or local law. Amrize North America Inc, and its respective subsidiaries are Equal Opportunity Employers, deciding all employment on the basis of qualification, merit and business need. Amrize Canada Inc. is committed to the principles of employment equity and encourages the applications from women, visible minorities, and persons with disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request accommodation in order to apply for a position with us, please email recruiting-accommodations@amrize.com . This email address should only be used for accommodations and not general inquiries or resume submittals. In Ontario, our organization/business is committed to fulfilling our requirements under the Accessibility for Ontarians with Disabilities Act. Under the Act, accommodations are available on request for candidates taking part in all aspects of the selection process. While we sincerely appreciate all applications, only candidates selected for an interview will be contacted. **Nearest Major Market:** Beaumont

Job Title Forestry Nursery Operations Coordinator I Agency Texas A&M Forest Service Department Tree Improvement & Nurseries Department Proposed Minimum Salary $5,083.34 monthly Job Type Staff Job Description The Forestry Nursery Operations Coordinator will direct the planning and performance of field activities in the agency's pine tree improvement programs. Responsibilities: -Complete the daily operation of the agency's pine tree improvement program to include: 1) Supervise tree improvement field personnel 2) Administer contracts as the need arises for various management activities such as orchard fertilization, cone and seed insect control and cone harvests. 3) Graft, maintain and manage various pine seed orchards for the agency production orchard program. 4) Conduct the breeding and progeny testing program of the agency by grafting and maintaining scion banks, making control-crosses, designing and planning progeny tests. 5) Establish, maintain and measure research plots at various locations across the state. - Maintain computer records on the seed orchard and breeding program. -Perform routine maintenance of equipment, facilities and vehicles. -Manage and account for agency credit cards in accordance with all applicable laws, policies, rules, procedures and guidelines. -Other duties as assigned. Benefits: Texas A&M University System strives to support the health and wellness needs of our diverse workforce. Texas A&M Forest Service offers a competitive benefits package including medical, dental, vision, life and long-term disability insurance, retirement benefits, paid time off and health and lifestyle programs as well as educational incentives and tuition reimbursement opportunities. Education and Experience: Required Education: Bachelor's of Science in Biological Sciences or the equivalent of five (5) years experience in an applied tree improvement program. Preferred Education: Master's of Science in Biological Sciences Required Experience: Minimum of two (2) years experience in an applied tree improvement program. Preferred Experience: Demonstrated tree improvement skills in grafting and control pollination techniques. Knowledge, Skills and Abilities: Required Knowledge: Knowledge of farming principles. Working knowledge of tree improvement activities such as grafting, pollination, seed collection and test measurement. Preferred Knowledge: Microsoft Office Required Abilities: Operate a wide variety of agricultural equipment including but not limited to: aerial lifts, tractors, trailers and power saws. Ability to maintain computer-based tree improvement records. Multi-task and work cooperatively with others. Preferred Abilities: Communicate effectively and work with a variety of internal and external groups. Ability to plan and carry out programmatic tasks with minimal supervision. Demonstrated abilities to manage budgets and equipment inventories. Registrations, Certifications, and Licenses: Required: Valid driver's license or ability to obtain one within 30 days employment. Pesticide Applicators License or the ability to obtain one within 90 days of employment. Applicant Instructions: Resume, cover letter and transcript (if applicable) are REQUIRED to be uploaded to application. References are required to be entered in the secondary questionnaire section of the application. Certifications are preferred to be uploaded to the application. Documents/certifications can be uploaded in the "My Experience" page in the "Resume/CV section. More than one document can be uploaded; just click the "Upload" button for each document. Documents can only be loaded at this time and cannot be uploaded once the application is submitted. If there are any issues uploading documents, please contact ************. Please check your spam folder in case more information is sent in regards to this position. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

Perform general administrative tasks for the group. This includes but not limited to conducting research, handling information requests and clerical functions such as preparing correspondence, filing of electronic/paper copies, arranging meetings, answering phones and conference calls. Will also assist with documentation, report building, database management, and other client based record keeping tasks. Respond to stand requests from internal or external customers. Other duties may be required. Key Responsibilities/Accountabilities: * Electronic and hard copy filing and file maintenance. * Work on monthly/quarterly reports, monthly database upkeep, weekly/monthly recording keeping to support multiple client programs * Printing, copying and scanning of hard copy files. * Data entry and validation in electronic databases. * Develop and compile weekly reports. * Schedule meetings. * Maintains and communicates group calendars. * Orders departmental supplies. * Corresponds with vendors for departmental needs and invoicing. * Coordinates/schedules departmental events including catering needs. * Meets and escorts visitors. * Answers phone calls. * Takes messages/meeting minutes. * Coordinates building maintenance needs. * Other activities as assigned. * Maintain mail log * Additional administrative duties as required * Provide coverage for other administrative personnel including acting as receptionist. * Assist with distribution of correspondence/documents from various departments. Basic Qualifications: * Works with moderate supervision/guidance. * Works on straightforward tasks using established procedures. * Proficient in Microsoft Office Suite. * Quick learner * Be able to work independently * Strong attention to detail. * Strong proofreading and editing skills. * Ability to maintain a high level of confidentiality. * Excellent written, verbal and interpersonal skills. About APTIM APTIM enhances the quality of the environment, wellbeing of people, resilience of communities, and opportunity for employees to make a difference, not just a living. A leading professional solutions firm, we specialize in environmental, sustainability, resilience, and infrastructure solutions. Our team of experts provide these integrated solutions for forward-thinking government agencies, commercial and industrial clients, and energy customers. Together, we create sustainable and resilient communities for all. What you can expect from APTIM: * Work that is worthy of your time and talent * Respect and flexibility to live a full life at work and at home * Dogged determination to deliver for our clients and communities * A voice in making our company better * Investment into your personal and professional development As of the date of this posting, a good faith estimate of the current pay range for this position is $20.50-$23 per hour DOE. Compensation depends on several factors including: experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM. Employee Benefits APTIM Envir and Infra, LLC is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace ************************************ * Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and several carriers to find the right benefits that work for them in their location. * Company paid and optional Life insurance * Short-term and long-term disability insurance * Accident, Critical Illness, and Hospital Indemnity coverage * Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law) * 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here: * APTIM 401(k) Guide * APTIM - Helpful Documents Watch our video: About APTIM - In Pursuit of Better #LI-ONSITE #LI-BN1

Job Description Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key ResponsibilitiesAdministrative & Clerical Support Manage and coordinate schedules for assigned personnel Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions Review and edit outgoing materials for accuracy and clarity Create and maintain project and activity files Prepare project setup information and billing profiles Maintain records of engineer licensure, training, and certifications Draft PowerPoint presentations for client meetings Prepare agendas and meeting notes for staff and in-house meetings Maintain client information and assist with client communications Assist with billing, invoice review, and project expenditure tracking Maintain laboratory test logs and transfer data to accounting Additional Responsibilities Serve as backup for answering phones and receptionist duties Provide backup support for ordering and tracking office supplies Assist with planning company events Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures Actively participate in safety meetings, toolbox talks, and safety initiatives Perform other duties as assigned QualificationsMinimum Requirements High School diploma or equivalent required; Associate's degree in a relevant field preferred 3-5 years of administrative experience in a professional office environment Valid driver's license Strong written and verbal communication skills Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred Willingness to work flexible schedules and overtime as needed Ability to work on-site in a heavy construction setting Flexibility and willingness to travel when needed Physical Requirements Ability to sit for extended periods and operate office equipment Ability to stoop, bend, and file documents Effective verbal and written communication skills Ability to safely operate a motor vehicle Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.

Join our amazing team and contribute as a: Administrative Assistant ABOUT THE ROLE Amrize is recruiting for a full-time Administrative Assistant based in the Port Arthur, TX. The Assistant will effectively manage and process the administrative functions for the Maintenance department. WHAT YOU'LL ACCOMPLISH * Work closely with the maintenance departments. * Resolve customer service issues. * Record keeping - purchase orders, invoicing. * PTO processing for the maintenance team. * Maintenance team company mobile phone program. * Demonstrate a commitment to communicating, improving and adhering to health, safety and environmental policies in all work environments and areas. Promote a culture of safety and exhibit these behaviors. * Other duties as assigned. WHAT WE'RE LOOKING FOR * High School diploma/GED * 3 years related work experience * Ability to muli-task * Works well in a team environment * Strong analytical and problem-solving skills * Organized self-starter * Action orientated * Time management * Effective communication skills * Strong organizational skills required * Punctuality Additional Requirements: * Successful candidates must adhere to all safety protocols and proper use of Amrize approved Personal Protection Equipment ("PPE"), including but not limited to respirators. Employees that are required to wear respirators must be clean shaven where the respirator seal meets the face in order to pass the qualitative and quantitative fit tests. WHAT WE OFFER * Competitive salary * Retirement Savings: Choose from 401(k) pre-tax and/or Roth after-tax savings * Medical, Dental, Disability and Life Insurance * Holistic Health & Well-being programs * Health Savings Accounts (HSAs) & Flexible Spending Accounts (FSAs) for health and dependent care * Vision and other Voluntary benefits and discounts * Paid time off & paid holidays * Paid Parental Leave (maternity & paternity) * Educational Assistance Program * Dress for your day HR Contact: Julia Morgan SANTAELLA BUILDING INCLUSIVE WORKSPACES At Amrize, there is endless opportunity for you to play your part. Whether you're in a technical, managerial, or frontline role, you can shape a career that works for you. We're seeking builders, creative thinkers and innovators. Come put your expertise to work while developing the knowledge and skills to drive your career forward. With us you'll have the chance to build your ambition! Amrize North America Inc. takes pride in our hiring processes and our commitment that all qualified applicants will receive consideration for employment without regard to age, race, color, ethnicity, religion, creed, national origin, ancestry, gender, gender identity, gender expression, sex, sexual orientation, marital status, pregnancy, parental status, genetic information, citizenship, physical or mental disability, past, current, or prospective service in the uniformed services, or any other characteristic protected by applicable federal, state or local law. Amrize North America Inc, and its respective subsidiaries are Equal Opportunity Employers, deciding all employment on the basis of qualification, merit and business need. Amrize Canada Inc. is committed to the principles of employment equity and encourages the applications from women, visible minorities, and persons with disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request accommodation in order to apply for a position with us, please email recruiting-accommodations@amrize.com. This email address should only be used for accommodations and not general inquiries or resume submittals. In Ontario, our organization/business is committed to fulfilling our requirements under the Accessibility for Ontarians with Disabilities Act. Under the Act, accommodations are available on request for candidates taking part in all aspects of the selection process. While we sincerely appreciate all applications, only candidates selected for an interview will be contacted.