Administrative coordinator jobs in Bend, OR - 38 jobs

ABOUT THE DEPARTMENT: Deschutes County Clerk's office is responsible for processing all real property transactions, plats, Commissioners' Journal documents and Property Value Appeals Board petitions for Deschutes County. The Clerk's office also issues marriage licenses, processes passport applications and oversees the county's Archive/Records Center. In addition, the office plans, coordinates and conducts all elections in Deschutes County. It ensures that elections are conducted according to statute and other related requirements. The office maintains safe, up-to-date and accurate voter rolls. Deschutes County Clerk's office is a professional, knowledgeable and friendly team that takes pride in its work, providing excellent and timely service to customers while actively meeting change. ABOUT THE COUNTY: We know where you choose to live, work and play matters. Deschutes County is one of the largest employers in Central Oregon and the largest municipal government in the region. Our dedicated and passionate workforce of more than 1,250 employees provide County services in a number of departments, divisions, and offices. Located in the heart of Central Oregon, between the towering Cascade Mountain Range to the west and the high desert plateau to the east, Deschutes County is the outdoor recreation capital of Oregon. We enjoy a renowned quality of life, with big-city opportunities and small-town neighborhoods. We hope you'll consider joining our talented team. ABOUT THE JOB: Deschutes County is accepting applications for an Administrative Support Specialist. This position is responsible for performing moderately complex duties associated with elections administration: completing customer transactions (phone, email, mail, and in-person), voter registration record maintenance, retrieving information, and providing general office assistance for the Deschutes County Clerk's Office. The incumbent will be responsible for processing online and mail voter registrations; corresponding with voters; performing petition administration; candidate and measure filing; proofreading; ballot preparation; ballot issuing; election equipment operation; signature verification; vote tallies; ballot auditing; updating procedures; processing bills and invoices; following election laws, processes and procedures; assisting the public in accessing public records; managing and ordering office supplies; and providing recorders support, including but not limited to basic Records Center duties. Key Responsibilities: * Clerical and office procedures and methods. * Enter data into database programs. * Search documents from departmental records as well as external sources. What You Will Bring: Knowledge of or experience with: * Record keeping principles and practices. * Analytical and research methods. * Report preparation methods. * Keyboarding, filing and retrieval, and record-keeping skills. * Effectively communicate standard information (verbally and in writing), to employ lines of inquiry, and to maintain harmony in a work setting. Skill in: * Paying attention to detail and problem solving. * Performing repetitive tasks. * Performing basic arithmetic. * Operating a variety of office equipment. * Effectively navigating and managing conflict. * This posting is not meant to be an all-inclusive list of duties and responsibilities, but rather constitutes a general definition of the position's scope and function. Notification to all candidates will be sent via email and/or text only. Please opt in for text messaging or check your email and your Governmentjobs.com account for application status. Review the full job description by clicking HERE.$4,480.39 to $6,004.15 per month for a 172.67 hour work month. Excellent County benefit package when eligible. This union-represented position is available immediately. BENEFITS: Our robust health plan is offered at a minimal cost of $100 per month for employee only or $121 per month for employee plus dependents, which includes an innovative on-site clinic, pharmacy, and wellness and wellbeing services. Additionally, we include life insurance, retirement (PERS), generous paid time-off (14-18 hours/month to start, pro-rated for part-time), holidays, and professional development opportunities. Please click HERE for full benefit details. * High school diploma or GED equivalent; * AND four (4) years of administrative support experience; * OR any equivalent combination of training, education, and experience that provides the required skills and knowledge to perform the essential functions of the job. Preferred Qualifications: Experience working in a government, state, county, or local election environment. The employment offer will be contingent upon pre-employment screening for criminal history and controlled substances (NOTE: Positive test results for marijuana use may result in rescission of a contingent offer of employment). These screenings must be completed with satisfactory findings in order for a formal offer of employment to be extended. Physical Demands The ideal candidate must be able to complete all physical requirements of this role with or without reasonable accommodation. These include the ability to work in an office that is environmentally controlled; possess sufficient hand coordination to perform keyboarding and data entry; arm/hand movements to retrieve work materials and operate a variety of general office equipment. The position is frequently required to sit, walk, stoop, bend, reach, stand, grasp, talk, hear, see, lift and carry 15 pounds, and occasionally lift and carry up to 50 pounds. The ideal candidate should be able to answer "yes" to all of the following questions with or without reasonable accommodations. Physical Requirements * Regularly lift and transport 15 pounds? * Occasionally lift and transport up to 50 pounds? * Sit/Stand for up to 2 hours at a time? * Push/pull rolling utility carts laden with election materials? * Push/pull rolling tables? * Place and retrieve boxes onto and from shelves and carts (rolling shelves)? * With proper training, operate a pallet jack? * With proper training, operate a scissor lift? * Construct and break down boxes? * Occasionally work outside, even in inclement weather? Work Environment * Work, on occasion, long hours, nights, and weekend shifts, especially during election cycles? * Work in a high stress, fast paced environment? * Work at a job that has intense busy seasons and slower off-seasons? * Work independently with limited supervision? * Work in a warehouse setting? * Work in areas of varying noise levels? * Work in dirty/dusty environments? * Make deliveries of mail and/or election supplies? * Conduct research and field work? Technical Skills * With proper training, operate election equipment (ballot envelope sorter, letter folder, envelope opener, and ballot scanner)? * Operate a computer, phone, printer, and other computer peripherals with fluency and ease? * Use or be able to learn a variety of different software and operating systems? Media and Publicity * Be filmed by news media and county communications staff performing your job? * Have your picture taken for media and social media?

Job DescriptionExcellent communication skills in all forms, including written and verbal communication, effective listening skills. Understanding of telephone etiquette and proficient knowledge of computers and Microsoft office programs. Must know how to file both computers and file cabinets. Ability to transition from task to task, must be self-motivated to complete all talks timely and accurately to meet department deadlines. Must have the understanding to prepare purchase orders, purchase requisitions and payment authorizations, and route appropriate signatures. Be responsible for department mail pick and distribution. Other duties as assigned. RequirementsMust maintain strict confidentiality in programs and the department. Must have a Valid Oregon Driver's License and be insurable by the tribes insurance carrier. Must pass a criminal background check with Federal, Tribal and State Law Enforcement. Must also submit and pass a pre-employeement alcohol and drug screening. BenefitsBenefits include: Excellent medical insurance with low annual maximum-out-of-pocket costs, plus vision and dental. Available flex spending plan for daycare and medical costs. Also available are numerous supplemental insurance packages. 401(k) or ROTH retirement with up to 5% employer matching after one year of employment. Eleven days of paid holidays and Personal time off (PTO) accruing at 130 hours annually with increases after three years of service.

Pay range: $25.18 - $37.77 per hour ($52,374 - $78,561 annually), based on experience. This full-time exempt position comes with a comprehensive benefits package that includes medical, dental, vision, a 403(b) retirement plan, and a generous Earned Time Off (ETO) program. ST. CHARLES HEALTH SYSTEM JOB DESCRIPTION TITLE: Safety & Quality Operations Coordinator REPORTS TO POSITION: Director, Quality Management DEPARTMENT: Quality Management DATE LAST REVIEWED: October 2021 OUR VISION: Creating America's healthiest community, together OUR MISSION: In the spirit of love and compassion, better health, better care, better value OUR VALUES: Accountability, Caring and Teamwork DEPARTMENT SUMMARY: The Quality Management Department provides essential services to St. Charles Health System (SCHS) including: Quality Improvement support, Accreditation and Licensing expertise, auditing support, Data Abstraction, Data Analysis, Document Library management and support, and Patient Experience program management. POSITION OVERVIEW: The Safety & Quality Operations Coordinator (SQOC) at St. Charles Health System is responsible for supporting all functions that fall under the Directors of Quality Management (QM), Risk Management & Patient Safety (RMPS), and Safety as well as supporting the Infection Prevention (IP) team. The SQOC manages internal resources and communications by providing project coordination and administrative support to the teams. This position is responsible for office logistics to include scheduling, correspondence, supply ordering, and data entry. This position does not directly manage other caregivers. ESSENTIAL FUNCTIONS AND DUTIES: Maintains dashboards, project schedules, issue logs, tasks, org charts, call lists etc. as requested. Coordinates meetings and project schedules/calendars. Maintains electronic schedules including coordinating internal and external departmental and project team meetings. Develops and publishes agendas and meeting minutes as needed. Proactively identifies potential administrative problems and identifies possible solutions, creates documentation, templates, prepares reports and analyzes data to resolve problems. Maintains department documentation by using necessary methods and tools. Develops tools, templates, process improvement/ Lean techniques for Quality & Safety -sponsored efforts. Works with directors and managers to create and distribute daily, weekly, and monthly reports as requested. Maintains the Quality & Safety internal site with relevant tools and templates. Leads knowledge capture upon completion of projects (i.e. identifies learnings, builds/revises templates). Supports the execution of a master communications calendar for all Quality & Safety-related communications. Supports the development of Quality & Safety -specific learning and development efforts. Consistently exhibits behavior and communication support skills that demonstrate the commitment to superior customer service, including quality, care and concern with each and every internal and external customer. Supports the vision, mission and values of the organization in all respects. Supports Value Improvement Practice (VIP- Lean) principles of continuous improvement with energy and enthusiasm, functioning as a champion of change. Provides and maintains a safe environment for caregivers, patients and guests. Conducts all activities with the highest standards of professionalism and confidentiality. Complies with all applicable laws, regulations, policies and procedures, supporting the organization's corporate integrity efforts by acting in an ethical and appropriate manner, reporting known or suspected violation of applicable rules, and cooperating fully with all organizational investigations and proceedings. Delivers customer service and/or patient care in a manner that promotes goodwill, is timely, efficient and accurate. May perform additional duties of similar complexity within the organization, as required or assigned. EDUCATION: Required: Bachelor's degree in healthcare administration, business or other related field. Equivalent professional work experience may be substituted for Bachelor's degree. Preferred: N/A LICENSURE/CERTIFICATION/REGISTRATION: Required: Valid Oregon driver's license and ability to meet St. Charles Health System's driving requirements. Ability to travel to all St. Charles Health System's worksites and partner organizations across Oregon. Preferred: N/A EXPERIENCE: Required: Minimum three (3) years' experience in administration and support. Preferred: Healthcare operations experience with proven ability to manage multiple projects, meet timelines and escalate effectively to meet project goals. Experience with varying exposure to strategy and project management. PERSONAL PROTECTIVE EQUIPMENT Must be able to wear appropriate Personal Protective Equipment (PPE) required to perform the job safely. ADDITIONAL POSITION INFORMATION: Skills: Excellent written/verbal communication and time management skills. Excellent analytical and organizational skills, including the proven ability to adapt to a dynamic project environment and manage multiple projects. Ability to communicate (verbally and written) effectively with clients, stakeholders, and senior leadership. Excellent time management skills. Ability to organize and work effectively with project teams of staff from department and clients participating in this effort. Demonstrated customer service excellence. PHYSICAL REQUIREMENTS: Continually (75% or more): Use of clear and audible speaking voice and the ability to hear normal speech level. Frequently (50%): Sitting, standing, walking, lifting 1-10 pounds, keyboard operation. Occasionally (25%): Bending, climbing stairs, reaching overhead, carrying/pushing or pulling 1-10 pounds, grasping/squeezing. Rarely (10%): Stooping/kneeling/crouching, lifting, carrying, pushing or pulling 11-15 pounds, operation of a motor vehicle. Never (0%): Climbing ladder/step-stool, lifting/carrying/pushing or pulling 25-50 pounds, ability to hear whispered speech level. Exposure to Elemental Factors Never (0%): Heat, cold, wet/slippery area, noise, dust, vibration, chemical solution, uneven surface. Blood-Borne Pathogen (BBP) Exposure Category No Risk for Exposure to BBP Schedule Weekly Hours: 40 Caregiver Type: Regular Shift: First Shift (United States of America) Is Exempt Position? Yes Job Family: COORDINATOR CLERICAL Scheduled Days of the Week: Monday-Friday Shift Start & End Time:

The Administrative Coordinator provides entry-level support to the Human Resources and accounting department. This position is responsible for assisting with employee onboarding and training coordination, processing administrative tasks, supporting financial recordkeeping, and maintaining office organization. The role requires strong organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality. Leadership Be a steward of Cornerstone Valley's culture. Behaves in alignment with our values of Compassion, Integrity, and Responsibility. Treats others with respect and dignity. Proactive, self-starting, self-managing. Takes ownership of the work. Behaves in a manner that sets a positive example for others to follow. Upholds and communicates our safety standards. Essential Duties & Responsibilities Office Administration Serves as the first point of contact by answering and directing phone calls and welcoming visitors. Receive, sort, and distribute incoming mail to appropriate personnel. Perform clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents. Order office supplies as needed and coordinate purchases for house managers and programs. Maintain an organized system of filing and records management. Human Resources Support Schedule and coordinate orientation for new employees with HR. Assist new hires with onboarding paperwork on their first day of employment. Record new hires and termination in required software systems as request by HR. Complete employee background checks every two years and ensure fingerprinting is completed if required. Maintain strict confidentiality regarding employee relations and personnel files. Assist the HR Director with special projects as assigned. Training Coordination Help track staff training and certification requirements. Notify staff, managers, and HR at least one month prior to upcoming training or certification expirations. Coordinate scheduling of OIS, Core Competency, CPR/First Aid, and other required trainings. Ensure all training documentation is collected and filed for licensing compliance. Escalate training compliance issues to the HR director. Accounting Support Assist the Accounting Director with Project as assigned. Maintain strict confidentiality of accounting and financial records. Assist with accounts payable processing in coordination with the Accounting Director. Match, file, and organize invoices, receipts, and other financial documents. Provide clerical support as requested. Qualifications The following qualifications are representative of the knowledge, skills and abilities needed to perform the job but are not all inclusive. High school diploma required, some college coursework preferred. Previous administrative or office support experience preferred but not required. Basic knowledge of office practices and procedures. Exceptional interpersonal skills. Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general computer skills. Ability to learn and use company software systems for HR and Accounting functions. Strong organizational and time-management skills with attention to detail. Excellent verbal and written communication skills. Ability to handle confidential and sensitive information with discretion. Strong interpersonal skills and a customer service mindset. Ability to work independently as well as part of a team. Dependability and reliability in attendance and task completion. Must be able to follow written and verbal instructions. Flexible and adaptable to change, abitility to maintain a positive attitude and willingness to assist others. Working Conditions Works primarily in an office environment with standard equipment. Must have good manual dexterity, can sit, stand, kneel, and squat, be able to frequently lift and carry up to 75lbs. Must be able to stand and sit for extended periods of time. Work involves frequent interaction with staff, managers, and external visitors. Spends extended time sitting at a computer. Regular attendance is required to perform the job satisfactorily. Standard work schedule is Monday through Friday, 9am to 5pm.

We Put the World on Vacation Travel + Leisure Co. is the world's leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide. Job Summary Accountable for performing all facets of the operations department to include tour reception, gifting and contracts in accordance with T+L Standard Operating Procedures. Promote a professional atmosphere for our guests, Sales & Marketing staff. Essential Job Responsibilities Responsibilities include, but are not limited to: Greet and qualify touring guests. Collect and validate all guest information. Assign tours to Sales Agents and provide information to Sales & Marketing department as necessary. (15% time) Provide exceptional customer service to all guests. Answer phones and guest questions in a professional manner. Assist property owners with contract questions or concerns. (10% time) Distribute premiums to guests upon closure of presentation. Complete daily gift, tour and contract reconciliation in all systems. (20% time) Data entry of all tour and gifting information into Central Reservations Systems / Epiphany system and running of reports. Prepare and balance cash, down payments, site stats for Contract Department (20% time) File and secure all documents per procedures. Maintain Property Owner Information per PII and PCI standards (5% time) Prepare Timeshare Sales Contracts for Sales Department and Property Owners. Assist Administrative Supervisor in support of Sales Staff. Preparation and maintenance of legal documents. (20% time) Assist Supervisor to provide additional administrative support to internal departments to include Sales, Marketing, HR, and Resort teams (10% time) Performs other duties as needed Travel Requirements No Travel required Minimum Requirements and Qualifications Education High School Diploma Knowledge and Skills Computer Skills Required Proficient in the use of the Central Reservation System (CRS) or EPNY(preferable) Technical Skills Proficient in Microsoft Word, Proficient in Microsoft Outlook, Proficient in Microsoft Excel Job Experience One year of general office experience One year of customer service experience Experience equivalent to the education requirement may be accepted in lieu of the education requirement. Complexity Level of decision making authority: Coordinator may be required to make limited operational decisions when resolving owner issues or objections. Level of autonomy: Coordinator's daily work will be verified daily, weekly and monthly to ensure accuracy and validation of all tour, gifting and contractual paperwork. Impact of incumbent's decisions on the organization: Coordinator's decisions may cause commission delays, site revenue recognition delays, and delays in contract securitization, cost per tour and marketing payroll inaccuracies. Supervisory Responsibility: None Scope/Financial Responsibility: Coordinator is accountable to meet WCF Scorecard metrics, Accounting Deliverables, maintain Cost of Sales, Product Yield Management, and ensure adherence to T+L Standard Operating Procedures to secure the company's assets. How You'll Be Rewarded: We offer a diverse range of comprehensive health and welfare benefits to associates who work 30 or more hours per week to meet your needs and support you throughout your career with us. Travel + Leisure Co. benefits include: Note: Temporary and/or seasonal associates are ineligible for Paid Time Off. Medical Dental Vision Flexible spending accounts Life and accident coverage Disability Depending on position, paid time off, parental leave and holidays (speak to your recruiter for additional information) Wish day paid time to volunteer at an approved organization of your choice 401k with employer match (subject to eligibility requirements, including tenure - speak to your recruiter for additional information) Legal and identify theft plan Voluntary income protection benefits Wellness program (subject to provider availability) Employee Assistance Program Where Memories Start with You Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you'll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what's next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you. We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to *****************************, including the title and location of the position for which you are applying.

HIRING!!! Administrative Assistant- Long term role with growth and stability! Skills & Qualifications + 1-2 years of experience in customer service, accounts payable/accounts receivable, or administrative roles. + Experience in coordinating and scheduling. Essential Skills + Proficiency in Microsoft Office, particularly Excel. + Excellent communication skills. + Ability to multi-task and prioritize effectively. + Flexible disposition to work with various personality types. + Ability to learn quickly and adapt to new situations. Work Environment You will be working 100% in-office at an environmental engineering and services company. The specific site focuses on construction loan management, providing a dynamic and engaging work environment. The company offers great benefits, including healthcare, dental, and pet insurance, as well as performance bonuses. The team culture is supportive, with events like Christmas parties and company BBQs, fostering an understanding that happy employees work harder. Job Type & Location This is a Contract to Hire position based out of Sunriver, OR. Pay and Benefits The pay range for this position is $27.00 - $28.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Sunriver,OR. Application Deadline This position is anticipated to close on Jan 29, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job DescriptionDescription Administrative Assistant for a high-growth beauty startup Functions as the critical operational engine for the CEO and executive team. This role requires a refined blend of high-touch stakeholder management, advanced data analysis, and a mastery of the Apple ecosystem. Reporting directly to the CEO, you will act as the primary liaison between a small team of executives and a network of 30+ high-profile clients, beauty brand founders, and investors. Key Responsibilities High-Profile Liaison: Serve as the first point of contact for elite founders and investors, managing all correspondence with extreme discretion and professional warmth. Executive Support: Manage complex, high-priority calendars, travel logistics, and meeting preparations to maximize CEO productivity. Client Hub: Act as the central communication link for 30+ client accounts, and internal stakeholders ensuring timely follow-ups and seamless information flow. Startup Versatility: Assist in high-stakes projects, including product launches, client proposals and investor briefings. Technical Mastery mac OS Expert: As a dedicated Mac user, you must be proficient in the Apple ecosystem to integrate seamlessly with the startup's hardware environment. Advanced Excel: Mastery of Excel (VLOOKUPs, pivot tables, and data summaries) is mandatory for managing client databases and financial reports for investors. Slack Administration: Use Slack for real-time internal and external coordination, managing multiple channels and utilizing Slack Connect for secure communication with external founders. Required Skills & Qualifications Experience: 2-5+ years in an executive support role, ideally within beauty, luxury, or venture capital. Industry Knowledge: Deep passion for beauty trends and awareness of current market founders and investors. Discretion: Proven ability to handle highly confidential information and navigate public-facing, high-profile environments. Adaptability: A "take charge" mindset comfortable with occasional evening or weekend availability to support urgent executive needs.

Administrative Assistant for a high-growth beauty startup Functions as the critical operational engine for the CEO and executive team. This role requires a refined blend of high-touch stakeholder management, advanced data analysis, and a mastery of the Apple ecosystem. Reporting directly to the CEO, you will act as the primary liaison between a small team of executives and a network of 30+ high-profile clients, beauty brand founders, and investors. Key Responsibilities * High-Profile Liaison: Serve as the first point of contact for elite founders and investors, managing all correspondence with extreme discretion and professional warmth. * Executive Support: Manage complex, high-priority calendars, travel logistics, and meeting preparations to maximize CEO productivity. * Client Hub: Act as the central communication link for 30+ client accounts, and internal stakeholders ensuring timely follow-ups and seamless information flow. * Startup Versatility: Assist in high-stakes projects, including product launches, client proposals and investor briefings. Technical Mastery * mac OS Expert: As a dedicated Mac user, you must be proficient in the Apple ecosystem to integrate seamlessly with the startup's hardware environment. * Advanced Excel: Mastery of Excel (VLOOKUPs, pivot tables, and data summaries) is mandatory for managing client databases and financial reports for investors. * Slack Administration: Use Slack for real-time internal and external coordination, managing multiple channels and utilizing Slack Connect for secure communication with external founders. Required Skills & Qualifications * Experience: 2-5+ years in an executive support role, ideally within beauty, luxury, or venture capital. * Industry Knowledge: Deep passion for beauty trends and awareness of current market founders and investors. * Discretion: Proven ability to handle highly confidential information and navigate public-facing, high-profile environments. * Adaptability: A "take charge" mindset comfortable with occasional evening or weekend availability to support urgent executive needs. Salary65,000.00 - 85,000.00 Annual Listing Type Jobs Categories Clerical/Administrative Position Type Full Time Salary Min 65000.00 Salary Max 85000.00 Salary Type /yr.

Administrative Assistant for a high-growth beauty startup Functions as the critical operational engine for the CEO and executive team. This role requires a refined blend of high-touch stakeholder management, advanced data analysis, and a mastery of the Apple ecosystem. Reporting directly to the CEO, you will act as the primary liaison between a small team of executives and a network of 30+ high-profile clients, beauty brand founders, and investors. Key Responsibilities * High-Profile Liaison: Serve as the first point of contact for elite founders and investors, managing all correspondence with extreme discretion and professional warmth. * Executive Support: Manage complex, high-priority calendars, travel logistics, and meeting preparations to maximize CEO productivity. * Client Hub: Act as the central communication link for 30+ client accounts, and internal stakeholders ensuring timely follow-ups and seamless information flow. * Startup Versatility: Assist in high-stakes projects, including product launches, client proposals and investor briefings. Technical Mastery * mac OS Expert: As a dedicated Mac user, you must be proficient in the Apple ecosystem to integrate seamlessly with the startup's hardware environment. * Advanced Excel: Mastery of Excel (VLOOKUPs, pivot tables, and data summaries) is mandatory for managing client databases and financial reports for investors. * Slack Administration: Use Slack for real-time internal and external coordination, managing multiple channels and utilizing Slack Connect for secure communication with external founders. Required Skills & Qualifications * Experience: 2-5+ years in an executive support role, ideally within beauty, luxury, or venture capital. * Industry Knowledge: Deep passion for beauty trends and awareness of current market founders and investors. * Discretion: Proven ability to handle highly confidential information and navigate public-facing, high-profile environments. * Adaptability: A "take charge" mindset comfortable with occasional evening or weekend availability to support urgent executive needs.

For description, visit PDF: ************ shopify. com/s/files/1/0469/5742/8899/files/Accounting_and_Office_Administrator_2025-09-25. pdf?v=1758911101

Marshalls At TJX Companies, every day brings new opportunities for growth, exploration, and achievement. You'll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your development. Whether you're working in our four global Home Offices, Distribution Centers or Retail Stores-TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you'll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX family-a Fortune 100 company and the world's leading off-price retailer. Job Description: Opportunity: Grow Your Career Responsible for executing receiving and merchandising standards while ensuring Associates are processing efficiently and effectively, and working as a team. Ensures an excellent customer experience by engaging and interacting with all customers, and maintaining a clean and organized store. Role models exceptional customer service. Creates a positive internal and external customer experience Promotes a culture of honesty and integrity; maintains confidentiality Orchestrates truck delivery, prioritizing the processing of merchandise onto the sales floor Trains and mentors Associates on established merchandising and processing principles Ensures merchandise is properly tagged, hung, secured, and coded Communicates with the Coordinator on Duty to ensure efficient flow of goods to sales floor Ensures Associates complete tasks and activities according to store plan; prioritizes as needed Monitors productivity of team and coaches as necessary Organizes and rotates back stock for easy replenishment Maintains and upholds merchandising philosophy and signage standards Maintains all organizational, cleanliness and recovery standards for the backroom area Ensures compliance with recycling and, where applicable, hazardous waste programs Communicates accurately and effectively with management and Associates when setting and addressing priorities; provides progress updates Provides and accepts recognition and constructive feedback Partners with Management on Associate training needs to increase effectiveness Ensures adherence to all labor laws, policies, and procedures Promotes credit and loyalty programs Supports and participates in store shrink reduction goals and programs Promotes safety awareness and maintains a safe environment Other duties as assigned Who We're Looking For: You. Able to work a flexible schedule, including nights and weekends Superior communication and organizational skills with attention to detail Capable of multi-tasking Able to respond appropriately to changes in direction or unexpected situations Team player, working effectively with peers and supervisors Capable of lifting heavy objects with or without reasonable accommodation Able to train others 1 year retail and 6 months of leadership experience Benefits include: Associate discount; EAP; smoking cessation; bereavement; 401(k) Associate contributions; child care & cell phone discounts; pet & legal insurance; credit union; referral bonuses. Those who meet service or hours requirements are also eligible for: 401(k) match; medical/dental/vision; HSA; health care FSA; life insurance; short/long term disability; paid parental leave; paid holidays/vacation/sick; auto/home insurance discounts; scholarship program; adoption assistance. All benefits are provided in accordance with and subject to the terms of the applicable plan or program and may change from time to time. Contact your TJX representative for more information. In addition to our open door policy and supportive work environment, we also strive to provide a competitive salary and benefits package. TJX considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status, or based on any individual's status in any group or class protected by applicable federal, state, or local law. TJX also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. Applicants with arrest or conviction records will be considered for employment. Address: 367 NW Oak Tree Lane Location: USA Marshalls Store 1470 Redmond ORThis position has a starting pay range of $16.05 to $16.55 per hour. Actual starting pay is determined by a number of factors, including relevant skills, qualifications, and experience.

Job DescriptionSalary: $25-$30 hourly-DOE Finance Coordinator Assistant RESPONSIBLE TO: Finance Coordinator/Executive Director This position will have responsibility for budgeting, financial analysis and direct billing of Medicare and other third-party payers, accurately accounting for outstanding accounts and working with insurance companies to ensure timely payment. ESSENTIAL FUNCTIONS: Billing and Claims Management: Generate accurate Medicare hospice bills on time. Communicate effectively with Medicare and third-party payors to resolve billing and payment discrepancies. Prepare and submit third-party insurance claims, pre-authorizing and negotiating contracts with insurance companies as necessary. Stay updated on hospice billing requirements and verify, schedule, and prepare transaction information. Research and address billing inquiries. Financial Data Management: Collect, analyze, and report financial data. Maintain accurate documentation and records to ensure timely and correct deliverables, including budget preparation and financial reporting to the Executive Director, Board of Directors, and Program Coordinators. Prepare the annual COST report and year-end financial statements. Accounting Functions: Perform a variety of accounting tasks, including accounts payable, accounts receivable, bank deposits, processing donations, billing, and reconciliation reviews. Ensure the confidentiality of patient information in compliance with relevant regulations. Payroll Administration: Oversee payroll functions, including timesheet recording, new hire payroll setup, and benefit management. Quality Assurance and Improvement: Participate in Quality Assessment and Performance Improvement (QAPI) processes as required. Marginal Functions: Support organizational events as a collaborative member of the hospice team. Schedule and maintain data backups of files and ensure proper upkeep of computer hardware used in job functions. Working Conditions/Personal Demands: Ability to manage multiple priorities while ensuring timely completion of accounting tasks in alignment with established policies and procedures. Commitment to teamwork and continuous improvement. Consistently demonstrates high levels of integrity and ethical behavior in all interactions. Demonstrate emotional maturity and effective personal stress management techniques to facilitate a productive work environment in a hospice setting. Maintain self-management skills related to personal loss to support effective participation in the hospice environment. Minimum Qualifications: Bachelors degree or a combination of relevant experience and education sufficient to perform job functions. Demonstrated ability to perform all aspects of bookkeeping, with a minimum of one year of experience in a bookkeeping role. Strong familiarity with third-party insurance billing requirements and a willingness to learn hospice billing functions. Proficiency in computerized accounting systems. Experience in QuickBooks preferred. OSHA Category: III: Tasks that involve no exposure to blood, body fluids, or tissues. ClearPath Healthcare is a drug free workplace. ClearPath Healthcare is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Description Pacific Office Automation is the largest independently owned document imaging and technology dealer in the nation. Founded in 1976, we have grown to 40 branches across 11 western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, TX, and HI. With more than 40 years of success in office equipment and technology sales and service, our growth and reputation have allowed us to build strong partnerships with leading manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and more. At Pacific Office Automation, you'll find a fast-growing technology company that offers long-term career opportunities, competitive benefits, and a collaborative team environment. We invest in our employees through ongoing training and certifications to ensure they stay ahead in an ever-evolving technology landscape. We believe every voice matters-regardless of role, tenure, or title. Position Overview Do you enjoy managing multiple priorities, supporting teammates as a go-to resource, and bringing a strong work ethic to everything you do? Our fast-paced sales office is seeking an Administrative Assistant to join our team in Bend, OR. The ideal candidate is highly detail-oriented, solution-focused, and able to meet urgent deadlines while maintaining accuracy. Essential Job Duties Perform detailed data entry across multiple databases Provide frequent and responsive internal customer service Maintain and update spreadsheets for cost analysis and reporting Support sales representatives and branch management with administrative needs File, copy, scan, and organize documents Coordinate equipment and software deliveries, moves, and pickups Escalate service-related issues on behalf of customers Audit and generate invoices Qualifications Proficiency in Microsoft Excel, including copy/paste, filtering, multi-column sorting, finding data, and working with multiple worksheets Proficiency in Microsoft Word Typing speed of 50-60 words per minute Strong ability to follow directions and take accurate notes Minimum of 2 years of office experience, preferably in an administrative or customer service role Ability to work independently while contributing to a team environment Preferred Skills (Not Required) Advanced Microsoft Excel skills, including pivot tables, conditional formatting, and indexed formulas Benefits Opportunities for advancement and leadership growth Team-oriented, supportive work environment Medical, dental, vision, and life insurance 401(k) with company match Paid time off, vacation, and sick leave FSA program Compensation: $19-$21/hr DOE Our Commitment to Diversity & Inclusion Pacific Office Automation is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, gender, sexual orientation, gender identity or expression, age, religion, veteran status, or any other characteristic protected by law. We celebrate our differences and believe diversity makes us stronger. #LI-Onsite #INDSP

We are pleased to announce that we are seeking qualified applicants for an Administrative Assistant III: Student Management at Redmond High School. This is an excellent opportunity to join a high-performing team that supports the efforts of making success possible for all Redmond students. Redmond School District serves more than 7,000 students from Redmond, Alfalfa, Crooked River Ranch, Eagle Crest, Terrebonne and Tumalo. The District operates eight K-5 elementary schools, one specialized learning center, two middle schools, and two comprehensive high schools. Learn more about Redmond School District online at ********************** Redmond is a phenomenal community (*************************** that strongly supports their school district. JOB SUMMARY This position provides administrative support to various functions at the high school using a variety of District computer systems. Assures efficient office operations and meeting the needs of student management office. Handles daily work pressures, requiring constant concentration on a high volume of clerical work which must be completed within a limited period of time. This position requires the use of independent judgment to deal with a variety of unanticipated problems and concerns. A full job description can be viewed at the following address: Administrative Assistant III: Student Management Schedule is 6:45 a.m. to 3:15 p.m. *Please note that pay for all RSD regular positions is annualized to include summer months. Please click on this link for more information. Annualized Pay Worksheet ATTENTION: If you need assistance filling out the application please contact Power Schools directly by calling the phone support line: ************** Redmond School District is committed to equal opportunity and non-discrimination in all of its educational and employment activities. The District does not discriminate on the basis of race, color, national origin, sex, sexual orientation, religion, disability, marital status, or age in its programs and activities.

Job Description Join a top-performing agency that truly values its people. Work directly with a passionate leadership team and supportive coworkers. Opportunity for growth into expanded administrative or leadership roles. Competitive pay, benefits, and a culture built on respect, accountability, and excellence. Are you a proactive, detail-driven professional who thrives in keeping operations organized, communication flowing, and the team aligned? If you're the kind of person who brings structure and energy to a busy, fast-paced office, we want you on our team! We are a high-performing independent insurance agency seeking an Office Coordinator to support our leadership and staff. You'll play a key role in ensuring daily operations run smoothly, clients are supported, and our internal processes are efficient and aligned with our goals. Be the backbone of our office-coordinating schedules, supporting leadership, and ensuring nothing slips through the cracks. You'll be the go-to person who keeps the office organized, professional, and productive. Our hours are Monday through Friday from 8:30 to 5:30. You will be asked to attend early morning, evening, and occasional Saturday meetings for either networking or to support local and community events. To Apply: Submit your resume and a brief cover letter highlighting why you're the perfect fit for this role. Include a short video (2-3 minutes) sharing one idea on how you could help improve our business. (Please note: all submissions will remain confidential.) Compensation: $20 - $23 hourly Responsibilities: Lead and organize high-level company tasks and projects on strict timelines Manage office scheduling, workflow, and internal systems for efficiency Lead weekly and monthly leadership and team meetings (L10 format using our proprietary system) Assist with employee training and development, including “The Insurance Vibe” Manage vendor relationships (IT, HR, CPA, virtual team members, etc) Assist in marketing coordination: social media, email campaigns, and event planning Organize team-building and internal company events Handle confidential information with the highest level of discretion Support agency expansion by driving initiatives aligned with the company's 10-year vision Qualifications: Proactive, resourceful, and able to anticipate needs before they arise A learner - willing to take initiative, ask questions, and continuously improve skills Highly organized with exceptional attention to detail Strong communication skills-both written and verbal Tech-savvy: comfortable with Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and project management tools Ability to juggle multiple priorities and adapt quickly in a fast-paced environment A positive and professional attitude, along with strong interpersonal skills A self-starter sees what is needed and runs with it Full-time, in-house role: This position is based at our office and requires daily, on-site presence About Company We are a team of people helping people. Our independent insurance business is based on the relationships we build within our team, clients, potential clients, our community, and the companies we work with. As an independent insurance agency, we work for clients, not one insurance company.

Job Description:Sales & Administration (Clerical & Sales Support) The Sales & Administration position is responsible for performing Administration duties related to store accounting and operations, assisting in the sales of tires and wheels to customers, providing excellent customer service and completing work according to company policies, procedures, and the Code of Conduct. Primary Responsibilities: Greeting customers; discussing customer needs and answering questions related to merchandise, vehicle repairs, and other issues; providing product and service quotes and referring customers to other qualified employees as necessary. Assists in store accounting and bookkeeping procedures; assists in the administration of Les Schwab credit program; assists with store inventory; and picking up merchandise and parts as required. Provides excellent customer service; promotes store sales; asks questions to identify customer wants and needs; refers customers to other qualified employees as necessary. Experience: Les Schwab offers opportunities for a variety of skills, with on-the job training. Qualifications: Valid driver's license; excellent customer service skills and the ability to work in a rapid pace environment; occasional lifting up to 20 pounds; continuous standing and walking Pay and Benefits:$14.85 - $24.50 For full time positions after eligibility criteria are met, benefits include: Quarterly Bonus Medical, dental, vision, and life insurance Company-funded retirement plan Paid time off Short- and long-term disability Employee discount Tuition Assistance Benefits are subject to change at any time and governed by plan documents and Company policy. Higher minimum wage applies in applicable locations.

Finance Coordinator Assistant RESPONSIBLE TO: Finance Coordinator/Executive Director This position will have responsibility for budgeting, financial analysis and direct billing of Medicare and other third-party payers, accurately accounting for outstanding accounts and working with insurance companies to ensure timely payment. ESSENTIAL FUNCTIONS: Billing and Claims Management: Generate accurate Medicare hospice bills on time. Communicate effectively with Medicare and third-party payors to resolve billing and payment discrepancies. Prepare and submit third-party insurance claims, pre-authorizing and negotiating contracts with insurance companies as necessary. Stay updated on hospice billing requirements and verify, schedule, and prepare transaction information. Research and address billing inquiries. Financial Data Management: Collect, analyze, and report financial data. Maintain accurate documentation and records to ensure timely and correct deliverables, including budget preparation and financial reporting to the Executive Director, Board of Directors, and Program Coordinators. Prepare the annual COST report and year-end financial statements. Accounting Functions: Perform a variety of accounting tasks, including accounts payable, accounts receivable, bank deposits, processing donations, billing, and reconciliation reviews. Ensure the confidentiality of patient information in compliance with relevant regulations. Payroll Administration: Oversee payroll functions, including timesheet recording, new hire payroll setup, and benefit management. Quality Assurance and Improvement: Participate in Quality Assessment and Performance Improvement (QAPI) processes as required. Marginal Functions: Support organizational events as a collaborative member of the hospice team. Schedule and maintain data backups of files and ensure proper upkeep of computer hardware used in job functions. Working Conditions/Personal Demands: Ability to manage multiple priorities while ensuring timely completion of accounting tasks in alignment with established policies and procedures. Commitment to teamwork and continuous improvement. Consistently demonstrates high levels of integrity and ethical behavior in all interactions. Demonstrate emotional maturity and effective personal stress management techniques to facilitate a productive work environment in a hospice setting. Maintain self-management skills related to personal loss to support effective participation in the hospice environment. Minimum Qualifications: Bachelor's degree or a combination of relevant experience and education sufficient to perform job functions. Demonstrated ability to perform all aspects of bookkeeping, with a minimum of one year of experience in a bookkeeping role. Strong familiarity with third-party insurance billing requirements and a willingness to learn hospice billing functions. Proficiency in computerized accounting systems. Experience in QuickBooks preferred. OSHA Category: III: Tasks that involve no exposure to blood, body fluids, or tissues. ClearPath Healthcare is a drug free workplace. ClearPath Healthcare is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job DescriptionPrimary duties include scheduling committee meetings, completing meeting minutes, reviewing committee correspondence, setting up tours, assisting committee chairs with preparing meeting agendas, reports, annual budgets, tracking budgets & attendance, preparing travel, purchases orders, payment authorizations, and maintaining files/records. Work on special events for committees. Some travel may be required. RequirementsType 45 words per minute minimum. Be comfortable with all Microsoft Office Programs. Maintain strict confidentiality. Strong organization skills and being a team player are a plus. Must have a valid driver's licenses and pass both a criminal background check with Federal, Tribal and State Law Enforcement and a pre-employment alcohol and drug screening. BenefitsBenefits include: Excellent Medical Insurance with low annual maximum-out-of-pocket costs, which includes Dental, Vision and Prescription coverage. Flex Spending Plans for Daycare and Medical costs, numerous Supplemental Insurance Packages as well as a 401(k) or ROTH Retirement Plan with up to 5% employer matching after one year of employment. Eleven days of paid Holiday Leave with Personal Time Off (PTO) starting at 6 months, which accrues at 130 hours annually with increases after three years of service

About Pacific Office Automation Pacific Office Automation is the largest independently owned document imaging and technology dealer in the nation Founded in 1976 we have grown to 40 branches across 11 western states OR WA CA AZ NM NV UT ID CO TX and HI With more than 40 years of success in office equipment and technology sales and service our growth and reputation have allowed us to build strong partnerships with leading manufacturers such as Canon Sharp Konica Minolta HP Ricoh Lexmark and more At Pacific Office Automation youll find a fast growing technology company that offers long term career opportunities competitive benefits and a collaborative team environment We invest in our employees through ongoing training and certifications to ensure they stay ahead in an ever evolving technology landscape We believe every voice mattersregardless of role tenure or title Position Overview Do you enjoy managing multiple priorities supporting teammates as a go to resource and bringing a strong work ethic to everything you do Our fast paced sales office is seeking an Administrative Assistant to join our team in Bend OR The ideal candidate is highly detail oriented solution focused and able to meet urgent deadlines while maintaining accuracy Essential Job Duties Perform detailed data entry across multiple databases Provide frequent and responsive internal customer service Maintain and update spreadsheets for cost analysis and reporting Support sales representatives and branch management with administrative needs File copy scan and organize documents Coordinate equipment and software deliveries moves and pickups Escalate service related issues on behalf of customers Audit and generate invoices Qualifications Proficiency in Microsoft Excel including copypaste filtering multi column sorting finding data and working with multiple worksheets Proficiency in Microsoft Word Typing speed of 5060 words per minute Strong ability to follow directions and take accurate notes Minimum of 2 years of office experience preferably in an administrative or customer service role Ability to work independently while contributing to a team environment Preferred Skills Not Required Advanced Microsoft Excel skills including pivot tables conditional formatting and indexed formulas Benefits Opportunities for advancement and leadership growth Team oriented supportive work environment Medical dental vision and life insurance 401k with company match Paid time off vacation and sick leave FSA program Compensation 19 21hr DOE Our Commitment to Diversity & Inclusion Pacific Office Automation is proud to be an equal employment opportunity employer All qualified applicants will receive consideration for employment without regard to race color national origin ancestry gender sexual orientation gender identity or expression age religion veteran status or any other characteristic protected by law We celebrate our differences and believe diversity makes us stronger LI Onsite INDSP