Administrative coordinator jobs in Eau Claire, WI - 67 jobs

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title:Center for International Education: Administrative SpecialistJob Category:Academic StaffEmployment Type:RegularJob Profile:Administrative SpecialistJob Duties: POSITION: A full-time, professional academic staff position is available in the Center for International Education ideally beginning December 1, 2025. Start date is negotiable. The official title of this position is Administrative Specialist. This is a renewable assignment, contingent on performance and funding. The salary is expected to be $46,000 to $47,000. MINIMUM QUALIFICATIONS: Minimum Qualifications Must be a U.S. citizen or U.S. Permanent Resident - must meet Department of Homeland Security / Department of State criteria as Designated School Official / Alternate Responsible Officer. Knowledge, skills, and ability to create and maintain organizational systems related to record keeping and work processes. Strong analytical skills Strong attention to details and ability to track details through designated time periods. Ability to work independently and prioritize tasks with limited guidance from a supervisor. Strong interpersonal and written/oral communication skills to interact effectively and professionally with a variety of constituencies both on and off-campus. Strong knowledge of Microsoft Office: Excel, Word, PowerPoint, and an ability to learn new software. PREFERRED QUALIFICATIONS: The following may be considered assets for this position: Bachelor's degree from an accredited institution Work experience in a higher education setting. Knowledge and skills in navigating state or federal regulations. Experience using enrollment management or registration processes software. Experience as a Designated School Official / Alternate Responsible Officer. Knowledge and previous use of Terra Dotta software products- StudioAbroad and/or ISSS Student. Web management using the following: Drupal, HTML, Siteimprove, Google Analytics. Experience writing and updating process documentation. DUTIES: This administrative position serves as the super user for the third-party software that manages the study abroad brochure pages and application documents/process and the third-party software that manages immigration registration of J and F visa holders through Student Exchange Visitor Information System (SEVIS). Through this work, the administrative specialist plays an integral role in the administration of student mobility on university-approved programs and immigration compliance. Core Duties Serve as super user and tech lead for both study abroad and international student software management systems. Responsibilities include reporting software issues to software company, working with UWEC technology services on student information system (SIS) data issues, staying current on changes to software systems, training other users on any issues/updates to software systems. Coordinate SEVIS check-in, initial reporting, and audit of student information to ensure accurate immigration reporting. Hire, train, and supervise general student assistants in conjunction with Department Associate. Create weekly student work priority lists. Oversee the study abroad application process: collect physical application materials and monitor submission of on-line materials through regular audits; create student files; collect post-acceptance materials; communicate with students and staff about missing materials. Oversee the application process for incoming exchange students: updates guidance documents to partners and applicants, collect physical application materials, monitor submission of on-line materials; create student files; communicate with students about missing materials. Communicate with students and liaisons to collect and send (electronically or physically) application materials to designated contact by specified deadlines. Track down outstanding information/application materials. Communicate with other UW-Eau Claire offices as required; offices include Dean of Students, Housing & Residence Life, Services for Students with Disabilities, Counseling, Blugold Central, Admissions, Advising, and other offices not listed. Track return of transcripts from study abroad sites; copy for our files and deliver originals to Blugold Central-Registrar. In collaboration with the study abroad managers, communicate with liaisons and students abroad any transcript issues. Assist with study abroad promotional events, study abroad and international student orientation, and cultural programming. Organize and implement the Buddy Program and other cultural programming with a specific focus on involving as many international students, returned study abroad students, and accepted study abroad students as possible. THE UNIT: The Center for International Education (CIE) consists of nine highly dedicated staff members with two primary purposes- study abroad advising/program management and international student/scholar services. The study abroad division of the CIE facilitates study abroad experiences for approximately 250 students each year and has been recognized twice by the Institute for International Education for innovative programming with Andrew Heiskell awards. UW-Eau Claire regularly appears in Open Doors as a leading institution at the master's level for total number of students abroad and on the Top-Producing U.S. Student Fulbright list. UW-Eau Claire is also a member of the Forum on Education Abroad, the official U.S. Department of Justice standards-setting organization for education abroad and ascribes to the Forum's Code of Ethics. International students and scholars' services (ISSS) staff is active in NAFSA: Association of International Educators and the American Association of State Colleges and Universities. ISSS provides immigration guidance and compliance, holistic support to both degree and non-degree F and J visa holders, as well as cultural activities for the whole campus. More information about Center for International Education and our mission can be found at: ******************************************************************** . UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 10,000 students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit ********************************************** The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities. APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following Web site: ********************************************************** Please be sure you have included the following in PDF format: Letter of application Resume Unofficial graduate school transcript [if applicable] Names and contact information for three references. Please direct requests for additional information to: ***************** To ensure consideration, completed applications must be received by Sunday, October 19, 2025. However, screening may continue until position is filled. Key Job Responsibilities: Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success Serves on committees and attends meetings, representing the interests of the unit or program Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s) Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies Department:Compensation:Required Qualifications:Preferred Qualifications:Education:How to Apply:Contact Information:Special Notes:INSTITUTIONAL OVERVIEW UW-Eau Claire, an institution of approximately 9,000 students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit ************************************************************** . The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities. ADDITIONAL INFORMATION The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment. The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7). The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy. UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

** Starting from $55,000-$65,000 annually plus monthly training incentive of $750* *Pay is based on location, experience, and qualifications etc. *Monthly incentives after training vary and are based on restaurant profitability At Raising Cane's Chicken Fingers , we serve only the most craveable chicken finger meals - it's our One Love! Known for our great Crew and cool Culture, we follow a Work Hard. Have Fun. philosophy. Raising Cane's is the fastest-growing chicken concept around and is on track to be a Top 10 Restaurant Brand in the United States. Each Crewmember is important to our rapid growth and enduring success. Now is your chance to join the Team and Raise The Bar! **Benefits offered for all Full-time Restaurant Managers:** + Medical, Dental, Vision & Pharmacy Benefits + Dependent Care & Healthcare Flexible Spending Accounts + Company-provided Life and Disability insurance + Hospital Indemnity, Accident and Critical Illness + 401(k) With Employer Match (age 21 & older) + Access to financial advisors for budget and retirement planning + One Pass Gym Membership Program + Tuition Reimbursement + Crewmember Assistance Program + Pet Insurance Perks & Rewards for Restaurant Managers: + Weekly Pay!* + Competitive pay + monthly bonus + Paid Time Off & Sick time + 8 paid Holidays a year** + Early closure for company events + Casual Work Attire + Perkspot Employee Discount Programs + *Raising Cane's pays weekly, except in some states (e.g., California) where the company pays bi-weekly. + **Some locations may vary **Job Description** **Your Role at Raising Cane's:** The **Assistant Restaurant Leader** is responsible for supporting the Restaurant Leader in day-to-day operations of the restaurant and upholding Raising Cane's standards and culture in all areas of restaurant operations. The physical work environment includes working in a fast-paced kitchen environment (which requires extended periods of physical exertion, such as walking, standing, lifting and bending) and interacting with customers. It also includes both inside and outside work in varied temperatures, working with and around food products, common allergens, industrial equipment, commercial cleaning products that require the use of personal protective equipment and physical activities necessary to complete the responsibilities of the job. **Your Impact and Responsibilities** **Purpose of the position:** + Hires and terminates all hourly, non-management crewmembers + Owns the onboarding, status change and payroll process for all hourly crewmembers + Creates crewmember work and training schedules + Manages the performance of all hourly crewmembers (e.g. development, coaching, redirective communication and documentation, and other performance management tasks) + Acts as manager on duty and opens and closes the restaurant + Manages cash handling and ensures accountability **General to the role:** + Enforces Raising Cane's policies and standards + Executes shift management meeting Raising Cane's operations and safety standards + Uses required tools, forms and logs to support shift execution, document results and take corrective action when needed + Deploys crewmembers during a shift + Provides exemplary customer service + Utilizes reward and recognition program for the crewmembers in the restaurant + Authorizes employee functions requiring manager approval (e.g. discounts, promotions, timeclock overrides, etc.) + Ensures cleanliness of the restaurant and ensures the facility is in good working order + Completes other duties as assigned **Qualifications** **Requirements for Success:** + Detail-oriented, organized and able to manage multiple priorities that may be constantly changing + Self-driven, flexible, and highly energetic with strong analytical, written and verbal communication skills + Able to work effectively and efficiently both independently and collaboratively + Able to recognize and analyze problems, set goals, create plans and convert plans into action to solve problems + Proficient in a variety of technology systems including Microsoft Office (Excel, Word and Outlook) and ability to learn and adapt to new systems quickly + Able to work a variety of shifts including days, evenings and weekends and travel as needed for work-related functions and training + 3+ years of restaurant or retail management experience + New restaurant opening experience preferred + Must be 18 years of age or older + High school diploma or equivalent required, some college preferred + Possess a valid driver's license **Additional Information** All your information will be kept confidential according to EEO guidelines. Terms of Use (****************************************** Privacy Policy Candidate Privacy Notice (******************************************************* _It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability._

This position is responsible for the delivery of resident activities that are designed to meet and honor the physical, social, spiritual, sensory and psychological needs of all residents. This position will be part-time primary hours in the Memory Care community. Hours: Variety of 2 hour shifts during the week: Tuesdays, Thursdays and Fridays 9am-11am Every 4th weekend: Sat/Sun: 12:15pm-4pm Scheduling is flexible Responsibilities: Assists in the activity department, according to resident/client needs, interests, and functioning levels Assists in the planning and conducting of individual and group activities, events, and outings to meet the assessed needs of residents Provide sporadic and 1:1 activities for Memory Care residents Create fun and exciting activities for residents Help assist the Resident Assistant staff serve meals during meal times Performs additional tasks as assigned by the Life Enrichment Manager Other duties as assigned Qualifications: Related experience preferred Good steward of time and resources Able to communicate effectively including written and verbal skills Able to work well both individually and as part of a team through respect, collaboration and dedication Able to prioritize and organize work effectively and efficiently Must be flexible and adaptable to changing situations including able to work irregular hours, attend meetings and special events

One full-time (1.0 FTE - 40 hours per week) university staff position is available in the Center for Excellence in Teaching and Learning with an estimated start date of March 2, 2026, or as soon as possible. The official title of this position is Administrative Assistant III with a working title of Program and Operations Manager (AD003 salary grade 18). This is an assignment expected to continue that requires a six-month probationary period. The expected hourly hiring salary will be $20/hour. Full UW-System benefits apply. This position reports to the Director of the Center for Excellence in Teaching and Learning. The position's working hours are 7:45 am - 4:30 pm. The Program and Operations Manager serves as a critical strategic partner in advancing the mission of the Center for Excellence in Teaching and Learning (CETL). This position provides leadership in administrative systems, program management, and technology integration to ensure the successful delivery of high-impact instructor professional development initiatives and support. The manager oversees day-to-day office operations, optimizes workflows, and drives continuous improvement in processes supporting ongoing programming development. Minimum Qualifications * Knowledge, skills, and ability to create and maintain organizational systems related to record keeping and work processes. * Effective interpersonal and written/oral communication skills to interact professionally with diverse groups and individuals, both on and off-campus, using a customer-service mindset. * Strong analytical skills and efficient problem-solving skills, while being adaptable in different situations. * Experience managing unit budget plans with timely financial reporting. * Strong attention to detail and ability to track details through designated time periods. * Ability to work independently and prioritize tasks with limited guidance from a supervisor. * Operational knowledge of Microsoft Office: Excel, Word, PowerPoint, and the ability to learn new software. * Be able to lift 20 lbs. for occasional furniture arrangement. Preferred Qualifications * Operational knowledge of Microsoft Teams and SharePoint and the ability to learn new software. * Supervisory experience managing and delegating tasks. * Prior experience with additional computer systems including various database experience, financial management (Workday), survey creation tools (Qualtrics), eform solution (BPLogix) Student Information System (My Blugold CampS), workshop registration application (Workday Learning), and Learning Management System (Canvas). * Familiarity with UW-Eau Claire or other UW System campus administrative procedures. Duties Program Management * Partner with the CETL Director and the Associate Director to coordinate and execute faculty development programs that advance institutional teaching and learning priorities. * Serve as super user and tech lead for Workday Learning for program creation, program management, and offering registration; overseeing troubleshooting, testing, and updates about system enhancements. * Manage all program logistics, including scheduling, speaker engagement, contract administration, material preparation, and coordinating on-site support through facilities, IT technology, catering services, and travel arrangements. * Create and execute marketing strategies to promote CETL programs, leveraging digital tools and communication channels to maximize instructor engagement. * Manage all Universities of Wisconsin system requests, coordinating program logistics and budget management with the Office of Professional and Instructional Development (OPID). * Manage the Scholarship of Teaching and Learning grant process by managing all submission forms, assisting applicants with submission logistics, administering awards, and addressing inquiries to ensure clear communication and strong support. Operations Management * Direct and oversee all financial operations, including budget development and monitoring, procurement, reimbursements, and contract management, to ensure accuracy and compliance as the Cost Center Accounting Specialist in Workday. * Manage and prioritize all incoming CETL communications while providing on-site program support, including customer service and troubleshooting, to ensure timely and effective assistance for faculty and staff. * Oversee office systems and resources and implement streamlined processes and digital tools to improve efficiency and service. * Hire, train, and supervise CETL graduate assistants, delegating projects and weekly work plans that advance CETL's mission and operational goals. * Collaborate to create and prioritize instructor resources as outreach materials through internal SharePoint sites, campus-wide communications, and targeted marketing strategies. * Lead the development, upkeep, and enhancement of CETL's public website and internal platforms to ensure accessibility, functionality, and an engaging user experience. The Unit The unit of the Center for Excellence in Teaching and Learning consists of six staff members who provide programming and assistance for faculty and staff to enhance their work as educators. The unit offers an inclusive space for faculty and staff to meet for professional growth. We focus on teaching, learning, and instructional technology. This unit works collaboratively with Learning and Technology Services to provide professional development focused on teaching and learning. ********************************************************* University and Eau Claire Community UW-Eau Claire, an institution of approximately 9,000students and 1,400 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of sustainability, leadership, and innovation. To learn more about UWEC, visit *********************************************************************** . The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities. Application Procedure Applications are submitted electronically. Please follow instructions found on the following website: ********************************************************* Job ID # JR10007529. Please be sure you have included the following in PDF format: * Letter of application * Resume * Names and contact information for three references. Please direct requests for additional information to: Avonlea Hanson, ***************** To ensure consideration, completed applications must be received by January 26, 2026. However, screening may continue until the position is filled.

Vista Aircraft Maintenance is seeking to hire a dynamic and highly organized Office Admin to join our team in Wisconsin. The Office Admin supports the daily operations of the Repair Station with a strong focus on HR-related tasks. Reporting to the Accountable Manager, this role manages administrative processes, maintains employee records, prepares reports, and supports communication across teams. This position plays a key part in keeping the Repair Station running smoothly and requires someone who is proactive, organized, and comfortable in a fast-paced environment where priorities can shift quickly. The Office Admin works closely with facilities, maintenance, talent acquisition, HR, and other departments, and must maintain a positive, professional, and service-oriented approach at all times. Vista Aircraft Maintenance is the in-house maintenance provider for the Vista Members' fleet, which comprises an unrivalled fleet of light, super mid-size, long-range and ultra-long-range aircraft. Vista Aircraft Maintenance has multiple maintenance hubs strategically located across the U.S. and Europe. Office Admin Responsibilities: Serve as a gate keeper and main point of contact for visitors and callers, managing badges, access, and inquiries with professionalism. Support calendar coordination by anticipating scheduling conflicts, maintaining meeting discipline, and assisting leaders with administrative needs. Assist with onboarding and offboarding processes, including preparing paperwork, maintaining records, and coordinating mailings. Contribute to a strong workplace culture by helping plan wellness activities, team-building sessions, workshops, and company events. Maintain operational efficiency through accurate data updates, mail organization, supply management, and upkeep of shared office spaces. Partner with the HR Business Partner to support compliance with employment laws, internal policies, and best practices. Required education and experience: High school diploma or equivalent required. At least 3 years of administrative support experience in a corporate or professional environment. Intermediate level of understanding in Microsoft applications including Outlook, Word, Excel, and PowerPoint. Experienced working in ADP Workforce Now, or comparable HRIS Software is preferred. Ability to treat sensitive or confidential information with appropriate discretion. Ability to take initiative, self-directed, results-oriented and prioritize multiple assignments. Why choose Vista America? No two days will be the same, your career with Vista America will be dynamic, challenging, and exciting. Operational Excellence and Innovation: Industry leader in private aviation with numerous career advancement opportunities. Certified™ Great Place to Work , highlighting employee satisfaction and career development. Commitment to Safety and Excellence: Wyvern Wingman Certified, Vista America has a history of performance adhering to rigorous safety practices and continuously surpassing benchmarks. Luxury World Class Fleet: We are committed to the highest standards. Our fleet is comprised of highly sought after aircraft, provided with white-glove opulent service that is guided by an obsessive attention to detail and craftsmanship. Benefits: Medical, Dental, and Vision plans 401(k) program with company matching and 100% vested immediately. Life Insurance and Long/Short term Disability Employee Assistance Program Empty Leg Flight Benefits & Customized Travel Site with Delta Airlines The affiliated operating partners of Vista are equal employment opportunity employers. The affiliated operating partners of Vista do not discriminate against any applicant or employee based on race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, and genetic information, or any other basis protected by applicable law. The affiliated operating partners of Vista also prohibit harassment of applicants or employees based on any of these protected categories. compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Job DescriptionDescription: Position Title: STEAM Programs Administrative Assistant (Part-Time) Compensation: $12-$14/hour Hours: 20-25 hours per week Schedule: Primarily Monday-Friday afternoons, with some flexibility for morning or evenings as needed. Position Summary: Pablo Center at the Confluence is seeking a highly organized and proactive STEAM Programs Administrator to support the planning, coordination, and execution of youth STEAM programs, including robotics teams and summer camps. This part-time position (20-25 hours/week) involves administrative, financial, communication, and logistical support to ensure successful programming and a smooth experience for families, instructors, and participants. Key Responsibilities: Program Administration Set up and manage programs in Coursestorm or equivalent registration platform. Track participant registrations and ensure all registration fees are accurately processed. Communicate with families regarding program logistics, reminders, and updates. Distribute and collect participant waivers, permission slips, and required documentation. Support administration and communication for after-school and summer STEAM programs. Assist with preparing thank-you cards and communications for donors, volunteers, and partners. Organize and maintain both physical and electronic files and folders related to programs, finances, and communications. Work with volunteers and interns Coordinate with volunteers, interns, and cross-departmental teams to support program planning and execution. Financial and Grant Support Assist with financial tracking, purchase orders, and expense reporting for STEAM programs. Support end-of-month reconciliations to ensure accurate financial records. Assist in reviewing and organizing grant documentation, applications, and reports. Track grant-related expenses and ensure compliance with reporting requirements. Team & Event Logistics Assist with organizing and supporting robotics teams and STEAM competitions. Coordinate hotel accommodations, transportation, and meal orders for student travel and events. Maintain communication with parents regarding travel schedules and event details. Ensure instructors and chaperones have the necessary materials and itineraries. Onsite Program Support Provide in-person support during onsite programs and events (some evenings and weekends required). Assist with preparing and distributing materials and supplies before each session. Support instructors and participants with check-in, troubleshooting, and logistics during programs. Surveys & Evaluation Create and administer post-program surveys to participants, families, and instructors. Collect and organize survey feedback for reporting and program improvement. Requirements: Qualifications: Strong organizational and time management skills with attention to detail. Excellent communication skills (verbal and written), especially with families and instructors. Comfortable using digital tools such as Coursestorm, Microsoft Outlook, Google Workspace, Excel/Sheets, Slack, and email platforms. Basic understanding of financial tracking, reconciliations, and data organization. Ability to manage multiple priorities in a fast-paced, youth-centered environment. Experience with youth programming, camps, or robotics teams is a plus. Availability for occasional travel and in-person event support (evenings/weekends). Work Environment: This is a part-time, hourly position. Must be available during key program times in the morning/afternoon, with flexibility for some evening and weekend activities. Occasional lifting of program materials (up to 25 lbs) may be required.

The Appointment & Business Assistant generally serves as an initial contact for patients and customers, in-person and via telephone, and assists them in a manner consistent with Family Health Center of Marshfield, Inc.'s customer service standards. The Appointment & Business Assistant assesses needs of the patients or customers to determine appropriate scheduling, billing, obtaining or releasing records within a time and sequence acceptable to the patient and customer's needs and organizational policy. JOB QUALIFICATIONS EDUCATION For positions requiring education beyond a high school diploma or equivalent, educational qualifications must be from an institution whose accreditation is recognized by the Council for Higher Education and Accreditation. Minimum Required: High School diploma or equivalent. EXPERIENCE Minimum Required: Excellent written and verbal communication skills. Keyboard, computer, and telephone proficiency. CERTIFICATIONS/LICENSES The following licensure(s), certification(s), registration(s), etc., are required for this position. Licenses with restrictions are subject to review to determine if restrictions are substantially related to the position. Minimum Required: Basic Life Support (BLS) certification awarded within 90 days of hire. Equal Employment Opportunity Employer

Posting Date 01/08/2026 3636 East Melby St, Chippewa Falls, Wisconsin, 54729, United States of America AA/PCT dual role in Lake Hallie WI As an Administrative Assistant at DaVita, you'll be a part of a Team that values work-life balance and where your personal and professional growth is a top priority. DaVita has an open position for an Administrative Assistant in the hospital and outpatient settings, who is looking to provide administrative support to a Team while making a difference in the lives of our patients and their families dealing with end-stage renal failure or chronic kidney disease. In this support role you will ensure the timely and accurate completion of change requisitions, treatment logs, patient charts, invoices and purchase orders. You also will assist patients with transportation arrangements and physician appointments. Dialysis is serious business-which is why Fun is encouraged! Let us help support you on your new journey. Dialysis Shift Times & Requirements - PCT Role Work Days: Monday through Saturday Weekends: Required to work 2 Saturdays per month; No Sunday shifts Shift Times: AA- Monday-Friday 8a-4:30p (must be willing to cross train and work in the PCT role when needed) PCT Shifts 4a-3:30p, 4a-4:30p, and 8a-8p (need to be flexible to work and cover shifts when needed) What you can expect: * Build meaningful and long-term relationships with patients and their families in an intimate outpatient setting. * Be a part of a Team that appreciates, supports and relies on each other in a positive environment. * Performance-based rewards based on stellar individual and team contributions. What we'll provide: DaVita is a clinical leader! We have the highest percentage of facilities meeting or exceeding CMS's standards in the government's two key performance programs. We expect our nurses to commit to improving patient health through clinical goal-setting and quality improvement initiatives. Comprehensive benefits: * DaVita offers a competitive total rewards package to connect teammates to what matters most. * We offer medical, dental, vision, 401k match, paid time off, PTO cash out, paid training and more. * DaVita provides the opportunities for support for you and your family with family resources, EAP counseling sessions, access to Headspace, backup child, elder care, maternity/paternity leave, pet insurance and so much more! Requirements: * We seek a personable individual with excellent computer and clerical skills (Microsoft Office). * Type 60 WPM * High school diploma or GED. * Obtained their CMS- approved Patient Care Technician (PCT) certification and at times operates as a PCT. Now is your time to join Team DaVita. Take the first step and apply now. #LI-KJ1 At DaVita, we strive to be a community first and a company second. We want all teammates to experience DaVita as "a place where I belong." Our goal is to embed belonging into everything we do in our Village, so that it becomes part of who we are. We are proud to be an equal opportunity workplace and comply with state and federal affirmative action requirements. Individuals are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic. This position will be open for a minimum of three days. For location-specific minimum wage details, see the following link: DaVita.jobs/WageRates Compensation for the role will depend on a number of factors, including a candidate's qualifications, skills, competencies and experience. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage and a broad range of other benefits. Learn more at *********************************** Colorado Residents: Please do not respond to any questions in this initial application that may seek age-identifying information such as age, date of birth, or dates of school attendance or graduation. You may also redact this information from any materials you submit during the application process. You will not be penalized for redacting or removing this information.

Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!Job Title:Administrative AssistantCost Center:301191272 ECHos-AdministrationScheduled Weekly Hours:40Employee Type:RegularWork Shift:Mon-Fri; 8:00 am - 5:00 pm (United States of America) Job Description: JOB SUMMARY The Administrative Assistant generally supports senior level directors of the organization with responsibility for a major organizational function or division. The role performs a range of advanced, varied, sensitive, highly responsible and confidential secretarial and administrative functions requiring broad and comprehensive experience, skill and knowledge of organizational policies and procedures. The individual must exercise good judgement and initiative to relieve the department and/or management of technical and general administrative details. This role may serve as the primary contact for the department and resolves or disseminates questions, concerns and functions to the appropriate individuals within the area designated. JOB QUALIFICATIONS EDUCATION/EXPERIENCE For positions requiring education beyond a high school diploma or equivalent, educational qualifications must be from an institution whose accreditation is recognized by the Council for Higher Education and Accreditation. Minimum Required: Demonstrated proficiency with the Microsoft Office Suite. Demonstrated proficiency with verbal, non-verbal and written communication skills including grammar, punctuation and spelling. In addition to one of the following: Five years of secretarial experience. Associate degree in secretarial science or related field and two years of secretarial experience. Preferred/Optional: Associate degree in secretarial science or related field. Five years' experience as an Administrative Assistant related to the area hired within. Administrative Assistant experience within healthcare. Experience working with Microsoft Outlook calendars, Microsoft PowerPoint and Adobe. CERTIFICATIONS/LICENSES The following licensure(s), certification(s), registration(s), etc., are required for this position. Licenses with restrictions are subject to review to determine if restrictions are substantially related to the position. Minimum Required: None Preferred/Optional: None Marshfield Clinic Health System is committed to enriching the lives of others through accessible, affordable and compassionate healthcare. Successful applicants will listen, serve and put the needs of patients and customers first. Exclusion From Federal Programs: Employee may not at any time have been or be excluded from participation in any federally funded program, including Medicare and Medicaid. This is a condition of employment. Employee must immediately notify his/her manager or the Health System's Compliance Officer if he/she is threatened with exclusion or becomes excluded from any federally funded program. Marshfield Clinic Health System is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

Job Description Dove Healthcare - West Eau Claire | 1405 Truax Blvd, Eau Claire, WI 54703 Schedule Details: full-time, days If you have strong attention to detail, excellent communication and customer service skills, enjoy multi-tasking, and have a knack for prioritizing and organizing your workload, we are looking for you! We are currently hiring a full-time administrative assistant who is self-motivated and looking to maintain an atmosphere of teamwork and continuous improvement. As an administrative assistant, you will be responsible for: greeting and assisting individuals that enter the facility answering and directing calls from a multi-phone line system ordering office supplies maintaining and ensuring accuracy of resident cash accounts assisting employees and residents assisting the administrator and other managers with clerical tasks Required Skills: excellent customer service ability to communicate effectively, verbally and in writing ability to multi-task and perform in an environment with interruptions, multiple responsibilities, and deadlines computer proficiency with Word, Excel, Publisher, Outlook, and other programs ability to use various office equipment, including copier, fax, telephone system, and keyboard ability to organize and set priorities Required Qualifications: must be age 18+ high school diploma or equivalency with additional education or work experience in a related area Health and Wellness Benefits choose your own health insurance - our benefit design offers the flexibility to choose the plan that works best for you and your family! company paid life and AD&D insurance dental and vision Insurance wellness incentives, including onsite gyms, health club reimbursement, weight loss program reimbursement supplemental benefits, including short-term disability, life insurance, critical illness, accident coverage, hospital indemnity, cancer paid time off (PTO) floating holiday employee assistance program (EAP) Financial Benefits early wage access through DailyPay childcare assistance - up to 20% 401k, with company match financial planning resources referral bonus - up to $700 per referral Career Development tuition reimbursement / scholarship opportunities continuing education career mapping All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or Veteran status. About Dove Healthcare Dove Healthcare consists of 11 skilled nursing and rehabilitation centers, six assisted living residences, and three independent living complexes in Barron, Bloomer, Chippewa Falls, Eau Claire, Fennimore, Lodi, Osseo, Rice Lake, Spooner, St. Croix Falls, and Superior. Our core services include inpatient and outpatient rehabilitation, post-hospital care, ventilator care, skilled nursing, long-term and end-of-life care, as well as senior independent living, assisted living, and memory care. As an innovative healthcare provider and community partner, we provide compassionate care and service to meet the needs of those who depend on us. We commit to excellence through adherence to high standards, disciplined leadership, and mutual respect for all. For more information, visit dovehealthcare.com.

**Job Title:** Administrative Assistant - Nutritional Services **Schedule:** Monday through Friday, 8 a.m. - 5 p.m. **Employment Type:** Full Time **Pay Rate:** $16+/hour, depending on relevant experience Kelly is seeking an organized and detail-oriented professional to provide administrative support to a Nutritional Services Department. The ideal candidate will play a vital role in ensuring efficient department operations and supporting key initiatives related to K12 nutrition programs. **Essential Duties & Responsibilities** + Maintain files associated with the Nutritional Services resource portal + Update and manage electronic customer records and contacts + Oversee content for education pages and sales support resources on department websites + Ensure nutritional information on company websites is current and accurate + Organize and assist with K12 marketing activities, including virtual and live events + Coordinate registration, billing, and materials for ServSafe classes and other marketing activities + Organize, cross-reference, and update customer files related to sales and usage commitments + Schedule and coordinate K12 bookings, collaborating with Purchasing and Marketing teams + Assist with evaluation and set-up of new products supporting the K12 program + Communicate effectively with K12 Team and Customers regarding School Services + Perform other related duties as assigned **Work Relationships & Scope** The K12 Program Assistant will interact regularly with Nutrition Services leadership, Purchasing, Marketing, Sales departments, as well as customers, vendors, and office staff. Role requirements may change over time at management's discretion. **Performance Measures** + Timely and accurate completion of duties and responsibilities + Successful execution of assigned tasks + Accurate and effective verbal and written communication + Regular, consistent, and punctual attendance per Kelly policy **Education & Experience** + High school diploma required; coursework or degree in relevant fields preferred + Clerical/administrative support experience may substitute for formal education + Prior experience in an office or administrative role is highly valued **Knowledge, Skills & Abilities** + Strong verbal and written communication skills + Knowledge of administrative, office, and data entry procedures + General accounting aptitude, including reconciliation ability + Proficiency in proof-reading, multitasking, organization, and meeting deadlines + Ability to work independently and maintain focus in a busy environment + Proficient in standard office computer software (Microsoft Outlook, Excel, Word) and internet research + Knowledge of USDA and Child Nutrition (K12), or willingness to learn **Apply today with Kelly to empower your future and help nourish tomorrow's leaders!** As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (********************************************************************* for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community. Trust the office staffing pioneer. Finding the right job isn't always easy. Kelly Professional & Industrial takes the guesswork out of your job search by connecting you with great opportunities that work for you. That means your schedule, your interests, and your career plan. In fact, our company created the staffing industry with the goal of connecting people with great office jobs-so you could say we're pretty good at it! About Kelly Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year. Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

The Virtual Chat Assistant is responsible for providing real-time customer support through online chat platforms. This role focuses on assisting customers with inquiries, troubleshooting, and product or service information - all through text-based communication. The ideal candidate is detail-oriented, responsive, and able to maintain a friendly and professional tone in all interactions. Key Responsibilities Engage with customers via live chat to answer questions and resolve issues promptly. Provide product or service information and assist with orders, payments, or troubleshooting. Escalate complex inquiries to appropriate departments when necessary. Keep accurate records of all customer interactions in the CRM system. Maintain a courteous and professional attitude while handling multiple chat conversations. Meet performance goals including response time, accuracy, and customer satisfaction. Stay updated on company products, policies, and updates to ensure accurate communication. Required Skills and Qualifications Excellent written communication and typing skills (40+ WPM preferred). Strong multitasking and problem-solving abilities. Ability to stay calm and efficient under pressure. Familiarity with chat support software (e.g., Zendesk Chat, Intercom, LiveChat, Tidio, Crisp). Basic computer and internet literacy. High school diploma or equivalent; customer service experience preferred. Preferred Qualifications Experience in remote customer service or virtual assistant roles. Knowledge of CRM systems and online support tools. Flexibility to work different shifts, including evenings or weekends if needed.

California applicants: Please click here to review the Costco Applicant Privacy Notice. The jobs listed are examples of the typical kinds of positions that Costco may hire for when openings exist. The listing does not mean that any positions are currently open or available at Costco. Position Summary: Packs member orders into boxes and transfers items to a separate cart for cashiers. Performs cleanup, cart retrieval, merchandise restocking and runs for items as directed. For additional information about pay ranges, click here. We offer a comprehensive package of benefits including paid time off, health benefits (medical/dental/vision/hearing aid/pharmacy/behavioral health/employee assistance), health care reimbursement account, dependent care assistance plan, short-term disability and long-term disability insurance, AD&D insurance, life insurance, 401(k), and stock purchase plan to eligible employees.

Ensures club pick up orders are filled by contacting members to notify when pickup time is delayed; informing members when products are unavailable (for example, out of stock); offering members alternative product options when needed; ensuring products are selected and packaged according to company policies and procedures; ensuring items are dispensed when members arrive for pickup; resolving member issues and concerns; and promoting the company's products and services. Maintains safety of facility according to company policies and procedures by conducting safety sweeps; following procedures for handling merchandise; and correcting and reporting unsafe situations to facility management. Provides member service by acknowledging the member and identifying member needs; assisting members with purchasing decisions; processing member purchases; assisting with payments according to company policies and procedures for different membership and payment types; utilizing cash registers to assist members with transactions; locating and organizing merchandise; zoning the designated areas; resolving member issues and concerns; promoting the company's products and services; organizing and maintaining availability of carts/flatbeds; assisting members with transporting items; utilizing cart retrieval equipment according to company policies and procedures; and maintaining parking lot cleanliness. Complies with company policies, procedures, and standards of ethics and integrity by implementing related action plans; using the Open Door Policy; and applying these in executing business processes and practices. Completes work assignments and priorities by using policies, data, and resources; collaborating with managers, co-workers, customers, and other business partners; identifying priorities, deadlines, and expectations; carrying out tasks; communicating progress and information; determining and recommending ways to address improvement opportunities; and adapting to and learning from change, difficulties, and feedback. At Sam's Club, we offer competitive pay as well as performance-based bonus awards and other great benefits for a happier mind, body, and wallet! * Health benefits include medical, vision and dental coverage * Financial benefits include 401(k), stock purchase and company-paid life insurance * Paid time off benefits include PTO, parental leave, family care leave, bereavement, jury duty, and voting. You will also receive PTO and/or PPTO that can be used for vacation, sick leave, holidays, or other purposes. The amount you receive depends on your job classification and length of employment. It will meet or exceed the requirements of paid sick leave laws, where applicable. For information about PTO, see ******************************** * Other benefits include short-term and long-term disability, company discounts, Military Leave Pay, adoption and surrogacy expense reimbursement, and more. Live Better U is a company paid education benefit program for full-time and part-time associates in Walmart and Sam's Club facilities. Programs range from high school completion to bachelor's degrees, including English Language Learning and short-form certificates. Tuition, books, and fees are completely paid for by Walmart. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to a specific plan or program terms. For information about benefits and eligibility, see One.Walmart at *********************** The hourly wage range for this position is $16.00 to $23.00* * The actual hourly rate will equal or exceed the required minimum wage applicable to the job location. Additional compensation in the form of premiums may be paid in amounts ranging from $0.35 per hour to $3.00 per hour in specific circumstances. Premiums may be based on schedule, facility, season, or specific work performed. Multiple premiums may apply if applicable criteria are met.

At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school. With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. **Why Powerback?** + **Benefits:** We offer Medical, Dental, and Vision plans to Full-Time team members. We offer Dental and Vision to Part-Time team members. + **Paid Time Off** : We offer generous paid time off to Full-Time and Part-Time team members. + **Support for New Grads:** Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field. + **Continuing Education:** Keep growing with free CEUs through Medbridge. + **H-1B Visa & Relocation Assistance:** We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role. + **Perks at Powerback:** Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities **Title:** Occupational Therapy Assistant **Location/work environment:** In facility **Reporting structure:** Reporting to Director of Rehab As an Occupational Therapy Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement occupational therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities and independence. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being an Occupational Therapy Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take. 2. You'll hear back from us within 1 business day. 3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability. 4. You will then be presented to the hiring manager 5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week. 7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications 1. Graduate of an accredited Occupational Therapy Assistant Program according to AOTA & ACOTE standards. 2. Initial certification obtained from the National Board for Certification in Occupational Therapy. 3. They must be licensed and/or eligible for licensure as required in the state of practice. Posted Salary Range USD $30.00 - USD $30.00 /Hr. Genesis HealthCare, Inc. and all affiliated entities (collectively "Genesis") has a strong commitment to diversity that is fully supported and practiced by our officers and leadership team. Genesis provides equal employment opportunities to all employees and applicants for employment without regard to actual or perceived race, color, religion, gender, gender expression, gender identity, sex, sexual orientation, HIV status, national origin, age, disability, marital status, pregnancy, ancestry, citizenship, genetic information, amnesty, military status or status as protected veterans, or any other legally protected characteristic. Genesis is an Affirmative Action and Equal Opportunity Employer and our goal is to foster an inclusive and accessible workplace free from discrimination and harassment where everyone has equal opportunities to succeed.

Love + medicine is who we are, it's what we do, it's why people want to work here. If you're looking for a job to love, apply today. Scheduled Weekly Hours: 0 Love + medicine is who we are, it's what we do, it's why people want to work here. If you're looking for a job to love, apply today. At Gundersen Health System, we believe patients & residents of all ages deserve the best care and we strive to make a difference in their lives. Do you believe you have what it takes to be a part of that difference? Join our Laundry / Linen team in Wabasha, MN. What you will get: * Base pay of $16.11 / hour, additional with experience. * Department that supports you as you do your best work. * Work/Life balance to love what you do and where you live. What's Available: * Casual position available. Hours will be based on organization availability to assist in covering department needs due to personal time off. * Scheduled Monday through Friday, day shift. What you will do: * Under general laundry supervision, the linen assistant will process high volume clean linens using folding and ironing machinery and fold and sort various linens. * Works collaboratively with the health care team members to effectively communicate information. * Join a team that cares for each other as much as our organization cares for the patients and residents receiving care at St. Elizabeth's What you need: * No experience required * High School Diploma or equivalency, desired * Must be able to meet physical demands of high-volume laundry processing. If you need assistance with any portion of the application or have questions about the position, please contact the recruiter listed below: Primary Recruiter: Brenda Creighton Recruiter Email Address: ************************** We inspire your best life by relentlessly caring, learning and innovating. This is our purpose. Together with our values - belonging, respect, excellence, accountability, teamwork and humility - our pillars set our foundation and our future. Equal Opportunity Employer

Love + medicine is who we are, it's what we do, it's why people want to work here. If you're looking for a job to love, apply today. Scheduled Weekly Hours: 0 Love + medicine is who we are, it's what we do, it's why people want to work here. If you're looking for a job to love, apply today. At Gundersen Health System, we believe patients & residents of all ages deserve the best care and we strive to make a difference in their lives. Do you believe you have what it takes to be a part of that difference? Join our Laundry / Linen team in Wabasha, MN. What you will get: Base pay of $16.11 / hour, additional with experience. Department that supports you as you do your best work. Work/Life balance to love what you do and where you live. What's Available: Casual position available. Hours will be based on organization availability to assist in covering department needs due to personal time off. Scheduled Monday through Friday, day shift. What you will do: Under general laundry supervision, the linen assistant will process high volume clean linens using folding and ironing machinery and fold and sort various linens. Works collaboratively with the health care team members to effectively communicate information. Join a team that cares for each other as much as our organization cares for the patients and residents receiving care at St. Elizabeth's What you need: No experience required High School Diploma or equivalency, desired Must be able to meet physical demands of high-volume laundry processing. If you need assistance with any portion of the application or have questions about the position, please contact the recruiter listed below: Primary Recruiter: Brenda Creighton Recruiter Email Address: ************************** We inspire your best life by relentlessly caring, learning and innovating. This is our purpose. Together with our values - belonging, respect, excellence, accountability, teamwork and humility - our pillars set our foundation and our future. Equal Opportunity Employer

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title:Research Administrative SpecialistJob Category:Academic StaffEmployment Type:Terminal (Fixed Term) Job Profile:Research Administrative SpecJob Duties: Reporting to the Director of the Office of Research and Sponsored Programs (ORSP), the Research Administrative Specialist provides comprehensive pre-award support to faculty, staff, and researchers across campus by coordinating all administrative, fiscal, and compliance components of external grant and contract proposal development. The Specialist serves as a key institutional resource for interpreting sponsor requirements, developing accurate and competitive budgets, ensuring alignment with federal and institutional policies, and guiding proposals through internal approval and submission processes. In addition, the position collaborates closely with post-award, Business & Financial Services, and academic units to ensure a seamless transition from proposal to award, while also supporting internal funding programs and contributing to ORSP's administrative and budget operations. This role plays a vital part in advancing UW-Stout's research mission by helping faculty and staff pursue funding that strengthens innovation, scholarship, and student opportunities. KNOWLEDGE, SKILLS, AND ABILITIES Strong understanding of pre-award and sponsored project administration, including proposal routing and budget development. Working knowledge of Uniform Guidance (2 CFR 200), federal sponsor regulations, research compliance requirements, and university guidelines, policies, and processes. Demonstrated ability to interpret and apply financial and regulatory information accurately. Excellent written, verbal, and interpersonal communication skills. Advanced proficiency with Microsoft Excel and Microsoft Office Suite. Ability to manage multiple priorities in a fast-paced, deadline-driven environment. Strong attention to detail and organizational skills. Ability to work independently and collaboratively with diverse teams. Commitment to confidentiality, accuracy, and professionalism. QUALIFICATIONS Minimum / Required Associate degree in accounting, business, finance, or related field. Two (2) years of experience in pre-award or sponsored projects administration that includes budget development, proposal submission, and financial review. Experience applying accounting principles and fiscal management practices within sponsored projects or higher-education settings. Knowledge of Uniform Guidance (2 CFR 200) and federal sponsor award criteria compliance. Excellent written, verbal, and interpersonal communication skills. Strong organizational skills and ability to manage multiple projects in a deadline-driven environment. High proficiency in Microsoft Excel and Microsoft Office Suite. Ability to interpret, apply, and communicate complex financial information to UW System and university administrators. Demonstrated ability to exercise sound judgment, maintain confidentiality, and work both independently and collaboratively. Highly Desired/Preferred Bachelor's degree in business administration, accounting, finance, public administration, or related field. Certified Pre-Award Research Administrator (CPRA), Certified Financial Research Administrator (CFRA), or other research administration credentials. Experience supporting faculty and academic staff in a higher education environment. Familiarity with research administration systems such as RAMP and sponsor platforms (e.g., Grants.gov, eRA Commons). RESPONSIBILITIES Responsibilities for the Research Admin Specialist include: A. PRE-AWARD ADMINISTRATION (55%) Collaborate with PIs to develop compliant, detailed budgets that align with sponsor funding guidelines, institutional guidelines, and Uniform Guidance. Provide expertise on allowable costs, indirect (F&A) rates, cost-share requirements, and budget justifications. Document the related cost share FDM's or third-party certifications of match to be provided, Review Notices of Funding Opportunity (NOFOs) for institutional eligibility, budgetary restrictions, and compliance with sponsor policies. Review proposals and contractual documents to ensure adherence to institutional, state, and federal regulations, including Uniform Guidance (2 CFR 200). Route proposals for institutional approval and submit via designated portals. Ensure all Financial Conflict of Interest disclosures, subrecipient risk assessments and questionnaires, and required training are complete prior to submission. Work collaboratively with Accounting Services (post-award) grant accounting office staff and department and college fiscal staff (business managers and program assistants) regarding grant budgets, submissions and awards. Maintain updated budget justification templates reflecting current salary, fringe, and indirect rate adjustments Complete subaward risk assessments prior to proposal submissions, review sub-awardee's proposal documents including project related narrative/scope of work and related budgets for compliance with all related polices, and make documents available to University Contracting office for the subaward document preparation. Identify and disseminate relevant external funding opportunities to faculty and staff. Review internal student research and professional development grant budgets for allowability and accuracy, & follow-up with contributors as necessary. B. POST-AWARD LIAISON & TRANSITION (20%) Initiate and participate in grant award meetings. Process awarded projects through the respective portals - ensuring accurate setup and documentation. Assist with budget revisions and compliance verifications Serve as a liaison with sponsors for post-submission correspondence. Liaise with relevant Business & Financial Services offices/staff for procurement, travel, and post award fiscal oversight. Track proposals and awards in the respective portals to ensure timely spending and completion of programmatic goals. Support extensions, modifications, and non-financial reporting requests as required. Participate in review and closeout of internal grant programs. C. ORSP BUDGET AND ADMINISTRATIVE SUPPORT (20%) Manage internal ORSP budgets, monitor expenditures and revenue, and provide fiscal reporting in coordination with the Business Manager. Oversee fiscal management of internal programs, including and not limited to the Chancellor's Fund, Student Research Grants, Celene Frey Fund, and Faculty Research Initiative. Process budget transfers, reimbursements, and coordinate financial activities with the UW-Stout Foundation and university offices. Provide general administrative and fiscal support to ORSP (e.g., supply orders, PCard statements, surplus requests). D. COMPLIANCE AND POLICY DEVELOPMENT (5%) Maintain current knowledge of research administration regulations, including Uniform Guidance (2 CFR 200), sponsor-specific requirements, and university guidelines, policies, and processes Communicate policy changes to faculty and staff and assist with implementing process improvements. Support the development and maintenance of standard operating procedures (SOPs), internal policy documentation, and ORSP website updates. DEPARTMENT INFORMATION The Office of Research and Sponsored Programs (ORSP) at Stout University plays a crucial role in fostering a research-driven culture. Their mission is to support the university community in securing funds for research, scholarship, industry collaboration, and other innovations. As Wisconsin's only polytechnic university, ORSP aims to empower the community to obtain and manage funding that drives transformative research, education, and community engagement. ORSP provides support to faculty, staff, and students in their research efforts, guiding them through the Pre-Award funding process and answering questions about funding and scholarship opportunities. APPLICATION INSTRUCTIONS Complete applications received by end of day, January 18, 2026 are ensured full consideration. Applications submitted after January 18, 2026 may be reviewed at the discretion of the search committee or until position is filled. To apply, click on the APPLY button or go to: ********************************************* Required application materials: Cover letter (* See below) Curriculum vitae or resume All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. * Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement. It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability. For questions regarding this position or recruitment, please contact: Search Chair: Angie Ruppe, Interim Director of the Office of Research and Sponsored Programs Email: ******************* If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact: Search Coordinator: Roberta White Email: ******************* ADDITIONAL INFORMATION Competitive salary commensurate with qualifications and experience. Employment is contingent upon federal funding of the Student Support Services grants. The University of Wisconsin-Stout does not offer H-1B or other work authorization visa sponsorship for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and for maintaining work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: ************ Key Job Responsibilities: Serves as a liaison and expert resource for researchers regarding the interpretation of policy and procedure related to overall sponsored project management May identify funding opportunities and disseminate to principal investigators Works collaboratively with researchers to prepare non-technical materials for proposals, drafting contracts or agreements for review, and/or advising award setup Maintains and monitors grants and contract budgets Leads researchers in the preparation and/or maintenance documentation, financial management, and/or reporting requirements related to sponsored grants, contracts, or agreements Assures compliance with grant, contract or agreement requirements and determine whether objectives are being met Guidelines to ensure consideration: Applicants must complete all required fields and attach all required application materials. Within your cover letter address each of the Minimum/Required Qualifications specified for this position. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement. It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability. The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. Employee Benefits: ***************************************** To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu) Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidates' professional references questions regarding employee misconduct, sexual violence, and sexual harassment. Reference checks must be conducted at a minimum with three professional references, at least one of which must be a prior supervisor. Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks. In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7). UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: *********************************************************************** UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Research Administrative Specialist Job Category: Academic Staff Employment Type: Terminal (Fixed Term) Job Profile: Research Administrative Spec Job Duties: Reporting to the Director of the Office of Research and Sponsored Programs (ORSP), the Research Administrative Specialist provides comprehensive pre-award support to faculty, staff, and researchers across campus by coordinating all administrative, fiscal, and compliance components of external grant and contract proposal development. The Specialist serves as a key institutional resource for interpreting sponsor requirements, developing accurate and competitive budgets, ensuring alignment with federal and institutional policies, and guiding proposals through internal approval and submission processes. In addition, the position collaborates closely with post-award, Business & Financial Services, and academic units to ensure a seamless transition from proposal to award, while also supporting internal funding programs and contributing to ORSP's administrative and budget operations. This role plays a vital part in advancing UW-Stout's research mission by helping faculty and staff pursue funding that strengthens innovation, scholarship, and student opportunities. KNOWLEDGE, SKILLS, AND ABILITIES * Strong understanding of pre-award and sponsored project administration, including proposal routing and budget development. * Working knowledge of Uniform Guidance (2 CFR 200), federal sponsor regulations, research compliance requirements, and university guidelines, policies, and processes. * Demonstrated ability to interpret and apply financial and regulatory information accurately. * Excellent written, verbal, and interpersonal communication skills. * Advanced proficiency with Microsoft Excel and Microsoft Office Suite. * Ability to manage multiple priorities in a fast-paced, deadline-driven environment. * Strong attention to detail and organizational skills. * Ability to work independently and collaboratively with diverse teams. * Commitment to confidentiality, accuracy, and professionalism. QUALIFICATIONS Minimum / Required * Associate degree in accounting, business, finance, or related field. * Two (2) years of experience in pre-award or sponsored projects administration that includes budget development, proposal submission, and financial review. * Experience applying accounting principles and fiscal management practices within sponsored projects or higher-education settings. * Knowledge of Uniform Guidance (2 CFR 200) and federal sponsor award criteria compliance. * Excellent written, verbal, and interpersonal communication skills. * Strong organizational skills and ability to manage multiple projects in a deadline-driven environment. * High proficiency in Microsoft Excel and Microsoft Office Suite. * Ability to interpret, apply, and communicate complex financial information to UW System and university administrators. * Demonstrated ability to exercise sound judgment, maintain confidentiality, and work both independently and collaboratively. Highly Desired/Preferred * Bachelor's degree in business administration, accounting, finance, public administration, or related field. * Certified Pre-Award Research Administrator (CPRA), Certified Financial Research Administrator (CFRA), or other research administration credentials. * Experience supporting faculty and academic staff in a higher education environment. * Familiarity with research administration systems such as RAMP and sponsor platforms (e.g., Grants.gov, eRA Commons). RESPONSIBILITIES Responsibilities for the Research Admin Specialist include: A. PRE-AWARD ADMINISTRATION (55%) * Collaborate with PIs to develop compliant, detailed budgets that align with sponsor funding guidelines, institutional guidelines, and Uniform Guidance. * Provide expertise on allowable costs, indirect (F&A) rates, cost-share requirements, and budget justifications. * Document the related cost share FDM's or third-party certifications of match to be provided, * Review Notices of Funding Opportunity (NOFOs) for institutional eligibility, budgetary restrictions, and compliance with sponsor policies. * Review proposals and contractual documents to ensure adherence to institutional, state, and federal regulations, including Uniform Guidance (2 CFR 200). * Route proposals for institutional approval and submit via designated portals. * Ensure all Financial Conflict of Interest disclosures, subrecipient risk assessments and questionnaires, and required training are complete prior to submission. * Work collaboratively with Accounting Services (post-award) grant accounting office staff and department and college fiscal staff (business managers and program assistants) regarding grant budgets, submissions and awards. * Maintain updated budget justification templates reflecting current salary, fringe, and indirect rate adjustments * Complete subaward risk assessments prior to proposal submissions, review sub-awardee's proposal documents including project related narrative/scope of work and related budgets for compliance with all related polices, and make documents available to University Contracting office for the subaward document preparation. * Identify and disseminate relevant external funding opportunities to faculty and staff. * Review internal student research and professional development grant budgets for allowability and accuracy, & follow-up with contributors as necessary. B. POST-AWARD LIAISON & TRANSITION (20%) * Initiate and participate in grant award meetings. * Process awarded projects through the respective portals - ensuring accurate setup and documentation. * Assist with budget revisions and compliance verifications * Serve as a liaison with sponsors for post-submission correspondence. * Liaise with relevant Business & Financial Services offices/staff for procurement, travel, and post award fiscal oversight. * Track proposals and awards in the respective portals to ensure timely spending and completion of programmatic goals. * Support extensions, modifications, and non-financial reporting requests as required. * Participate in review and closeout of internal grant programs. C. ORSP BUDGET AND ADMINISTRATIVE SUPPORT (20%) * Manage internal ORSP budgets, monitor expenditures and revenue, and provide fiscal reporting in coordination with the Business Manager. * Oversee fiscal management of internal programs, including and not limited to the Chancellor's Fund, Student Research Grants, Celene Frey Fund, and Faculty Research Initiative. * Process budget transfers, reimbursements, and coordinate financial activities with the UW-Stout Foundation and university offices. * Provide general administrative and fiscal support to ORSP (e.g., supply orders, PCard statements, surplus requests). D. COMPLIANCE AND POLICY DEVELOPMENT (5%) * Maintain current knowledge of research administration regulations, including Uniform Guidance (2 CFR 200), sponsor-specific requirements, and university guidelines, policies, and processes * Communicate policy changes to faculty and staff and assist with implementing process improvements. * Support the development and maintenance of standard operating procedures (SOPs), internal policy documentation, and ORSP website updates. DEPARTMENT INFORMATION The Office of Research and Sponsored Programs (ORSP) at Stout University plays a crucial role in fostering a research-driven culture. Their mission is to support the university community in securing funds for research, scholarship, industry collaboration, and other innovations. As Wisconsin's only polytechnic university, ORSP aims to empower the community to obtain and manage funding that drives transformative research, education, and community engagement. ORSP provides support to faculty, staff, and students in their research efforts, guiding them through the Pre-Award funding process and answering questions about funding and scholarship opportunities. APPLICATION INSTRUCTIONS Complete applications received by end of day, January 18, 2026 are ensured full consideration. Applications submitted after January 18, 2026 may be reviewed at the discretion of the search committee or until position is filled. To apply, click on the APPLY button or go to: ********************************************* Required application materials: Cover letter (* See below) Curriculum vitae or resume All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. * Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement. It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability. For questions regarding this position or recruitment, please contact: Search Chair: Angie Ruppe, Interim Director of the Office of Research and Sponsored Programs Email: ******************* If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact: Search Coordinator: Roberta White Email: ******************* ADDITIONAL INFORMATION Competitive salary commensurate with qualifications and experience. Employment is contingent upon federal funding of the Student Support Services grants. The University of Wisconsin-Stout does not offer H-1B or other work authorization visa sponsorship for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and for maintaining work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: ************ Key Job Responsibilities: * Serves as a liaison and expert resource for researchers regarding the interpretation of policy and procedure related to overall sponsored project management * May identify funding opportunities and disseminate to principal investigators * Works collaboratively with researchers to prepare non-technical materials for proposals, drafting contracts or agreements for review, and/or advising award setup * Maintains and monitors grants and contract budgets * Leads researchers in the preparation and/or maintenance documentation, financial management, and/or reporting requirements related to sponsored grants, contracts, or agreements * Assures compliance with grant, contract or agreement requirements and determine whether objectives are being met Guidelines to ensure consideration: * Applicants must complete all required fields and attach all required application materials. * Within your cover letter address each of the Minimum/Required Qualifications specified for this position. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement. It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability. The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. * Employee Benefits: ***************************************** * To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu) Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidates' professional references questions regarding employee misconduct, sexual violence, and sexual harassment. Reference checks must be conducted at a minimum with three professional references, at least one of which must be a prior supervisor. Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks. In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7). UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: *********************************************************************** UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.