Administrative coordinator jobs in Kalamazoo, MI - 172 jobs

Job Type: Full-time (Mon-Fri, 8am-5pm) Salary: $27-$28/HR Are you looking to join one of the world's leading professional services firms? We are seeking a skilled and proactive Administrative Assistant to provide comprehensive support to our Office Managing Partner (OMP). This role requires a high level of attention to detail, strong organizational skills, and the ability to handle multiple tasks simultaneously. Responsibilities Serve as primary on-site admin for the Office Managing Partner, managing calendar, inbox, travel, and expense reporting Coordinate meetings, conference calls, and internal events Prepare reports, format documents, and assist with LinkedIn/profile updates Distribute monthly office newsletters and marketing communications Track time and support CPA/CPE tasks and other OMP initiatives Liaise with clients, schedule restaurant reservations, and arrange gifts as needed Provide light tech troubleshooting and document e-signature support Assist in planning, coordinating, and executing internal and off-site events Attend vendor calls and handle catering, vendor escorts, and Certificates of Insurance Book venues, assist with restaurant reservations, send calendar invites, and register guests Qualifications Previous experience in an administrative or executive support role Proficient in Microsoft Office (Outlook, Word, Excel) Friendly, polished, and professional with strong communication skills Strong attention to detail, ability to multitask, and commitment to confidentiality Positive attitude and team-first mindset All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran

For description, see PDF: ************ kuyper. edu/wp-content/uploads/2025/07/Calvin-Church-office-administrator-2025. pdf

The Administrative Support Professional enables agency executive to advance agency initiatives and goals by filtering and attending to the day-to-day functions that are part of the executive's roles so they can focus on the high-level leadership and strategy functions. The Administrative Support Professional manages schedules, phone calls, organizes documents, maintains records, creates and maintains meeting minutes and performs other administrative tasks the help executives perform their job. Wage Range: $42,000-$52,000.00 annually Are you passionate about discovering new ways to help empower people and make a difference in their lives? If you've got what it takes to support us in our mission to provide help and create hope through innovative, collaborative, and diverse programs within the community, then we've got the right opportunity for you. About Catholic Charities West Michigan Catholic Charities West Michigan (CCWM) is a community-based agency providing programs in Western Michigan and offering a variety of services in family preservation, behavioral health, child welfare, and community outreach. CCWM is committed to ensuring a diverse workforce and a work environment whereby all staff are treated with dignity, respect, and fairness. CCWM encourages persons of diverse backgrounds and faiths to apply for employment. Essentials Duties and Responsibilities Manages scheduling for agency director. Acts as the point of contact among directors, staff, clients, and other external partners. Formats information for internal and external communication -memos, emails, presentations, reports, etc. Types, proofreads and edits correspondence Drafts, reviews, and sends communications on behalf of agency directors. Screens and directs phone calls and distributes correspondence appropriately. Manages information flow in a timely and accurate manner. Manages directors' calendars and sets up meetings. Makes travel and accommodation arrangements when necessary. Drives to agency office locations as needed. Tracks daily expenses and prepares check requests, and other expense reports. Manages Program supply inventory. Assists in preparing Federal, State, and local reports, applications and grants. Produces brochures and mass mailings. Provides administrative support and assists with arrangements for staff, agency, and community events. Prepares meeting agendas, previous meeting minutes, and collateral materials. Prepares the meeting room, including food as needed, takes minutes during the meeting and prepares them for review and approval. Handles material that is confidential in nature, performs administrative functions and makes decisions based on organizational policy. Performs other special assignments at supervisor's request. Assist in developing, monitoring, and reviewing a strategic, comprehensive DEI Plan. Assist in maintaining DEI knowledge of current and emergent developments/trends, assess impact and recommend modifications in current and future strategies. Works closely with the Child Welfare Director to advance the CCWM's DEI goals. Drives for agency business Performs other special assignments at supervisor's request. Other Knowledge, Skills, and Abilities Ability multi-task and be a self-starter. Ability to work independently and in a team environment with a professional and diplomatic demeanor. Excellent word processing skills and experiences with other software applications (Adobe, Canvas, Prezi, Publisher). Excellent written and verbal communication skills. Superior organizational and time-management skills. Must be focused and meticulous with details. Ability to relate to diverse populations and cultures while communicating with staff, clients and the public in a professional and effective manner. This position requires reliable transportation. Must have a valid driver's license and good driving record with zero work restrictions. Must have personal auto insurance as required by law with minimum bodily injury coverage limits of $250,000 per person/$500,000 per incident or $500,000 combined. Must be willing to work irregular hours including evenings, holidays, and weekends. Must submit to Agency approved background checks. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an staff member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the staff member is regularly required to talk and/or hear. The staff member is occasionally required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The staff member, on occasion, may be asked to move or lift items up to 40 pounds in weight. WORK ENVIRONMENT: This position is primarily office/ hybrid work schedule based, however, on occasion may require travel to other Agency offices and/or client homes as required by position responsibilities and/or Agency management. This position will be routinely exposed to typical office noise levels and/or exposure to various weather conditions. Recommended Employment Qualifications Education: A bachelor's degree in business or a related field highly is preferred. Experience: A minimum of 1 year of experience in an administrative assistant role is required. A passion for cultivating a Diverse, Equitable and Inclusive environment is preferred. Professional Certificates, Licenses, and Registrations: none required Supervisory Responsibilities: This position does not have supervisory responsibilities. Our Mission Inspired by the Church's social teachings, Catholic Charities West Michigan fosters individuals and families to flourish by providing help and creating hope. Our Vision Catholic Charities West Michigan is called to create a just and compassionate community where all people can achieve their divine purpose. Our Values Sanctity of All Life Compassion Integrity Respect Equity CCWM is an equal opportunity employer, subject to all federal and state laws as applicable to a religious Agency.

The Administrative Support Professional enables agency executive to advance agency initiatives and goals by filtering and attending to the day-to-day functions that are part of the executive's roles so they can focus on the high-level leadership and strategy functions. The Administrative Support Professional manages schedules, phone calls, organizes documents, maintains records, creates and maintains meeting minutes and performs other administrative tasks the help executives perform their job. Wage Range: $42,000-$52,000.00 annually Are you passionate about discovering new ways to help empower people and make a difference in their lives? If you've got what it takes to support us in our mission to provide help and create hope through innovative, collaborative, and diverse programs within the community, then we've got the right opportunity for you. About Catholic Charities West Michigan Catholic Charities West Michigan (CCWM) is a community-based agency providing programs in Western Michigan and offering a variety of services in family preservation, behavioral health, child welfare, and community outreach. CCWM is committed to ensuring a diverse workforce and a work environment whereby all staff are treated with dignity, respect, and fairness. CCWM encourages persons of diverse backgrounds and faiths to apply for employment. Essentials Duties and Responsibilities Manages scheduling for agency director. Acts as the point of contact among directors, staff, clients, and other external partners. Formats information for internal and external communication -memos, emails, presentations, reports, etc. Types, proofreads and edits correspondence Drafts, reviews, and sends communications on behalf of agency directors. Screens and directs phone calls and distributes correspondence appropriately. Manages information flow in a timely and accurate manner. Manages directors' calendars and sets up meetings. Makes travel and accommodation arrangements when necessary. Drives to agency office locations as needed. Tracks daily expenses and prepares check requests, and other expense reports. Manages Program supply inventory. Assists in preparing Federal, State, and local reports, applications and grants. Produces brochures and mass mailings. Provides administrative support and assists with arrangements for staff, agency, and community events. Prepares meeting agendas, previous meeting minutes, and collateral materials. Prepares the meeting room, including food as needed, takes minutes during the meeting and prepares them for review and approval. Handles material that is confidential in nature, performs administrative functions and makes decisions based on organizational policy. Performs other special assignments at supervisor's request. Assist in developing, monitoring, and reviewing a strategic, comprehensive DEI Plan. Assist in maintaining DEI knowledge of current and emergent developments/trends, assess impact and recommend modifications in current and future strategies. Works closely with the Child Welfare Director to advance the CCWM's DEI goals. Drives for agency business Performs other special assignments at supervisor's request. Other Knowledge, Skills, and Abilities Ability multi-task and be a self-starter. Ability to work independently and in a team environment with a professional and diplomatic demeanor. Excellent word processing skills and experiences with other software applications (Adobe, Canvas, Prezi, Publisher). Excellent written and verbal communication skills. Superior organizational and time-management skills. Must be focused and meticulous with details. Ability to relate to diverse populations and cultures while communicating with staff, clients and the public in a professional and effective manner. This position requires reliable transportation. Must have a valid driver's license and good driving record with zero work restrictions. Must have personal auto insurance as required by law with minimum bodily injury coverage limits of $250,000 per person/$500,000 per incident or $500,000 combined. Must be willing to work irregular hours including evenings, holidays, and weekends. Must submit to Agency approved background checks. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an staff member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the staff member is regularly required to talk and/or hear. The staff member is occasionally required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The staff member, on occasion, may be asked to move or lift items up to 40 pounds in weight. WORK ENVIRONMENT: This position is primarily office/ hybrid work schedule based, however, on occasion may require travel to other Agency offices and/or client homes as required by position responsibilities and/or Agency management. This position will be routinely exposed to typical office noise levels and/or exposure to various weather conditions. Recommended Employment Qualifications Education: A bachelor's degree in business or a related field highly is preferred. Experience: A minimum of 1 year of experience in an administrative assistant role is required. A passion for cultivating a Diverse, Equitable and Inclusive environment is preferred. Professional Certificates, Licenses, and Registrations: none required Supervisory Responsibilities: This position does not have supervisory responsibilities. Our Mission Inspired by the Church's social teachings, Catholic Charities West Michigan fosters individuals and families to flourish by providing help and creating hope. Our Vision Catholic Charities West Michigan is called to create a just and compassionate community where all people can achieve their divine purpose. Our Values Sanctity of All Life Compassion Integrity Respect Equity CCWM is an equal opportunity employer, subject to all federal and state laws as applicable to a religious Agency.

JOB SUMMARYAs an Administrative Assistant II, you will provide essential administrative support to facilitate the smooth operation of the organization. You will perform a variety of tasks, including managing correspondence, scheduling appointments, organizing meetings, and handling administrative requests. Your strong organizational skills, attention to detail, and ability to multitask will contribute to the efficiency and effectiveness of the team and the overall success of the organization. Administrative Support: Manage and prioritize incoming communications, including emails, phone calls, and mail Draft and edit correspondence, memos, reports, and other documents Maintain accurate records and databases, ensuring data integrity and confidentiality Coordinate travel arrangements, including booking flights, accommodations, and transportation Assist with expense tracking and reimbursement processes Calendar Management and Scheduling: Maintain and update calendars, scheduling and coordinating appointments, meetings, and conferences Send meeting invitations, prepare meeting agendas, and ensure timely distribution of relevant material Coordinate and schedule conference calls, video conferences, and other virtual meetings Meeting and Event Coordination: Arrange logistics for meetings, conferences, and events, including venue selection, catering, and audiovisual setup Prepare and distribute meeting minutes and follow-up action items Track and manage RSVPs, ensuring appropriate attendance and participation Office Support: Serve as a point of contact for internal staff and external stakeholders, providing exceptional customer service Coordinate office supplies and equipment, ensuring availability and functionality Support special projects and initiatives as assigned Occasional reception area coverage Production Responsibilities Assembling tax returns Formatting financial statements and proposals Supervisory responsibilities None Work environment Work is conducted in a professional office environment with minimal distractions Physical demands Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time Must be able to lift up to 25 pounds at a time Travel required No Required education and experience High School Diploma (or GED or High School Equivalence Certificate) 1 - 2 years of relevant experience Proficient in using office software and tools, including MS Office Suite (Word, Excel, Outlook, PowerPoint) Preferred education and experience Software: Engagement, CCH Prosystem FH, Axcess Tax, Axcess Document, Axcess Workstream, Maconomy, Safesend Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the colleague for this job. Duties, responsibilities and activities may change at any time with or without notice. WHO WE ARE UHY is one of the nation's largest professional services firms providing audit, tax, consulting and advisory services to clients primarily in the dynamic middle market. We are trailblazers who bring our experience from working within numerous industries to our clients so that we can provide them with a 360-degree view of their businesses. Together with our clients, UHY works collaboratively to develop flexible, innovative solutions that meet our clients' business challenges. As an independent member of UHY International, we are proud to be a part of a top 20 international network of independent accounting and consulting firms. WHAT WE OFFER POSITIVE WORK ENVIRONMENT Enjoy a collaborative and supportive work environment where teamwork is valued. ATTRACTIVE COMPENSATION PACKAGES Our compensation is competitive and tailored to reflect the role, qualifications, and expertise of each individual. COMPREHENSIVE BENEFIT PACKAGE Access comprehensive benefits including group health insurance, dental and vision coverage, 401(k) retirement plans, and generous paid time off (PTO) allowances.

Job Description The Office Administrator is a highly organized and people-oriented team member who supports both the daily operations of the office and the administrative needs that contribute to a positive employee experience. This role is ideal for someone who enjoys helping others, has strong attention to detail, and brings a dependable, solutions-oriented approach to their work. As a key support resource for both office coordination and employee related initiatives, and office coordination, this role is central to maintaining a positive, organized, and communicative workplace. The Office Administrator works closely with our Organizational Development Specialist on recruiting coordination, employee communications, internal events, survey administration, and training logistics-all while also helping to ensure the smooth day-to-day functioning of the office. This role offers opportunity for professional learning and growth over time for the right individual - someone who demonstrates initiative, reliability, sound judgment, and the ability to work independently while confidently prioritizing tasks in a fast-paced environment. Key Responsibilities Office Administration & Employee Support Assist with internal communications and employee engagement initiatives, including monthly announcements, company event coordination, and employee recognition activities (birthdays, anniversaries, etc.). Provide administrative support for recruiting, including managing candidate and job requisition records, onboarding preparation, weekly and monthly reporting, and assisting with interview scheduling. Track employee participation in quarterly surveys and help compile summary data for leadership. Draft and send calendar invites, internal emails, flyers, and newsletters to support company-wide HR and engagement efforts. Register employees for events, monitor attendance, and follow up on participation. Office & Administrative Support Greet visitors, clients, and vendors with professionalism and a warm demeanor, helping to maintain a positive front office experience. Serve as a general point of contact for incoming phone calls, emails, and in-person inquiries. Help manage conference room bookings and support meeting logistics (materials, setup, etc.). Monitor and reorder office supplies and ensure common spaces are organized and well-maintained. Support general administrative tasks such as filing, mail handling, and document distribution. Coordinate basic office maintenance and vendor service calls as needed. Maintain basic visitor security protocols, including guest logs and badge access procedures. Qualifications 1-3 years of experience in office administration, or similar administrative roles. Proactive mindset and the ability to manage multiple tasks in a fast-paced environment. Excellent organizational skills, attention to detail, and follow through. Strong communication skills-both written and verbal-with a friendly, team-oriented approach. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Experience with applicant tracking systems or HRIS tools is a plus. Ability to handle confidential information with discretion and professionalism. Work Environment On-site presence required during standard business hours (8:00-5:00) Regular interaction with employees, leadership, and external visitors. Occasionally required to lift or move office supplies (up to 25 lbs). May occasionally support after-hours events or training sessions.

Job DescriptionJob Title 1st Shift - Office CoordinatorLocation Grand Rapids, MIPay $20.00-$22.00 per hour (depending on experience) Shift Monday - Friday We are seeking a motivated and professional Office Coordinator to join our team full-time. This role requires strong communication skills, attention to detail, and the ability to support both clients and internal staff. The Office Coordinator will manage reception duties, administrative tasks, invoicing, and overall office operations to ensure smooth daily workflow.Responsibilities • Answer and transfer incoming calls promptly and courteously • Greet clients, notify appropriate staff, and maintain a welcoming lobby • Type and process correspondence and department documents • Assist with job order forms, bid administration, and project support • Process incoming/outgoing mail and manage postage meter supplies • Prepare client invoices and enter vendor invoices • Process client receipts and complete past-due collection calls • Scan, file, and maintain organized office and department records • Manage office supplies, printers, and conference room scheduling • Maintain kitchen/coffee area and general office cleanliness • Assist with promotional activities and job fairs • Provide Business Manager backup for A/P, deposits, HR support, and payroll assistance Key Qualifications • Strong verbal and written communication skills • Excellent organization and multitasking abilities • Ability to interact professionally with clients and coworkers • Proficient in Microsoft Office Suite • Ability to maintain accuracy, meet deadlines, and manage time effectively Preferred Education & Experience • Associate's or Bachelor's degree in Business, Accounting, or Finance (not having a degree will not disqualify you) • Relevant full-time office or administrative experience How to Apply Let's go to work! Apply online today.Equal Employment Opportunity

Mission Statement Restoring hope and freedom through rehabilitation. Provides support to the Executive Administration on daily tasks and projects, which will give the intern gainful experience in the Hospital Administration field. Essential Intern Functions: The Healthcare Administration internship will be tailored to match the intern's skills and help in developing new skills in the hospital administration field. A sampling of job assignments and projects are listed below. The intern may work in all areas or just a few. Assures smooth operations and support of the Executive Administration team exercising independent judgment and discretion. Prepares accurate reports and timely record keeping. Monitors workload, priorities, deadlines, and keeps them on task to successfully support the Executive Administration. Maintain and communicate agenda items and provides materials as needed. Assist with meeting minutes. Independently compose/develop routine memos, correspondence, agendas, reports, and written materials to communicate plans and programs. Maintain acute awareness of executive responsibilities and offers assistance to departments who report up to Executive Administration. Continually review and revise department documents in compliance with hospital policies. Collaborate and participate on departmental work standardization and process improvement. Plan and direct all general administrative responsibilities, including but not limited to: Contributes to event planning and arrangements for outside organizations. Provides project coordination and record keeping. A wide variety of administrative tasks involving the simple and very complex, having a breadth of organizational impact, security, and confidentiality. Collaborate and participate in departmental/programmatic meetings and disseminate information. Represents the Executive Administration in the placing, receiving, and directing phone calls, messages, information to callers, or referral to others. Maintain acute awareness of hospital and corporate issues and maintain administrative records and files, securely, as appropriate. Assist patients, employees, and visitors, take appropriate action, or refer individuals to the appropriate personnel. Essential Intern Qualifications (Knowledge, Education, and Training Requirements) Bachelor's Degree or Master's Degree Seeking Student. Proficiency with Microsoft Office, including Word, Excel and Outlook. Proven ability to create graphs, forms and databases and summarize results. Internet and web experience. Competent language, spelling, and grammar skills with the ability to proof business documents. The ability to demonstrate initiative and responsibility, perform multiple tasks, attend to detail, meet deadlines, adapt quickly to changes, and respond well to feedback. Good interpersonal and telephone skills. Physical Demands: Able to exert up to 10 pounds of force occasionally (up to 1/3 of the time); able to lift, carry, push, pull, up to 10 pounds occasionally; able to sit for the majority of the time, but may involve brief periods of time involving walking or standing; able to use keyboard frequently (1/3 to 2/3 of the time) Customer Service Responsibilities: Demonstrates excellent customer service behaviors consistent with organizational and departmental standards. Consistently promotes teamwork and direct communication with co-workers. Deals discretely and sensitively with confidential information. Responsibilities in Quality Improvement: Contributes by identifying problems and seeking solutions. Promotes patient/family satisfaction where possible; participates in departmental efforts to monitor and report customer service. Diversity and Inclusion Mary Free Bed values diversity and inclusion among patients, families and staff. We strive to hire people who reflect the communities we serve. Our employees will serve all patients, families and each other with dignity and respect. Reporting Relationship: Executive Administration Work Schedule 20-40 hours per week for a 12 week period. Actual hours and duration of internship will be determined at the time of position being awarded. This is a 12 week unpaid internship. The internship focus is on providing education and on-the-job training, and not actual employment. This training is considered a benefit for the intern, not Mary Free Bed Rehabilitation Hospital. The intern position is not a replacement for regular staff and the intern should not expect to be entitled to a job once training is complete. A monthly stipend may be offered and is intended to cover basic needs, such as lodging, meals and transportation. This internship will promote learning for specific learning goals related to managing risk in health care administration as noted in intern essential functions above. All Interns are supervised. Interns are required to work a certain number of hours but intern supervisor will work with each intern to be sure the hours do not conflict with academic participation in classes. Each Intern will receive a formal evaluation midway and at end of internship time period in relation to each interns specific learning goals. Mary Free Bed may work with each interns academic institution to determine academic credit that can be earned, but that is not a requirement. Mary Free Bed Rehabilitation Hospital reserves the right determine that requirements for complying with academic requirements for internship credit are beyond what the supervisor or department can reasonably provide. All interns are expected to follow all policies and procedures of Mary Free Bed Rehabilitation Hospital. Failure to follow Mary Free Bed Rehabilitation Hospital policies and procedures can lead to disciplinary action up to and including termination of the internship. If an intern is terminated the stipend may be reduced by proration to the date of termination. If you require a reasonable accommodation to perform the essential functions of this position, you must request accommodation in writing, within 182 days after you know or should know of the need for accommodation.

Job Description Kasten's Dog Training is a dog training and boarding facility looking for a customer service professional who has experience with QuickBooks, Microsoft Office, and dog care to fill the Office Coordinator position. Responsibilities Responsibilities include but are not limited to: · Providing exceptional customer service to clients and customers · Scheduling in Google calendar and specialized Kennel Connections software · Maintaining accounts payable and accounts receivable in QuickBooks · Maintaining social media and the company website Qualifications Applicant must have: · Strong verbal and written communication skills · Exceptional attention to detail · The ability to switch quickly from task to task and go back and finish all partially finished tasks · Excellent organizational skills · A positive attitude The right applicant for this position will be a leader to the customer service team and professionally communicate with clients and teammates. You must be detail oriented and willing to learn dog behavior and the training methods utilized by Kasten's Dog Training. You must be capable of lifting 40 pounds and possess a valid driver's license. Compensation is based on prior customer service and professional dog care experience starting at $16 or more per hour. If you would like to make a positive difference in a dog's life, their owners and at Kasten's Dog Training please submit your resume to *****************************.

Cost Center 151 Contact Center Scheduled Weekly Hours 36 Work Shift Third Shift (United States of America) Shift & Status Who Are We? We at Pine Rest believe in the power of healing and that everyone in our community has the right to expert care for mental health and substance use disorders. We are much more than just the third largest non-profit behavioral health system in the country, our 220-acre main campus, and our network of clinical sites across Michigan. We are a tight-knit community of healers who witness the impact of our life-changing work each day. Each day, we are closing the gaps in access to care. We are innovating through leading-edge research, testing, programs, and treatment modalities that others replicate across the country. Our services include a state-of-the-art psychiatric urgent care center and a soon-to-be-built pediatric behavioral health center, outpatient, inpatient, partial hospitalization (day programs), assessment and testing, residential, addiction treatment and specialty services such as crisis response, employee assistance programs, forensic psychiatry and psychology, and neuromodulation. On-the-job educational programs for nurses, psychologists, advanced practice providers, psychiatrists, and chaplains are equipping the next generation of care providers. We are passionate about serving and are honored to be a part of this incredible work. What Will You Do? As an Administrative Intake Support Specialist at Pine Rest, you'll be part of tight-knit team that believes in the healing power of your expertise and compassion. This position provides intake phone triage, customer reception, registration, external courtesy communication and completes admission in accordance with patient needs. Administrative Intake Support Specialists are dedicated to excellent customer service, enthusiastic about the care we offer, and foster a sense of belonging and empowerment in a diverse workplace. Principal Duties and Responsibilities: Professionally and calmly handles crisis calls to determine appropriate next steps in the assessment process. Complete phone triage intake for all HRS admission referrals. Reviews/monitors/collects program data, providing evaluation to enhance data. Works effectively and collaboratively in a multi-disciplinary team to insure excellent patient experience. Performs related office duties such as patient registration, insurance verification and courtesy phone calls. Able to manage and implement emergency procedures for the entire organization. Manage switchboard operations for the entire organization, directing customers to the requested persons. Orient patient to assessment process and complete admission paperwork. What Does This Role Require? Education/Experience: Associate degree or equivalent knowledge, skills, experience and abilities required. Ability to provide culturally inclusive care with a wide range of individuals in a diverse community setting. Interpersonal relationship skills necessary in order to relate to a wide variety of internal and external contacts including patients and families, multi-disciplinary treatment team members, other hospital employees, and a variety of individuals in the social sphere of the patient under treatment. What Benefits Do We Offer? Medical, dental, vision & life insurance plans 403(b) retirement match contribution by Pine Rest Generous PTO for full and part time employees Tuition assistance & loan forgiveness Employee Assistance Program offering many free and discounted services for therapy, legal, accounting, gym membership, etc. Partnership with Davenport University provides generous discount on tuition for employees and family members. Notice: Pine Rest provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. All new employees are subject to a criminal background check and education verification which may include sending a copy of your high school diploma, GED, or college transcripts. Successful completion of a drug screen prior to employment is also part of our background process.

Van Andel Institute (VAI), a world-class biomedical research institute, located in Grand Rapids, Michigan, is dedicated to improving human health. We are pioneers in the fight against cancer, Parkinson's, and other diseases. We are committed to inspiring the next generation of scientists and educators. The Van Andel Institute (VAI) has an opening for a full-time, on-site Administrative Assistant, reporting to and supporting seven faculty members in the Department of Cell Biology. In this role, you will support faculty members (laboratory head) and their personnel, including research scientists, technicians, postdoctoral fellows, and graduate students. This position will also work with several other departments to support the function of the entire Institute. Upon joining VAI, you can expect to: * Schedule and coordinate seminars, meetings, and presentations; this may include inviting attendees, preparing agendas for one-on-one meetings with faculty members, and travel arrangements for speakers/guests. * Coordinate travel arrangements, update memberships, submit registrations, and prepare travel itineraries for faculty and/or laboratory personnel to attend conferences and meetings. * Establish and maintain departmental filing and archiving systems; this may include maintaining manuals, records, publications, and personnel files while safeguarding their confidentiality. * Compile data from a variety of sources; this may include the coordination, preparation, and submission of technical or scientific proposals, manuscripts, grants, annual report information, marketing materials, and other documentation or presentations. * Answer phones, manage mail and email, prepare correspondence, coordinate multiple calendars, etc. These duties include exercising independent judgment and tact in handling requests, resolving problems, and managing confidential matters. * Initiate the on-boarding, off-boarding, or transfer of faculty and laboratory personnel. * Prepare monthly expense reports and track the budget for faculty members and laboratory personnel. * Maintain appropriate levels of office supplies, equipment, work orders, etc. This job might be for you if you: * Have administrative experience working in a laboratory, research, or similar environment. * Be able to work independently and as a team member with other research administrative assistants to complete administrative tasks in support of VAI faculty. * Have strong organizational skills, attention to detail, and a sharp focus on efficient completion of tasks. * Be able to anticipate needs and suggest proactive measures to lessen the administrative burden on faculty members. * Be able to communicate efficiently both verbally and in writing. * Be able to effectively prioritize tasks to efficiently manage multiple projects and requests. * Have a high school diploma, GED, or equivalent, plus 3-5 years of college training, or the equivalent combination of education and experience. Expectations: The following are the objectives we expect you to achieve within the first six months. * 1 month - calendaring, preparing agendas * 3 months - expense reports, tracking budget, travel arrangements * 6 months - scheduling/coordinating seminars Joining the Van Andel Institute team will allow you to interact with over 500 of the most passionate and impactful scientific minds in the world, all while providing you with experiences to assist you in growing your career. Compensation and Benefits This position is benefits-eligible. A benefits overview is available on our careers page. The hourly rate of pay you can expect in this role is based on your experience and skills. How to Apply: If you possess these attributes and enjoy working with motivated and driven people, we would welcome speaking with you and encourage you to apply today! In your application, provide the following in a single combined pdf: * cover letter outlining your administrative support experience, future career goals, and how these factors fit with the position described * current resume * names and contact information of 3 professional references (we will check with you before checking references) If you have any difficulty uploading your application or any questions, please email Megan Doerr at *******************. About Van Andel Institute Established in Grand Rapids, Michigan, in 1996 by the Van Andel family, VAI is now home to nearly 500 scientists, educators and support staff, who work with national and international collaborators to foster discovery. The Institute's scientists study the origins of cancer, Parkinson's and other diseases and translate their findings into breakthrough prevention and treatment strategies. Our educators develop inquiry-based approaches for K-12 education to help students and teachers prepare the next generation of problem-solvers, while our Graduate School offers a rigorous, research-intensive Ph.D. program in molecular and cellular biology. VAI is committed to excellence through broad participation and diverse perspectives. We welcome applications from individuals of all backgrounds and experiences who share our passion for innovation and collaboration. Van Andel Institute is an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. As Van Andel Institute is a drug free employer, all prospective new employees undergo a urinalysis/drug test as part of our pre-employment process. This is a 7-panel drug screen and it includes testing for Marijuana, Cocaine, Amphetamines, Opiates, PCP, Barbiturates, and Benzodiazepines. About Grand Rapids, MI Van Andel Institute is in downtown Grand Rapids, Michigan in the center of the Medical Mile. A remarkable combination of a cosmopolitan atmosphere and small-town warmth, Grand Rapids is known for its philanthropic and sustainability-driven community. It's fun affordable and family-friendly. Located on the banks of the Grand River, Grand Rapids offers all the big-city excitement you'd expect from a million-resident metropolis, featuring hundreds of restaurants and nightspots, theaters, museums, sports and concerts. The safe and clean downtown is surrounded by an eclectic mix of walkable neighborhoods and natural areas. The downtown area is safe and clean with an eclectic mix of walkable neighborhoods and natural areas.

Cost Center 151 Contact Center Scheduled Weekly Hours 12 Work Shift First Second Shift (United States of America) Shift & Status Who Are We? We at Pine Rest believe in the power of healing and that everyone in our community has the right to expert care for mental health and substance use disorders. We are much more than just the third largest non-profit behavioral health system in the country, our 220-acre main campus, and our network of clinical sites across Michigan. We are a tight-knit community of healers who witness the impact of our life-changing work each day. Each day, we are closing the gaps in access to care. We are innovating through leading-edge research, testing, programs, and treatment modalities that others replicate across the country. Our services include a state-of-the-art psychiatric urgent care center and a soon-to-be-built pediatric behavioral health center, outpatient, inpatient, partial hospitalization (day programs), assessment and testing, residential, addiction treatment and specialty services such as crisis response, employee assistance programs, forensic psychiatry and psychology, and neuromodulation. On-the-job educational programs for nurses, psychologists, advanced practice providers, psychiatrists, and chaplains are equipping the next generation of care providers. We are passionate about serving and are honored to be a part of this incredible work. What Will You Do? As an Administrative Intake Support Specialist at Pine Rest, you'll be part of tight-knit team that believes in the healing power of your expertise and compassion. This position provides intake phone triage, customer reception, registration, external courtesy communication and completes admission in accordance with patient needs. Administrative Intake Support Specialists are dedicated to excellent customer service, enthusiastic about the care we offer, and foster a sense of belonging and empowerment in a diverse workplace. Principal Duties and Responsibilities: Professionally and calmly handles crisis calls to determine appropriate next steps in the assessment process. Complete phone triage intake for all HRS admission referrals. Reviews/monitors/collects program data, providing evaluation to enhance data. Works effectively and collaboratively in a multi-disciplinary team to insure excellent patient experience. Performs related office duties such as patient registration, insurance verification and courtesy phone calls. Able to manage and implement emergency procedures for the entire organization. Manage switchboard operations for the entire organization, directing customers to the requested persons. Orient patient to assessment process and complete admission paperwork. What Does This Role Require? Education/Experience: Associate degree or equivalent knowledge, skills, experience and abilities required. Ability to provide culturally inclusive care with a wide range of individuals in a diverse community setting. Interpersonal relationship skills necessary in order to relate to a wide variety of internal and external contacts including patients and families, multi-disciplinary treatment team members, other hospital employees, and a variety of individuals in the social sphere of the patient under treatment. What Benefits Do We Offer? Medical, dental, vision & life insurance plans 403(b) retirement match contribution by Pine Rest Generous PTO for full and part time employees Tuition assistance & loan forgiveness Employee Assistance Program offering many free and discounted services for therapy, legal, accounting, gym membership, etc. Partnership with Davenport University provides generous discount on tuition for employees and family members. Notice: Pine Rest provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. All new employees are subject to a criminal background check and education verification which may include sending a copy of your high school diploma, GED, or college transcripts. Successful completion of a drug screen prior to employment is also part of our background process.

Job DescriptionDescription: This position is responsible for overseeing the preparation and execution of commercial loan packages and maintaining all necessary loan documentation. Will assist one or more commercial loan officers, handling loans that are confidential and complex in nature. All other duties and responsibilities as assigned. ESSENTIAL DUTIES, RESPONSIBILITIES, SKILLS: · Reviews and prepares loan packages and documentation following underwriting guidelines and policies. · Will prepare loan documents to protect the bank's security position. These may include but not be limited to various types of promissory notes, sworn statements, security agreements, addendum and mortgages. · Will type letters, memos and reports for loan officers. · Will screen incoming telephone calls, respond and write routine correspondence for loan officers. · May be required to meet with customers and close small business loans. · Complies and prepares month-end and quarter-end reports that are reviewed at the monthly Board of Directors meetings. · Will order Third Party loan documentation such as title commitments, title searches, real estate valuations, and insurance with proper coverage as requested for loan officers. · Collect pending loan documentation and assist loan officers with the delivery of documents. · Prepares and sends notices on denied credit applications. · Advances commercial credit lines and floor plan lines of credit. · Will assist customers with problems, billing, accounts or loans. · Helps cross train and assist others in the Commercial Loan and Credit Departments. SUPERVISORY RESPONSIBILITIES: None QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and maintain confidentiality and professionalism. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: · High School Diploma or Equivalent. · Basic computer experience including Windows, Microsoft Word, and Excel. · Proficient typing skills. · Ability to interpret the needs of customers and effectively resolve any problems to ensure complete satisfaction. · Basic math skills including the ability to calculate fractions, decimals and percentages. · Ability to apply common sense understanding to carry out verbal and written instructions and deal with standardized and unique situations. · Excellent customer service skills. INTERPERSONAL SKILLS: This position is required to deal with internal as well as external customers, in a positive, “Quality Customer Service” manner. An open, willing to assist approach to work is expected along with the ability to work beyond their normal job duties as the situation requires. Interpersonal and problem-solving skills are required. This position will have access to highly confidential information that must be handled in a professional manner. PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; stop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance, color vision, depth perception and ability to adjust focus. REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. WORK ENVIRONMENT: The noise level in the work environment is usually moderate/conversational. Requirements:

Service Center Battle Creek Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely payroll and HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a world class customer experience to all customers by ensuring center's consistent application of all Caliber Standard Operating Procedure's through ongoing training and monitoring. BENEFITS OF JOINING THE CALIBER FAMILY Benefits from day one: Immediately eligible for medical, dental and vision Industry Comparable Pay - Paid weekly and eligible for overtime Paid Vacation & Holidays - Can begin accruing day 1 Career growth opportunities - we promote from within! A career for life: You'll gain hands-on experience within a production shop. REQUIREMENTS: 2+ years of experience within a customer facing environment 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred) Must have a valid driver's license and be eligible for coverage under our company insurance policy ABILITES/SKILLS/KNOWLEDGE Effective verbal and written communication skills Ability to navigate multiple software systems, i.e., Microsoft Office Suite Work through competing priorities and adapt easily to a fast-paced environment Ability to provide personable, friendly customer service to internal and external customers Caliber is an Equal Opportunity Employer

Office Administrator Job Description I. Responsibilities: Serve as the point person for office manager duties including: Maintenance Mailing Supplies Equipment Bills Errands Shopping Note taking in meetings Answering phone Data entry and data maintenance Bookkeeping tasks Schedule meetings and appointments Organize the office layout and order stationery and equipment Maintain the office condition and arrange necessary repairs Partner with HR to update and maintain office policies as necessary Organize office operations and procedures Coordinate with IT department on all office equipment Ensure that all items are invoiced and paid on time Provide general support to visitors Assist in the onboarding process for new hires Address employees queries regarding office management issues (e.g. stationery, hardware and office supplies) Liaise with facility management vendors, including cleaning, catering and security services Assist in planning in-house or off-site activities, like parties, celebrations or conferences II. Requirements and Skills: Evident relationship with Jesus Christ Steady, positive attitude, people-oriented, team player, customer service minded Proven experience as an Office Manager, Front Office Manager or Administrative Assistant Experience with bookkeeping and Quickbooks online Knowledge of Office Administrator responsibilities, systems and procedures Proficiency in multiple technologies, softwares Hands on experience with office machines (e.g. printers) Familiarity with email scheduling tools Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational and planning skills in a fast-paced environment A creative mind with an ability to suggest improvements III. Employee's possess and exhibit the following core values in their daily lives: Love for God Love for People Work Ethic that is excellent, protective and frugal with time and money Attitude of a servant, enjoyable to be with and devoted to the call of God and the Church

Pac-Van, Inc., a wholly-owned subsidiary of General Finance Corporation, provides storage and office space solutions to its customers through the leasing and selling of storage containers, mobile office trailers, modular buildings and bulk liquid storage frac tanks. The company serves a wide variety of customers, including those in the commercial, construction, education, government, health care, industrial, and retail sectors. Committed to providing high quality products, dependable service and sales excellence, Pac-Van, Inc. is headquartered in Indianapolis, Indiana, and has over 60 offices throughout North America. Job Responsibilities: · Provide branch support in a casual office environment · Coordinate customer, vendor, sales and operations interactions · Assist customers with problem solving · Assist the sales representatives · Procurement & payment process for branch purchases and vendor contracts · Customer invoicing & assisting with collections · Fleet Administration -inventory reconciliation · Interact with corporate resources to ensure effective and efficient execution of standard operating procedures at the branch level Job Requirements: · Ability to quickly develop a comprehensive understanding of the business · A track record of employment success · Driven to succeed - a Make it Happen attitude · Effective priority setting and time management · High expectations of self and others · Relationship builder and effective communicator · Adherence to core company values: dependability, dedication, relationships, initiative, and ingenuity. · Computer & IT proficiency, including Microsoft Word and Excel · Valid drivers license; valid auto insurance; limited travel · Dispatching skills a plus Benefits: · Medical, 3 plan types, partial company pay · Life Insurance, company pay Voluntary coverage: · Dental · Vision · Life Insurance, self and/or family · Short Term Disability · Long Term Disability · 401(k) plan with company match Pac-Van is an Equal Opportunity Employer.

The Office Administrator plays a key role in ensuring the smooth operation of the office by managing administrative tasks, supporting staff, and maintaining a productive work environment. This position provides comprehensive administrative support to multiple departments and requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced setting. DUTIES AND RESPONSIBILITIES Provides administrative support to department leaders and managers, including scheduling meetings, managing calendars, and coordinating travel as needed. Prepares and distributes internal communications, develops agendas, records meeting minutes, and tracks follow-up actions. Supports finance and purchasing activities such as managing purchase orders, processing invoices, and maintaining installation purchase order logs. Coordinates with vendors and internal teams for installations, equipment rentals, billing, and site logistics to support projects; verify invoices and resolve discrepancies. Generates and distributes regular reports related to office operations, project status, and departmental performance. Organizes office functions, training sessions, workshops, and team-building events. Maintain and update filing systems, databases, and records. Manages office supply inventory and ensures office environment is clean and organized; serves as primary contact for building and vendor management topics. Perform other administrative duties as assigned. REQUIREMENTS Education: High school diploma required; associate or bachelor's degree preferred. Experience: Minimum three (3) years‘ experience in office administration or a related field, preferably in an industrial or manufacturing environment. Travel: Up to 10% of travel as required. Skills & Abilities Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong written and verbal communication skills. Excellent organizational and time management abilities. Ability to work independently and collaboratively. Professional demeanor and customer service orientation. Ability to work effectively with internal departments, external customers, vendors and subcontractors to ensure smooth communication, coordination, and execution of tasks. Travel coordination and calendar management experience preferred. Some accounting experience preferred. Physical Requirements Ability to remain stationary at a desk for prolonged periods of time. Ability to go to site frequently and move safely around industrial and/or warehouse environment. Ability to lift and carry supplies up to 25 pounds at a time. Ability to operate computers, tablets, phones, and other electronic devices. Ability to communicate with others verbally and in writing, on a frequent basis. Ability to tolerate exposure to job site temperature fluctuations due to seasonal weather in geographic region. The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other Requirements This position may require work at TGW customer sites. TGW's customers may require background checks before accessing their sites. Refusal to participate in a customer-required background check may result in a customer barring access and a subsequent reduction in work. Equal Opportunity Employer TGW Systems Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The Office Administrator is responsible for the overall management of the office administrative activities, including general administrative policies and procedures. This position executes decisions of the Firm, works with principals and business line leaders, and serves as the liaison between principals, staff, the local office and other offices within the Firm. The Office Administrator is charged with making all decisions regarding administrative issues within the location(s). The work associated with this position is performed onsite at one or more BDO offices. Job Duties: Manages day-to-day operations of the facility, ensuring proper office functioning and maintaining relationships with local vendors and property management to resolve issues Completes annual office budgets and monitor expenditures to ensure compliance with budget Drives consistency by understanding and championing systems and processes for business lines, providing guidance to other offices, and partnering with National Real Estate for space management and logistics Implements training programs for administrative staff, coordinates local purchasing and inventory control, and provides support to business lines as a primary or backup resource Welcomes new employees, assists with onboarding processes, and partners with various teams to manage administrative support for activities such as events, proposals, and presentations Other duties as required Supervisory Responsibilities: Supervises the day-to-day workload and oversight of administrative team members Evaluates the performance of direct and indirect reports, provides performance feedback, as appropriate, and assists in the development of goals and objectives to enhance their professional development Ensures administrative team members are trained on all relevant software, resources, and processes Qualifications, Knowledge, Skills and Abilities: Education: High school diploma, GED, or equivalent, required Bachelor's degree, preferred Experience: Two (2) or more years of management experience or five (5) or more years of administrative experience, required Experience in a professional services firm, preferred Prior project management experience, preferred Prior administrative experience, preferred Software: Proficiency in Microsoft Office Suite, required PeopleSoft, Oracle, or comparable enterprise resource planning (ERP) software experience, preferred Adobe Acrobat experience, preferred Other Knowledge, Skills & Abilities: Committed to working onsite at one or more BDO offices Superior written and verbal communication skills, including advanced knowledge of current grammar and punctuation standards allowing for proactive and successful interaction with various levels of management and firm personnel Solid judgment and reasoning skills Strong critical thinking skills to assess situations, apply knowledge and best practices to resolve issues Strong management and delegation skills to effectively lead and direct administrative team Ability to maintain a professional demeanor and level of patience when dealing with difficult situations Ability to work in a deadline-driven environment while handling multiple projects and tasks simultaneously with a focus on details Capable of successfully multi-tasking while working independently or within a group environment Ability to conduct meetings, deliver presentations and speak in front of groups Ability to demonstrate support for Firm goals, objectives and initiatives Ability to have a proactive approach to problem-solving by providing effective solutions Ability to generate and produce various reporting in software systems Ability to manage high confidentiality information Individual salaries that are offered to a candidate are determined after consideration of numerous factors including but not limited to the candidate's qualifications, experience, skills, and geography. California Range: $77,000 - $128,000 Colorado Range: $75,000 - $90,000 Maryland Range: $90,000 - $115,000 Minnesota Range: $75,000 - $90,000 NYC/Long Island/Westchester Range: $95,000 - $120,000 Washington Range: $85,000 - $95,000

The Office Administrator is accountable for customer service and efficient front office operation, including management of attendance, health and safety compliance, and support of the principal. COMPANY INFORMATION: National Heritage Academies (NHA) partners with communities to build and operate public charter schools. Founded in 1995, today NHA serves over 100 schools in nine states, with more than 65,000 students in kindergarten through 12th grade. Our schools are designed to eliminate the achievement gap and provide school choice to families so their children are prepared for success in college, career, and life. A majority of our schools consistently outperform their local district on the state test. According to the Center for Research on Education Outcomes at Stanford University, NHA is a leading performer among charter schools and management organizations, outperforming both conventional district schools and other charter school operators. In addition, according to our employee survey, over 90% of respondents agree that the work they do is meaningful to them. Join our team. DUTIES AND RESPONSIBILITIES: Maintain and update bookkeeping at the school and be accountable for the accounting process, including Purchase orders, check requests, employee expense reports, tuition assistance, budget worksheets, and weekly bank deposits. Collect and deposit lunch funds. Oversee receptionist responsibilities of the school and support an office environment that is professional, customer service oriented and supportive to visitors, parents, and students. Answer phones, direct questions and inquiries, and distribute mail. Ensure that security procedures are strictly followed by effectively manage the visitor management system or parent sign-in system. Accurate use of facilities work order system. Inventory management for grant-funded assets. Health and Safety Compliance, including maintenance of the following documents: Processing of insurance claims. Distribute medication/attend to incidental needs of students. Student uniform management. Order and maintain supplies as needed for office and school staff. Complete purchase requisitions for supplies, books, and materials. Complete correspondence, memoranda, and reports for the school Principal, as well as maintain calendar and appointments for school leadership. Minimal travel required. QUALIFICATIONS: Possess an Associate Degree and/or 2-4 years' experience in Office or School-related administrative position. Proficient with Microsoft Office products. Respond to common inquiries or complaints from parents. Communicate and work effectively with Students, Parents, Principal and Teachers. Strong verbal and written communication skills. Please click here to learn more about our core values. National Heritage Academies is an equal opportunity employer.