Administrative coordinator jobs in Richmond, VA - 165 jobs

Brooks Real Estate, Inc., established in 1885, has a long-standing history of serving Williamsburg as a family-run business rooted in strong community values. Dedicated to playing a significant role in local services, Brooks Real Estate continues to uphold its commitment to excellence. The company's leadership and owners have been actively involved in local and state REALTORS associations, including serving as Presidents of the Williamsburg Area Association of REALTORS . Role Description This is a full-time on-site role for an Administrative Assistant, located in Williamsburg, VA. Responsibilities include providing administrative assistance, managing phone communication with excellent etiquette, clerical support, and assisting executive staff with day-to-day tasks. The Administrative Assistant will play a key role in maintaining efficient office operations and ensuring effective communication across the organization. Qualifications Proficiency in Administrative Assistance and Executive Administrative Assistance Strong Communication and Phone Etiquette skills Ability to execute Clerical tasks with attention to detail Excellent organizational and time-management abilities Proficiency in office applications and technology Ability to work collaboratively in a team environment Requires at least five years of administrative experience. Provides support and administrative coordination to multi-departments and recurring activities. Some interface with accounting. Must have a full complement of technology skills, i.e.: Word, excel, etc.. Front desk skills are required. Requires minimal supervision. Knowledge of real estate services preferred.

You answer phones like a pro, juggle details without breaking a sweat, and make people feel instantly welcome. As our Front Desk Administrator, you'll be the heartbeat of the office-supporting leadership, HR, and daily operations while delivering an exceptional experience to everyone who walks through the door. Serves as the face of the company by providing an excellent impression to callers and visitors and directing them appropriately by phone or in person. Support administrative duties in the office and ensure that office is operating smoothly. Provide administrative support to Senior Leadership. Provide general administrative support for Human Resources. Essential Duties and Responsibilities: Administrative Support (75%) Answer telephone, screen, and direct calls Greet and assist visitors to appropriate destination Effectively oversee the front entrance and prioritize daily visitor/vendor schedules and tasks Awareness of employee availability to better assist visitors and callers Maintain responsibility for general office upkeep and “look and feel” Monitor and maintain inventory of necessary office supplies; order supplies as needed to keep basic supplies stocked, and to fulfill special requests from staff. Utilize Corporate Credit Card to purchase supplies, food and items necessary for office, kitchen, daily operations, events and meetings Keep kitchen areas stocked, clean, and functional Assist HR team with maintaining accurate physical filing systems including new hire paperwork, medical clearance documents, and moving terminated employee files Send out mass mailings including required HR disclosure paperwork Facilitate arrangements for sales and marketing conferences including shipping equipment and marketing materials as requested Maintain inventory of marketing materials Serve as the key point of contact for main office vendors, such as maintenance, mailing, supplies, equipment repair and anything building & office related Monitor office machines and systems, and problem-solve issues as needed (including copiers, conference room scheduling, etc) Receive deliveries, sort and distribute incoming mail and handle outgoing packages including scheduling pickups Assists with onboarding new employees with workspace set-up and providing corporate apparel Other administrative duties as assigned Event Planning (25%) Assist Executive Assistant arranging event services for monthly and annual planning meetings, company Christmas party, and other events as determined by CEO. Includes logistical research and planning, day-of support, and timely event expense submissions. Coordinate food, beverages and other necessary items for onsite company meetings and events Other event planning duties as assigned Skills and Abilities Required: Excellent verbal and written communication skills Professional presentation and appearance Customer service orientated Positive attitude Strong organizational and planning skills Attention to detail Advanced Microsoft Office Suite computer skills Interpersonal skills in order to deal effectively with a variety of people Ability to relate and communicate with employees at all levels within the organization Ability to multi-task and work in a fast-paced environment Reliable and flexible Contacts: Significant daily contact with both internal and external customers, vendors, etc. Provide occasional administrative support for Richmond based leadership team, HR and visiting Sr. Leaders when needed Daily contact with Richmond based personnel Decision/Judgment: Independent judgment is used regarding day-to-day processes and procedures Guidance from management is provided for matters involving money, or for issues that will have a broad or company-wide impact Decisions are guided by a general understanding of the company's mission, vision, values, standards of operation and mutually determined strategies and objectives Effort/Working Conditions: Job is performed in a typical office environment, with no unusual physical requirements Some flexibility is required including occasional overtime to meet seasonal or other peak workload demands Onsite position Education and Experience Required: Bachelor's degree or equivalent knowledge is preferred but not required Related experience of at least 1 year is required Previous experience in an Administrative Assistant or similar role desired On the job training for a person with the required education and experience will take approximately 3-6 months

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

The Administrative Services Coordinator provides advance level administrative support to VCUHS Senior Executive(s) and/or the Board of Directors (BOD). This position manages, coordinates and/or performs all administrative functions for the assigned Senior Executive/BOD. The Administrative Services Coordinator demonstrates knowledge and exercises independent judgment in interpreting and applying VCU's and VCU Health System's policies and procedures. This position serves as the administrative liaison between the Senior Executive(s)/BOD's Office and all internal and external contacts. Licensure, Certification, or Registration Requirements for Hire: N/A Licensure, Certification, or Registration Requirements for continued employment: N/A Experience REQUIRED: Minimum of five (5) years of progressive work experience in an administrative capacity with at least two (2) years providing administrative support at the management level Previous experience with MS Office Suite software applications Experience PREFERRED: Previous work experience in an academic healthcare setting Education/training REQUIRED: High School Diploma or equivalent Education/training PREFERRED: Bachelor's Degree in Business or related field from an accredited program Independent action(s) required: Oversees office management Communicates and interacts with all levels of internal and external contacts Handles appointment calendar and schedules a variety of internal and external meetings and appointments Arranges and coordinates all aspects of meeting arrangements (e.g. agenda, room set-up, catering, production of materials/handouts, presentation, meeting minutes etc.) Plans and handles all travel arrangements and reimbursement Supervisory responsibilities (if applicable): May supervise or coordinate the work of one or more secretarial/administrative employees in the Executive Office. Additional position requirements: Required to work times other than weekday day shift depending on needs of the Senior Executive and/or BOD. May need to work extended hours to provide staff support at off hour meetings, etc. Age Specific groups served: N/A Physical Requirements (includes use of assistance devices as appropriate): Physical: Lifting less than 20 lbs. Activities: Prolonged sitting, Walking (distance), Reaching (overhead, extensive, repetitive) Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking Emotional: Fast pace environment, Able to handle multiple priorities, Frequent and intense customer interactions, Able to adapt to frequent change EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.

Description: C.W. Wright was founded in 1953 in Richmond, Virginia and has since been setting the bar for safety, quality and productivity in the utility service industry. C.W. Wright is a full-service utility contractor with decades of proven success in delivering electric T&D solutions for our customers. Our company motto is “Service with Safety” and reflects our dedication to providing quality service while maintaining a safe work environment for our employees, customers, and the public. Whether it's rebuilding an aging utility infrastructure, meeting the sophisticated needs of an industrial plant, or turning your system's lights back on when it matters most, our linemen are among the most reliable and safest utility contractors in the nation. C.W. Wright is a subsidiary of PrimeLine Utility Services, a leading provider of construction, maintenance, and design solutions for the electric, gas and telecommunication industries. PrimeLine is a wholly owned subsidiary of Vinci, SA, the largest construction company in the world. Their backing provides the financial strength and expertise to enable C.W. Wright to provide our customers with the best solutions, technology and equipment available all while keeping our prices competitive. We are currently recruiting for a full-time, benefit-eligible, Operations Support Specialist to join our busy construction office team at our Corporate Office in South Chesterfield, VA What We Offer: Medical, Prescription, Dental, and Vision Coverage: Start the first of the month after 30 days. Company-Paid Benefits: Basic Life, AD&D, and Short-Term Disability Insurance 401(k) Plan: With company match to help you plan for your future. Paid Time Off: Including holidays and vacation. Additional Benefits: Various ancillary perks to support your well-being. Job Description As an Operations Support Specialist, the qualified candidate will play a crucial role in supporting a busy utility construction field team. Responsibilities will include maintaining accurate records, ensuring timely billing, and facilitating communication between field personnel and corporate staff. If you thrive in a dynamic environment and have a keen eye for detail, we want to hear from you! Key Responsibilities: Timesheet Review & Accuracy Management: Update and maintain timesheets for payroll and equipment hours. Review field-entered time in Mobitime and check for discrepancies. Invoicing: Handle weekly billing for T&M-based work; ensure proper documentation for billing processes. Crew Logs: Maintain and distribute daily crew location logs. Absences & OT Tracking: Monitor field absences, code them correctly, and track overtime for processing and division manager reporting. Material Billing: Identify and invoice direct billable materials related to T&M contracts. Utility Coordination: Secure site utilities as needed by field supervisors. Manpower & Equipment: Assist in maintaining division manpower reports and perform weekly equipment utilization audits. General Support: Assist division staff with daily operations and maintain division files. Requirements: Education: High School diploma or equivalent Relevant office experience, with proficiency in Microsoft Office suite (Word, Excel, Outlook, SharePoint, etc.) and familiarity with iOS platform. Experience with ERP and/or accounting-specific IT programs, and ability to learn new systems with assistance and training. Detail-oriented with strong organizational and time management abilities; ability to multitask and communicate effectively at all organizational levels. Desire to work collaboratively in a team environment. Strong problem-solving skills and proactive attitude. Demonstrate experience building relationships and communicating effectively with a number of stakeholders in previous roles. Additional information All your information will be kept confidential according to EEO guidelines. CW Wright is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. CW Wright will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

About the Role Support meaningful employment outcomes behind the scenes. The Administrative Coordinator for Employment Services plays a key role in helping individuals with disabilities successfully navigate employment programs at SOAR365. This part-time position is ideal for a detail-oriented, people-focused professional who enjoys coordination, collaboration, and person-centered work. You'll work closely with participants, families, schools, and community partners to ensure smooth onboarding, accurate documentation, and strong administrative support for employment services. Who We Are: SOAR365 For more than 70 years, SOAR365 has been dedicated to supporting individuals and families living with disabilities. Our innovative programs and compassionate services are thoughtfully designed to meet real-world needs at every stage of life. Today, SOAR365 has a profound impact on more than 2,000 people and their families across the Greater Richmond area. Whether through employment, therapy, respite, or recreation, we're proud to help people of all abilities thrive. We are also proud to be recognized as an Employer of Choice, offering competitive benefits, professional development opportunities, and a supportive environment where employees feel valued, empowered, and connected to meaningful work. Key Responsibilities & Duties In this role, you will be responsible for scheduling and facilitating intake and enrollment meetings, completing required intake documentation and assessments, and developing individualized Employment Plans in collaboration with participants and their support teams. This role coordinates closely with Human Resources to ensure the timely completion of onboarding paperwork for student and adult work experiences, tracks and documents participant progress toward employment goals, and supports individuals and families in navigating available resources. Additional duties include active participation in planning meetings related to Pre-ETS, Customized Employment, and Supported Employment; maintaining accurate records within the electronic health record system; ensuring compliance with federal and state regulations; collaborating across SOAR365 departments; and maintaining up-to-date knowledge of community employment and training resources. Requirements & Qualifications Qualified candidates must hold a bachelor's degree in special education, vocational rehabilitation, or a related human services field. Candidates should demonstrate knowledge of employment services, person-centered planning, and vocational supports, along with strong organizational, communication, and documentation skills. Proficiency with computers and data management systems is required, as is the ability to analyze information accurately and maintain confidentiality in compliance with HIPAA. The ideal candidate is collaborative, detail-oriented, and able to travel between program and community sites as needed to support service delivery. Total Rewards & Benefits Our market-competitive total rewards package includes: Merit increases Comprehensive health, dental, and vision coverage 12 paid holidays Sick and vacation leave Immediate access to your paycheck through ZayZoon Short- and long-term disability benefits Flexible spending accounts (FSA) 403(b) retirement plan with employer match and immediate vesting Life insurance Employee development and training programs Wellness programs Discounted tuition to South University How to Apply To apply for this position, a completed SOAR365 application is required. Equal Opportunity & Workplace Commitment SOAR365 is an EO/AA Employer and welcomes applicants who are Veterans, individuals with disabilities, and those from other protected categories. We are a Drug-Free Workplace. Reasonable Accommodations If you need reasonable accommodation when applying for a position on our website, please contact us at ************** and ask for Human Resources.

Love your job and fuel your passion. As a Mechanical Construction Administration Specialist with Swanson Rink, you will play an integral role as an extension of our mechanical design team. You will have the opportunity to work on exciting, fast paced projects with high-profile clients in a collaborative process to find the right solutions for their unique needs. You will work closely with Project Managers, Project Engineers, Senior Engineers to ensure that our exciting projects are being constructed as designed. Get to Know Us:INTEGRITY | ENGINEERING EXCELLENCE | LEGACY Founded in 1949, Swanson Rink specializes in designing mechanical, electrical, fire protection, plumbing and technology infrastructure for data centers, airports, and other complex buildings. Ranked among Building Design + Construction top Engineering Firms for both Airport and Data Center design four years running! Our Impact: Swanson Rink provides endowed scholarships to support engineering students, invests hundreds of hours a year in employee training and development, and we encourage our team to Cultivate Curiosity through a monthly presentation series led by team members on the latest issues and trends facing our clients. Follow us on LinkedIn! What Can We Offer You for All Your Hard Work? The opportunity to work on complex, exciting projects for high profile clients Focused training and professional development, mentorship, professional career growth opportunities Paid professional membership fees, tuition reimbursement, training allowances, prep and exam coverage for certifications and licenses EcoPass/Commuter benefits (Denver) Stock purchase plan Company paid holidays, Paid Time Off, paid parental leave Vision, dental and medical insurance with employer HSA contributions, FSA options Monthly technology allowance Traditional and Roth 401(k) with immediate vesting on matching contributions Your Job Responsibilities: Work with the Project Managers and Engineering discipline leads to track and closeout all construction related submittals and request for information (RFI's). Act as the liaison between contractor and the design team during the construction administration phase to address questions regarding the design and/or field conditions prior to item being memorialized into an RFI. Review and answer contractor RFIs related to mechanical and plumbing design elements. Review contractor submittals related to mechanical and plumbing elements, compared against the design standards. Read, analyze, and interpret technical procedures, codes, governmental regulations, plans, details, and specifications. Ability to author reports and business correspondence. Conduct site visits based on the progress on-site. Observes the Work in progress and issues reports to the Contractor and Project Team to identify general progress, contract schedule compliance and construction document deviations. Participate in Commissioning Planning as needed. Peer review design documents, schematics, and specification sheets as part of the Quality Control process for upcoming projects. Evaluation of the Construction Administration process and implement process improvements, e.g., project consistencies, close-out procedures, technology, QA/QC procedures. Assist to mentor junior staff in Construction Administration best practices and create and maintain strong, productive team relationships. Requirements Your Requirements and Qualifications: A Bachelor's Degree in Engineering or Construction Management, plus a minimum of 5 years of experience in Design Engineering or Construction. Experience with Mechanical and Plumbing disciplines. Construction experience in lieu of engineering degree will be considered. Experience with hyperscale data center construction projects is a plus. Must be available to travel approximately 25%. Requires the ability to pass background checks, security screenings or drug testing as required by our clients and/or Federal contracts. Must be authorized to work in the United States. Salary of $85,000 - $130,000 and will be based on several factors including experience, knowledge, skills, and abilities of the applicant. Equal Employment Opportunity/Veteran/Disability Note to Staffing Firms: To protect the interests of all parties, Swanson Rink does not accept unsolicited resumes from any source other than directly from an applicant or from an approved vendor with a fully executed written agreement. Swanson Rink is not responsible for any placement fees associated with unsolicited resumes.

knowledge of office systems and procedures. answering telephones bookkeeping typing or word processing office machine operation filing

会社概要 株式会社山口製作所は,自動車部品の製造・販売を行うメーカーです。 1950年の創業以来,塑性加工や切削加工を軸に,樹脂成形やソレノイド組立など新たな技術にも挑戦。静岡県沼津市に本社を構え,国内外13拠点でグローバルに事業を展開しています。 私たちは,「ヒトの可能性を引き出し,モノ・コトづくりで豊かな未来をつくり出す」というパーパスのもと,変化の激しい時代に適応し,常に挑戦を続けています。そして,その挑戦を通じて,業界の「ロールモデル」となる企業を目指します。 新たな可能性に挑戦し続ける山口製作所で,一緒に未来をつくりませんか？ 山口製作所のリアルをチェック！ 「どんな人が働いているの？」「会社の雰囲気は？」 そんな疑問を解決するコンテンツをSNSで発信中！ 🔹 社長の経歴に触れる → 社長インタビュー記事 🔹 社員のリアルな声を知る → 社員インタビュー記事 🔹 職場の雰囲気をのぞき見！ → Instagram 私たちが大切にする価値観 誠実に,信頼を築こう 誠実な行動の積み重ねが信頼を生む。人・社会・未来に対して,誠実であり続ける。 即,動こう 行動の速さが,新たな可能性を生み出す。圧倒的なスピードを私たちの武器に。 壁を越えて,ひとつになろう 周囲を巻き込み,個を超えた力を生み出す。ともに挑み,未来を切り拓く。 やり抜いて,成果を出そう 失敗を恐れず挑戦し,最後までやり抜く。結果にこだわる姿勢が,価値を生み出す。 English follows1. 募集背景・ポジション概要 米国子会社（YAMAGUCHI MFG USA, Inc.）において,在庫引当管理およびインサイドセールス業務を担っていただけるバイリンガル人材を募集します。 現在,在庫引当業務は米国人スタッフが担当していますが,その業務の統括・管理を担っていただくポジションです。また,インサイドセールス担当として,取引先および日本本社との日常的な調整・連絡業務を含む営業サポート全般を担当していただきます。 2. 主な業務内容 在庫引当業務の管理（新規部品を含む納品スケジュール調整を含む） インサイドセールス業務 取引先との日常的な連絡・納期や仕様等の調整対応 見積依頼対応およびステータスの一元管理 日本本社との各種調整（在庫・見積・品質等に関する確認） 経理補助業務（帳簿入力など簡易的な会計処理） Microsoft Excel を活用した各種データ管理・文書作成（Word,Outlook等も使用） 3. 勤務地・勤務条件 勤務地： YAMAGUCHI MFG USA, Inc.（YUS 米国法人） 住所： 1771 Sheridan St, Richmond, IN 47374 USA 勤務時間： 8:00～17:00（月～金） 出張： 基本的に発生なし 雇用形態： 正社員（試用期間3ヶ月） 給与： 年収 $50,000～$60,000（スキル・経験により応相談） ビザサポート： 原則としてスポンサーなし。ただし,学生のOPTビザ保持者は応相談 就労資格： 米国内での就労資格を有する方を原則とします 4. 求める経験・スキル 必須条件： 日本語・英語のバイリンガルスキル（読み書き・会話ともにビジネスレベル） Microsoft Office（特にExcel）を用いた業務経験 日本本社・現地スタッフとの業務調整およびコミュニケーション経験 ものづくり企業での物流・在庫管理に関する経験 歓迎条件： インサイドセールス業務の実務経験 会計・経理に関する基本的な知識（帳簿入力レベル） 5. 求める人物像（ソフトスキル） 優れたコミュニケーション力と調整力を持つ方 数字や細かい業務に注意を払える方 異文化理解力があり,日米間の橋渡し役としての立場を楽しめる方 国籍・言語面： 日本人が望ましいが,日系企業での勤務経験があれば他国籍も応相談 言語・文化理解： 日本本社との業務調整がスムーズに行える方 対人関係： 日本人・米国人スタッフの双方と良好な関係構築ができる方 6. 福利厚生 医療保険補助： 本人分 月$400支給 有給休暇： 初年度10日付与 通勤手当： 支給なし リモート勤務： 不可 7. 使用ツール・システム Microsoft Excel（在庫・見積・帳簿入力等の主要ツール） その他,Microsoft Word,Outlook 等のOfficeツールを日常的に使用 その他システムは未導入（すべてMS Officeで管理） 1. Background & Position Overview We are seeking a bilingual professional to join our U.S. subsidiary, YAMAGUCHI MFG USA, Inc., to manage inventory allocation and inside sales operations. Currently, inventory allocation is handled by American staff, but this position will oversee and manage those operations. As an Inside Sales Representative, you will also be responsible for comprehensive sales support, including daily coordination and communication with clients and our Japan headquarters. 2. Main Responsibilities Management of inventory allocation operations (including delivery schedule coordination for new parts) Inside sales duties Daily communication and coordination with clients regarding delivery schedules, specifications, etc. Handling quotation requests and centralized management of their status Various coordination tasks with Japan headquarters (confirmation of inventory, quotations, quality, etc.) Basic accounting support (such as bookkeeping entries) Data management and document creation using Microsoft Excel (as well as Word, Outlook, etc.) 3. Work Location & Conditions Location: YAMAGUCHI MFG USA, Inc. (YUS US Corporation) Address: 1771 Sheridan St, Richmond, IN 47374 USA Working hours: 8:00 AM - 5:00 PM (Monday to Friday) Business trips: Generally not required Employment type: Full-time employee (3-month probationary period) Salary: $50,000-$60,000 per year (negotiable based on skills and experience) Visa support: No sponsorship in principle; however, OPT visa holders may be considered Work eligibility: Applicants must be eligible to work in the U.S. 4. Required Experience & Skills Mandatory: ilingual proficiency in Japanese and English (business-level reading, writing, and conversation) Experience using Microsoft Office, especially Excel Experience coordinating and communicating with both Japan headquarters and local staf Experience in logistics and inventory management at a manufacturing company Preferred: Practical experience in inside sales Basic knowledge of accounting/bookkeeping 5. Desired Personal Qualities (Soft Skills) Excellent communication and coordination skills Attention to detail and accuracy in numerical and administrative tasks Cross-cultural understanding and enjoyment in acting as a bridge between Japan and the U.S. Nationality/Language: Japanese preferred, but other nationalities with experience at Japanese companies will be considered Language/Cultural Understanding: Ability to coordinate smoothly with Japan headquarters Interpersonal Skills: Ability to build good relationships with both Japanese and American staff 6. Benefits Medical insurance subsidy: $400/month for the employee Paid vacation: 10 days in the first year Commuting allowance: Not provided Remote work: Not permitted 7. Tools & Systems Used Microsoft Excel (primary tool for inventory, quotations, bookkeeping, etc.) Daily use of other Microsoft Office tools such as Word and Outlook No other systems currently implemented (all management is done via MS Office)

Title: CLRT Admin Support Specialist #W0178 State Role Title: Admin and Office Spec III Hiring Range: $16.27 - $23.34 per hour Pay Band: 3 Agency Website: ******************************* Recruitment Type: General Public - G Job Duties The Virginia Department of Agriculture and Consumer Services, Division of Consumer Protection, is seeking a Certification, Licensing, Registration and Training (CLRT) Admin Support Specialists for the Office of Pesticide Services. This position provides administrative support to the pesticide applicator certification, business license, and product registration programs. Duties include serving as a primary point of contact for incoming calls to the CLRT Unit; providing basic program information regarding certification, licensing, or registration requirements and routing inquiries as appropriate to program staff; data entry and accessing certification, licensing, and registration data in the database. Additional duties include the daily mailing of letters of authorization to test, score letters, certificates, and business licenses; managing returned mail; scanning and indexing data in the electronic document management system; reconciling product registration receipts; and filing product registration related paperwork. This position involves considerable interaction with prospective and certified applicators in Virginia's pesticide industries, pesticide businesses, and the general public to communicate program services and regulatory requirements. Minimum Qualifications Experience with and knowledge of current, basic office processes, equipment and procedures along with effective oral/written communication skills; demonstrated exceptional customer service skills in an office setting; and the ability to work in a fast-paced, high volume office environment. The ability to present a positive image to the public is required both by telephone and in person. Proficiency using computers to include the MS Office Suite, complex databases, and electronic document management systems. Recent experience working in an office environment to include managing calls, processing mail, data entry, filing (both electronic and paper), and explaining regulatory requirements to the public and regulated industry. The ability to present a positive image to the public is required both by telephone and in person. HS Diploma/GED required Additional Considerations A combination of related education, training and experience indicating possession of the preceding knowledge, skills, and abilities to include knowledge of business-oriented curriculum and previous work experience within a regulatory agency or direct experience with pesticide-related laws and regulations or similar regulations. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. The Immigration Reform and Control Act requires that before we can legally employ an individual, we must verify both the identity and employment authorization of the individual. VDACS uses Form I-9 to satisfy this requirement. Form I-9, instructions, and the List of Acceptable Documents can be found at ************************** VDACS does not offer sponsorship for employment purposes; therefore, the selected candidate will need to be able to provide acceptable documents in accordance with Form I-9 (use link above for more details). Additionally, VDACS participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For additional assistance with this requirement, please contact ***************************. Final candidate must successfully complete a fingerprint-based criminal background check. If you have been affected by DHRM Policy 1.30 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment. Contact Information Name: Human Resources Phone: N/A Email: *************************** In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

What part will you play? If you're looking for a place where you can make a meaningful difference, you've found it. The work we do at Markel gives people the confidence to move forward and seize opportunities, and you'll find your fit amongst our global community of optimists and problem-solvers. We're always pushing each other to go further because we believe that when we realize our potential, we can help others reach theirs. Join us and play your part in something special! The Administrative Assistant provides support to the CTO, CISO and/or assigned members of the IT leadership team including, but not limited to, preparing, revising, and developing documents; maintaining and/or monitoring calendars, files, e-mails, deadlines and appointments; making travel arrangements; procuring supplies and processing invoices; coordinating meetings; acting as a liaison to other departments; and completing assigned projects. Job Responsibilities * Partner with CTO, CISO and/or assigned members of the IT leadership team, maintaining frequent contact with internal and external clients. * Has responsibility for the smooth functioning of meetings and correspondences involving CTO, CISO and/or assigned members of the IT leadership team. * Manages deliverables to CTO, CISO and/or assigned members of the IT leadership team and provides any necessary reporting. * Creates and edits presentations, documents and reports for the IT leadership team as required. * Serves as first person visitors and callers speak to when contacting assigned executive; demonstrate poise and exceptional interpersonal skill. * Coordinates travel arrangements for assigned CTO, CISO and/or assigned members of the IT leadership team, if applicable, including airline, hotel, car rental, driver reservations as requested with 100% accuracy staying within the company travel guidelines. Looks to reduce cost when able. * Manages expense reporting process for CTO, CISO and IT leadership team. * Manages and maintains assigned Outlook Calendars to ensure meetings are booked accurately, rescheduled as needed and remind assigned executive of meeting times and meeting locations to maximize the use of assigned executive's time. Acts as gateway to the CTO, CISO to make sure the only interruptions are necessary and time relevant. Provides assistance to help maximize the CTO and CISO's effectiveness and time. * Plans, organizes and facilitates meetings, special events, activities, catering needs, etc. Ensures cost effective and proper allocation of resources, materials, and an effective support system to fulfill customer's needs. * Handles requests for information, conducting research, preparing correspondence, agendas, handouts, expense reports, statistical reports, presentations, arranging conference calls, etc. * Stay current and knowledgeable of business operations and in areas of expertise in order to handle inquiries to the appropriate Markel IT leadership team member for resolution and to elevate customer service levels. * Maintain office supplies inventory by checking stock to determine inventory level on all occupied floors in Richmond 4501 buildings; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. * Other duties as assigned by CTO, CISO and/or members of the IT leadership team. Education * Bachelor's degree preferred. Work Experience/Skill Set * 2+ years' experience in an administrative assistant role. * Experience working in an IT organization preferred * Proficient in Microsoft Office Suite (Excel, Word, PPT, Sharepoint) * Experience with M365 Copilot (preferred) * Excellent written, verbal and interpersonal communication skills, including presentations, who can assist with developing an overall communication plan * Maintain the highest integrity and confidentiality * Strong organizational skills, managing and prioritizing multiple assignments with ease * Ability to gather and summarize information for reporting purposes. * Experience working in a team-oriented, collaborative environment * Works under general supervision of senior level management * Ability to recognize and problem solve issues with limited/no supervision. * Regular, predictable, reliable onsite attendance is required #LI-Hybrid #LI-SY US Work Authorization US Work Authorization required. Markel does not provide visa sponsorship for this position, now or in the future. Who we are: Markel Group (NYSE - MKL) a fortune 500 company with over 60 offices in 20+ countries, is a holding company for insurance, reinsurance, specialist advisory and investment operations around the world. We're all about people | We win together | We strive for better We enjoy the everyday | We think further What's in it for you: In keeping with the values of the Markel Style, we strive to support our employees in living their lives to the fullest at home and at work. * We offer competitive benefit programs that help meet our diverse and changing environment as well as support our employees' needs at all stages of life. * All full-time employees have the option to select from multiple health, dental and vision insurance plan options and optional life, disability, and AD&D insurance. * We also offer a 401(k) with employer match contributions, an Employee Stock Purchase Plan, PTO, corporate holidays and floating holidays, parental leave. Are you ready to play your part? Choose 'Apply Now' to fill out our short application, so that we can find out more about you. Caution: Employment scams Markel is aware of employment-related scams where scammers will impersonate recruiters by sending fake job offers to those actively seeking employment in order to steal personal information. Frequently, the scammer will reach out to individuals who have posted their resume online. These "job offers" include convincing offer letters and frequently ask for confidential personal information. Therefore, for your safety, please note that: * All legitimate job postings with Markel will be posted on Markel Careers. No other URL should be trusted for job postings. * All legitimate communications with Markel recruiters will come from Markel.com email addresses. We would also ask that you please report any job employment scams related to Markel to ***********************. Markel is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of any protected characteristic. This includes race; color; sex; religion; creed; national origin or place of birth; ancestry; age; disability; affectional or sexual orientation; gender expression or identity; genetic information, sickle cell trait, or atypical hereditary cellular or blood trait; refusal to submit to genetic tests or make genetic test results available; medical condition; citizenship status; pregnancy, childbirth, or related medical conditions; marital status, civil union status, domestic partnership status, familial status, or family responsibilities; military or veteran status, including unfavorable discharge from military service; personal appearance, height, or weight; matriculation or political affiliation; expunged juvenile records; arrest and court records where prohibited by applicable law; status as a victim of domestic or sexual violence; public assistance status; order of protection status; status as a smoker or nonsmoker; membership or activity in local commissions; the use or nonuse of lawful products off employer premises during non-work hours; declining to attend meetings or participate in communications about religious or political matters; or any other classification protected by applicable law. Should you require any accommodation through the application process, please send an e-mail to the ***********************. No agencies please.

Job Description The Administrative Specialist serves as the primary support for the front desk, providing exceptional customer service to residents and visitors, managing community amenities rentals and registrations, and supporting the management team. This role involves welcoming new residents, handling community rentals, and assisting with various administrative tasks to ensure smooth operations. If you are a proactive individual who thrives in a fast-paced environment and is committed to providing high-quality customer service and administrative support, we encourage you to apply for this exciting opportunity as an Administrative Specialist. Supervisory Responsibilities: •None Duties/Responsibilities: • Provide above and beyond customer service to homeowners, board members, potential residents and visitors to the clubhouse with prompt, professional and friendly demeanor • Meet with new residents to review community amenities, registration processes and gate access; provide tours of clubhouse areas as needed/requested • Respond promptly to customer needs; meet requests for service and assistance; fulfill commitments. • Provide administrative assistance for Fawn Lake community association; coordinate with maintenance team for rental setup/breakdown to support event planning and coordination event planning and coordination • Answer and screen telephone calls professionally and timely, transfer calls as appropriate, and take accurate messages. • Exercise considerable judgment and discretion in handling requests for appointments and telephone calls. • Compose, type, and distribute professional correspondence and memoranda, e-mails, and faxes. • Coordinate calendars and schedule appointments. • Conduct research; compile and type statistical reports. • Prepare agendas, meeting materials, reserve and prepare facilities, and record and transcribe meeting minutes as requested • Input service requests in Vantaca as needed to support ongoing responsiveness from Maintenance team • Assist in the development and implementation of departmental systems and procedures as needed. • Perform general clerical duties such as filing, photocopying, faxing, mailing, and binding of packages. • Assist in the preparation of the board packet, process violation letters, prepare mass mailings and meeting notices, and perform any other required administrative tasks. • Collect and process registrations for vehicles, golf carts, boats, dry storage, and/or kayaks. • Administer the boat safety test in accordance with Association requirements. • Accept and process payments through Vantaca in compliance with established organizational financial procedures. • Provide security staff with updated event schedules to support operational readiness. • Coordinate the ordering of resale signs and ensures timely delivery. • Demonstrate a high level of professionalism in dealing with confidential and sensitive issues. • Assist with community projects as assigned. • Create and maintain a professional and courteous relationship with coworkers, vendors, contractors, homeowners, and board members. • Performs other related duties as assigned Required Skills/Abilities: • Strong attention to detail and accuracy • Ability to multi-task and provide exceptional customer service • Advanced computer skills and the ability to quickly grasp new software • Valid driver's license, clean driving record, and reliable vehicle • Excellent time management skills with a proven ability to meet deadlines • Ability to function well in a high-paced and at times stressful environment. • Intermediate to advanced computer skills and the ability to learn new software as needed. Education and Experience: • High school diploma or equivalent required. Associate or bachelor's degree in business administration or other related field preferred • At least one to three months related or relevant work experience in administrative function required. Physical Requirements: • Sitting for 6-8 hours per day performing computer and phone tasks • Standing and walking intermittently for 2-3 hours per day to access files, common areas, and community offices • Occasionally lifting, carrying, pushing, or pulling items up to 30 pounds (e.g., file boxes, office supplies) • Bending, stooping, kneeling, and reaching overhead to retrieve files and supplies from shelves or cabinets • Performing repetitive hand and wrist movements for keyboarding, filing, and operating standard office equipment • Using fine motor skills for document handling, data entry, and mail processing • Navigating curb cuts, ramps, gravel lots, and building entrances at community offices • Climbing one- to two-step elevations (e.g., loading dock steps, low staircases) as needed • Visual ability to read computer screens, printed documents, labels, and mail • Mental acuity to concentrate on detailed tasks (data entry, report review) while managing interruptions of walk-in residents or phone calls to the office • Working in a standard office environment (indoor temperature control, fluorescent lighting) and occasionally outdoors for site visits (exposed to weather variations) Benefits offered for full-time employees: Group health, dental, and vision coverage Short Term and Long-Term Disability Company-paid term life insurance Cafeteria 125 flex spending plan (Medical Reimbursement Account & Dependent Care Reimbursement Account) Paid biweekly Ten paid holidays Generous paid time-off (accrual begins 90 days from initial hire date) Company-sponsored industry training and development Growth opportunities Monday - Friday; 8:30am - 5:00pm

Job Description StyleCraft Homes is a locally owned family of companies with the mission to Create Communities that Inspire People to Live Up. We are seeking a highly organized and proactive Office Coordinator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing various administrative tasks, coordinating events, and supporting staff. This position requires strong communication skills, attention to detail, and the ability to multitask effectively in a dynamic environment. This role is 100% onsite and in person. Duties Oversee daily office operations and ensure a productive work environment. Manage calendars, schedule meetings, and coordinate appointments. Manages conference rooms and all technology in the office. Organizes and manages building and office maintenance. Greets visitors, answers phone and directs inquiries professionally. Assist in event planning, including organizing logistics and vendor management for company events. Maintains system and security access. Perform clerical tasks such as filing, data entry, and maintaining office supplies inventory. Communicate effectively with staff, vendors, and clients to facilitate smooth operations. Maintain accurate records of schedules and appointments for all departments. Requirements Proven experience in office management or administrative roles. Strong drive to meet deadlines and find solutions timely. Strong organizational skills with the ability to manage multiple tasks simultaneously. Highly professional, clear communicator with the ability to work independently within a fast-paced environment with sometimes shifting priorities Excellent communication skills, both verbal and written. Tech savvy, comfortable utilizing multiple systems and troubleshooting issues. Experience in event planning and vendor management is highly desirable. Ability to work independently as well as part of a team. A proactive approach to problem-solving and decision-making. We offer an excellent compensation and a comprehensive benefits package, including medical/dental/vision/prescription insurance, 401(k) with a company match, income protection insurance, and much more! Join us as an Office Coordinator where you can contribute to our team's success become part of a collaborative team.

Prince George County Department of Social Services is currently accepting applications for the position of Administrative Support Specialist II. This front desk position will be involved in a wide spectrum of duties providing clerical support to Benefits Programs, Family Services and Administrative staff. The outlined duties include greeting walk-in customers, answering, and forwarding calls to appropriate staff, processing and scanning daily mail, ensuring accuracy and completeness of applications; scheduling appointments for clients applying for benefits, entering data through Application Registration into VaCMS, preparing reports; typing, word processing and data processing duties; assisting clients. The ability to maintain confidentiality is required. For the complete job description, please click here. Thorough knowledge of standard office practices, procedures, equipment and secretarial techniques; thorough knowledge of business English, spelling and type accurately at a reasonable rate of speed; ability to make arithmetical calculations; ability to operate standard office equipment; ability to interact positively with difficult members of the public; ability to follow oral and written instructions; ability to establish and maintain effective working relationships with associates, clients and the general public; excellent customer service skill is required. Knowledge of department programs and policies preferred. Any combination of education and experience equivalent to graduation from high school including or supplemented by courses in typing and considerable clerical experience.Work may be required at times, outside of normal business hours to accommodate the needs of the client. To apply online visit our website at ***************************** To be considered for this position, applicants must fill out a County application which can be completed online. For additional information, please call *************. EOE.

Village Behavioral Health is seeking a highly organized, detail-driven Office Administrator / HR Support professional to keep our office running smoothly and support HR operations. If you thrive in a fast-paced environment, love keeping things organized, and want a role where your work truly matters this is the job for you. What You'll Do Serve as the main point of contact for staff, visitors, and vendors Manage office operations, shared inboxes, scheduling, and supply ordering Process incoming and outgoing mail; track time-sensitive Medicaid/licensing documents Support accounts payable: invoices, receipts, vendor communication Assist HR with onboarding, orientation, PEC tracking, and personnel file maintenance Upload documents into BambooHR, maintain digital personnel files Track supply inventory, maintenance requests, grocery cards, and equipment Support leadership with audits, compliance, and special projects What We're Looking For 1-2+ years administrative, office management, HR support, or customer service experience Strong skills in Microsoft Office, email systems, and document management Exceptional organization, communication, and follow-through Ability to multitask and manage deadlines in a fast-paced environment Experience with BambooHR, Relias, accounts payable, or healthcare/behavioral health settings is a plus Why Join Village Behavioral Health? Mission driven behavioral health agency Growth oriented environment Supportive leadership Meaningful work serving individuals, families, and communities Apply Today! If you're dependable, organized, and ready to support a team dedicated to making a difference, we'd love to meet you. Equal Employment Opportunity (EEO) Village Behavioral Health (VBH) is an Equal Opportunity Employer committed to equity, diversity, and inclusion. We encourage applicants from all backgrounds to apply.

For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you've earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are. Job Description Duties and Responsibilities Welcome and greet clients and office guests Support office staff and executives with general operational tasks Plan and schedule meetings, presentations, and other office related events Perform general accounting and bookkeeping duties Suggest changes to office task workflow to improve efficiency Answer phones in a professional manner Direct calls to appropriate persons or take detailed messages Answer and send out faxes as needed Prepare outgoing mail and packages for executives Reserve conference spaces for meetings Schedule travel arrangements Send reminders regarding upcoming appointments Manage communication of information in and out of the office Type out correspondence letters, emails, memos, etc. (paper and electronic) Assist in preparation of presentation materials Qualifications Requirements and Qualifications High school diploma or GED equivalent required 2+ years experience as an administrative assistant Certified Administrative Professional (CAP) certification preferred Fast, proficient, and accurate typist Extensive knowledge of Microsoft Suite and other administrative programs Outstanding communicator, both orally and written Excellent customer service skills Self-starter who works well independently Ability to prioritize given tasks and work efficiently towards completing them Familiar with common office equipment (printers, copier, fax, etc.) Additional Information All your information will be kept confidential according to EEO guidelines.

The J.R. Simplot Company is a diverse, privately held global food and agriculture company headquartered in Boise, Idaho. We are a true farm-to-table company with an integrated portfolio including food processing and food brands, phosphate mining, fertilizer manufacturing, farming, ranching and cattle production, and other enterprises related to agriculture. Summary This job performs routine but varied clerical duties in accordance with standard procedures. This includes clerical duties such as photocopying, compiling records, filing, tabulating, posting information, and distributing mail. Applies knowledge of department policies and procedures, and utilizes a general understanding of other departments' functions. Maintains records, prepares forms, verifies information, and resolves routine problems. Duties and tasks are fairly routine. Refers questions and problems to higher levels. Key Responsibilities * Be the main point of contact at the retail location for growers and internal customers regarding orders, invoices and payments. * Maintains accurate inventory records and records and explains inventory adjustments. * Performs general clerical duties as needed such as processing mail, filing, reconciling location bills and submitting to AP, and completing forms and reports. * Provide superior customer service, connecting concerned customers with sales or operations as appropriate. * Answers telephone, takes messages or directs calls and places outgoing calls. * Creates delivery tickets for shipments. * Operates office equipment such as copiers, printers, calculators, personal computers, may maintain office supplies and ensure the maintenance of office equipment. * Greets and directs walk-in traffic and coordinates various drop-offs and pickups. * Serves as central information and forms disbursement center. Disclaimer - The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Typical Education High school diploma or general education degree (GED) Relevant Experience 1+ years related experience and/or training Background in agriculture or business a plus Good knowledge of computer systems Organizational and communications skills Prior experience in an office setting (preferred) Excellent oral, written, and interpersonal communication skills Ability to use a 10 key calculator and telephone Required Certifications Other Information Job Requisition ID: 24591 Travel Required: None Location(s): SGS Retail - Tappahannock Country: United States The J.R. Simplot Company is proud to be an Equal Opportunity Employer and will consider all qualified applicants for employment without regard to race, color, religion, national origin, ancestry, age, sex, gender, gender identity, gender expression, genetic information, physical or mental disability, medical condition, sexual orientation, military or veteran status, marital status, or any other protected status.

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Reporting to the Department Administrator, the Associate Administrator provides administrative support and leadership to a single or multiple Divisions under the auspices of an MCVP Administrator and/or Division Chair. The Associate Administrator consults, advises and assists practice management in providing leadership and direction by performing a combination of the following: financial reporting/management; budget development/monitoring; grants management/administration; physical plant maintenance/space planning; and human resources management. Provides staff supervision while promoting a diverse, equitable and inclusive culture. The Associate Administrator maintains current knowledge of all state and federal laws and regulations and University and Health System policies and procedures. The Associate Administrator ensures that all grants and contract awards are implemented, and reporting requirements are conducted in accordance with established University and sponsoring agencies requirements. The Associate Administrator works closely and in collaboration with different Divisions, physicians, VCU and VCUHS management and administrative personnel. Essential Job Statements: Reporting Relationships: The Associate Administrator reports directly to the Department Administrator, with a dotted line relationship to the Division Chairs/Chiefs if applicable. The Associate Administrator works collaboratively with Ambulatory Leaders, Nursing Directors, and other VCUHS and VCU leadership. The Department Administrator works with the Associate Administrator, with input from Division Chairs/Chiefs and Department Chair if applicable, to set annual performance objectives and conduct the annual performance review. Human Resources Management Oversees all human resources functions within the Division(s) and serves as the liaison and contact for all human resources matters. Collaborates with VCUHS Human Resources and the HR Business Advisory team to assist in the design, develop, and implement equitable and inclusive strategic and operational human resource management practices for the department. Manages, supervises and directs assigned administrative/support staff to include determining staffing needs, recruitment, hiring, work assignments, performance evaluation, disciplinary/corrective action and employee training and development. Participates in faculty recruitment for the Department which includes developing pro-formas to assess financial/program impact of new faculty and services; recruitment, advertising, hiring and relocation of new faculty, participating in onboarding new faculty; handling and verifying contracts and agreements; working in collaboration with VCU Human Resources in the administration of the annual faculty salary process, and working with the MCVP compensation plan team; and assisting faculty and other providers in the credentialing process and professional liability verification. Assists with productivity analysis and accountability of Division faculty. Communicates with providers and divisional staff to ensure all remain up to date on current health system policies. Works with the Office of the General Counsel and the VCU Office of Immigration Services as needed on visa issues and all related matters for existing/prospective employees from other countries. Prepares and handles all related paperwork and documents. Administers VCU/VCUHS Human Resources policies and procedures. Serves as the Division's liaison with VCU and VCUHS Human Resources. Prepares and coordinates all required human resources paperwork. Adjusts provider work efforts to ensure illustrations appropriately reflect clinical work expectations of faculty. Collaborates with the MCVP's compensation team to address compensation requests. Responsible for oversight and compliance for education programs in the specialty for which the associate administrator oversees. Works with respective program directors to incorporate house staff into the care model for patients. Financial Management Maintains financial controls for all sources of funds to ensure solvency and compliance with University and Health System policy and accounting regulations and state and federal law. Assists with the development and maintenance of divisional operating budget using the requisite financial accounting systems. Collaborates with division leadership in order to implement an equitable and financially sound operating budget. Monitors expenditures and revenue. Performs statistical analysis for forecasting. Assists with long range financial planning and projection of revenue and expenditures. Manages and maintains all operating accounts. Oversees all financial aspects of the division(s) to include travel, accounts receivables, and purchasing. Reconciles all accounts and researches and resolves variances. Collaborates with internal and/or external third-party partners in the equitable and effective management of the revenue cycle operations. Works with providers to ensure appropriate documentation for clinical activity is consistent with MCVP and Compliance Services policies. Prepares financial statement and reports. Presents financial reports to the Administrator and Division Chairs. Establishes and monitors internal controls of divisional administrative staff as it relates to financial affairs. Assists ambulatory team, as needed and appropriate, in the development of business plans to maintain clinic capacity, expansion, and capital requests. Grants Administration Directs and oversees contract and grant acquisition, written proposals, budget preparation and administration and monitoring of funds to ensure university, state and federal requirements and regulations are met. Administers activities that are necessary to the application and management of grant programs focusing on the fiscal and operational aspects. Analyzes and reviews grant proposals for compliance with agency and VCU requirements. Works with research coordinators to ensure compliance with local, federal and international guidelines regarding conduct of human research. Interprets sponsor programs and advises PI(s), VCU and sponsoring agencies regarding stipulations and the administration of grants. Oversees the administration of expenses charged to grants for appropriateness and confirms that funding is budgeted, and expense is allowable. Oversees submission of regulatory information to institutional Review Board for new and existing clinical trials. Enters into negotiations with sponsors (e.g., NIH, pharmaceutical industry) for budgets and monitors expenses by reviewing and approving all system(s) to track expenditures. Maintains knowledge of computer systems used to support research. Serves as Effort Reporting coordinator for the division. Serves as a liaison to internal and external contacts with PIs, research coordinators, sponsoring agencies, Grants and Contracts Accounting, Office of Research, Office of Sponsored Programs, Purchasing, Accounts Payable, etc. to obtain and manage grants. Space Planning Management Assists with short-term and long-range space planning. Meets with space analysts and determine space requirements. Coordinates activities/projects with Facilities Management, architectural consultants and construction contractors. Determines fiscal requirements for renovations and new building projects. Handles, communicates and coordinates all physical moves. Working with department Administrator, develops pro-formas for consideration and approval of facility projects including any capital requests needed in space expansions. Information Systems Management Assists with all information technology needs for the Division and assists in the implementation and management of hardware and software to support the function of the Division faculty and staff. Obtains and organizes data from multiple systems and sources (MCV Physicians, and VCU Medical Center, etc.) to monitor the fiscal integrity of the Division and remains current with needed computing skills. Handles all computing expenditures and inventory of equipment and software. Clinical Operations Collaborates with Ambulatory to identify opportunities to increase efficiency and effectiveness of clinical practice. Responsible for co-management of provider schedules working with Ambulatory to ensure appropriate clinical outpatient coverage. Works with division chiefs and other leadership to optimize the physician and provider practice, including both outpatient and inpatient. Responsible for communicating and developing plans to increase provider productivity congruent with practice plan standards. Develops business plans to increase outreach and grow market share. Patient Population: Not applicable to this position. Employment Qualifications: Required Education: Bachelor's Degree in Finance, Accounting, Healthcare Administration, Business or closely related field Preferred Education: Master's Degree in Business or Healthcare Administration or closely related field Licensure/Certification Required: N/A Licensure/Certification Preferred: N/A Years and Type of Required Experience Minimum of three (3) years of work experience in a healthcare management position with financial and supervisory responsibility OR within one semester of completion from a Master's Degree Program in Healthcare Administration (MHA). Experience with Microsoft software, to include spreadsheets and databases Experience PREFERRED: Administrative and/or financial management work experience in an academic medical center and/or large physician group practice. Previous experience with Enterprise Resource Planning Systems, Electronic Health Record systems; and VCU and VCUHS information systems Experience leading diverse teams Other Knowledge, Skills and Abilities Required: Must be able to use financial, Human Resources, University and Health System resources to make independent decisions and determine actions necessary to achieve the goals of the Division(s). Other Knowledge, Skills and Abilities Preferred: N/A Working Conditions: General Office environment May have periods of constant interruptions Physical Requirements: Physical Demands: Lifting/Carrying 0- 50 lbs. (1 - 33% of the time) Work Position: Sitting, Walking, Standing (1 - 33% of the time) Additional Physical Requirements/ Hazards: Manual dexterity (eye/hand coordination) Hear alarms/telephone/tape recorder Repetitive arm/hand movements Finger Dexterity Mental/Sensory: Strong Recall Reasoning Problem Solving Hearing Speak Clearly Write Legibly Reading Logical Thinking Emotional: Fast pace environment Able to handle multiple priorities Able to adapt to frequent change EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.