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Administrative coordinator jobs in Scranton, PA - 54 jobs
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Administrative Assistant 1 (Salary) -Ricketts Glen State Park
Commonwealth of Pennsylvania
Administrative coordinator job in Benton, PA
The Department of Conservation & Natural Resources is currently looking to hire an Administrative Assistant 1 to support the operations at Ricketts Glen State Park. This role encompasses a variety of essential administrative tasks, including managing purchasing processes, overseeing personnel matters, serving as a timekeeper, and conducting budget and fiscal analysis. Additionally, the position involves handling revenue deposits and transmittals, ensuring that all financial transactions are accurately processed. Candidates should possess the ability to interpret and apply policies and procedures set forth by the Commonwealth, Department, and Bureau, particularly in areas related to budgeting, fiscal management, personnel, and purchasing. If you are interested in this opportunity, we encourage you to apply now! DESCRIPTION OF WORK In this position, you will be responsible for various budgetary tasks, including analyzing financial data and offering recommendations for both fiscal and mid-year budget preparations. You will compile historical and projected financial figures to assist in the development of the park's fiscal budget. Additionally, you will oversee and track the park's expenditures, which encompass the operational budget for materials, personnel, and special projects assigned to the park. This role requires inputting data into the park's fiscal program, reconciling P-card statements, and ensuring that SAP reports align with the budget. You will also prepare monthly reports for the Park Manager, detailing the ongoing balances of expenditures, while monitoring these balances closely and alerting the manager to any potential issues that may necessitate budget adjustments. In terms of timekeeping and personnel management, you will support the park manager in the hiring process for vacant positions, preparing the necessary hiring documentation for selected candidates and obtaining the manager's signature. You will also handle notices related to the return from and to Leave Without Pay (LWOP) for seasonal employees. Maintaining accurate time and attendance records using SAP CAT screens for each employee within the park complex is essential, as is monitoring leave usage to ensure compliance with union contracts and personnel regulations. This position involves preparing payroll and inputting it into SAP, requiring a solid understanding of three union contracts, including the calculation of regular hours, overtime, shift overlaps, and shift differentials. Furthermore, you will maintain employee personnel files in accordance with Commonwealth procedures and be responsible for forwarding salary and wage documents to the Region for scanning into the Electronic Official Personnel Folder (E-OPF). In the realm of purchasing and fiscal management, you will be tasked with procuring materials and services for the park in accordance with Commonwealth purchasing guidelines. This includes advising the park manager and maintenance staff on the correct procedures for purchasing. Purchases may be made through SAP purchase orders, the bidding process, or local purchases, necessitating the generation of purchase orders and the verification of receipt and delivery of materials. You will also prepare informal requests for quotes and bid documents, ensuring their accuracy and notifying the lowest bidder accordingly. Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: Full-time employment Shift and schedule can vary to meet the operational needs of a 7 day/week operational facility. Telework: You will not have the option to telework in this position. Salary: In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training. Other Requirements: You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. You must be able to perform essential job functions. Legal Requirements: A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information. Commonwealth employees who wish to use their seniority rights must apply to the internal posting for their seniority rights to be considered. How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.$30k-37k yearly est. 5d agoAssistant, Clinical Administrative
Wright
Administrative coordinator job in Wilkes-Barre, PA
The Clinical Administrative Assistant (CAA) serves as the initial point of contact for patients and visitors. The CAA delivers the high standard of customer service necessary to maintain the overall patient experience and is responsible for various health center front-office administrative responsibilities as outlined below. The health center front-office is a high-intensity, fast paced environment, with critical impact on health center efficiency. DUTIES & ESSENTIAL JOB FUNCTIONS Understanding of what it means to be the following: A Federally Qualified Healthcare Center Look - Alike (FQLA) A Patient Centered Medical Home (PCMH) Recognized as a National Committee for Quality Assurance (NCQA) Participant in an Accountable Care Organization (ACO) Schedule patient appointments and follow-up visits Register patients and Play key role of capturing patient demographic information needed for annual UDS report Comply with Red Flag Rules for photo identification Intake and check out of patients Manage patient information in the Electronic Health Records system Understanding of multiple insurance dynamics including copays, coverage, navigation Verify insurance information from patients Comply with commercial and Medicaid insurance plan rules for services requiring prior authorization Ensure copays are collected at time of visit Perform cash account management activities Provide self-pay patients with options to pay for services Obtain Medicare ABN for non-covered services Ensure patients understand health center resources and available programs, such as Sliding fee discount program Good Faith Estimate (GFE) Outreach & Enrollment programs Language services After hours coverage Ensure compliance in the following areas: Availability and location of SDS binder Availability and location 990 binders for all TWC entities Understanding role and responsibilities in an emergency to help coworkers and patients to safety Scan patient records into the EMR Create triages within the EMR system Mail and receive new patient information packets Answer and return phone calls Switch phones to night/weekend service Always adhere to all HIPAA rules and regulations Participation in rotation of extended access hours including late nights, weekends and holidays Cross coverage of other locations and service lines for continued support and access for patients Perform other duties as assigned Requirements REQUIRED QUALIFICATIONS Meet The Wright Center for Community Health and its affiliated Enterprise entities' EOS People Analyzer Tool Buy in and experience working in the EOS model (strongly preferred) Mission-oriented; represents the enterprise in a professional manner while demonstrating organizational pride Minimum Qualifications of a High School Diploma/GED Previous front-office experience (1-2 years) in a high-volume medical practice desirable Bilingual highly desired Ability to adapt to changing priorities Ability to maintain accuracy and compliance with detailed-oriented responsibilities Ability to maintain strict confidentiality Proficient computer skills Proven proficiency of technology and EMR workflows at the end of orientation Must be reliable and punctual Must have attention to detail Must be able to perform effectively in a fast-paced environment with many changing priorities Must be professional and customer service oriented to deliver quality excellent care Ability to work independently and with a team Professional written and verbal communication and interpersonal skills Willingness to work a flexible schedule$53k-64k yearly est. 13d agoEnrollment Operations Coordinator
East Stroudsburg University
Administrative coordinator job in East Stroudsburg, PA
East Stroudsburg University is hiring an Enrollment Operations Coordinator! Located in the beautiful Pocono Mountains of Pennsylvania, ESU's proximity to New York City and Philadelphia provides convenient access to internships, careers and social activities. Just minutes from campus are the country's largest water parks, scenic Delaware Water Gap Recreation Area, Appalachian Trail, and other opportunities for recreational fun. As the Enrollment Operations Coordinator, you will need to think creatively and promptly provide top service levels to students and families through face-to-face, over-the-phone, and email communication. You will be an active member of the Enrollment Services team and will work closely with the Operations Supervisor utilizing the student information system to support internal ESU departments. You will thrive in this role if you like combining your hands on office experience and customer service background all while using various platforms to establish solutions for customers. To be successful in this role, you must be able to effectively pivot between tasks, have top-notch customer service skills, and possess a high understanding of programs and issues affecting students in today's higher education environment. Your normal hours will be Monday to Friday 8:00 am to 4:30 pm, but you may have to flex your schedule from time to time based on the needs of the business to be a true Enrollment Operations Coordinator. When our team shows up for work, they are energized and motivated to succeed - all while being the most crucial piece to keeping the ESU operations humming. What Will I Do At ESU? (AKA Essential Duties) * Disseminate information about all areas of enrollment services. * Provide quality service to all enrollment service customers. * Implement policies and procedures developed for serving the needs of the Enrollment Service Center customers. Explain these policies and procedures to customers. * Handle and resolve customer complaints and follow up when necessary. * Identify and escalate priority issues. Assist with troubleshooting solutions on escalated priority issues. * Complete call logs and produce call reports where necessary. * Process documents, forms, and reports as required. What We're Looking For (AKA Qualifications) * Two years of experience in general office work, including one requiring the provision of customer service to the public, and graduation from high school; or any equivalent combination of experience and training. * Ability to resolve issues of conflict in a tactful and professional manner and to effectively diffuse irate callers. * Demonstrated verbal communication skills and ability to convey information clearly and effectively. * Able to think critically and apply critical thinking skills to solve problems independently; make independent decisions that support the needs of the University and its students. * Able to read, write, and comprehend English; able to follow verbal instructions. * Experience with Word, Excel, Teams required. What We Offer * Outstanding benefits package including benefits such as medical from date of hire, retirement contributions, employee wellness program, and paid leave * Salary: $40,685 annually * Living by the Warrior Code: * Accountable for One's Actions * Committed to Self-Growth * Willing to Sacrifice for the Greater Good * Positive, Honest, and Loyal * Respectful of the Environment and Community * Dedicated to Empowering Others And yes, legal made us spell this out… Must be at least 18 years old and be able to read and write English. Employment with ESU is contingent on the selected candidate passing a thorough background check that includes: FBI fingerprinting, PA Child Abuse, and employment. We are proud ESU is an equal opportunity employer. For more information on President Long's 10-point plan, click here: ************************************************$40.7k yearly 28d agoAdministrative Assistant
Saint Joseph's University
Administrative coordinator job in Hallstead, PA
Administrative Assistant Time Type: Part time and Qualifications: The Part-Time Administrative Assistant to the Arrupe Center for Ethics, Veterans Services Center and Center for Professional Development for the Haub School of Business (HSB) specializes in the administrative operations of three departments. This position is responsible for assisting three Directors in all matters relating to these departments. Essential Duties & Responsibilities: * Serve as the main liaison for three distinct offices: Arrupe Center for Ethics, Veterans Services Center, and Center for Professional Development, facilitating communication and coordination with departments such as the Registrar, HR, Facilities, IT, campus events, and academic units to ensure successful operations and event planning. * Provide administrative and budgetary support for the Arrupe Center for Ethics, Veterans Services Center, and Center for Professional Development * Arrange travel and book flights for HSB speakers for the three departments. * Utilize Workday on a daily basis for directors to perform tasks such as (but not limited to): approve budgetary transactions (eg, procurement card expenses), ordering office and event supplies and paying invoices. * Schedule, organize, and coordinate meetings, including logistics and room reservations using Coursedog, ensuring no conflicts and high participation. * Arrange and book travel for speakers and staff, including flights, accommodation, itineraries, and reimbursement requests, in accordance with university expense policies. * Utilize Workday daily to process and approve transactions, order supplies, track departmental spending, and manage vendor payments for all centers. * Support event planning and execution, including coordinating materials, arranging refreshments, and managing set-up for campus and virtual events. * Serve as the front-line contact for visitors and callers, providing professional information and facilitating positive stakeholder experiences. * Maintain secure filing and record-keeping, ensure confidentiality of sensitive documents, and responsibly manage department correspondence. * Identify process improvements, troubleshoot workflow issues, and proactively resolve scheduling or operational conflicts that arise for leadership teams. * Oversee office supply management, equipment maintenance, and preventative measures to promote an organized, efficient office environment. * When appropriate, supervise student workers. Minimum Qualifications: * Bachelor's Degree required * Previous academic administrative experience and proven ability to delegate * High proficiency with the Microsoft Office suite * Excellent planning, organization and project management skills * The ability to collaborate with diverse groups of people * Respect for and ability to maintain confidentiality * Strong organizational and communications skills - verbal and written * Strong interpersonal skills - able to work effectively with a diverse community * Able to work independently * Very detailed oriented Physical Requirements and/or Unusual Work Hours: * Ability to lift up to 10 pounds (e.g., supplies) * May need to work additional hours for Arrupe Center for Ethics and Veterans Services Center events Saint Joseph's University is a private, Catholic, Jesuit institution and we expect members of our community to be knowledgeable about - and to make a positive contribution to - our mission. Saint Joseph's University is an equal opportunity employer that seeks to recruit, develop and retain a talented and diverse workforce. The University is committed to the diversity of its faculty and staff so that our students, our disciplines and our community as a whole can benefit from the multiple perspectives it offers. The University seeks qualified candidates who share our commitment to equity, diversity and inclusion. EOE Saint Joseph's University prohibits discrimination on the basis of sex in its programs and activities, including admission and employment, in accordance with Title IX of the Education Amendments of 1972. The Title IX Coordinator is responsible for overseeing compliance with Title IX and other civil rights laws and regulations. To contact the Title IX Coordinator, e-mail ***************, visit Campion Student Center suite 243, or call ************. To learn more about the University's Title IX policies, the process for filing a report or formal complaint of sex discrimination, sexual harassment, or other form of sexual misconduct, and the University's response to reports and/or formal complaints, please visit ******************** Inquiries may also be directed to the Federal agency responsible for enforcing Title IX, the U.S. Department of Education Office for Civil Rights. Applicant Information & Disclosures Please review this article of important information pertaining (but not limited) to: Background checks, the Form I-9, Equal Opportunity Employment (EOE), and Title IX. Applicant Information & Disclosures Please review this article of important information pertaining (but not limited) to: Background checks, the Form I-9, Equal Opportunity Employment (EOE), and Title IX. Pay Transparency & Benefits Overview Please click to read more about the university's approach to pay and benefits transparency. Adjunct instructor compensation can be found in the article. Otherwise, an estimated pay range is listed below. This position's estimated pay range is: $22.00 - $25.50$22-25.5 hourly Easy Apply 6d agoLogistics Operations Coordinator
Canpack
Administrative coordinator job in Olyphant, PA
Join Our Team of Logistics Innovators At CANPACK, we believe in pushing logistics boundaries. As a Logistics Operations Coordinator, you'll help drive the company forward. Dive into intricate logistics processes, from managing vendor invoices to coordinating domestic and international freight shipments. Accuracy is your superpower, ensuring SAP documentation aligns perfectly with our operations. Our Culture Team Collaboration & Excellence - Join a group that thrives on communication and teamwork. Continuous Learning - Participate in process improvement meetings and audits. Potential for Personal Growth - We support your development in logistics. What You'll Bring to the Table Preferred 5+ years of logistics experience, but passion and dedication can make up for lack of experience. Proficiency with SAP. TMS knowledge is a bonus. Keen attention to detail to ensure data accuracy and management. Problem-solving mentality, with an eagerness to identify and implement improvements. Physical Demands Involves lifting, carrying, and pushing weights of up to 25 lbs. Be prepared to be on your feet doing occasional standing, walking, and reaching. Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.$34k-52k yearly est. 2d agoAdmin: Care Coordinator Associate
Modivcare
Administrative coordinator job in Clarks Summit, PA
CareGivers America - NEPA, a Modivcare Personal Care Service, is looking for a Care Coordinator Associate. You will have the opportunity to make a positive impact on the lives of our patients by ensuring their care needs are met effectively and efficiently. Pay: $16-$18/Hourly based on experience Schedule: M-F 8:30AM-5:00PM Office Address: 718 S State St, Clarks Summit, PA 18411 Benefits and Perks… Medical, Dental & Vision Insurance 401(k) with a 6% match Paid Time Off Employee Assistance Program Employee Discounts (retail, hotel, food, restaurants, car rental, and much more!) Voluntary Term Life and AD&D Insurance Legal Services Insurance Short-Term and Long-Term Disability Accident, Critical Illness & Hospital Indemnity Insurance You will... Receive and process referrals from various sources, such as hospitals, physicians, and other healthcare providers. Collaborate with internal teams to determine patient eligibility and initiate the intake process. Serve as the primary point of contact for patients, families, and healthcare professionals regarding care coordination. Address inquiries, concerns, and provide guidance on accessing services and resources. Schedule patient appointments, coordinating availability of healthcare professionals and patient preferences. Monitor and update schedules to accommodate changes, cancellations, and rescheduling needs. Communicate pertinent patient information, including diagnosis, treatment plans, and care instructions, to the appropriate individuals. Maintain accurate and up-to-date electronic and physical records of patient information, appointments, and communication. Provide compassionate and empathetic support to patients and their families throughout the care coordination process. We are excited to speak to someone with the following… High school diploma or equivalent 1+ years of Customer Service experience required. 1+ years of Home Care experience preferred. Our Mission: To provide access to the care that matters for those who need it most. Our Values: Caring: We care about what we do and who we do it for. Collaborative: We value the perspective and experience of all. Dedicated: We are committed to making a real world impact. Purposeful: We know our work has meaning. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace$16-18 hourly 60d+ agoPart-Time Administrative Support
Renew Manufacturing Solutions
Administrative coordinator job in Pocono Woodland Lakes, PA
Interfuse Manufacturing is looking for an administrative assistant to join our team in our Woodland office. The ideal candidate has excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Responsibilities: Assisting with weekly date change in our manufacturing software. Utilizing schedule to pull work order travelers to support production. Scanning and organizing documents. Input of inventory data into ERP system daily. Requirements: High school diploma 1-2 years experience as an administrative assistant, secretary or receptionist preferred Strong organizational, communication, and time-management skills Proven ability to work in a fast-paced environment Positive, high-energy attitude Resourcefulness, creativity, and problem-solving skill set Familiarity with office equipment (i.e. printers, fax machines, projectors) Proficiency in Microsoft Office (especially MS Excel and PowerPoint) Previous experience with Manufacturing ERP systems a plus Interfuse is a ReNEW Manufacturing Solutions company. Please visit our website to learn more about our us at *********************$31k-48k yearly est. Auto-Apply 60d+ agoJob File Coordinator / Admin
Green Fleet Services
Administrative coordinator job in East Stroudsburg, PA
Job Description Perform all job file coordinator tasks related to customer calls, job monitoring, tracking, coordination, and audits of jobs. Create preliminary estimates and job file backup. Perform general office duties, such as drafting correspondence, filing, and creating reports. Primary Roles and Responsibilities Call Intake & Dispatch Receive and enter lead calls and job referrals (FNOL) Perform excellent customer service Dispatch & Track Lead calls Perform general administration Job File Coordination Monitor job file status Monitor job file audit status Maintain job file WIPs Monitor and ensure client requirements are followed Job File Documentation Review and validate initial field documentation Create preliminary estimate Perform daily job file coordination Perform job file backup Job File Communication and Reporting Maintain internal communications Maintain external communications Prepare job file reports Job File Communication and Reporting Complete and review job file documentation for final upload and the audit process Complete job file audit process Perform job close-out Necessary Experience and Skill Set A minimum two years of business experience Working knowledge of current business software technologies Superb customer service, administrative and verbal and written communication skills Experience in the commercial cleaning and restoration or insurance industry is desired Experience in writing estimates and the job file process$35k-53k yearly est. 4d agoOffice Administrator
Onesource Staffing Solutions
Administrative coordinator job in Berwick, PA
ponsibilities while interacting with staff, clients, and vendors. Key Responsibilities (Including but Not Limited To): Answer incoming calls, manage emails and correspondence, and process incoming mail and packages. Maintain inventory of office, cleaning, and facility supplies; place orders as needed. Oversee maintenance and functionality of office equipment. Serve as the first point of contact for visitors and clients, directing them appropriately. Ensure office spaces are clean, organized, and well-maintained; oversee the Sanitation department. Manage office aesthetics, including updates and replacements of décor or supplies. Maintain building signage and ensure updates are completed in a timely manner.$32k-45k yearly est. 12d agoAdmin Assistant
Specialty Building Products
Administrative coordinator job in Jenkins, PA
Alexandria Moulding an SBP Brand, is currently looking for an Admin Assistant member to join our VALUES based organization. The Bilingual Administrative Assistant serves as the first point of contact for visitors and callers while providing essential administrative support to office staff and management. This role manages the front desk, supports daily office operations, and assists with a wide range of clerical, communication, and organizational tasks. The ability to communicate clearly in two languages is essential for supporting employees, customers, and vendors. Key Responsibilities * Greet and assist visitors, employees, and customers in a warm, professional, bilingual manner * Answer, screen, and route incoming phone calls and emails in both languages * Maintain a clean, organized, and welcoming reception area * Receive, sort, and distribute mail, packages, and deliveries * Support scheduling needs, including meetings, appointments, and conference room reservations * Prepare documents, reports, spreadsheets, and presentations * Assist with data entry, filing, scanning, and maintaining organized records * Maintain visitor logs and issue badges as needed * Order office supplies and assist with vendor coordination * Support onboarding tasks such as preparing bilingual packets or scheduling orientations * Translate simple documents or messages when needed * Handle confidential information with discretion * Provide general administrative support to managers and team members Qualifications * High school diploma or equivalent; associate degree preferred * 1-3 years of experience in a receptionist or administrative support role * Bilingual required (English/Spanish/Creole) * Strong communication and customer service skills * Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) * Highly organized with strong attention to detail * Ability to multitask and work in a fast-paced environment * Professional appearance and demeanor * Reliable, proactive, and able to work independently * Starting Pay Rate: $17.00/HR * Hours: 8:00AM-5:00PM Specialty Building Products is the leading distributor of specialty building products in North America. SBP operates under the brands U.S. LUMBER, Alexandria Moulding, REEB Millwork, DW Distribution, Millwork Sales and Amerhart. We serve 45 states in the U.S. and 8 provinces in Canada from over 40 locations. Here at SBP we are a people first organization, our team is built upon strong culture and standards for success. We value your perspective and want to learn more about you with a commitment to laying the foundation for you to build a successful career with us. Join us and EVOLVE your future at Specialty Building Products! Being a part of SBP you will be eligible for many benefits. Full-Time benefits would include: * Medical, Dental, Vision given on the 1st of the month following 30 days of employment * Company-Paid Life Insurance & Disability * 401(k) with Company Match * Company-Paid Time Off * Paid Holidays & Floating Holidays * PLUS ADDITIONAL PERKS! We are proud to have the best team in our industry. We have experienced a tremendous amount of growth as a company. This growth has served not only our customer base but has also provided significant opportunities for advancement amongst our employees. Alexandria Moulding is an equal opportunity employer. It is our policy of Alexandria Moulding not to discriminate in hiring and employment on the basis of race, color, religion, national origin, sex, disability, age, military status, genetic information, or other protected class status in accordance with all applicable federal, state and local laws.$17 hourly 45d agoAdministrative Assistant | OT Doctoral Capstone
Misericordia University
Administrative coordinator job in Dallas, PA
Part-Time Position Conduct student placement activities for the doctoral capstone experience of the Occupational Therapy Program under supervision of the Occupational Therapy Doctoral Capstone Coordinator and Occupational Therapy Department Chair. Serve as a liaison between the University and capstone sites. ACOTE Standard A.2.8, Clerical and support staff must be provided to the program, consistent with institutional practice, to meet programmatic, administrative, fieldwork and doctoral capstone requirements, including support for any portion of the program offered by distance education. Education: Associate's degree in business or related field required. Medical background preferred. Experience: 5 years' experience in roles requiring coordination of meetings, events, appointments and providing administrative support to multiple supervisors using basic spreadsheet and database software. Experience with professional communication to establish positive community partnerships. Experience with student placements as well as medical terminology is preferred. (Equivalent combinations of education, licenses, certifications and/or experience may be considered.)$36k-41k yearly est. Auto-Apply 60d+ agoAdministrative Assistant
Delaware County Asso
Administrative coordinator job in Delaware, NY
The Arc of Delaware County, a nationally recognized organization serving Delaware County for over 50 years, is committed to providing an environment in which everyone is treated with care and respect. As an employee, we will surround you with highly skilled co-workers and provide you with orientation, training, coaching, support, and opportunities for advancement. We're looking for caring staff, who are kind, eager to learn, flexible, team oriented, and embrace our core values. Achieve with us. Position: Administrative Assistant Salary: $37,419 yearly Schedule: Full-time, Monday-Friday 8:00 AM - 4:30 PM Location: Walton, New York Responsibilities: Perform clerical functions to support the CFO, Clinical Coordinator, Director of Cultural Integrity. Job Duties: Receive, Compile data and generate reports as requested. Answering and directing phone calls Other related duties and responsibilities as assigned. Qualifications: Associate's degree with minimum of two (2) years of secretarial and / or administrative experience with High School Diploma Type 45 wpm Creative problem-solving mindset. Must be able to prioritize, multitask, and manage busy schedules/deadlines. Organized, solution-oriented, and adaptable. Professional written and verbal communication skills. Experience in MS Word Equal Opportunity/Affirmative Action Employer female/minority/disability/vet/ **************$37.4k yearly Auto-Apply 60d+ agoAdministrative Assistant
Hacc, Central Pennsylvania's Community College
Administrative coordinator job in Dunmore, PA
Are you looking for an opportunity to advance your career while working with an extraordinary team? At Merakey, we put our heart and soul into everything we do. We are seeking an Administrative Assistant to join our Supports Coordination program in Mayfield, PA. Earn: $16.25/hour. Work Hours: 8:30am-4:30pm M-F The administrative assistant will provide office support for Tri-Valley Care's Supports Coordination program in Mayfield, PA. Duties and Responsibilities: Maintain confidentiality regarding client and departmental information as per agency policy. File and organize individual charts Submit billing on a timely basis in compliance with state standards Operates general office equipment, including printer/copier, postage machine and computer. Collects and organizes data required by the staff for meetings and appointments. Maintain office activities, respond to inquiries, handle correspondence, process documentation, verify information, and provide a full range of secretarial services. Complete purchase requisitions in a timely manner, ensuring accuracy for program codes, amounts, and signatures. Works cooperatively with all staff. Performs related work as required. Send letters to consumers Update release of information forms when necessary Update insurance information Data entry/data maintenance as assigned Develop new techniques/procedures to improve service delivery and/or job tasks. This description basically summarizes duties and is not inclusive. At the discretion of the supervisor and according to circumstances, verbal and written addition or deletions may be made. Benefits Merakey offers generous benefits that promote well-being, financial security, and work-life balance, including: Comprehensive medical, dental, and vision coverage, plus access to healthcare advocacy support. Retirement plan -- both pre-tax and Roth (after-tax) options available for employee contributions. DailyPay -- access your pay when you need it! On the Goga well-being platform, featuring self-care tools and resources. Access Care.com for backup childcare, elder care, and household services. Confidential counseling, legal, and financial services through our Employee Assistance Program (EAP). Tuition reimbursement and educational partnerships. Employee discounts and savings programs on entertainment, travel, and lifestyle. Access to Pryor Online Learning for free online personal development classes. Learn more about our full benefits package - **************************************** About Merakey Merakey is a non-profit provider of developmental, behavioral health, and education services. More than 8,000 employees provide support to nearly 40,000 individuals and families throughout 12 states across the country each year. Click here to watch a video about Merakey. Merakey strictly follows a zero-tolerance policy for abuse. Merakey is proud to be an Equal Opportunity Employer! We deeply value diversity and do not discriminate on the basis of race, religion, color, national origin, ethnic background, sex, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or disability status. Moreover, we are committed to creating teams that reflect the diversity of the communities we serve and encourage applicants from underrepresented backgrounds to apply. Merakey welcomes all Veterans to apply!$16.3 hourly 2d agoAuto Dealership Presidents Administrative Assistant
Gray Chevrolet Chrysler Dodge Jeep Ram
Administrative coordinator job in Stroudsburg, PA
Description of the role: Gray Chevrolet Chrysler Dodge Jeep Ram is seeking an Administrative Assistant / HR & Benefits Coordinator to join our team in Stroudsburg, PA. Responsibilities: HR related tasks such as new employee onboarding, Company and employee benefits administration, Maintain Employee Records Coordinate employee required training Provide administrative support to the company President in all aspects of day to day operations. Requirements: Prior experience in HR administration College related degree preferred Proficiency in Microsoft Office suite Strong organizational and communication skills Detail oriented Benefits: Competitive salary Health insurance 401(k) retirement plan About the Company: Gray Chevrolet Chrysler Dodge Jeep Ram is a reputable automotive dealership that values its employees and prides itself on customer satisfaction. Join us in a vibrant work environment where teamwork and excellence are encouraged.$28k-38k yearly est. Auto-Apply 60d+ agoAdministrative Assistant-HUD
Rp Management Inc.
Administrative coordinator job in Edwardsville, PA
Responsible for the day-to-day operations of a specific HUD property. Initiate and implement policies, procedures, forms, schedules, and/or controls as necessary to properly manage the property under the direction and approval of the Community Manager and Asset Manager. Duties and Responsibilities: All duties and responsibilities of the HUD Assistant Community Manager\Administrative Assistant are performed under the direction and supervision of the Community Manager. Constant communication with regard to day-to-day property operations must be maintained between the two parties. Maintain regular daily office hours ensuring adequate coverage on weekends and holidays as required; Maintain accurate, efficient files for all site administration including tenant files, applicant files, vendor and contractor files, accounting files, etc.; Assist Community Manager in coordinating resident events such as Holiday Parties and other social functions; Know and understand RP Management's lease agreement, related documents, and the affecting Landlord-Tenant code and other laws and ordinances affecting Landlord-Tenant code, HUD codes, and other laws and ordinances affecting the marketing and leasing of the property; Show apartments as necessary (if apartment is available); Process all applications and diligently screen applicants for Community Manager's approval in accordance with Community Tenant Selection Plan; Perform all pre-move-in inspections of apartments being turned; Maintain rental and deposit collections; Monitor landlord-tenant relations and assess and resolve tenant complaints expeditiously under the direction of the Community Manager; Supervise the work order logs to assure expeditious and proper response to tenants' needs; Confirm that tenants are fully and properly notified of all issues that affect their tenancy, including certifications, gross rent changes, filing court documents for eviction, and attending scheduled court hearings as Landlord's representative as directed by the Community Manager; Maintain constant awareness and compliance with the Fair Housing Laws; Maintain constant adherence to the Landlord-Tenant code and other laws and ordinance affecting the property; Conduct unit inspections for determination of tenant's security deposit disposition according to RP Management's policies and procedures; Prepare security disposition letters, security deposit returns, and reports according to RP Management's policy; Maintain familiarity with all procedures and requirements of accounts payable and accounts receivable; Process all property expenditures for Community Manager's approval according to RP Management guidelines; Perform data entry as required of Assistant Community Managers\Administrative Assistants and directed by RP Management; Take part in preparing annual operating budget with Community Manager and Asset Manager according to RP Management's policies and procedures; Assist Community Manager in maintaining appropriate building security measures, incident documentation, and proper notification to management, Safety Committee, owners, and insurance carriers as required by RP Management's policies and procedures; Maintain a continuous list of property needs and concerns including administrative, maintenance; Assist Community Manager in conducting and documenting annual unit inspections in conjunction with Asset Manager and Director of Maintenance; Process all recertification and gross rent changes in compliance with HUD Rules and Regulations; Maintain waiting list according to Community's Tenant Selection Plan; Have all monthly certifications done by 10th of the month; Prepare all paperwork necessary for MOR and REAC. Compensation: $16/ Hour - $18 / Hour with benefits, including PTO, medical & dental coverage and 401(k) with employer-matching contribution. Friendly, comfortable working environment. shift: 8:00AM - 4:30PM, Monday - Friday, Closed all major holidays$16-18 hourly Auto-Apply 10d agoBuilding Secretary
Cumberland Valley School District
Administrative coordinator job in Mountainhome, PA
Secretarial/Clerical/Building Secretary There is a [10] month, [8] hours per day, Counseling Office Building Secretary position available. The essential functions of this position include typing, developing and maintaining accurate records, and effectively communicating with students, staff, and the public. This position requires the individual to sit for long periods of time at a computer or typewriter. The successful applicant will possess typing, computer, and general clerical skills. Previous office experience is required. Candidate must have experience in Microsoft Office, Access, Excel, and Word. Strong interpersonal and secretarial skills are preferred. The applicant should have corrected hearing or vision within normal ranges. If hired for employment, the applicant must be able to submit the following: Criminal Record Check (less than one year old) PA Child Abuse History Clearance (less than one year old) FBI Finger Print Clearance (less than one year old) TB Test/Mantoux (less than 3 months old) Physical - if applicable (less than 1 year old) Applicants requiring assistance or needing any accommodations for an employment test or interviewing process are asked to advise us in advance. Please do not mail resumes/application materials directly to the Cumberland Valley School District. Unsolicited application materials cannot be acknowledged or returned. Based on the volume of applications the district receives, we ask that you do not contact the district to check the status of your application or to check the status of a position. Cumberland Valley School District prohibits discrimination, including sexual harassment, on the basis of race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin, marital status, parenting status, pregnancy or handicap/disability in its activities, programs or employment practices. More information regarding the complaint process and complaint forms can be found at: ************************************************************* .$41k-48k yearly est. 5d agoAssistant, Clinical Administrative
The Wright Center
Administrative coordinator job in Wilkes-Barre, PA
The Clinical Administrative Assistant (CAA) serves as the initial point of contact for patients and visitors. The CAA delivers the high standard of customer service necessary to maintain the overall patient experience and is responsible for various health center front-office administrative responsibilities as outlined below. The health center front-office is a high-intensity, fast paced environment, with critical impact on health center efficiency. DUTIES & ESSENTIAL JOB FUNCTIONS * Understanding of what it means to be the following: * A Federally Qualified Healthcare Center Look - Alike (FQLA) * A Patient Centered Medical Home (PCMH) * Recognized as a National Committee for Quality Assurance (NCQA) * Participant in an Accountable Care Organization (ACO) * Schedule patient appointments and follow-up visits * Register patients and Play key role of capturing patient demographic information needed for annual UDS report * Comply with Red Flag Rules for photo identification * Intake and check out of patients * Manage patient information in the Electronic Health Records system * Understanding of multiple insurance dynamics including copays, coverage, navigation * Verify insurance information from patients * Comply with commercial and Medicaid insurance plan rules for services requiring prior authorization * Ensure copays are collected at time of visit * Perform cash account management activities * Provide self-pay patients with options to pay for services * Obtain Medicare ABN for non-covered services * Ensure patients understand health center resources and available programs, such as * Sliding fee discount program * Good Faith Estimate (GFE) * Outreach & Enrollment programs * Language services * After hours coverage * Ensure compliance in the following areas: * Availability and location of SDS binder * Availability and location 990 binders for all TWC entities * Understanding role and responsibilities in an emergency to help coworkers and patients to safety * Scan patient records into the EMR * Create triages within the EMR system * Mail and receive new patient information packets * Answer and return phone calls * Switch phones to night/weekend service * Always adhere to all HIPAA rules and regulations * Participation in rotation of extended access hours including late nights, weekends and holidays * Cross coverage of other locations and service lines for continued support and access for patients * Perform other duties as assigned Requirements REQUIRED QUALIFICATIONS * Meet The Wright Center for Community Health and its affiliated Enterprise entities' EOS People Analyzer Tool * Buy in and experience working in the EOS model (strongly preferred) * Mission-oriented; represents the enterprise in a professional manner while demonstrating organizational pride * Minimum Qualifications of a High School Diploma/GED * Previous front-office experience (1-2 years) in a high-volume medical practice desirable * Bilingual highly desired * Ability to adapt to changing priorities * Ability to maintain accuracy and compliance with detailed-oriented responsibilities * Ability to maintain strict confidentiality * Proficient computer skills * Proven proficiency of technology and EMR workflows at the end of orientation * Must be reliable and punctual * Must have attention to detail * Must be able to perform effectively in a fast-paced environment with many changing priorities * Must be professional and customer service oriented to deliver quality excellent care * Ability to work independently and with a team * Professional written and verbal communication and interpersonal skills * Willingness to work a flexible schedule$53k-64k yearly est. 11d agoAdministrative Assistant 1
East Stroudsburg University
Administrative coordinator job in East Stroudsburg, PA
East Stroudsburg University is hiring for an Administrative Assistant 1! Located in the beautiful Pocono Mountains of Pennsylvania, ESU's proximity to New York City and Philadelphia provides convenient access to internships, careers and social activities. Just minutes from campus are the country's largest water parks, scenic Delaware Water Gap Recreation Area, Appalachian Trail, and other opportunities for recreational fun. As the Administrative Assistant 1 you will need to think creatively and be comfortable serving as the first point of contact for the department. You will be an active member of the University Police and Safety team and will work closely with the Chief of Police to support operations through conducting research, developing procedures, and generating reports. You will thrive in this role if you like combining your clerical or administrative background and excellent communication skills all while continuously coordinating with the team to ensure timely and effective service for the ESU campus community. To be successful in this position, the candidate must possess strong collaboration skills, handle confidential communications with care, and strong interpersonal skills to connect with customers. Your normal hours will be Monday to Friday 8:00 am to 4:30 pm, but you may have to flex your schedule from time to time based on the needs of the business to be a true Administrative Assistant 1. When our team shows up for work, they are energized and motivated to succeed - all while being the most crucial piece to keeping the ESU operations humming. What Will I Do At ESU? (AKA Essential Duties) * Manages all front-line communications. * Processes all departmental purchasing and procurement functions including travel requests and arrangements. * Manages the department's purchasing card for department staff. * Responsible for the management and inventory of all office supplies and equipment. * Performs the daily management of police records and background requests. * Manages a large volume of highly confidential and sensitive materials, communication, and tasks requiring follow-up. * Analyzes monthly police reports for submission to a federal database. * Handle routine office duties daily with minimal supervision except as procedural and policy changes are instituted. * De-escalate difficult conversations and/or complaints from constituents and redirect them to individuals best able to support or help resolve the situation. What We're Looking For (AKA Qualifications) * Such training may have been gained through graduation from a four-year college or university or any equivalent combination of experience and training required. * Five years' experience in a complex administrative position is preferred. * Possess an in-depth understanding of office procedures, policies, practices, and regulations. * Strong prioritization, analytical, and organizational skills. * Able to quickly pivot between work tasks when unplanned events occur that need immediate attention. * Able to engage emotional intelligence when relating to students, and experience working with diverse populations. * Able to read, write, and comprehend English; able to follow verbal instructions. * Experience with Word, Excel, Teams required. What We Offer * Outstanding benefits package including benefits such as medical from date of hire, retirement contributions, employee wellness program, and paid leave * Salary: $45,907 annually * Living by the Warrior Code: * Accountable for One's Actions * Committed to Self-Growth * Willing to Sacrifice for the Greater Good * Positive, Honest, and Loyal * Respectful of the Environment and Community * Dedicated to Empowering Others And yes, legal made us spell this out… Must be at least 18 years old and be able to read and write English. Employment with ESU is contingent on the selected candidate passing a thorough background check that includes: FBI fingerprinting, PA Child Abuse, and employment. We are proud ESU is an equal opportunity employer. For more information on President Long's 10-point plan, click here: ************************************************$45.9k yearly 60d+ agoAdmin: Care Coordinator Associate
Modivcare
Administrative coordinator job in Plains, PA
CareGivers America - NEPA, a Modivcare Personal Care Service, is looking for a Care Coordinator Associate. You will have the opportunity to make a positive impact on the lives of our patients by ensuring their care needs are met effectively and efficiently. Office Address: 270 S River St, Plains, PA 18705 Schedule: M-F 8:00AM-5:00 PM Benefits and Perks… Medical, Dental & Vision Insurance 401(k) with a 6% match Paid Time Off 10 Paid Holidays Employee Assistance Program Employee Discounts (retail, hotel, food, restaurants, car rental, and much more!) Voluntary Term Life and AD&D Insurance Legal Services Insurance Short-Term and Long-Term Disability Accident, Critical Illness & Hospital Indemnity Insurance You will... Receive and process referrals from various sources, such as hospitals, physicians, and other healthcare providers. Collaborate with internal teams to determine patient eligibility and initiate the intake process. Serve as the primary point of contact for patients, families, and healthcare professionals regarding care coordination. Address inquiries, concerns, and provide guidance on accessing services and resources. Schedule patient appointments, coordinating availability of healthcare professionals and patient preferences. Monitor and update schedules to accommodate changes, cancellations, and rescheduling needs. Communicate pertinent patient information, including diagnosis, treatment plans, and care instructions, to the appropriate individuals. Maintain accurate and up-to-date electronic and physical records of patient information, appointments, and communication. Provide compassionate and empathetic support to patients and their families throughout the care coordination process. We are excited to speak to someone with the following… High school diploma or equivalent 1+ years of Customer Service experience required. 1+ years of Home Care experience preferred. Bilingual in English & Spanish preferred Our Mission: To provide access to the care that matters for those who need it most. Our Values: Caring: We care about what we do and who we do it for. Collaborative: We value the perspective and experience of all. Dedicated: We are committed to making a real world impact. Purposeful: We know our work has meaning. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace$35k-52k yearly est. 60d+ agoAdministrative Assistant | College of Arts and Sciences Faculty
Misericordia University
Administrative coordinator job in Dallas, PA
Provide comprehensive administrative support to the faculty and department chairs within the College of Arts and Sciences (CAS). This role is essential in supporting and streamlining daily operations, ensuring that administrative processes run efficiently and effectively. By managing routine tasks and coordinating key functions, you will help create a smooth and organized environment that enables faculty and department chairs to focus on academic excellence and student success. Education: Associates Degree in business or general studies and/or experience. Experience: 3 years' experience in roles requiring coordination of meetings, events, appointments or providing administrative support to multiple supervisors using basic spreadsheet and database software. Work Related Knowledge: Basic understanding of technology and knowledge of computer software in a windows environment. (Equivalent combinations of education, licenses, certifications and/or experience may be considered.)$36k-41k yearly est. Auto-Apply 37d ago
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Learn more about administrative coordinator jobs
How much does an administrative coordinator earn in Scranton, PA?
The average administrative coordinator in Scranton, PA earns between $29,000 and $63,000 annually. This compares to the national average administrative coordinator range of $29,000 to $55,000.
Average administrative coordinator salary in Scranton, PA
$43,000
What are the biggest employers of Administrative Coordinators in Scranton, PA?
The biggest employers of Administrative Coordinators in Scranton, PA are:
- Modivcare
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