Administrative coordinator jobs in South Burlington, VT - 73 jobs

Medical Support Specialist - Sports Medicine When you join the Sports Medicine team at Evergreen Family Health, you will make an impact on the lives of many while collaborating with professionals who are driven to deliver the best in patient care. Being part of our Sports Med department means you will partner with both the Clinical and Administrative teams to take the patient and employee experience to the next level. You will be part of a practice that is highly invested in its patients, its people, and in the specialized care our Sports Medicine providers deliver. In addition, here is what is in it for you when you join us: Competitive pay range of $19-$22/hr, based on experience Cross training between clinical and administrative team (if desired) On-site parking Paid time off that promotes work-life balance (accrual based) Dental and vision benefits Generous health insurance coverage with employer contribution Retirement plan options Discounts given to staff seen at Evergreen Family Health Paid Holidays Paid Parental Leave Discounted gym membership, short-term/long-term disability, and more Position Overview The Sports Medicine Administrative Support Specialist plays a vital role in the clinic and is often the first point of contact for patients. This position acts as a patient advocate and supports the mission of the practice by implementing scheduling and other clerical systems that promote efficiency, accuracy, and patient satisfaction. Essential Job Functions: Maintains and protects confidentiality of patient information. Answers the telephone in a professional, courteous, hospitable, and helpful manner, identifying the name of the practice and person answering the call. Checks patients in and out of the clinic in a professional, courteous, hospitable, and helpful manner. Directs incoming calls to the appropriate department. Schedules patient appointments in accordance with guidelines established by the Practice Manager and Medical Director. Communicates with the clinical area about patient wait times, priority for being seen, and provider availability changes. Reschedules patient appointments as needed at the request of the patient or due to changes in the provider schedule. Maintains a neat, pleasant, comfortable, and professional atmosphere for patients and staff. Processes incoming and outgoing faxes. Manages consultation referrals from internal and external sources. Processes incoming patient portal messages. Carries out special projects, including but not limited to billing and management, as directed. Qualifications/Basic Job Requirements: Ability to maintain strict confidentiality of patient information in accordance with Evergreen Family Health policies. Ability to interact in a professional, effective, and courteous manner with patients, coworkers, and providers. Clear oral and written communication skills. Ability to effectively operate EMR software programs. Proficiency in Microsoft Office software programs. Willingness to attend practice-related meetings, training courses, and other opportunities for improvement in procedures and practices.

Shangri-La Group - Hong Kong Region Renowned for its distinctive Asian hospitality, the luxury hotel group operates five Shangri-La properties in Hong Kong, where the company is also headquartered, including Kowloon Shangri-La, Island Shangri-La, Kerry Hotel Hong Kong, JEN Hong Kong by Shangri-La, and The Aberdeen Marina Club, offering guests an array of options across the different brands to suit every guest's needs. As an employer with industry leading levels of colleague engagement, our people are our priority. Our success is only made possible through the efforts and abilities of over 42,000 colleagues worldwide. In accordance with this belief, the focused investment we make in the learning and development of our colleagues is unparalleled in the global hospitality industry. From welcoming new colleagues to best-in-class leadership development programmes, employee potentials will be identified and nurtured throughout their career with the Group. We are looking for a Children's Facilities Assistant based at The Aberdeen Marina Club! As a Children's Facilities Assistant, we rely on you to: * Supervising children in play areas and ensuring their safety * Organizing and leading activities and games * Cleaning and maintaining the play areas and equipment * Providing excellent customer service to members * Assisting with the set-up and tear-down of events and parties We are looking for someone who has: * Excellent guest interaction skills with a positive and enthusiastic attitude * Excellent command of spoken English/ Cantonese * Fresh graduate will also be considered

Job DescriptionPayroll and Administrative Support Specialist Job Type and Schedule: Full-Time Year-Round, Non-Exempt Hourly, 40 hours per week typical. Hours are currently 7 am to 4 pm, Monday to Friday. will be primarily On-Site. Rate of Pay: Starting at $25.00 - $28.00 / Hour, Commensurate with Experience. Benefits: Employee Stock Ownership Plan (ESOP); Health, Dental & Vision Insurance; 401(k) Retirement Plans with Safe Harbor contributions and Profit Sharing; Short Term Disability; Life Insurance; Accident Insurance; Employee Referral Program, Paid Vacation and Paid Holidays; and more. Who We Are: Founded in 1965, Engineers Construction, Inc. (ECI) is a 100% employee-owned heavy civil construction company based in Williston, Vermont. Our workforce is 200+ people strong. Known for our technical expertise and commitment to safety, quality, and customer satisfaction, we are proud to provide a range of construction services across our five markets for infrastructure projects throughout Vermont and the New England region. Summary: We are seeking a meticulously detail-oriented Payroll Specialist and Administrative Support Person to join our dynamic team. We offer a collaborative and positive work environment and a chance to make an impact within a growing organization. The primary focus of this extremely important and valued position is preparing weekly payroll in an accurate and timely manner for our 200 plus employee-owners. This includes maintaining up to date information in employee profiles and being the primary contact for employees with payroll questions. This position is also responsible for determining eligibility and processing enrollment in our various benefit plans for our staff. Additional duties include managing Affordable Care Act information in the payroll system, partnering with our Human Resource Specialist to assist with new hire orientation, processing seasonal lay-off information, assisting with compliance reporting and other exciting administrative and office tasks as necessary to support the operations of ECI. Experience preparing payroll required. The best candidate for this position is: detail-oriented and extremely accurate, happy to work both independently and as part of a strong team, excellent at customer service, dependable and punctual, comfortable making decisions, very approachable, sees the value of high-quality work and loves spreadsheets. Primary Payroll Related Responsibilities Include: Gathering payroll data: reviewing and processing timecards Preparing weekly reimbursements Processing necessary payroll deductions, i.e. employee portion of health, dental, and vision benefits etc. Troubleshooting and resolving payroll discrepancies Uploading Direct Deposits and Health Saving Account contributions to bank Mailing pay checks and/or stubs weekly. Managing required Certified Payroll/Davis-Bacon reporting Handling VT Department of Labor claims Primary Administrative Responsibilities Currently Include: Maintaining Vehicle Fleet Registration with Vermont DMV Some Vehicle Compliance Reporting Supporting Accounts Payable data entry Our Preferred Candidate's Background Includes: Minimum of 2 years of HR experience. Ability to handle sensitive and confidential information with discretion and professionalism-this is necessary. Basic bookkeeping and/or accounting knowledge. Proficiency with Microsoft Excel. Strong organizational skills, attention to detail, and ability to prioritize multiple responsibilities. Excellent interpersonal and communication skills. Commitment to providing top-notch customer service, both internal and external. Strong analytical and problem-solving skills. Ability to work effectively both independently and as part of a team. ECI recognizes talent takes many forms, and we are dedicated to building an inclusive, diverse, and equitable workplace - if you are passionate about our mission and culture and believe you would be successful in this role, we welcome the opportunity to consider your candidacy. ECI is an equal opportunity employer. It is the policy of ECI to assure that applicants are treated without regard to their race, religion, sex, color, national origin, age, veteran status, disability, or any other protected classes. Powered by JazzHR 7rYsJmxEUe

Job Description Administrative Assistant / Client Service Coordinator Guided Wealth Advisors Williston, Vermont | In-Office | Full-Time Guided Wealth Advisors, a Private Wealth Advisory Practice of Ameriprise Financial, is seeking a full-time Administrative Assistant / Client Service Coordinator to join our dynamic and growing team. This is a highly visible, client-facing role and a critical part of the overall client experience. The Administrative Assistant / Client Service Coordinator serves as the first point of contact for clients and visitors and plays an essential role in ensuring the office operates smoothly and professionally each day. We are looking for a detail-oriented, proactive, and personable individual who takes pride in organization, follow-through, and creating a welcoming environment for clients and team members alike. Position Overview The Administrative Assistant / Client Service Coordinator provides comprehensive administrative, operational, and front-office support to the advisory team. This individual is the face of the practice and is expected to consistently present a friendly, professional, and polished presence-both in person and over the phone. This role requires strong attention to detail, the ability to manage multiple priorities, and a collaborative mindset. Key Responsibilities Client Experience & Front Office Support Greet clients and visitors warmly and professionally, in person and over the phone Serve as the first point of contact for incoming calls and direct inquiries to appropriate team members Maintain a professional and welcoming reception area at all times Reach out to clients as needed for administrative follow-up and coordination Administrative & Operational Support Schedule and coordinate advisor calendars and client appointments Assist with meeting preparation and follow-up Maintain accurate client data and records within the CRM Process paperwork, including third-party authorization forms, and maintain updated third-party lists Maintain check and mail logs and assist with document processing and filing Expedite and track client tax documents Follow up with third parties to ensure timely completion of requests Compliance & Tracking Support gift compliance processes, including tracking, documentation, and coordination as required Maintain and update referral tracking spreadsheets and related documentation Marketing & Client Engagement Send celebration cards and client correspondence Assist with client events and office-hosted meetings Organize lunch meetings and internal staff meetings as needed Office & Practice Support Order and maintain office supplies Coordinate special projects as assigned Provide general administrative support to ensure smooth day-to-day operations Qualifications 5-7 years of experience in administrative, client service, front-office role, or financial services Experience in financial services is a plus, but not required Strong communication and interpersonal skills Exceptional attention to detail and organizational skills Ability to manage multiple tasks and priorities effectively Proficiency with Microsoft Office; CRM experience (Salesforce a plus) Professional, dependable, and service-oriented demeanor Enjoys being client-facing and takes pride in being a positive representative of the practice Compensation & Benefits Compensation: $22-$27 per hour Non-exempt 401(k): Eligible after 3 months Paid Time Off (PTO): 2 weeks in the first year Paid holidays: 13 days Birthday personal day How to Apply If you are a motivated and organized professional who enjoys supporting a team and creating a positive client experience, we encourage you to apply. Please submit your resume and cover letter for consideration. Equal Opportunity Employer Guided Wealth Advisors is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences.

is available upon request La version de esta posicion esta disponible en Español si es requerida Join Our Mission - Be a Vital Part of Something Bigger BHSN, one of the fastest-growing organizations providing whole-person care in the region, is in search of a detail-oriented and highly organized Administrative Assistant to support our Breakthrough II Residential Programs. This role plays a critical part in improving the daily operations of our Apartment Treatment Program and Community Residence by ensuring program compliance, smooth administrative processes, and accurate documentation to support quality care. Your Role at BHSN: The Administrative Assistant provides essential administrative support for the Breakthrough II Residential Programs. Responsibilities include managing Medicaid eligibility checks, maintaining organized resident records, assisting with audit preparation, supporting financial processes, and ensuring compliance with regulatory requirements. This position requires strong attention to detail, multitasking skills, and the ability to work both independently and collaboratively to support program success. Work Schedule & Location: Monday - Friday, 4 hours a day What You'll Do: Run EPACES on all recipients monthly to ensure Medicaid is active. Set up and maintain residential charts, including Medicaid documentation, upon admission and annually thereafter. Assist with preparation for audits and maintain accurate program documentation. Record and maintain minutes for staff meetings. Communicate with funding sources (e.g., Social Security Administration, County DSS, NYS Office of Temporary Disability Assistance) to resolve funding issues and maximize revenue collection. Review and submit Department of Social Services vouchers for timely payment. Review resident PNA/Food ledgers for accuracy and submit documentation to Finance. Assist with preparation of deposits and submission of financial documentation (receipts, check requests, purchase orders, petty cash reimbursements, etc.). Obtain and maintain monthly safety sheets for all units, review for completeness, coordinate follow-up actions, and document resolution of deficiencies. File and maintain residential documentation in an organized manner. Participate in meetings as requested. Perform additional duties within the scope of the job description. Comply with all BHSN and regulatory policies and procedures. What We're Looking For: Knowledge of the mental health system and funding resources. Strong attention to detail with the ability to multi-task effectively. Excellent interpersonal and communication skills. Proficient in Microsoft Excel and Word; database experience preferred. High School Diploma or equivalent required. Valid NYS driver's license for potential local travel. Flexibility to adjust work schedule to meet program needs. What's in it for you? Generous benefits, including personalized health coverage, paid time off, and holiday pay Working within our community, making a real impact, working alongside passionate colleagues Accessible leadership team, coaching for your growth, and ample training opportunities As a rapidly growing organization, there are endless opportunities to grow within the organization Community discounts, loan forgiveness & more JOIN A WORKPLACE WHERE YOU BELONGBHSN is an Equal Opportunity Employer and champions Diversity, Equity, and Inclusion across all levels of the organization. We are committed to ensuring every team member can be their authentic self and thrive both personally and professionally.We consider all qualified applicants without regard to race (including traits historically associated with race such as hair texture and protective hairstyles), ethnicity, color, creed, national origin, gender identity or expression, sexual orientation, age, disability, marital or familial status, military or veteran status, genetic predisposition or carrier status, arrest or conviction record, domestic violence survivor status, reproductive health decisions, citizenship or immigration status, or any other factor protected by law.

Job DescriptionSalary: $24-$28 DoE Are you the type of person who loves keeping things organized, accurate, and moving forward? L&D Safety Marking Corp., New Englands leader in pavement marking and roadway safety, is looking for a dependable, detail-oriented Accounting & Administrative Coordinator to join our growing team. This role is ideal for someone who enjoys a mix of numbers and organization someone who thrives on making sure the details behind the scenes run as smoothly as the roads we stripe. What Youll Do Youll wear a few hats, helping to keep our office operations running seamlessly and supporting our field and management teams year-round. Your daily tasks will include: Processing accounts payable and accounts receivable Handling contract execution and project insurance documentation Managing travel scheduling for our field crews Ordering and tracking office supplies and materials Coordinating vehicle registrations and insurance renewals Managing unemployment correspondence and agency paperwork Assisting with corporate documents, forms, and other administrative needs What Were Looking For Background in accounting and administrative support (2+ years preferred) Strong attention to detail and ability to juggle multiple priorities Proficiency in Microsoft Office (Excel, Word, Outlook); experience with accounting software a plus Excellent communication and organizational skills Someone who takes initiative and enjoys being part of a tight-knit, fast-moving team What We Offer Full-time, year-round position with long-term stability and a path for growth Competitive pay based on experience Health insurance 401k with company match Profit Sharing Paid time off and holidays Paid vacation A supportive, family-oriented culture where your work truly makes an impact About Us For over 40 years, L&D Safety Marking Corp. has set the standard for quality, safety, and integrity in the pavement marking industry across New England. Our success is built on teamwork, pride in our craft, and a commitment to doing the job right every time. If youre ready to take on a key role that keeps our business running strong, wed love to hear from you.

Marshalls At TJX Companies, every day brings new opportunities for growth, exploration, and achievement. You'll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your development. Whether you're working in our four global Home Offices, Distribution Centers or Retail Stores-TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you'll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX family-a Fortune 100 company and the world's leading off-price retailer. Job Description: Opportunity: Grow Your Career Responsible for promoting an excellent customer experience. Oversees a team of Associates at front of store ensuring prompt, courteous customer service and promotion of loyalty programs. Leads by example by engaging and interacting with all customers, and maintaining a clean and organized store. Role models outstanding customer service. Creates a positive internal and external customer experience Promotes a culture of honesty and integrity; maintains confidentiality Takes an active role in training and mentoring Associates on front end principles Trains and coaches Associates on personalizing the customer experience while promoting loyalty programs Assigns registers, supports and responds to POS coverage needs, and coordinates breaks for all Associates Addresses customer concerns and issues promptly, ensuring a positive customer experience Ensures Associates execute tasks and activities according to store plan; prioritizes as needed Communicates accurately and effectively with management and Associates when setting and addressing priorities; provides progress updates Provides and accepts recognition and constructive feedback Partners with Management on Associate training needs to increase effectiveness Ensures adherence to all labor laws, policies, and procedures Promotes credit and loyalty programs Supports and participates in store shrink reduction goals and programs Promotes safety awareness and maintains a safe environment Other duties as assigned Who We're Looking For: You. Available to work flexible schedule, including nights and weekends Strong understanding of merchandising techniques Capable of multi-tasking Strong communication and organizational skills with attention to detail Able to respond appropriately to changes in direction or unexpected situations Team player, working effectively with peers and supervisors Able to train others 1 year retail and 6 months of leadership experience Benefits include: Associate discount; EAP; smoking cessation; bereavement; 401(k) Associate contributions; child care & cell phone discounts; pet & legal insurance; credit union; referral bonuses. Those who meet service or hours requirements are also eligible for: 401(k) match; medical/dental/vision; HSA; health care FSA; life insurance; short/long term disability; paid parental leave; paid holidays/vacation/sick; auto/home insurance discounts; scholarship program; adoption assistance. All benefits are provided in accordance with and subject to the terms of the applicable plan or program and may change from time to time. Contact your TJX representative for more information. In addition to our open door policy and supportive work environment, we also strive to provide a competitive salary and benefits package. TJX considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status, or based on any individual's status in any group or class protected by applicable federal, state, or local law. TJX also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. Applicants with arrest or conviction records will be considered for employment. Address: 194 Retail Way Location: USA Marshalls Store 0136 Williston VTThis position has a starting pay range of $17.00 to $17.50 per hour. Actual starting pay is determined by a number of factors, including relevant skills, qualifications, and experience.

Administrative Assistant - Winooski The Community College of Vermont in Winooski is seeking an upbeat dependable person to provide a broad spectrum of administrative services to students. We are seeking a candidate with the demonstrated ability to work collaboratively in a self-managed team. The fast-paced duties handled in this position require flexibility, strong computer skills, solid decision making abilities, positive attitude, excellent communication skills and a willingness to adapt and change to the ever-moving cycles of an academic year. The hours are 8:00am - 1:00pm, Monday through Friday, and the compensation is $18.00/hr. With the potential for an occasional weekend if an event/workshop occurs and an admin is needed. MINIMUM QUALIFICATIONS * Strong customer service skills * Aptitude to work independently and as part of a team; * Comfort supporting students with diverse learning styles and abilities; * Manage details with a high degree of accuracy * Excellent computer, written, and oral communications skills DUTIES AND RESPONSIBILITIES * Provide administrative support to faculty, staff and students: * Answer and direct incoming calls * Schedule and direct appointments * Provide technical assistance to faculty * Provide direction to potential students on admissions process * Make phone calls and manage text messages to potential students and faculty * Set up and proctor assessments, make-up tests and Quantitative Reasoning tests * Handle requests and perform initial problem solving Physical Requirements: Duties performed cause slight fatigue of eyes, fingers, or other faculties as a result of repetitive motion and/or long periods of standing or sitting. Duties require little physical effort in work with light to moderate (up to 25lbs) easy-to-handle materials. Working Conditions: Job is performed in a general office or comparable working area with many and frequent distractions such as noise and interruptions. Work schedule may vary during high volume periods. This general outline illustrates the type of work that characterizes the job classification. It is not an all-encompassing statement of the specific duties, responsibilities, and qualifications of individual positions assigned to the classification. CCV values individual differences that can be engaged in the service of learning. Diverse experiences from people of varied backgrounds inform and enrich our community. CCV welcomes all qualified applications, including those from historically marginalized and underrepresented populations. CCV is an Equal Opportunity Employer, in compliance with ADA requirements, and will make reasonable accommodations for the known disability of an otherwise qualified applicant. All new full-time employees and certain part-time employees will be subject to a criminal background check. Any offer of employment is contingent upon the satisfactory results of this check. Application Instructions: In order to be considered, please submit a complete application package which includes a cover letter, resume/CV, employment application and contact information for three professional references at: ********************************************

Job Description Description of the role: The Service Administration Assistant at Lamoille Valley Chevrolet will play a key role in supporting the administrative tasks of the service department and business office. This includes filing paperwork, scanning documents into the computer system, and conducting service appointment follow-ups. This is a Part-Time position with roughly 15-20 hours a week but more as needed by the departments. Responsibilities: File paperwork efficiently and accurately Scan documents into the computer system Follow up on service appointments to ensure customer satisfaction Requirements: Strong organizational skills Attention to detail Ability to multitask and prioritize tasks

Job Description The Judicial Assistant provides specialized customer support, clerical, and data entry services within one or more court docket areas. This moderately complex role requires strong computer skills and the ability to work professionally in a fast-paced environment with both co-workers and the public. The ideal candidate has administrative, clerical, and customer service experience and is motivated to support equal access to justice by upholding the rule of law. Desired Skills and Experience High level of professionalism and confidentiality Exceptional administrative/ clerical skills Ability to keep accurate records, and to provide accurate information Teamwork, flexibility, and strong communication skills Experience in customer-facing roles Positive, empathetic, and professional attitude This is a full-time opening based in Barre, Vermont. Starting salary is $22.07 per hour. The Judicial Assistant is a non-exempt Judicial Branch position equivalent to pay grade 19. The State of Vermont's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation. Benefits 80% State paid medical premium and a dental plan at no cost for employees and their families Work/Life balance: 12 vacation days earned per year, 12 sick leave days earned per year, 13 paid holidays each year Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan Tuition Reimbursement Flexible spending healthcare and childcare reimbursement accounts Low-cost group life insurance Incentive-based Wellness Program Qualified Employer for Public Service Student Loan Forgiveness Program Minimum Requirements High School graduation or equivalent Two years of clerical, secretarial or data entry experience; preference will be given to candidates with prior experience in a legal setting working as a paralegal/ legal assistant with mastery of office technology. College training may be substituted for the work experience on a year for year basis. Summary of Duties Specialized clerical and administrative work with heavy data entry and case processing. Performs case-flow functions across the full case-cycle including docket entry, entering new electronic and paper filings, sending notice, reviewing case documents for accuracy/completeness, preparing orders & motions, scheduling events on court calendar. Responsible for operating various tools to support both in-person and virtual court hearings. Perform operator function during court hearings by providing high-speed docket entry and real-time processing in medium and high-volume settings. Employ attention to detail and methodical approach to ensure standardized business practices are followed. Respond to customer inquiries to assist with filling-out forms, using court kiosks, preparing for court appearances, and providing case information. Maintain excellent customer interaction by providing prompt information and assistance. Collect fines and fees according to established procedure; close, balance and reconcile tills. Maintain working knowledge and adherence to court rules and statutes. Scheduled hours of work generally conform to public court hours, but assignments may extend beyond those hours. Occasional travel to other courts within the State of Vermont may be required. Travel will be reimbursed according to State policies. This position will be eligible for longevity increases in accordance with the State step pay plan and annual cost of living increases as enacted by the Vermont State Legislature. Job Code # 25089 The State of Vermont celebrates diversity and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills in all state government positions. The Judicial Branch is committed to a policy of equal employment opportunity, and the recruitment process is designed to treat all applicants equitably. Powered by ExactHire:189253

Job DescriptionDescription: Property management team is seeking an articulate, energetic people-person to join their team. The ideal candidate will enjoy becoming involved in a variety of tasks in a team-based supportive environment. As a leasing consultant and administrative assistant, you would assist with the leasing and marketing initiatives at Keens Crossing. Some of these tasks include: conducting property tours, communicating with prospective renters over the phone and email, processing and managing applications, meeting with applicants, taking work orders from residents, providing extraordinary customer service to current residents including any concerns they may have, scheduling appointments, taking the lead on the marketing efforts and community outreach, planning resident events and several administrative tasks such as filing, copying, making phone calls and supporting the property manager in the needs of the property. The work schedule is Monday - Friday 10:30-5Candidate must be flexible and willing to work as need. Requirements: Must be able to multitask and thrive in a fast paced environment. Strong sales aptitude and computer proficiency is required. Previous experience in residential leasing and/or property management a plus. Benefits: Full time position offers a competitive benefit program to include Medical, Dental, Vision, Health FSA, Dependent Care FSA, Short-Term Disability, Long Term Disability, Life Insurance, Home and Auto Discount program, Vendor Discount Program, 401(k) with matching contribution, Accrued Vacation, Sick, and Personal time and Paid Holiday Benefit.

Join eDOC Innovations, a growing and dynamic technology CUSO serving over 800 credit unions nationwide! We're seeking a motivated and detail-oriented Administrative Assistant to support our executive team and help keep our operations running smoothly. What You'll Do: Provide daily administrative support to the executive and management teams. Maintain office supplies, inventory records, and meeting spaces. Assist with expense reports, billing audits, and month-end processing. Coordinate travel, events, and facility needs. Draft and distribute internal communications and meeting minutes. Support compliance, billing, and CRM audit functions. What We're Looking For: Strong communication and organizational skills. Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Ability to manage multiple priorities and work independently. Experience with bookkeeping or SharePoint is a plus. Positive, professional attitude and attention to detail. Why eDOC? Competitive pay and comprehensive benefits [health, dental, vision, Short and Long-Term Disability, 401(k) match]. Paid holidays and generous Vacation, PTO, and sick time. Professional development via Udemy and mentorship programs. Be part of a team that values collaboration, innovation, and cooperative principles. Enjoy a professional and supportive work environment where your contributions truly make a difference.

Job Description Performs complex administrative tasks and provides administrative support to a department head and/or manager. Creates links between students, and employers to ensure the successful delivery of work based learning opportunities. MAJOR DUTIES AND RESPONSIBILITIES: Types business letters, memorandums, reports, charts, etc. on a personal computer. Composes and prepares routine correspondence for signature. Establishes and maintains confidential files and records. Maintains calendar and schedules appointments; sends/receives incoming and outgoing mail and faxes; and follow-ups on dates for action items. Operates office machines and instructs others in the operation of same. Assists the center in every effort necessary to achieve its OMS goals, as well as ensuring that the Zero Tolerance Policy is strictly adhered to. Manages work-based learning (WBL) activities, including coordination of student transportation to off-center work sites, documentation of work-based competency achievement, and evaluations related to student/employee training. Ensures all testing/vocational criteria have been met prior to student's entry into WBL. Participates in employer-sponsored community activities. Plans and coordinates activities to bring together employers, educators, students and center staff to ensure the success of the WBL program. Generates work site opportunities that best match the training capabilities an needs of trainees with employers' requirements. Maintains contacts with WBL sites to assist student adjustment to the work site. SKILLS/COMPETENCIES: Ability to generate standard business letters, forms, contracts, proposals, presentations, etc. Strong understanding of and ability to use internet search engines Meticulous documentation/recording skills and attention to detail; excellent time management and organizational skills Ability to establish linkages with employers, unions and community agencies. Proficient in the use of computer software such as MSWord, Excel, Power Point, Desktop Publishing, Outlook, etc. Demonstrated working knowledge of the targeted job markets, area employers, community agencies, etc. EDUCATION REQUIREMENTS: High School Diploma or equivalent. EXPERIENCE: One or more years work-related experience. Experience working with youth. Sales experience a plus. OTHER: Must possess a valid Driver's License with an acceptable driving record. ADA REQUIREMENTS: In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose an undue hardship on the company. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. PHYSICAL ACTIVITIES: · Reading, writing and communicating fluently in English · Hearing and speaking to express ideas and/or exchange information in person or over the telephone · Seeing to read labels, posters, documents, PC screens, etc. · Sitting, standing, moving about or walking for occasional or frequent periods of time · Dexterity of hands and fingers to operate a computer keyboard and other office equipment · Kneeling, bending at the waist, stooping and reaching overhead · Retrieving and storing files and supplies; occasionally carrying and/or lifting light objects WORKING CONDITIONS: · Campus and general office setting · Indoor and outdoor environment

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Job Type and Schedule: Full-Time Year-Round, Non-Exempt Hourly, 40 hours per week typical. Hours are currently 7 am to 4 pm, Monday to Friday. will be primarily On-Site. Rate of Pay: Starting at $25.00 - $28.00 / Hour, Commensurate with Experience. Benefits: Employee Stock Ownership Plan (ESOP); Health, Dental & Vision Insurance; 401(k) Retirement Plans with Safe Harbor contributions and Profit Sharing; Short Term Disability; Life Insurance; Accident Insurance; Employee Referral Program, Paid Vacation and Paid Holidays; and more. Who We Are: Founded in 1965, Engineers Construction, Inc. (ECI) is a 100% employee-owned heavy civil construction company based in Williston, Vermont. Our workforce is 200+ people strong. Known for our technical expertise and commitment to safety, quality, and customer satisfaction, we are proud to provide a range of construction services across our five markets for infrastructure projects throughout Vermont and the New England region. Summary: We are seeking a meticulously detail-oriented Payroll Specialist and Administrative Support Person to join our dynamic team. We offer a collaborative and positive work environment and a chance to make an impact within a growing organization. The primary focus of this extremely important and valued position is preparing weekly payroll in an accurate and timely manner for our 200 plus employee-owners. This includes maintaining up to date information in employee profiles and being the primary contact for employees with payroll questions. This position is also responsible for determining eligibility and processing enrollment in our various benefit plans for our staff. Additional duties include managing Affordable Care Act information in the payroll system, partnering with our Human Resource Specialist to assist with new hire orientation, processing seasonal lay-off information, assisting with compliance reporting and other exciting administrative and office tasks as necessary to support the operations of ECI. Experience preparing payroll required. The best candidate for this position is: detail-oriented and extremely accurate, happy to work both independently and as part of a strong team, excellent at customer service, dependable and punctual, comfortable making decisions, very approachable, sees the value of high-quality work and loves spreadsheets. Primary Payroll Related Responsibilities Include: Gathering payroll data: reviewing and processing timecards Preparing weekly reimbursements Processing necessary payroll deductions, i.e. employee portion of health, dental, and vision benefits etc. Troubleshooting and resolving payroll discrepancies Uploading Direct Deposits and Health Saving Account contributions to bank Mailing pay checks and/or stubs weekly. Managing required Certified Payroll/Davis-Bacon reporting Handling VT Department of Labor claims Primary Administrative Responsibilities Currently Include: Maintaining Vehicle Fleet Registration with Vermont DMV Some Vehicle Compliance Reporting Supporting Accounts Payable data entry Our Preferred Candidate's Background Includes: Minimum of 2 years of HR experience. Ability to handle sensitive and confidential information with discretion and professionalism-this is necessary. Basic bookkeeping and/or accounting knowledge. Proficiency with Microsoft Excel. Strong organizational skills, attention to detail, and ability to prioritize multiple responsibilities. Excellent interpersonal and communication skills. Commitment to providing top-notch customer service, both internal and external. Strong analytical and problem-solving skills. Ability to work effectively both independently and as part of a team. ECI recognizes talent takes many forms, and we are dedicated to building an inclusive, diverse, and equitable workplace - if you are passionate about our mission and culture and believe you would be successful in this role, we welcome the opportunity to consider your candidacy. ECI is an equal opportunity employer. It is the policy of ECI to assure that applicants are treated without regard to their race, religion, sex, color, national origin, age, veteran status, disability, or any other protected classes.

Guided Wealth Advisors Williston, Vermont | In-Office | Full-Time Guided Wealth Advisors, a Private Wealth Advisory Practice of Ameriprise Financial, is seeking a full-time Administrative Assistant / Client Service Coordinator to join our dynamic and growing team. This is a highly visible, client-facing role and a critical part of the overall client experience. The Administrative Assistant / Client Service Coordinator serves as the first point of contact for clients and visitors and plays an essential role in ensuring the office operates smoothly and professionally each day. We are looking for a detail-oriented, proactive, and personable individual who takes pride in organization, follow-through, and creating a welcoming environment for clients and team members alike. Position Overview The Administrative Assistant / Client Service Coordinator provides comprehensive administrative, operational, and front-office support to the advisory team. This individual is the face of the practice and is expected to consistently present a friendly, professional, and polished presence-both in person and over the phone. This role requires strong attention to detail, the ability to manage multiple priorities, and a collaborative mindset. Key Responsibilities Client Experience & Front Office Support Greet clients and visitors warmly and professionally, in person and over the phone Serve as the first point of contact for incoming calls and direct inquiries to appropriate team members Maintain a professional and welcoming reception area at all times Reach out to clients as needed for administrative follow-up and coordination Administrative & Operational Support Schedule and coordinate advisor calendars and client appointments Assist with meeting preparation and follow-up Maintain accurate client data and records within the CRM Process paperwork, including third-party authorization forms, and maintain updated third-party lists Maintain check and mail logs and assist with document processing and filing Expedite and track client tax documents Follow up with third parties to ensure timely completion of requests Compliance & Tracking Support gift compliance processes, including tracking, documentation, and coordination as required Maintain and update referral tracking spreadsheets and related documentation Marketing & Client Engagement Send celebration cards and client correspondence Assist with client events and office-hosted meetings Organize lunch meetings and internal staff meetings as needed Office & Practice Support Order and maintain office supplies Coordinate special projects as assigned Provide general administrative support to ensure smooth day-to-day operations Qualifications 5-7 years of experience in administrative, client service, front-office role, or financial services Experience in financial services is a plus, but not required Strong communication and interpersonal skills Exceptional attention to detail and organizational skills Ability to manage multiple tasks and priorities effectively Proficiency with Microsoft Office; CRM experience (Salesforce a plus) Professional, dependable, and service-oriented demeanor Enjoys being client-facing and takes pride in being a positive representative of the practice Compensation & Benefits Compensation: $22-$27 per hour Non-exempt 401(k): Eligible after 3 months Paid Time Off (PTO): 2 weeks in the first year Paid holidays: 13 days Birthday personal day How to Apply If you are a motivated and organized professional who enjoys supporting a team and creating a positive client experience, we encourage you to apply. Please submit your resume and cover letter for consideration. Equal Opportunity Employer Guided Wealth Advisors is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences.

is available upon request La version de esta posicion esta disponible en Español si es requerida Join Our Mission - Be a Vital Part of Something Bigger BHSN, one of the fastest-growing organizations providing whole-person care in the region, is in search of a detail-oriented and highly organized Administrative Assistant to support our Breakthrough II Residential Programs. This role plays a critical part in improving the daily operations of our Apartment Treatment Program and Community Residence by ensuring program compliance, smooth administrative processes, and accurate documentation to support quality care. Your Role at BHSN: The Administrative Assistant provides essential administrative support for the Breakthrough II Residential Programs. Responsibilities include managing Medicaid eligibility checks, maintaining organized resident records, assisting with audit preparation, supporting financial processes, and ensuring compliance with regulatory requirements. This position requires strong attention to detail, multitasking skills, and the ability to work both independently and collaboratively to support program success. Work Schedule & Location: Monday - Friday, 4 hours a day What You'll Do: Run EPACES on all recipients monthly to ensure Medicaid is active. Set up and maintain residential charts, including Medicaid documentation, upon admission and annually thereafter. Assist with preparation for audits and maintain accurate program documentation. Record and maintain minutes for staff meetings. Communicate with funding sources (e.g., Social Security Administration, County DSS, NYS Office of Temporary Disability Assistance) to resolve funding issues and maximize revenue collection. Review and submit Department of Social Services vouchers for timely payment. Review resident PNA/Food ledgers for accuracy and submit documentation to Finance. Assist with preparation of deposits and submission of financial documentation (receipts, check requests, purchase orders, petty cash reimbursements, etc.). Obtain and maintain monthly safety sheets for all units, review for completeness, coordinate follow-up actions, and document resolution of deficiencies. File and maintain residential documentation in an organized manner. Participate in meetings as requested. Perform additional duties within the scope of the job description. Comply with all BHSN and regulatory policies and procedures. What We're Looking For: Knowledge of the mental health system and funding resources. Strong attention to detail with the ability to multi-task effectively. Excellent interpersonal and communication skills. Proficient in Microsoft Excel and Word; database experience preferred. High School Diploma or equivalent required. Valid NYS driver's license for potential local travel. Flexibility to adjust work schedule to meet program needs. What's in it for you? Generous benefits, including personalized health coverage, paid time off, and holiday pay Working within our community, making a real impact, working alongside passionate colleagues Accessible leadership team, coaching for your growth, and ample training opportunities As a rapidly growing organization, there are endless opportunities to grow within the organization Community discounts, loan forgiveness & more JOIN A WORKPLACE WHERE YOU BELONGBHSN is an Equal Opportunity Employer and champions Diversity, Equity, and Inclusion across all levels of the organization. We are committed to ensuring every team member can be their authentic self and thrive both personally and professionally.We consider all qualified applicants without regard to race (including traits historically associated with race such as hair texture and protective hairstyles), ethnicity, color, creed, national origin, gender identity or expression, sexual orientation, age, disability, marital or familial status, military or veteran status, genetic predisposition or carrier status, arrest or conviction record, domestic violence survivor status, reproductive health decisions, citizenship or immigration status, or any other factor protected by law.

Description of the role: The Service Administration Assistant at Lamoille Valley Chevrolet will play a key role in supporting the administrative tasks of the service department and business office. This includes filing paperwork, scanning documents into the computer system, and conducting service appointment follow-ups. This is a Part-Time position with roughly 15-20 hours a week but more as needed by the departments. Responsibilities: File paperwork efficiently and accurately Scan documents into the computer system Follow up on service appointments to ensure customer satisfaction Requirements: Strong organizational skills Attention to detail Ability to multitask and prioritize tasks

Job Description Join eDOC Innovations, a growing and dynamic technology CUSO serving over 800 credit unions nationwide! We're seeking a motivated and detail-oriented Administrative Assistant to support our executive team and help keep our operations running smoothly. What You'll Do: Provide daily administrative support to the executive and management teams. Maintain office supplies, inventory records, and meeting spaces. Assist with expense reports, billing audits, and month-end processing. Coordinate travel, events, and facility needs. Draft and distribute internal communications and meeting minutes. Support compliance, billing, and CRM audit functions. What We're Looking For: Strong communication and organizational skills. Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Ability to manage multiple priorities and work independently. Experience with bookkeeping or SharePoint is a plus. Positive, professional attitude and attention to detail. Why eDOC? Competitive pay and comprehensive benefits [health, dental, vision, Short and Long-Term Disability, 401(k) match]. Paid holidays and generous Vacation, PTO, and sick time. Professional development via Udemy and mentorship programs. Be part of a team that values collaboration, innovation, and cooperative principles. Enjoy a professional and supportive work environment where your contributions truly make a difference.