Administrative coordinator jobs in Tallahassee, FL - 174 jobs

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Florida A&M University's College of Pharmacy and Pharmaceutical Sciences, Institute of Public Health is pleased to announce the acceptance of qualified applicants for the Admistrative Assistant, Research vacancy. Responsibilities The Administrative Assistant will provide administrative support to all RCMI CORE leaders; The incumbent will provide support to the PI of the three funded research projects and all Research Pilot Project investigators; In addition, will assist RCMI Core facility technicians in creating Core facility database files; Incumbent must be able to follow up with appropriate offices to ensure the processing of eProcurement requisitions, purchase orders, subcontracts, consultant agreements, invoices, travel authorization requests, and travel reimbursements; The incumbent will maintain internal records of all grant-related expenditures and reports; The incumbent will ensure payment to vendors by comparing invoices to purchase orders, signing unpaid invoices, and maintaining files, records, and other materials; and the incumbent will be required to submit a quarterly encumbrances report to each core and pilot project investigator to verify charges to the grant. The Administrative Assistant will collaborate with the Assistant in Grants Management and the Coordinator, Research Programs, and assist faculty researchers; Incumbent will prepare recommendations for vacant grant positions; The Administrative Assistant will assist potential research personnel with information needed for international and Immigration and Naturalization matters; In addition, assistance will be provided to faculty development awardees; The Administrative Assistant will work in conjunction with the Coordinator of Research Programs in coordinating the RCMI local and National Advisory Committee meetings; The Administrative Assistant will schedule and take all minutes for the local advisory meetings and be responsible for receiving all quarterly progress reports; Assistance will be provided in coordinating the semi-annual advisory committee meetings, including taking minutes and routing for review and approval; The Administrative Assistant will serve as liaison for the RCMI principal investigator, program director, activity leaders, pilot project investigators and national advisory committee members with the various oversight offices; The Administrative Assistant will also be required to provide RCMI investigators with word-processing assistance in preparing supplementary proposals, progress reports, research manuscripts, and abstracts for submission to scientific journals and/or presentations for national scientific meetings; The Administrative Assistant will work with the RCMI/RCO to obtain the RCMI PI and research investigator's signatures on Time and Effort Reports each semester and forward completed reports to the Contracts and Grants Office; and perform other related duties as needed. Minimum Qualifications A high school diploma and seven years of related experience; or a combination of post high school education and experience equal to seven years. Recommended Competencies Knowledgeable of administrative policies and procedures that must be implemented in Research Center Office; Knowledgeable of standard business formats and the methods of data collection; Knowledgeable to interacts with students, faculty and the public in-person and by telephone; Knowledgeable of the principles and techniques of effective verbal and written; Skills in using interdepartmental network, F AMU Financials EIT System, local area network and email; Skills in Microsoft Office computer software including: Access, Excel, Outlook, PowerPoint, Publisher and Word; Skills in other computer software including: Adobe Acrobat and Page Maker, CS ChemOffice and etc.; Ability to speak clear, effective and use good English (reading, writing and editing); Ability to develop effective working partnerships as a means to expedite and improve services for our guests; Ability to solve practical problems and deal with a variety of issues where limited direction or standardization exists; Ability to provide updates and maintains the confidentialit) I of student records, faculty files, course materials, and budget and equipment inventories; Ability to be self motivated and able to work independently; Ability to organize and prepare written data into logical and correct format; and Ability to comprehend and follow oral and written instructions. Pay Plan This is an USPS (University Support Personnel System) position. Conditions of Employment Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment. Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment. Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person's period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation. How To Apply Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law. Reasonable Accommodation If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at ************** at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS **************. Equal Opportunity/Access Florida A&M University is an Equal Opportunity Employer. Veterans' Preference will be given to eligible Veterans' and spouses of Veterans' as required by Florida Statutes. Apply for Job * Careers * Sign In * New User

General Characteristics Responsible for the financial administration practices and procedures associated with the management of vendor contracts. Reviews vendor charges, identifies disparities and resolves basic issues with the service provider. Monitors contract budget performance, identifying variances and recommending corrective actions. Allocates costs across the enterprise and performs regular audits to ensure contract compliance. Performs cost benefit analyses and supports Vendor Relationship Management team in developing the business cases necessary to gain approval for vendor-supplied services. Education: Associate's or Bachelor's Degree in Business Administration, Finance or other related field. Or equivalent work experience. Experience: 0 to 2 years of financial management experience, preferably within the IT area. Complexity: Learner/entry level role. Provides financial management of one or more outsourcing projects. Represents either a business unit or enterprise initiative. Works on projects that range in size, complexity and contract duration. Functions, somewhat independently, under general direction of senior level professionals, supervisors or managers. Generally follows documented procedures and checklists. *Please note that this application is part of our candidate pool for future staffing needs under our contract with the State of Florida. Positions may not be available immediately, and job locations, assignments, and start dates may vary depending on agency requirements. By applying, you will be considered for current and upcoming opportunities, and we will reach out if a role that matches your skills and qualifications becomes available.*

TALLAHASSEE, FL Organizational Unit The Institute for School-Community Partnerships, Integrated Services, and Child Mental Health and Educational Policy (ISCP), which is part of the College of Education, envisions that all schools in the state of Florida and nationally will have the capacity to provide a safe, effective, and efficient environment to continuously improve the academic, social, and emotional growth of all students and to actively engage families and communities in education. The ISCP's nearly $23 million budget is derived from grants from federal, state, and private sources. It is the mission of the ISCP to implement and evaluate research-based and innovative practices in school and community settings. This is accomplished through (a) training, technical assistance, and support to key partners; (b) community-engaged research and program evaluation to inform key partners' decision making; (c) the development of research and evidence-based documents, tools, and resources to support implementation and evaluation activities; and (d) supporting the infrastructure and capacity of key partners to implement and evaluate federal and state educational policy. Position Summary The Administrative Specialist preforms higher-level office support duties and provides specialized program support for the 21st Century Community Learning Centers Administrative Team. The Administrative Specialist preforms a wide range of support activities including providing website technical assistance, preparing sub recipient reimbursement packages, preparing spreadsheets, preparing correspondence, reports and presentations, handling information requests, planning of conferences, making travel arrangements, filing and maintaining electronic folders, and maintaining calendars and schedules. Minimum Qualifications: This position requires a high school diploma or equivalent, with at least four years of experience in an office or administrative support position. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. Preferred Qualifications: A two-year degree or equivalent and four years of experience in an office or administrative support position. Basic knowledge of web-based systems and databases. Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook). Requires: Criminal History Background Check - Level 1 Requires: Criminal History Background Check - Level 2 Respond to and initiate inquiries (questions regarding purchasing, invoicing, website, travel, scheduling, etc.). Explain policies, answer questions and independently resolve problems whenever feasible. Prepare the documentation necessary for processing subgrantee reimbursement requests. Compose and/or prepare correspondence, memoranda, promotional materials, forms, newsletters, manuals and reports using appropriate word processing and spreadsheet tools. Support human resources and payroll processes as a primary contact or backup for payroll preparation or certification, leave tracking, appointment papers, and other requirements. Arrange and coordinate travel and travel reimbursement for staff. Plan, prioritize and schedule meetings and appointments for 21st CCLC staff. Make decisions on a daily basis regarding calendars. Serve as primary contact for the 21st CCLC web-based system and assist callers with inquiries, troubleshooting issues, communicating with the website programmer to resolve issues, and activate and de-activate users. Prepare presentation materials for use by others, editing content and adding appropriate graphic and design elements. These responsibilities may include creating basic web content. Perform other duties as assigned.

Working Title: ADMINISTRATIVE ASSISTANT II - 64056444 Pay Plan: Career Service 64056444 Salary: $43,560.14 Total Compensation Estimator Tool Florida Department of Health State Personnel System Your Specific Responsibilities: This position is responsible for providing administrative support and assistance to the Early Steps Program and reports to the Early Steps Program Administrator in the Division of Children's Medical Services, Early Steps Unit. The incumbent in this position must be able to work independently, must have the ability to organize and prioritize workload, be capable of ensuring continuity of work in the absence of supervision, and demonstrate sound judgement and initiative in the performance of these duties. The following duties and responsibilities are assigned to this position: * Prepares timely travel authorization requests and reimbursements for staff and council members according to established procedures. * Coordination of conference registrations and reservations, as needed. * Assists and participates with staff in planning workshops, conferences, and monitoring visits. * Maintains and orders supplies/materials needed for the Bureau of Early Steps and Newborn Screening staff. * Completes timely purchases, purchase orders, and invoices in line with purchasing guidelines, as needed. * Processes, submits, and tracks MFMP/AOD, statements of work, and invoice requests. * Clears purchase card purchases timely in the Works system. * Manages FedEx, Language Line, and SunPass accounts. * Answers phones, assist callers, tracks informal complaints, and provides quality customer service. * Ensures program compliance with departmental policies and procedures. * Distributes assignments on behalf of the Program Administrator and coordinates tracking of assignments to ensure timeliness. * Coordinates, reviews, and edits outgoing correspondence, presentations, materials, etc. to ensure compliance with Department Brand Standards prior to routing. Program Workflow coordinator, tracks correspondence input into Workflow for the Program. * Collaborate with the other Administrative Assistants within the Division by attending all scheduled meetings, supporting colleagues, and performing back-up assistance as needed to ensure coverage within the Bureau and Division. * Distributes or processes incoming mail daily. * Prepares and ensures correspondence (and other information) is mailed, scanned, or faxed in a timely and efficient manner. * Performs other work-related duties as assigned. Required Knowledge, Skills, and Abilities: * Ability to provide quality customer service. * Ability to establish effective working relationships. * Ability to understand and apply applicable rules, regulations, policies and procedures. * Ability to communicate effectively verbally and in writing. Ability to review documents, edit and apply brand standards. * Ability to utilize a computer for work assignments. * Ability to utilize Microsoft Suite and associated programmatic databases. * Teamwork skills necessary to work within the Bureau. * Problem solving skills, solution focused. * Organized with attention to detail and timeliness of work. Qualifications: Minimum: * The candidate must have a minimum of one (1) year of administrative assistance experience. Preferred: * Associate's or Bachelors degree from an accredited college or university. * Administrative or clerical experience can substitute on a year for year basis for the preferred college education. * Experience working with state systems such as Works, Ariba on Demand (AOD), Statewide Travel Management System (STMS) . Florida Department of Health Mission, Vision, and Values: Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. Vision: To be the Healthiest State in the Nation. Values: I nnovation: We search for creative solutions and manage resources wisely. C ollaboration: We use teamwork to achieve common goals & solve problems. A ccountability: We perform with integrity & respect. R esponsiveness: We achieve our mission by serving our customers & engaging our partners. E xcellence: We promote quality outcomes through learning & continuous performance improvement. Where You Will Work: 2020 Capital Circle Southeast, Tallahassee, FL 32301 with 10% travel The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: * Annual and Sick Leave benefits; * Nine paid holidays and one Personal Holiday each year; * State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; * Retirement plan options, including employer contributions (For more information, please click *************** * Flexible Spending Accounts; * Tuition waivers; and more! For a more complete list of benefits, including monthly costs, visit ***************************** Please be advised: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: ****************** If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days. All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Join Our Team at Tallahassee State College Administrative Assistant Opportunity Tallahassee State College (TSC), recently recognized as one of the Most Promising Places to Work in Community Colleges for 2025, is excited to announce a full-time opportunity for the position of Administrative Assistant - P10551 with Tallahassee Collegiate Academy (TCA). We are seeking a dedicated professional who shares our commitment to fostering a vibrant workplace community. What You'll Do The Administrative Assistant performs advanced clerical/secretarial and administrative support functions of considerable variety and complexity requiring exercising considerable judgment and initiative in completing assignments for a dean, manager, chair or coordinator. serves as a primary point of contact for internal and external stakeholders relating to school expenses while maintaining financial records, preparing reports, and supporting the overall financial operations of the school. must have the ability to work independently on projects and must be able to work under pressure at times to handle a wide variety of time-sensitive activities and confidential matters with discretion. The Administrative Assistant reports to the principal; this is a 12-month position. Day-to-day, you'll be responsible for: * Receives, writes receipts for, counts, and verifies money for various activities. * Prepares deposits in accordance with school and district procedures. * Collects and organizes all spending receipts related to school expenses. * Uploads receipts to the designated financial management system promptly and accurately. * Ensures all receipts are properly documented and categorized. * Communicates with vendors concerning purchase orders, receives supplies, and verifies against purchase orders to process payments. * Ensures compliance with all school, district, state, and federal financial regulations and responsibilities. * Supports internal and external audits by providing necessary documentation and reporting. * Welcomes visitors and maintain secure entry access to the school. * Receive incoming calls, routing them to the correct person, and taking accurate messages. * Keep student records, staff files, and other important documents organized and up-to-date. * Handle incoming and outgoing mail, emails, and other forms of communication. * Coordinates appointments for principal. * Manages the front office to ensure proper supply stocks, organization, and operation of office. * Provides other clerical support, and other duties as assigned related to administrative support. Who We're Looking For We're seeking a candidate who brings not only technical expertise but also a passion for education and student success. Our ideal candidate will have: * Graduation from high school (standard high school or equivalency diploma). * Four (4) years of secretarial and/or clerical experience; or an equivalent combination of education and experience. * Excellent written, oral and verbal communication skills with an ability to tailor communications appropriately to audiences (parents, students, Board members, community, college partners). Why You'll Love Working Here At Tallahassee State College, we're not just shaping the leaders of tomorrow - we are committed to fostering the growth and development of every team member. As part of our College community, you'll enjoy: * A dynamic campus atmosphere where your contributions directly impact student success. * A culture that champions continuous improvement, where students and staff alike are valued and empowered. * A supportive team that encourages collaboration, creativity, and innovation. What We Offer We offer more than just a competitive salary starting at $ 35,857.83 annually. When you join the team at TSC, you'll also enjoy: * Comprehensive State of Florida benefits, including retirement through the Florida Retirement System. * Opportunities for professional development. * A generous leave policy, including paid holidays plus winter and spring breaks. * A collaborative and inspiring campus community. * Tuition waivers and tuition reimbursement programs for continuous learning. * Free access to TSC athletics, fine arts, and performing arts events. Please visit the College's Benefits site to see the full list of benefits and opportunities A Little About Us Established in 1966, Tallahassee State College is dedicated to providing high-quality educational opportunities for students from Leon, Gadsden, and Wakulla counties, as well as from throughout the state, nation, and abroad. TSC offers a wide range of academic and workforce training programs, including associate degrees, bachelor's degrees, and in-demand certifications. Consistently ranked as one of the top colleges in the nation, our vision is to be recognized as your College of Choice.

TALLAHASSEE, FL Organizational Unit The Institute for School-Community Partnerships, Integrated Services, and Child Mental Health and Educational Policy (ISCP), which is part of the College of Education, envisions that all schools in the state of Florida and nationally will have the capacity to provide a safe, effective, and efficient environment to continuously improve the academic, social, and emotional growth of all students and to actively engage families and communities in education. The ISCP's nearly $23 million budget is derived from grants from federal, state, and private sources. It is the mission of the ISCP to implement and evaluate research-based and innovative practices in school and community settings. This is accomplished through (a) training, technical assistance, and support to key partners; (b) community-engaged research and program evaluation to inform key partners' decision making; (c) the development of research and evidence-based documents, tools, and resources to support implementation and evaluation activities; and (d) supporting the infrastructure and capacity of key partners to implement and evaluate federal and state educational policy. Position Summary The Administrative Specialist preforms higher-level office support duties and provides specialized program support for the 21st Century Community Learning Centers Administrative Team. The Administrative Specialist preforms a wide range of support activities including providing website technical assistance, preparing sub recipient reimbursement packages, preparing spreadsheets, preparing correspondence, reports and presentations, handling information requests, planning of conferences, making travel arrangements, filing and maintaining electronic folders, and maintaining calendars and schedules. Working at USF With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts. About USF The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at ************ Compliance and Federal Notices This position may be subject to a Level 1 or Level 2 criminal background check. Applicants have rights under Federal Employment Laws: The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. Family and Medical Leave Act (FMLA) Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process. Equal Employment Opportunity The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract. The Administrative Specialist preforms higher-level office support duties and provides specialized program support for the 21st Century Community Learning Centers Administrative Team. Minimum Qualifications: This position requires a high school diploma or equivalent, with at least four years of experience in an office or administrative support position. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. Preferred Qualifications: A two-year degree or equivalent and four years of experience in an office or administrative support position. Basic knowledge of web-based systems and databases. Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook). Requires: Criminal History Background Check - Level 1 Requires: Criminal History Background Check - Level 2 Respond to and initiate inquiries (questions regarding purchasing, invoicing, website, travel, scheduling, etc.). Explain policies, answer questions and independently resolve problems whenever feasible. Prepare the documentation necessary for processing subgrantee reimbursement requests. Compose and/or prepare correspondence, memoranda, promotional materials, forms, newsletters, manuals and reports using appropriate word processing and spreadsheet tools. Support human resources and payroll processes as a primary contact or backup for payroll preparation or certification, leave tracking, appointment papers, and other requirements. Arrange and coordinate travel and travel reimbursement for staff. Plan, prioritize and schedule meetings and appointments for 21st CCLC staff. Make decisions on a daily basis regarding calendars. Serve as primary contact for the 21st CCLC web-based system and assist callers with inquiries, troubleshooting issues, communicating with the website programmer to resolve issues, and activate and de-activate users. Prepare presentation materials for use by others, editing content and adding appropriate graphic and design elements. These responsibilities may include creating basic web content. Perform other duties as assigned.

Marshalls At TJX Companies, every day brings new opportunities for growth, exploration, and achievement. You'll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your development. Whether you're working in our four global Home Offices, Distribution Centers or Retail Stores-TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you'll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX family-a Fortune 100 company and the world's leading off-price retailer. Job Description: Opportunity: Grow Your Career Responsible for promoting an excellent customer experience. Oversees a team of Associates at front of store ensuring prompt, courteous customer service and promotion of loyalty programs. Leads by example by engaging and interacting with all customers, and maintaining a clean and organized store. Role models outstanding customer service. Creates a positive internal and external customer experience Promotes a culture of honesty and integrity; maintains confidentiality Takes an active role in training and mentoring Associates on front end principles Trains and coaches Associates on personalizing the customer experience while promoting loyalty programs Assigns registers, supports and responds to POS coverage needs, and coordinates breaks for all Associates Addresses customer concerns and issues promptly, ensuring a positive customer experience Ensures Associates execute tasks and activities according to store plan; prioritizes as needed Communicates accurately and effectively with management and Associates when setting and addressing priorities; provides progress updates Provides and accepts recognition and constructive feedback Partners with Management on Associate training needs to increase effectiveness Ensures adherence to all labor laws, policies, and procedures Promotes credit and loyalty programs Supports and participates in store shrink reduction goals and programs Promotes safety awareness and maintains a safe environment Other duties as assigned Who We're Looking For: You. Available to work flexible schedule, including nights and weekends Strong understanding of merchandising techniques Capable of multi-tasking Strong communication and organizational skills with attention to detail Able to respond appropriately to changes in direction or unexpected situations Team player, working effectively with peers and supervisors Able to train others 1 year retail and 6 months of leadership experience Benefits include: Associate discount; EAP; smoking cessation; bereavement; 401(k) Associate contributions; child care & cell phone discounts; pet & legal insurance; credit union; referral bonuses. Those who meet service or hours requirements are also eligible for: 401(k) match; medical/dental/vision; HSA; health care FSA; life insurance; short/long term disability; paid parental leave; paid holidays/vacation/sick; auto/home insurance discounts; scholarship program; adoption assistance. All benefits are provided in accordance with and subject to the terms of the applicable plan or program and may change from time to time. Contact your TJX representative for more information. In addition to our open door policy and supportive work environment, we also strive to provide a competitive salary and benefits package. TJX considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status, or based on any individual's status in any group or class protected by applicable federal, state, or local law. TJX also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. Address: 1514 Governor's Sq. Blvd. Bldg. A Location: USA Marshalls Store 0805 Tallahassee FLThis position has a starting pay range of $14.00 to $14.50 per hour. Actual starting pay is determined by a number of factors, including relevant skills, qualifications, and experience.

Job Description M-F 8-5 CMS-Administrative Asst - Support Plan Operations Manager - Could become temp to hire opportunity CMS-Plan Operations Manager-Administrative Asst Work Environment Professional office Dress Code Business Casual Candidate Responsibilities Must have 1 year experience working in an administrative assistant in a professional office environment Must have 1 year experience supporting executive management Must have 2 years of customer service experience Skills Needed Proficient in verbal and written communication Excellent organization skills Proficient in multitasking Proficient in Excel, Word and PowerPoint

Job Description Administrative Professional/Office Assistant Are you a highly organized, motivated, and detail-oriented professional looking for an exciting opportunity? We're on the hunt for an Outstanding Administrative Assistant to join our team! What You'll Be Doing: Vendor Communications: Maintain great relationships with our vendors and keep communications flowing smoothly. Accounts Payable: Manage invoices and ensure our accounts payable process is seamless. Document Scanning & Organization: Scan, save, and file documents in their proper place to keep everything organized and easily accessible. Mail & Document Handling: Oversee all mailing needs, organize documents for our team's ease, and manage incoming and outgoing mail, including courier services. Answer and direct phone calls in a professional and courteous manner. Greet and assist clients and visitors, ensuring a positive office experience. Schedule and coordinate meetings, appointments, and conference calls. Who We're Looking For: You're thorough, reliable, and proactive! Exceptional communication skills are your strong suit, and you know how to keep things organized. Most importantly, you bring energy and motivation to everything you do! If you're ready to make an impact and grow with a dynamic team, send us your resume today! We can't wait to meet our next team superstar! This is a performance-based position with an opportunity to receive bonuses Compensation- $42,000 - $52,000 annually, depending on experience, plus quarterly performance-based bonuses per year Compensation: $42,000 - $52,000 annually DOE plus bonuses Responsibilities: Manage all paperwork in the office and create a process for team members to follow to ensure efficiency Act as a point of contact for complaints or questions from customers and respond in a timely manner Inform team members regularly about the status of projects and any setbacks or achievements Connect with our customer base and raise brand visibility by coordinating community events Improve skill sets through employee development programs Administrative Support: Answer and direct phone calls in a professional and courteous manner. Greet and assist clients and visitors, ensuring a positive office experience. Manage incoming and outgoing mail, including courier services. Schedule and coordinate meetings, appointments, and conference calls. Utilize Case Management Software to keep track of administrative duties. Bookkeeping: Handle accounts payable and receivable using QuickBooks. Assist with billing, invoicing, and basic financial record-keeping. Qualifications: History of being deadline-driven and extremely organized Associate's degree preferred but not required to apply Customer service, bookkeeping, or administrative experience is preferred Enjoys talking with customers and can communicate through verbal and written channels Technologically savvy; basic knowledge of Microsoft Office Word and Excel programs and filing systems with the ability to learn new programs quickly and troubleshoot common issues Associate's or Bachelor's Degree Required. About Company AMBER HALL LAW is a powerhouse personal injury firm driven by a passion for justice and client care! We're all about making a real impact, helping clients get the care and compensation they deserve with dedication and tenacity. Our team thrives in a high-energy, positive environment that's all about growth, teamwork, and winning for clients. Here, success isn't just a goal - it's the standard. Join us and be part of a dynamic team making a difference every day!

The Customer Service Representative supports production by acting as a liaison between production and customers using extensive customer contact and interaction, translating customer job specifications into production department instructions, invoicing accounts, and gathering specifications for bids. PRINCIPAL ACCOUNTABILITIES Supports production by acting as a liaison between production customers Contacts and interacts with customers on a daily and extensive basis Translates customer job specifications into production department instructions Invoices accounts Gathers specifications for job bids Manages key accounts Enters orders and follows up with both internal and external customers Defines production job specifications from Prepress through Shipping Analyze data, production coordination, and account reconciliation Shift: Day shift, with some overtime needed to support customers and unanticipated events. Basic Qualifications A minimum of 2 years combined education or experience working in printing/graphic arts industry is required; Proficiency in Microsoft Office applications such as Word, Excel, and Outlook are required; An understanding of the printing production processes from design through delivery is highly desired; Familiarity with printing MIS (such as Monarch, Prograph, Hagen, Logic, and Pace) is a plus; Able to read, speak and hear clearly; Most work is performed in a temperature-controlled, office environment, with occasional walks through the production plant, which can be noisy; Able to speak, read and write effectively in English; Able to present information, ask questions, and respond to questions from supervisors and coworkers. Compensation: Non-exempt (hourly) wage Benefits: Medical, dental and vision insurance, flexible spending account (FSA), paid time off (PTO), 401(k) plan WE MUST HAVE A COMPLETED APPLICATION SUBMITTED BEFORE WE CAN CONSIDER YOU FOR THIS OR ANY OTHER POSITION.

For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you've earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are. Job Description Duties and Responsibilities Welcome and greet clients and office guests Support office staff and executives with general operational tasks Plan and schedule meetings, presentations, and other office related events Perform general accounting and bookkeeping duties Suggest changes to office task workflow to improve efficiency Answer phones in a professional manner Direct calls to appropriate persons or take detailed messages Answer and send out faxes as needed Prepare outgoing mail and packages for executives Reserve conference spaces for meetings Schedule travel arrangements Send reminders regarding upcoming appointments Manage communication of information in and out of the office Type out correspondence letters, emails, memos, etc. (paper and electronic) Assist in preparation of presentation materials Qualifications Requirements and Qualifications High school diploma or GED equivalent required 2+ years experience as an administrative assistant Certified Administrative Professional (CAP) certification preferred Fast, proficient, and accurate typist Extensive knowledge of Microsoft Suite and other administrative programs Outstanding communicator, both orally and written Excellent customer service skills Self-starter who works well independently Ability to prioritize given tasks and work efficiently towards completing them Familiar with common office equipment (printers, copier, fax, etc.) Additional Information All your information will be kept confidential according to EEO guidelines.

About Us Tallahassee, a diverse community of nearly 200,000 residents, is the state capital and home to Florida A&M University, Florida State University, and Tallahassee State College. It is known for its national forest, freshwater lakes, and abundant parks and recreational activities. Located in the north-central portion of the state of Florida. The City, as an organization, has a devoted workforce of approximately 4,000 people who come together to ensure the needs of the community are met through municipal services. These services include Police, Fire, Utilities (electric, gas, water, wastewater, stormwater), Parks and Recreation, Aviation-Tallahassee International Airport, and general municipal services. The City's mission is to be the national leader in the delivery of public service. The City of Tallahassee's workforce is our community's lifeblood, we offer diverse career opportunities, a positive work-life balance, competitive compensation, exceptional wellness programs, and comprehensive benefits, all of which position us to be the premier employer of choice for this area. Deadline (Open Until Filled) Open until filled. Department Name Tallahassee Police Department Job Specifications For the complete job specification, listing essential duties and desirable qualifications, go to Administrative Aide This is administrative work of a paraprofessional nature assisting a department, division, or section director. An employee in a position allocated to this class performs such duties as compiling and analyzing data, assisting in the preparation of budgets and other fiscal reports, maintaining records, and working with other departments and the general public. Additional duties include developing programs, instruction and formats using a microcomputer. Prepares reports on general and specific subjects as required. Minimum Training & Experience Possession of a high school diploma or an equivalent recognized certificate and three years of clerical or secretarial experience, two years of which must have been at the Clerical Assistant III level or higher. Successfully completed studies beyond the high school level may be substituted at the rate of 30 semester hours or 720 classroom hours on a year-for-year basis for the required experience at the Clerical Assistant III level or higher. Necessary Special Requirements Applicants should truthfully complete the Criminal History Questions on the City Employment Application. Any omissions, falsifications, misstatements, or misrepresentations of the information provided may disqualify an applicant. The top applicant chosen for this position will be required to complete and pass a Truth Verification Examination prior to an employment offer being made Salary Range $16.1262 to $43.7596/hourly. Hiring rate generally will not exceed $22.850/hour. Driver's License Requirements Must possess a valid Class-E State driver's license at the time of appointment. Benefits Information The City of Tallahassee offers a comprehensive benefits package, including: * Paid vacation, sick leave, parental, and catastrophic illness leave * Defined benefit pension and defined contribution plans * Paid holidays * Tuition reimbursement * Medical, dental, and vision insurance * Life and long-term disability insurance * Pre-paid legal, critical illness, and auto insurance plans For more information about benefits offered to eligible City employees, visit ALEX or 2025 Benefits Summary. Note: OPS employees are eligible for medical insurance plans but not eligible for paid vacation, paid sick leave, or paid holidays. Temporary employees (Non-OPS) are not eligible to participate in the City's benefits programs How To Apply Visit Talgov.com/Employment click on the 'Apply Today' button, then navigate to 'My Job Applications' icon, and create an account. Only online applications will be accepted for this vacancy. Remember, you must complete all sections of the application, including the education and work history section, even if this information is included on your resume. If you have any questions regarding this position or the application process, please contact the City's Human Resources and Workforce Development Department at ************. Equal Opportunity Employer: The City of Tallahassee is an Equal Opportunity Employer committed to promoting equity and celebrating diversity. The City of Tallahassee invites applications without regard to an individual's race, color, gender, religion, national origin, age, disability, marital status, pregnancy, sexual orientation, gender identity, veteran status, or any other characteristics protected by law. Veterans' Preference: Certain service members and veterans, and the spouses of the service members and veterans, will receive preference and priority, and certain service members may be eligible to receive waivers for postsecondary educational requirements. For information on who may be eligible for Veterans' Preference, go to ************************************************************** or call Human Resources & Workforce Development at **************.To claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening. Accommodation for Persons with a Disability: If you require an accommodation, as defined by the Americans with Disabilities Act, please contact the City's ADA Coordinator, in the Office of Diversity & Inclusion, at ************ or at ***************** Monday through Friday, between 8 a.m. and 5 p.m., or TDD 711, at least 48 hours, (excluding weekends and holidays), prior to the application deadline. Apply for Job * Careers * Sign In * New User

WHO WE ARE & WHAT WE DO Tallahassee Memorial HealthCare (TMH) is a private, nonprofit community-based healthcare system that provides advanced care to a 22-county region in North Florida and South Georgia. We are a career destination with over 6,000 colleagues who reflect the diversity of our community. TMH is the region's healthcare leader and top provider of advanced care with a 772-bed acute care hospital and the region's only: Level II Trauma Center Primary Stroke Center Level III Neonatal Intensive Care Pediatric Intensive Care The most advanced cancer, heart and vascular, orthopedic & surgery programs in the Panhandle. Our system also includes a psychiatric hospital, multiple specialty care centers, six residency programs and more than 50 affiliated physician practices. HOW YOU'LL MAKE AN IMPACT Your Role: Coordinates and delivers governmental forms to patients. Assists with and arranges transportation for patients. Assists with other duties as needed. Reports To: Manager/Case Management (JC: 027201) Supervises: None WHAT YOU'LL NEED TO APPLY Required Education: High school diploma or equivalent (e.g., certificate of high school equivalency). Preferred Education: None. Required Experience: 2 years; Working knowledge of computer and Microsoft Office Preferred Experience: None. Required Certification/License/Registry: None. - Tallahassee Memorial HealthCare is an equal opportunity employer and drug-free workplace. All employment is contingent upon successful completion of a drug screen, background check, reference verification, health assessment, and credential/license verification.

Ensures the temple ordinances are kept pure, recorded accurately and made available to worthy Church members by: Providing an environment where patrons may have a positive and uplifting experience each time they come to the temple. Maintaining and operating temples at standards established by the First Presidency. Assists in the entire operation and maintenance of the temple physical facilities and operates, maintains, and repairs mechanical, electrical and electronic systems and equipment assigned by the Temple Facility Manager. Completion of 2 years of technical training in skilled trade plus 4 years experience in that trade. 2 years experience in physical plant operation including experience in skilled trades-electrical, electronics, plumbing, welding, carpentry, painting, general construction, blueprint reading, mechanics, and floor coverings. Shop organization and inventory management skills. Rotates shifts and assignments while learning essential systems. Basic computer skills, and licenses as required by law. Must be able to lift up to 50 pounds. Sees that all computerized heating and air conditioning equipment and controls operate at maximum efficiency. Services complex water treating equipment for boilers and culinary water system and cooling tower systems and conducts water treatment tests to maintain proper Ph, hardness levels, and conductivity. Services and repairs laundry equipment. Services and repairs all kitchen systems, i.e. dishwashers, refrigerators, freezers, ice maker, breadmixer, etc. to assure optimum operation. Maintains baptismal font filtering and water purification system, water supply, mixer valves, etc. in order to maintain necessary levels of Ph control and chlorine content of water as specified by local codes. Maintains electrical system, including the following: (1) heaving industrial high voltage three phase wiring; (2) conventional and electronic motor control system; (3) maintaining and repairing lighting system including 110, 277 volts and three way 24 volt lighting system. Cleans, maintains, and repairs electronic systems including computerized Temple Recording System, adjusting and repair T.V. terminals, printers, all cable lines and power supplies. Service and adjust all projection sound and communication systems. Make necessary modifications to any temple mechanical or electrical systems as needed. Participates in preparation of yearly facilities budget process, time-card submission, and FMAT project admin.

Ensures the temple ordinances are kept pure, recorded accurately and made available to worthy Church members by: Providing an environment where patrons may have a positive and uplifting experience each time they come to the temple. Maintaining and operating temples at standards established by the First Presidency. Assists in the entire operation and maintenance of the temple physical facilities and operates, maintains, and repairs mechanical, electrical and electronic systems and equipment assigned by the Temple Facility Manager. Completion of 2 years of technical training in skilled trade plus 4 years experience in that trade. 2 years experience in physical plant operation including experience in skilled trades-electrical, electronics, plumbing, welding, carpentry, painting, general construction, blueprint reading, mechanics, and floor coverings. Shop organization and inventory management skills. Rotates shifts and assignments while learning essential systems. Basic computer skills, and licenses as required by law. Must be able to lift up to 50 pounds. Sees that all computerized heating and air conditioning equipment and controls operate at maximum efficiency. Services complex water treating equipment for boilers and culinary water system and cooling tower systems and conducts water treatment tests to maintain proper Ph, hardness levels, and conductivity. Services and repairs laundry equipment. Services and repairs all kitchen systems, i.e. dishwashers, refrigerators, freezers, ice maker, breadmixer, etc. to assure optimum operation. Maintains baptismal font filtering and water purification system, water supply, mixer valves, etc. in order to maintain necessary levels of Ph control and chlorine content of water as specified by local codes. Maintains electrical system, including the following: (1) heaving industrial high voltage three phase wiring; (2) conventional and electronic motor control system; (3) maintaining and repairing lighting system including 110, 277 volts and three way 24 volt lighting system. Cleans, maintains, and repairs electronic systems including computerized Temple Recording System, adjusting and repair T.V. terminals, printers, all cable lines and power supplies. Service and adjust all projection sound and communication systems. Make necessary modifications to any temple mechanical or electrical systems as needed. Participates in preparation of yearly facilities budget process, time-card submission, and FMAT project admin.

Interview Type: Web Cam Interview Only Work Arrangement: Onsite Engagement Type: Contract Short Description: DOH-CMS-Administrative Asst - Support Plan Operations Manager - Could become temp to hire opportunity Complete Description: WORK ENVIRONMENT: Professional office DRESS CODE: Business Casual CANDIDATE RESPONSIBILITIES: * Must have 1 year experience working in an administrative assistant in a professional office environment * Must have 1 year experience supporting executive management * Must have 2 years of customer service experience * SKILLS NEEDED: * Proficient in verbal and written communication * Excellent organization skills * Proficient in multitasking * Proficient in Excel, Word and PowerPoint

The Suites Administrative Assistant is primarily responsible for delivering a superior level of service to Suites Members. The Administrative assistant will support the Suites Manager in the day-to-day operations and coordination of event information. A Suites Administrative Assistant should be a professional, customer service-oriented, well organized, and positive individual.

Seeking a part-time candidate that is self motivated and self sufficient in approach to work for a small very dynamic company . Candidate must have good computer skills: MS office, Outlook, etc. Eager to work and is receptive to learning. Must have a good working relationship with others. Able to prioritize work load in most efficient manner, high attention to detail, and tactful in dealing with clients. Responsibilities: Great customer care and phone skills, file, data entry. Maintain phone call log. Core hours (10 am - 2 pm) Processing customer invoices Operational support General office duties, support to staff Record keeping, filing, retrieval, retention, storage, purging Benefits: Flexible hours Other benefits possible in the future based on experience and performance Salary: Depending on experience Job Type: Part time Fish Window Cleaning has grown to be the world's largest window cleaning company with more than 250 franchise territories in 43 states, yet we still maintain the traditional values we were founded on. We will always treat every customer as though they are our only customer. Since its inception over three decades ago, Fish Window Cleaning has been dedicated to being a considerate and respectable neighbor in the communities where we work and live. FISH partners with nonprofit organizations on an ongoing basis to support causes across the United States. Through volunteering, leadership, and charitable giving, FISH lives its mission to be the best and most respected window cleaning company in the world. We are looking for courteous, self- motivated and friendly individuals that pay attention to detail. We clean glass at commercial and residential locations; including retail locations, office buildings, and malls from 1 to 3 stories. Some ladder work, travel between jobs, and minimal paperwork are required. You need reliable transportation, proof of insurance, and a valid driver's license to be considered for employment. Thank you for your interest in Fish Window Cleaning . Fish Window Cleaning is a franchise. All Fish Window Cleaning locations are independently owned and operated. By clicking the apply button you understand that you are not applying to Fish Window Cleaning but rather an independent company that does business as Fish Window Cleaning.